HomeMy WebLinkAboutReso 62-12 ECS Imaging Archive Equip RESOLUTION NO. 62 - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE PURCHASE OF RECORD ARCHIVING EQUIPMENT AND SERVICES FROM
ECS IMAGING, INC.
WHEREAS, the City has a LaserFiche electronic document management system for
centralized electronic record storage; and
WHEREAS, the City intends to implement the Records Retention Project Plan and acquire a
record archiving solution compliant with LaserFiche to gain greater record storage efficiency; and
WHEREAS, ECS Imaging, Inc. is the City's authorized LaserFiche reseller and support firm,
and is solely authorized to implement solutions that integrate with the City's LaserFiche system; and
WHEREAS, Sections 2.36.050(A) and (B) of the Dublin Municipal Code allow for exceptions to
the typical public bidding process when a purchase involves goods of a technical nature, where it
would be difficult for a vendor to bid on a standard set of specifications, provided that the City Council
shall award purchases in excess of $20,000; and
WHEREAS, ECS Imaging, Inc. is uniquely qualified to provide and implement the ProStor
InfiniVault solution in conjunction with the City's LaserFiche system; and
WHEREAS, the cost of the ProStor InfiniVault archive appliance and implementation services,
proposed by ECS Imaging, Inc. is $21,970.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager, as Purchasing Agent, to procure a ProStor InfiniVault archive appliance
from ESC Imaging, Inc. at a cost of $21,970 as described to the City Council on May 15, 2012.
PASSED, APPROVED AND ADOPTED this 15th day of May, 2012, by the following vote:
AYES: Councilmembers Biddle, Hart, Hildenbrand, Swalwell, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
o Ljb
Mayor
ATT
City Clerk
Reso No. 62-12,Adopted 5-15-12, Item 4.3 Page 1 of 1