HomeMy WebLinkAboutReso 88-11 Adopt Budget 2011-2012RESOLUTION NO. 88 - 11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
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ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2011-2012
WHEREAS, the City Council of the City of Dublin is desirous of establishing an annual. Budget
and Financial Plan for Fiscal Year 2011-2012 and a 10-Year Strategic Plan; and
WHEREAS, the City Council has reviewed and considered the Budget documents and
proposed 10-Year Strategic Plan and has received input from the public; and
WHEREAS, the current economic environment has shown some signs of improvement
however it remains prudent to cautiously align City spending with projected revenues; and
WHEREAS, the City Manager has prepared a balanced budget which continues with
organizational adjustments and allocation of resources in a manner which aligns with the proposed
Ten Year Strategic Plan; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw from
the Reserve for Economic Stability in order balance funding with planned expenditures; and
WHEREAS, the City Council has the responsibility to adopt a budget before the Fiscal Year
begins July 1, 2011; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made a part of
this Resolution, reflects the Fiscal Year 2011-2012 Program Budget (All Funds) for the City of Dublin;
and
WHEREAS, (Exhibit A) has been segregated to isolate a grant appropriation for a community
organization, Dublin Partners In Education, (DPIE) which will be voted on as a separate Resolution
as a City Council Member is also a member of the community organization's Board of Directors; and
WHEREAS, the action taken by this resolution shall approve the appropriation of all funds
excluding the DPIE appropriation; and
WHEREAS, the City Council also desires to confirm adjustments made administratively to
Capital Project balances during the preparation of the Budget and accommodate the cacryover of
unspent 2010-2011 Capital Project appropriations, for those projects where work and expenditures
will continue in Fiscal Year 2011-2012; and
WHEREAS, the City Council also desires to accommodate a process for the carryover of
unspent 2010-2011 operating expenditures (excluding personnel costs) for activities where work and
expenditures will continue in Fiscal Year 2011-2012.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby find, determine, declare and resolve as follows:
1. The Dublin City Council does hereby adopt the Fiscal Year 2011-2012 Budget for the City
of Dublin, as outlined in Exhibit A(Column A- Excludes DPIE Contribution) and 10-Year
Strategic Plan (pages 131-141 of Preliminary Budget and Financial Plan).
2. The City Manager is hereby authorized to make expenditures and appropriations in
accordance with the Budget as adopted, with the exception of those expenditures which require prior
City Council approval, in accordance with the adopted City ordinances, rules and regulations.
3. The City Manager is authorized to transfer budgeted amounts between line items, provided
that the transfer is within the same department activity and fund. Any revisions, which alter total
departmental expenditures of the City are to be approved by City Council except as follows: The City
Manager will be allowed to transfer funds from the General Fund budgeted contingent reserve
($225,000 appropriated in Activity 1091 - Line Item #81101) to operating departments' salary and
benefits accounts when required due to: (a) employee turnover or change in status; (b) authorized
changes in classifications; (c) City Council approved funding for increases in employees salaries and
benefits; (d) City Council approved funding for increase in contract or labor rates; and (e) to address
General Fund utility expenditures which exceed the budgeted expenditures.
4. The City Council may also transfer appropriations from the Budgeted Contingent Reserve
upon adopting a formal budget change at a public meeting.
5. The City Council recognizes that the Budget as presented also includes a Contingency for
Fiscally Responsible Adjustments ($327,300 appropriated in Activity 1091 - Line Item #81101),
which is not scheduled to be used in Fiscal Year 2011-2012. As determined by fiscal outcomes as of
June 30, 2012 this funding may be available for appropriation in the subsequent fiscal year.
6. When revenue estimates exceed the amount identified in the Budget due to increases in
grant revenues, as verified by the Administrative Services Director, the City Manager is authorized to
increase the appropriations for Fiscal Year 2011-2012 expenditures in an amount not to exceed the
amount of increased grant revenue. Increased appropriations shall be documented in the financial
records and reported to the City Council as part of the on-going financial reporting.
7. The City Manager is authorized to make transfers in among the various funds designated
as Transfers. This shall be consistent with the "Summary Appropriations by Major Fund" as
presented in the Preliminary Budget and Financial Plan; and fund transfers are reported as part of
the regular financial reports provided to the City Council and public.
8. The City Manager is authorized to increase the appropriations for Fiscal Year 2011-2012
expenditures in an amount not to exceed the amount of funds encumbered or designated by the City
Mana,ger as needed for expenses that did not occur prior to year-end but are expected to be
expended in Fiscal Year 2011-2012 consistent with the original purpose. This ability to carry-over
funding shall not apply to savings from personnel services and shall only occur if the Department
Activity total for non-personnel expenditures were less than the amount budgeted for the same. This
must also be evaluated on a fund by fund basis. The actual amount of the increased appropriation
shall be reported to the City Council, and the City Manager may assign the fund balance in an
amount sufficient to account for the increase.
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9. The City Manager shall be authorized to adjust the Fiscal Year 2011-2012 appropriations
to account for the carryover of unspent capital project appropriations from Fiscal Year 2010-2011.
All such adjustments shall be clearly recorded in the City Financial records and shall only be for
projects that remain incomplete as of June 30, 2011.
10. The total projected appropriations to reserves for all funds are shown in Exhibit A.
PASSED, APPROVED AND ADOPTED this 21 st day of June, 2011, by the following vote:
AYES: Councilmembers Biddle, Hildenbrand, Swalwell, and Mayor Sbranti
NOES: None
ABSENT: Councilmember Hart
ABSTAIN: None
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Mayor
ATT T:
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Reso No. 88-11, Adopted 6-21-11, Item III Page 3 of 3
EXHIBIT A- SUMMARY OF APPROPRIATIONS
Program/Activity (Excl DPIE) (DPIE) TOTAL
GENERALGOVERNMENT
City Council $ 425,680 $ 425,680
City Manager/Clerk 1,253,480 1,253,480
Elections 1,870 1,870
Central Services / Human Resources 498,480 498,480
I n surance 884, 370 884, 370
City Attorney ~ 733,740 733,740
Administrative Services 2,026,790 2,026,790
Building Management 729,470 729,470
Non-Departm ental 826, 750 826, 750
TOTAL-General Government $ 7,380,630 $ 0 $ 7,380,630
PUBLIC SAFETY
Police Services $ 13,365,880 $ .13,365,880
Fire Services 10,855,910 10,855,910
Disaster Preparedness 94,650 94,650
Crossing Guards 122,960 122,960
Animal Control 370,310 370,310
Traffic Signals & Street Lighting 802,790 802,790
TOTAL-Public Safety $ 25,612,500 $ 0 $ 25,612,500
TRANSPORTATION
Public Works Administration $ 880,040 $ 880,040
Street Maintenance 530,100 530,100
Street Sweeping 128,260 128,260
Street Landscaping 1,320,330 1,320,330
Street Tree Maintenance 163,740 163,740
TOTAL-Transportation $ 3,022,470 $ 0 $ 3,022,470
HEALTH & WELFARE
Waste Management $ 2,625,580 $ 2,625,580
Environmental Programs 376,050 376,050
Social Services 267,260 25,000 292,260
Housing Programs 1,822,180 1,822,180
TOTAL-Health & Welfare $ 5,091,070 $ 25,000 $ 5,116,070
CULTURE & LEISURE SERVICES
Community N $ 32,840 $ 32,840
Library Services 564,530 564,530
Park Maintenance 2,463,970 . 2,463,970
Heritage & Cultural Arts 821,390 821,390
Recreation & Community Services 3,846,090 3,846,090
Parks / Facilities Development 287,650 287,650
TOTAL-Culture 8 Leisure Services $ 8,016,470 $ 0 $ 8,016,470
COMMUNITY DEVELOPMENT
Development Services (Planning & Building) $ 4,491,990 $ 4,491,99~
Engi neeri ng 1, 908, 300 1, 908, 300
Econom ic Development 701,150 701, 7 50
TOTAL-Community Development $ 7,101,440 $ 0 $ 7,101,440
TOTAL OPERATING BUDGET $ 56,224,580 $ 25,000 $ 56,249,580
CAPITAL IMPROVEMENT BUDGET
General $ 2,195,170 $ 2,195,170
Community Improvements 89,570 89,570
Pa rks 3, 959, 560 3, 959, 560
Streets 7,611,040 7,611,040
TOTAL-Capitallmprovements $ 13,855,340 $ 0 $ 13,855,340
Total Internal Service Fund (Cash Basis) $ 1,356,080 $ 1,356,080
TOTAL EXPENDITURES- ALL FUNDS $ 71,436,000 $ 25,000 $ 71,461,000
APPROPRIATIONS TO RESERVES
General Fund $ 320,360 $ 320,360
Speciai Revenue / Capital Project Funds 1,593,490 1,593,490
Total Appropriations to Reserves $ 1,913,850 $ 0 $ 1,913,850
TOTAL APPROPRIATIONS $ 73,349,850 $ 25,000 $ 73,374,850