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Home My WebLink AboutReso 99-11 Janitorial Svcs AgmtRESOLUTION NO. 99 - 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN *******~*** APPROVING THIRD AMENDMENT TO JANITORIAL SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ABM INDUSTRIES, INC. WHEREAS, On June 19, 2007, the City Council approved a five-year Agreement with OneSource Building Services, Inc., to perForm janitorial services; and WHEREAS, On August 17, 2010, the City Council amended the Agreement to change the company name from OneSource Building Service, Inc. to ABM Industries, Inc.; and WHEREAS, on May 16, 2011, the City of Dublin received a Termination of Contract letter from ABM Industries, Inc. due to higher labor and related costs; and WHEREAS, ABM Industries, Inc. has agreed to continue providing services to the City through August 31, 2011 at a negotiated rate; and WHEREAS, the City wishes to amend the term of the Agreement and to increase the monthly rate for janitorial services; and WHEREAS, the City also wishes to amend the term of the Agreement to include the Dublin Heritage Park and Museum for janitorial services; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Third Amendment to Janitorial Services Agreement between the City of Dublin and ABM Industries, Inc., attached hereto as Exhibit A to the Resolution. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Third Amendment to the Agreement. vote: PASSED, APPROVED AND ADOPTED this 21st day of June 21, 2011, by the following AYES: Councilmembers Biddle, Hildenbrand, Swalwell, and Mayor Sbranti NOES: None ABSENT: Councilmember Hart ABSTAIN: None ~ ~,~....... .~~~~~,:~ Mayor ATTES : ~. Deputy City Clerk Reso No. 99-11, Adopted 6-21-11, Item 4.8 Page 1 of 1 ~ ~f ~~ 5f THIRD AMENDMENT TO JANITORIAL SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ABM INDUSTRIES INC. (FORMERLY ONESOURCE BUtLDlNG SERVICES INC.) WHEREAS, on June 19, 2007, the City of Dublin (hereinafter referred to as . "CITY") and ABM Industries, Inc. (hereinafter referred to as "CONTRACTOR"), entered into that certain Janitorial Services Agreement between the City of Dublin and Contractor (hereinafter referred to as the "Agreement"); and WHEREAS, the Agreement has a five-year term, expiring on June 30, 2012; and WHEREAS, a First Amendment to the Agreement to include the Shannon Community Center to the list of facilities included in the Agreement was executed by the parties on March 17; 2009; and WHEREAS, a Second Amendment to the Agreement to reduce the janitorial services related to the Stager Community Gym and Dublin Library due to the City's budgetary shortfall was executed by the parties on August 17, 2010; and WHEREAS, on May 16, 2011, the CITY received a Termination of Contract letter from the CONTRACTOR; and, WHEREAS, the CONTRACTOR has agreed to continue the Agreement until August 31, 2011, at an increased monthly rate, thus allowing the CITY time to seek a new janitorial services agreement; and WHEREAS, CITY and CONTRACTOR wish to amend the Agreement to include the Dublin Heritage Park and Museum to the list of facilities included in the Agreement; and NOW, THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, CITY and CONTRACTOR hereby agree to amend the Agreement as follows: Section 1. Section 1.1 of the Agreement is amended to read as follows: "The term of this Agreement shall begin on July 1, 2007 and shall end on August 31, 2011. Contractor shall complete the services described in Exhibit A and its Attachments 1 through 10 prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. the time .provided to Contractor to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8." Section 2. ,Section 2 of Exhibit A to the Agreement is amended to add the Dublin Heritage Park and Museum to, the list of buildings included in the Agreement. Section 3. Attachment 1 to this Amendment, "City of Dublin Scope of Services - Frequency and Task Chart - Standard Services Levels" for the Dublin Heritage Park and Museum" is added as a new Attachment 10 to Exhibit A to the Agreement. " ~E~XH I ~ IT A ~ To the Resolution ~~~` Section 4. All references in Exhibit A to the Agreement to "Attachments 1 through 9" shall be deemed to include the new Attachment 10 added to the Agreement pursuant to Section 3 of this Amendment. Section 5. Exhibit B to the Agreement, "Compensation Schedule," is hereby deleted. A new Exhibit B, attached to this Amendment as Attachment 2, is hereby inserted. Section 6. In the event of a conflict between the Agreeme.nt and this Amendment, this Amendment will control. Except to the extent inconsistent with this Amendment, the Parties ratify and confirm all of the terms and conditions of the Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of the date and year first above written. CITY OF DUBLIN Dated: By: Attest: By: Caroline Soto City Clerk APPROVED AS TO FORM: By: John D. Bakker City Attorney ABM Industries Inc. Dated: By: Joni L. Pattillo City Manager Vera Barnard, District Manager 1659090.1 ~.~j ATTACHMENT 1 TO TH{RD AMENDMENT TO AGREEMENT ~~l U ATTACHMENT -10 City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels Location: Dublin Heritage Park and Museum, 11285 Dublin Blvd. Janitorial Cleaning Hours: 5:00 PM to 12:00 AM (5 days/week, Monday - Friday) Facilities: Restrooms, Sunday School Barn, Ceramics/Art Room and Kolb House Ptease note: Due to the nature and historical value of the buildings, all cleaning products must receive approval from Museum director prior to use. Sundav School Barn: 1327 sq. ft. FREQUENCY TASK See Section 2: "Required Services" Daily 1. Wood floor - sweep as needed , 2. Wastebasket em and re iace liner Weekly 1. Walls, doors, moldings (spot clean as needed) 2. Glass and windows (remove finger prints, smudges, dirt) ~ 3. Doors (clean and polish) 4. Dustin dust window sills and furniture Monthly 1. Dusting- high dusting 2. Light switches 3. Wood floor - sweep and mop 4. Wastebasket/trash containers- clean and disinfect Quarterly 1. Light fixtures and fans- clean 2. HVAC vents - clean all ~ Restrooms: 289 sq. ft. FREQUENCY TASK Daily" 1. Floor - sweep and mop 2. Toilets- clean and disinfect 3. Doors (clean and polish) 4. Wastebasket em and re lace liner Weekly 5. Wa11s, doors, moldings (spot clean) 6. Glass and windows (remove finger prints, smudges, dirt) 7. Dustin dust window sills and furniture Monthly 8. Dusting- high dusting 9. Light switches 10. Janitorial closets - clean, organize, __ ~ _ stock and kee~ odor-free ATTACHMENT I ?~ /~-M~pME,NT ATT~-CHMENT 1 TO THIRD AMENDMENT TO AGREEMENT ~ ~~ 11. Wastebasket/trash containers- clean and disinfect Quarterly 12. Light fi~ures - clean 13. HVAC vents - clean all Ceramics/Art Studio: 330 sq. ft. FREQUEIVCY TASK Daily 1. Dusting (dust window sills and furniture} 2. Wastebasket (empty and replace liner) 3. Floor - swee and mo Weekly 4. Walls, doors, moldings (spot clean) 5. Glass and windows (remove finger prints, smudges, dirt) 6. Doors (clean and polish) 7. Dustin - hi h dustin Monthl 8. Li ht switches Quarterly 9. Wastebasket/trash containers- clean and disinfect 10. Light fixtures - clean 11. HVAC vents - clean all Kolb House: 2304 sq. ft. FREQUEfVCY TASK Daily - 12. Bathroom and Kitchen Floor - sweep o Bathrooms and dap mop o Kitchen 13. Bathroom fixtures o Back Porch 14. Kitchen counters- wipe with light o Public Room solution o Halls 15. Wastebaskets (empty and replace liner) o Stairs to second floor Weekly 16. Walls, doors, moldings (spot clean) 17. Glass and windows (remove finger prints, smudges, dirt) 18. Dusting (dust window sills and furniture) 19. Doars clean Monthly 20. Dusting- high dusting 21. Light switches 22. Janitorial cfosets - clean, organize, stock and kee odor-free Quarterly 23. Wastebasket/trash containers- clean and disinfect 24. Light fixtures - clean 25. HVAC vents - clean all 1659098.1 ATTACHMENT 2 TO THIRD AMENDMENT TO AGREEIVIENT ~ `~ I EXHIBIT B to the Agreement COMPENSATION SCHEDULE Compensation for janitorial services shall be paid per the following Fee Schedule as of June 22, 2011 through August 31, 2011: FACILITY MONTHLY COST Civic Center Admin Win $3,006.04 Civic Center, Police Win $1,822.21 Libra Lobb , Communit Rm. $1,123.03 Senior Center $1,983.10 Herita e Center $443.67 Swim Center, Dail $885.67 Emerald G4en Preschool $659.82 East Ins ection Office Trailer $162.09 Shannon Communit Center ~ $2,633.11 Herita e Park and Museum $743.09 TOTAL MONTHLY COST $13,461.83 EXTRA WORK 2 hours minimum $12.81/ HOUR iATTACHMENT 2, i TO qMEN~MEN'r