HomeMy WebLinkAbout06-21-2000 Adopted CC Min Budget ADJOURNED REGULAR MEETING -June 21, 2000
An adjourned regular meeting of the Dublin City Council was held on Wednesday,
June 21, 2000, in the Council Chambers of the Dublin Civic Center. The meeting was
called to order at 6:13 p.m., by Mayor Houston.
ROLL CALL
PRESENT:
ABSENT:
Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and
Mayor Houston.
None.
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the
flag.
PUBLIC HEARING
1999 Local Law Enforcement Block Grant
6:14 p.m. 6.1 (580-40)
Mayor Houston opened the public hearing.
Administrative Analyst Amy Cunningham presented the Staff Report and advised the
United States Department of Justice, through the Bureau of Justice Assistance, administers
the Local Law Enforcement Block Grants Program. This program allocates funds to each
local jurisdiction based upon the number of Part I crimes reported in that jurisdiction
during the preceding three years. The purpose of the program is to provide funding to
encourage communities to establish or expand activities that reduce crime and improve
public safety.
During Fiscal Year 1999-2,000, the City qualified for Block Grant funding in the amount
of $15,230. The City's Block Grant Advisory Board must meet and prepare a
recommendation regarding the expenditure of the grant funds. On May 31, 2000, the
Advisory Board convened and recommended that 100% of the proceeds of the Law
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Enforcement Block Grant be used to partially offset the salary of a bicycle officer. The
allocation of grant funds will assure that the position remain full-time with no reduction
in the hours of service.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous
vote, the Council adopted
RESOLUTION NO. 117 -00
APPROVAL OF APPROPRIATION OF 1999 BLOCK GRANT FUNDS
PUBLIC HEARING - ADOPTION OF THE FIVE-YEAR
CAPITAL IMPROVEMENT PROGRAM 2000-2005
6:16 p.m. 6.2 (0330-40)
Mayor Houston opened the public hearing.
City Manager Ambrose stated the proposed Five-Year Capital Improvement Program
(CID 2000-2005 includes sixty-six (66) funded or partially funded projects costing a
total of $109,602,710. The CIP also identifies seventeen (17) projects that are wholly or
partially unfunded during the five-year time frame in the amount of $200,842,891.
Many of these projects are included in the CIP to ensure that the City meets the
requirements of State Law necessary to collect development impact fees and to position
the City to actively compete for available grant funding.
The CIP funding reflects a combination of City resources, State and Federal grant funds,
and private investment in City projects through development impact fees and
contributions. The largest portion of this funding is from private development. These
private contributions provide the street, park and public facilities infrastructure
necessary to support growth in Dublin. City resources of $13.7 million are bolstered by
State and Federal grant funds of approximately $4.2 million to support projects that
improve existing park and recreation facilities, beautify and promote central Dublin and
the Downtown, improve local streets, enhance general public facilities and promote more
efficient City operations.
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The proposed CIP includes recommended appropriations for FY 2000~2001 in the
amount of $25,656,909.
On June 13, 2000, the Planning Commission reviewed the proposed CIP and determined
that the CIP was in conformance with the City's General Plan.
On June 19, 2000, the Parks & Community Services Commission reviewed the parks &
recreation projects included in the proposed CIP and agreed with the priority and timing
of the projects.
The proposed CIP projects are presented in four categories: General, Community
Improvements, Parks, and Streets.
General Improvements include a range of projects to enhance, improve and/or construct
general City facilities. It also includes computer/technology, telecommunications and
general administrative projects totaling approximately $21.4 million. The largest
projects in the General Improvements are the Civic Center Library, the Emerald Glen Fire
Station, and the Civic Center modification project. The General Improvements also
include a number of computer related projects (the Network System Upgrade, the Central
Data Processing Upgrade, the Automated Document Imaging System in Police and
Finance, the Automated Building Permit System, and Geographic Information System
project. Other new projects include purchase of an Automated Notification System,
installation of automatic doors at the Civic Center, and purchase of an electrostatic
printer for the Public Works & Planning Departments.
Community Improvements include a range of projects to enhance community facilities
and beautify the public infrastructure through landscaping, public art, signage, and
pedestrian improvements totaling $1.4 million. The majority of these projects focus on
central Dublin and the Downtown business district. The Downtown Improvements Plan
will identify physical improvements for the Downtown such as signage, street, and
pedestrian improvements and street furniture. Median Landscaping and Sidewalk
Widening on Village Parkway, Iron Home Trail amenities, additional Audible Pedestrian
signals, and ongoing Sidewalk Safety Repair are some of the projects under Community
Improvements. There are two new projects, sidewalk reconstruction underneath I~680
and Freeway Underpass Art. Other new Community Improvement projects are City
Entrance Sign Modifications, Dougherty Road Tree Planning, Eastern Dublin Banner
additions, upgrade of City irrigation controllers, and Street Name Identification
Replacement Program.
Parks Improvements reflect the City's priorities with respect to creating and enhancing
community park, recreation and open space facilities for Dublin residents. $35.5 million
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is allocated for Parks. The most significant Park project is the development of the 56-
acre Emerald Glen Park in eastern Dublin. The Senior Center project which will convert
the existing Dublin Library to a Senior Center will begin design during FY 2000-2001.
The Camp Parks Park project reflects the potential development of a 13~acre community
park at Camp Parks. The Dublin Sports Grounds Renovation project will proceed during
FY 2001-2002. The CIP includes a number of projects which will improve existing park
facilities. (Swim Center Fence Replacement; Shannon Center doors, parking lot paving,
and Park Play Area evaluation) There are three new neighborhood parks that are likely
to be constructed by developers (Dublin Ranch Neighborhood Parks, Schaefer Ranch
Neighborhood Parks, and Eastern Dublin Neighborhood Parks.
Streets Improvements comprises nearly 50% of the total CIP funding ($51.3 million).
This emphasis reflects the current need to focus on the creation of the infrastructure
necessary to support development in eastern Dublin. The largest project in eastern
Dublin is the Eastern Dublin Arterial Street Improvement project. There are also three
freeway interchange projects (1-580 at Hacienda, Tassajara and Fallon), as well as the
Dublin Boulevard Widening from Dougherty Road to Scarlett Drive. There are a number
of projects to improve bicycle access throughout the City. There are safety and drainage
improvements to specific locations in the City as well as traffic circulation improvements
at Dublin Boulevard/Village Parkway and Village Parkway/Lewis Avenue. The CIP
includes more than $51.3 million in street projects that are funded or partially funded
during the five-year time frame. Most of these projects will be funded by development
impact fees or constructed directly by the private development community.
Approximately one~half of the $109,602,710 included in the proposed CIP is for projects
located in other areas of the City rather than in the eastern portion of the City.
Vice Mayor Lockhart asked about Amador Valley Boulevard at Starward Drive where
orange cones have been used to take a piece out of the road.
Mr. Ambrose indicated them was funding for a permanent solution at this corner, but
Staff wanted to wait until all the homes am occupied to determine how much traffic will
be generated at that corner.
Cm. Zika asked if this is the last part for the roofing?
Mr. Ambrose indicated it was, but Staff did not want to have two contractors working in
the building at the same time.
Cm. Zika asked about the cascading telephones.
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Mr. Ambrose stated in the event of a disaster, this will allow mass dialing of residents in
the City. It is part of the disaster preparedness for the City.
Police Chief Thuman explained that the system would dial up a certain number of
residents. 300 to 400 residents could be contacted hourly to provide crime alert
information instead of having the police have to go door to door.
Cm. Zika stated his concern about the areas not having neighborhood watch people.
Chief Thuman responded it was based on a geographic area.
Mr. Ambrose explained if there was a chemical accident, this system would allow Staff to
get the information to the residents and tell them where to go. It is flexible and can be
designed for the type of program or information needed to get to the residents.
Chief Thuman described a homicide incident in another city that used this system asking
if residents had seen the suspect's vehicle and it led to the apprehension of the suspect.
Cm. Zika requested spending $40,000 for a LAN (Local Area Network) for the Senior
Center. This would provide a color printer, 6 computers, and a scanner. Sybase has
volunteered to design system.
Mr. Ambrose indicated that Staff has done an analysis and $40,000 would provide for 10
workstations while $29,000 would provide for six workstations. It was better to have
design created in house so Staff can maintain the system.
Cm. Zika asked for a placeholder of $30,000 for the LAN System at the Senior Center.
Vice Mayor Lockhart referred to page 27 regarding the freeway art. She is very excited
about the project since her trip to Tucson. She noticed funds were set aside in FY 2001 ~
2002. She asked if planning would be done in 20007
Mr. Ambrose responded that the artist needed to be selected, Caltrans had to approve the
project, and lighting and concrete work would need to be done first. It would take about
a year to get all this done.
Mayor Houston stated the first year was to get the canvas ready.
Vice Mayor Lockhart felt she would have to be patient to see the change. This project
will enhance the Downtown by bringing art to the underpasses on Dublin Boulevard and
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Amador Valley Boulevard. Now it is dark, dirty, and foreboding. She was glad the artist
will be engaged early on.
Cm. Zika asked if this project will be done like "Art in the Park?"
Mr. Ambrose indicated the Downtown Specific Plan will be carrying its theme through
the overpass. Some decorative lighting has been found.
Vice Mayor Lockhart asked about the materials being used in the sidewalks and requested
that the artist be involved when the sidewalks were being poured.
Cm. McCormick asked about #26, the East Dublin banners. Will we be adding on to
what we have? In Tucson, the city banners are part of the art program in the schools.
The schools are involved in the designing of the banners.
Mr. Ambrose suggested alternating the new and old banners in both east and central
Dublin.
Vice Mayor Lockhart stated in Tucson, the kids were made a part of the program and it
became a community event of artwork. Silk screen transfers were cheaper than others
banners.
Mayor Houston suggested alternating the banners such as two St. Patrick's Day banners
and then an art banner. The art banners could be changed often.
Mr. Ambrose stated if the banners are changed more often, there will be the maintenance
costs of changing the banners.
Mayor Houston indicated it could be quarterly. He felt it was a good idea.
Vice Mayor Lockhart explained the City of Tucson has an artist work with the schools.
The artist would take a school each quarter and work with the students to design the
banners and then silk screen them.
Mr. Ambrose asked for a contact to find out what type of material is used.
Cm. McCormick commented on the Civic Center Library landscaping. She wanted to be
sure the budget reflected the additional modifications so the landscape connected the
path between the Civic Center and the Library.
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Herma Lichtenstein, Parks & Facilities Development Manager, confirmed the funding
covered the modified entry road, realignment of the path and landscaping along the
freeway.
Cm. McCormick asked about the Heritage Center storage building. She heard about
another historical building. Is there any information in the budget on the building on
the Kolb property.
Bonnie Leonard, Heritage Center Director, responded that the Sunday School building
had been moved to the Kolb property. Ms. Lichtenstein and she had visited the building.
It is a large and fragile building. It was determined if the building was moved, it would
collapse. If the sides were used on a new building, being extremely dry, it would fall
apart. It was determined it was not the best building for us because moving was not
possible.
Mayor Houston asked how big was the building?
Ms. Lichtenstein responded :50 feet by 50 feet. It has been modified and some of the
structural pieces have been taken off. It would be expensive.
Ms. Leonard indicated the building would not fit on the site. It would go into the creek.
Ms. Lichtenstein stated the roof pitch was too tall to get it through the lines along the
route from the Kolb property to the Heritage Center. It was also too fragile.
Cm. McCormick asked if it was possible to have DHPA rebuilt it on a small scale using
the same wood and kind of creating the building.
Ms. Lichtenstein stated it was possible. It would have to literally be dismantled and
rebuilt. Orinda has just done that with a small building and a similar type of
construction. When you dismantle it, if you try and put it back together, it is very
difficult. She could call and see how much it cost. A year and half ago, just to move the
building with a professional mover was going to cost approximately $50,000. That
wasn't including dismantling. That was just physically moving it from one spot to
another. There are also seismic codes that would be difficult to meet.
Mayor Houston asked her to inquire as to the cost.
Mayor Houston closed the public hearing.
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On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote,
the Council adopted
RESOLUTION NO. 118 - 00
ADOPTING THE FIVE-YEAR CAPITAL
IMPROVEMENT PROGRAM 2000-2005
PUBLIC HEARING - ADOPTION OF THE
2000-2001 ANNUAL BUDGET & FINANCIAL PLAN
6:50 p.m. 6.3 (330-20)
Mayor Houston opened the public hearing and requested anyone from the audience who
wished to speak to do so at this time.
City Manager Ambrose presented the Staff Report and advised that the total
recommended appropriations for FY 2000-2001 are $57,771,872. Total net
expenditures for FY 2000-2001 are $50,802,152. FY 2000-2001 recommended net
expenditures reflect an increase of $10,974,319 or 27.6% compared to estimated net
expenditures for FY 1999-2000.
Mr. Ambrose summarized that several Community Groups/Organizations are requesting
funding. These include: Dublin Substance Abuse Council (Dry Grad Night - $3,500 &
Red Ribbon Week ~ $2,500); Dublin Unified Schools/Parent Education Program
($6,630); Emergency Services Network of Alameda County (*$1,000'); Alameda County
Green Program ($1,500); From Crayons to Computers ($5,000); Save Money & the
Environment Too Campaign ($,I,000); Child Care Links ($12,000); Dublin Fine Arts
Foundation ($20,000); Tri~Valley Convention & Visitors Bureau ($61,710); Dublin
Partners in Education ($20,000); Tri-Valley One-Stop Career Center ($10,000); Tri-
Valley Classical Philharmonic (*$10,000'). * not recommended for funding. Of the
total of $191,872 in requests received from 13 different organizations, it is
recommended that the Council fund all the requests except those from Emergency
Services Network of Alameda County and Tri-Valley Classical Philharmonic totaling
$11,000.
Mr. Ambrose indicated the recommended Net Operating Budget for FY 2000~2001 totals
$25,145,243. Of this amount, $23,865,319 is required to maintain the Current Service
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Level for all City programs and $1,279,924 is recommended to fund Higher Service
Levels.
The proposed Position Allocation Plan for FY 2000~2001 includes a total of 153.99
positions to support the Current Service Level. The proposed staffing level for FY 2000~
200I includes an additional 9.3 positions associated with recommended Higher Service
Levels. Including the recommended Higher Service Levels, the total recommended
staffing is 163.29.
Mayor Houston opened the public hearing and requested anyone from the audience who
wished to speak to do so at this time.
Para Evans, East Bay Small Business Development Center, 519 17m Street, Suite 210,
Oakland 94612, gave the Council a packet about their company and asked for help
funding their program. She explained about their program and indicated that they do on
site inspections, as well as promote water based cleaners, and cutting dumpster waste of
wood and glass.
Bob Wood of Tri~Valley One Stop Career Center indicated this was the second year they
have been open. They have doubled the clients from Dublin and tripled the placements
with Dublin employers. Employers are coming to them to find laborers in a tight market.
They have established a wonderful relationship with Dublin Unified School District
working with students before their junior and senior years.
Sally Leonard, Child Care Links, thanked the Council for their support. She wanted to let
the Council know that their Board of Directors has decided to discontinue the Substitute
Registry Program. They would like the Council's approval to use the money from the
Substitute Registry Program to apply for State matching funds. They can turn the $3,000
into $60,000 to use for recruitment and providing special training.
Mayor Houston was impressed that the City's $3,000 could get $60,000.
Ms. Leonard explained that it would be the City's $3,000 plus contributions from several
other cities along with savings on salaries. She wanted the Council's approval on the
change in the Work Plan presented by Child Care Links.
Karen Dyer, 71 O0 San Ramon Rd, Dublin, thanked the Council for all they have put into
the Library. The additional use funds is money well spent. The plans for the new library
show the value the Council has for the library.
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Marty Inderbitzen indicated he was representing Dublin Fine Arts Foundation. He
wanted to thank the Council for its past support and for its continued support. He stated
it had to be great to work on a budget with a surplus. He felt all the Staff was doing a
great job. He especially felt Mr. Ambrose managed the City very well.
Jim McGinnis, 7100 San Ramon Rd, Dublin, indicated he was a member of the Tri~Valley
Convention & Visitors Bureau, as well as managing the Outback Steakhouse in Dublin.
He felt TVCVB helped provide the success of local businesses. Outback Steakhouse had
the second highest volume in California and were 14th worldwide.
Mayor Houston asked who was number one in California.
Mr. McGinnis responded Campbell, but Dublin is closing the gap every day!
Lisa Dial, Dublin resident, representing the Th-Valley Convention & Visitors Bureau,
thanked the Council for their past support and their continued support. There has been a
10% increase in businesses being served.
Mayor Houston closed the public hearing and complimented the Staff especially Mr.
Ambrose. The City has done lots of outstanding things. He remembered 1993 when the
Council had to make a lot of cuts. He foresees lots of great things in the future.
The Council then proceeded to review the Budget.
Programs reviewed under General Government include:
City Council - The recommended current service level budget is $156,775. Four Higher
Service Levels were presented and 3 were recommended for funding [Drug Substance
Abuse Council ($6,000); PEP Parent Education Program ($6,630); National League of
California Cities membership ($2,476)], which would make this budget total $171,881.
Mr. Ambrose wanted the Council to know that the ceremonial chain the Council had
requested was going to cost $2,500 and was included in the Budget.
Cm. Zika requested that the City cancel its membership with the National League of
Cities.
Vice Mayor Lockhart wanted to make one more pitch to include the $1,000 to help feed
and house the homeless in Alameda County. She realized Dublin doesn't have the need,
but we are part of the region and the County.
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The City Council concurred to not join the National League of Cities ($2,476), fund the
Higher Service Levels for Emergency Services Network ($1,000), PEP Parent Education
Program ($6,630), and Drug Substance Abuse Council ($6,000) for a total of $170,405.
City Manager/City Clerk- The recommended current service level budget is $436,050.
One Higher Service Level was presented and recommended for funding which would
increase the Office Assistant to full time ($9,755), bringing the total to $445,805.
Central Services - The recommended current service level budget is $245,000. One
Higher Service Level was presented and recommended for funding for the Winter 2000
City Newsletter ($5,000), bringing the total to $2 50,000.
Legal Services -The recommended current service level budget is $293,882.
Administrative Services - The recommended current service level budget is $842,474.
Three Higher Service Levels were presented and recommended for funding (increase the
hours for Information Services Technician ($12,404); hire a part-time Office Assistant I
($28,723); Transient Occupancy Tax Audit ($6,000), bringing the total to $889,601.
Building Maintenance - The recommended current service level budget is $494,841.
InSurance - The recommended current service level budget is $24 5,493.
Cm. Zika asked about earthquake coverage not being included?
Mr. Ambrose indicated it was only proposed at the State level and a lot of cities were
opposing it.
Vice Mayor Lockhart asked if the City was looking at earthquake insurance7
Julie Carter, Assistant to the City Manager, indicated the City was part of the ABAG
Insurance pool. It is being looked at but is expensive. They are looking at how to
distribute the premium for cities with older buildings versus cities with new buildings
like ours.
Elections - The recommended current service level budget is $7,350.
Non~Departmental- The recommended current service level budget is $30,010. Two
Higher Service Levels were presented and one was recommended for funding, bringing
the total to $60,010.
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Mr. Ambrose indicated he had spoken with the Superintendent of the Dublin Unified
School District, who indicated they were having staffing changes and only needed
$30,000 additional funding for the computer technical support at this time. (Higher
Service Level # 1)
Mayor Houston stated he wanted to put a place holder for an additional $70,000 (Higher
Service Level #£). He knew they would be getting another 300 computers. If the money.
was not needed, it would not be spent. The money should be set aside but the District
would not hire the person until they are needed.
Vice Mayor Lockhart felt it was like getting a car, you need insurance. If the City
commits to the project, then we need to give support to maintain.
Mayor Houston stated this was a three year process. Some of the computers they have
today are being replaced because they are older.
Mr. Ambrose expressed a need to revisit the agreement with the Dublin Unified School
District. It provides for capital funding only.
Mayor Houston stated this was a three prong approach. One, it is important to get
modern computers. Two, the system needs to be managed with technical support. Three,
proper training will need to be provided to the teachers to enable them to use the
computers.
Cm. McCormick hoped the School District was taking advantage of state grants and
matching funds. She indicated she supported the amount of money as a place holder.
The City Council concurred under Non-Departmental to put a place holder for $70,000
for technical support for the Computers for Schools Program, bringing the total to
$130,010.
Programs reviewed under Public Safety include:
Police Services - The recommended current service level budget is $5,562,748. Five
Higher Service Levels were presented and recommended for funding (School Resource
Officer ($66,542) ;Increased Traffic Enforcement ($121,747); Hacienda
Crossings/Emerald Glen Park Officers ($289,091); Operations Lieutenant ($24,431);
Office Assistant I ($45,755), bringing the total to $6,233,264.
Mayor Houston indicated Public Safety received the highest portion of the Budget.
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Mr. Ambrose stated that Police was requesting an upgrade from a current Sergeant
position to Lieutenant position. Hacienda Crossings is requiring a tremendous amount of
police support for traffic control and property protection. Business is great out there.
Vice Mayor Lockhart indicated the officers were visible at the movies.
Crossing Guards - The recommended current service level budget is $54,760.
Vice Mayor Lockhart wanted to address the need for a crossing guard at the new
Dougherty School which would be opening in September. She did not like to wait
because she knows this is going to be an issue. Why not anticipate instead of waiting and
seeing?
Mr. Ambrose stated we didn't know where the children would be.
Ms. Carter indicated it would not take long to bring back to the Council once school
starts.
Mr. Ambrose explained that the City will still have to identify by a warrant count and the
school district will have to tell the City where to place the crossing guard.
Vice Mayor Lockhart indicated if the City didn't have to spend the money, then they
won't.
The Council concurred under Crossing Guards to put into additional $9,000 for a
crossing guard at the new Dougherty School bringing the total to $63,760.
Animal Control - The recommended current service level budget is $177,595.
Traffic Signals & Street Lighting - The recommended current service level budget is
$313,760.
Disaster Preparedness - The recommended current service level budget is $42,2 64.
Fire Services -The recommended current service level budget is $4,478,213. One
Higher Service ~vel was presented and recommended for funding to provide for a full-
time Office Assistant II, bringing the total to $4,52 5,4 56.
Programs reviewed under Transportation include:
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Public Works Administration - The recommended current service level budget is
$461,064. One Higher Service Level was presented and recommended for funding for an
additional Secretary, bringing the total to $512,551.
Street Maintenance - The recommended current service level budget is $ 62 7,183.
Vice Mayor Lockhart indicated there was a typo on page 67. "The budget necessary to
fund the Current Service Level for Fiscal Year 2000-2001 totals $861."
Street Sweeping - The recommended current service level budget is $10 7,0 31.
Street Tree Maintenance - The recommended current service level budget is $ 57,80 7.
Street Landscape Maintenance - The recommended current service level budget is
$538,004.
Programs reviewed under Health & Welfare include:
Waste Management - The recommended current service level budget is $909,425.
Four Higher Service Levels were presented and recommended for funding (New
Diversion Study ($60,000); From Crayons to Computers Program ($5,000); Alameda
County Green Business Program ($1,500); Save Money & the Environment Too Campaign
($1,000), bringing the total to $976,925.
Cm. Zika asked where the big recycle bins were?
Mr. Ambrose indicated the decision had been made after the budget had been created
and will be funded by Measure D funds. He asked Mr. Behrmann if we had the exact
amount?
Jason Behrmann, Administrative Analyst, responded $200,000 and Staff was working on
the agreement.
Vice Mayor Lockhart asked if there was anyone in the audience that could speak about
Crayons to Computers Program? She had been getting conflicting information about
them leaving Camp Parks and not having a home. What would the $5,000 be buying?
Mr. Behrmann confirmed they were getting kicked out of Camp Parks and where they
would go to is still up in the air. The director is also leaving. All the cities are pledging
$5,000 as well as each of the school districts in each of the cities. The money would be
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used to get them back on their feet by hiring a director and paying rent. The director
would then seek grant funds for the program.
Vice Mayor Lockhart asked what they did with the supplies?
Mr. Behrmann responded they are giving away the supplies. There has been a focus on
supplies rather than computers. Materials have been given free to the teachers. They are
considering getting donations from the school districts. Tri~Valley Business CounCil has
been spearheading the program.
$200,000 was added to the Waste Management Activity bringing the total to
$I ,176,925. All these programs will be funded by Measure D Fund.
Child Care - The recommended current service level budget is $0. One Higher Service
Level was presented and recommended for funding for Child Care Links, bringing the
total to $12,000.
Senior Support Care - The recommended current service level budget is $7,500.
Housing Programs - The recommended current service level budget is $10,000.
Programs reviewed under Culture & Leisure Services include:
Library Services - The recommended current service level budget is $355,634. One
Higher Service was presented and NOT recommended. Since the Budget was prepared,
the City received a letter from the Library indicating the City's contribution needed to be
increased by $7,288 for a total of $362,922.
Cultural Activities - The recommended current service level budget is $31,608. One
Higher Service Level was presented and recommended for funding to the Dublin Fine
Arts Foundation, bringing the total to $51,608.
Cm. McCormick referred to page 92 and stated it was her understanding that there was
going to be a mini art forum.
Ms. Leonard responded that the workshop was to be a part of the long-range plan.
Cm. McCormick wanted to expand this to half a day or a full day workshop with a
consultant. She wondered if $5,000 was enough.
Ms. Leonard explained it would pay for the consultant.
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Cm. McCormick indicated she wanted art consultants to come in to show what was
possible.
Mr. Ambrose indicated the recently completed survey indicated the community wanted
more than just public art. This workshop would look at areas of highest priorities and
would look at programs to generate interest.
Heritage Center - The recommended current service level budget is $67,861.
Vice Mayor Lockhart referred to page 95 and stated it was driving her crazy not to
change the Heritage Center hours.
Mr. Ambrose indicated a part time person was being added and hours would be changed
due to what came out of the survey.
Diane Ix)wart, Director of Parks & Community Services, explained that a part~time
person will be at the Heritage Center rather than Ms. Leonard. The community will be
asked what hours they prefer at the Heritage Center and also determine if they want the
same number of hours.
Dublin Cemetery - The recommended current service level budget is $33,337.
Park Maintenance -The recommended current service level budget is $8 58,807.
Community Cable Television - The recommended current service level budget is
$69,852.
Parks & Community Services - The recommended current service level budget is
$1,823,488. Three Higher Service Levels were presented and recommended for funding
(Afferschool Recreation at Dougherty Elementary School & summer playground site at
Emerald Glen Park ($47,120); Summer Camp for Middle School Teens ($20,931);
Dedication Ceremonies at Emerald Glen Park ($14,458), bringing the total to
$1,905,997.
Mayor Houston asked Cm. Zika what he wanted for the Senior Center?
Cm. Zika indicated the Senior Center was short on space so 6 units, 1 color printer, 1
laser scanner, some software and access to the Internet. Mr. Ambrose said it would cost
$29,000.
Mr. Ambrose stated the Information Systems Manager said $29,000.
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Mayor Houston asked about the van.
Cm. Howard explained it would be for the Senior Center and cost $50,000. The City of
Pleasanton has a program where it takes them to different places like the doctors. The
City of San Ramon just goes on trips and around town.
Ms. Leonard confirmed that the City of San Ramon brings them to the Senior Center and
home whereas, the City of Pleasanton works like Paratransit.
Mr. Ambrose stated the City of Pleasanton is not part of Wheel's Dial~A~Ride.
Mayor Houston felt we should be more like the San Ramon program.
Cm. Zika asked how readily the computers would transfer over to the new Senior
Center? He would prefer we go cheaper using folding tables rather than computer
workstations so they can be transferred more easily.
Vice Mayor Lockhart felt the van program would cost more than $50,000.
Cm. Zika suggested using all volunteer drivers so there would just be the cost of the van
and the City would cover for insurance.
Ms. Ix>wart stated the Senior Center members would look at the needs of getting to and
from the Center, other trips, capital costs, and operational costs and have a report back to
the Council by December.
Mr. Ambrose explained this was one of the types of projects that could use a portion of
the surplus so they could get started even though they did not have firm numbers.
Cm. McCormick felt they should first establish if there was a need for the van.
Mayor Houston indicated if there was no placeholder, they would have to wait a year
before they could come back.
Vice Mayor Lockhart stated them was no program here and there was not any
information. If the program existed and they knew them was a need, but they haven't
done a study yet.
Cm. McCormick felt is was premature.
Cm. Zika asked what it would take to get the information together?
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PAGE 294
Ms. Lowart answered it would not be brought back until December due to other goals
that the Senior Center Director had to accomplish.
The City Council approved $ 30,000 for the computer network at the Senior Center and
made a place holder of $50,000 for a van for the Senior Center.
The total Budget for Parks & Community Services is $1,905,997.
Parks & Facilities Management - The recommended current service level budget is
$96,315.
Programs reviewed under Community Development include:
Community Development - The recommended current service level budget is
$2,458,890. Two Higher Service Levels were presented and recommended for funding
(Housing Element ($51,450) & Part-time/temporary Office Assistant I ($13,521),
bringing the total to $2,523,861.
Engineering -The recommended current service level budget is $1,826,818.
Economic Development - The recommended current service level budget is $143,480.
Six Higher Service Levels were presented and recommended for funding [Comprehensive
Marketing Program ($40,000); Support Current Level DPIE ($10,000); Th-Valley Vision
Project ($25,000); Additional Support for DPIE ($10,000); Tri-Valley One-Stop Career
Center ($10,000)], bringing the total to $300,190.
Cm. Zika stated there was a typo on page 1 $3 in the next to the last paragraph.
"Contribution to Dublin Partners in Education - same level as Fiscal Year 1999-2000
($40,000)" should be $ I 0,000.
Cm. Zika indicated that the data from Tri~Valley Business Council was not clear where
they get their money or what they use it for.
Chris Foss, Economic Development Director, indicated that $40,000 would be used for
marketing brochures for the City since the current brochures have become very
outdated. It would be a four color eight page glossy brochure.
Cm. Zika asked if he had seen what the Chamber produced?
Mr. Foss explained the City's would have historical, present & some statistics. It would be
a different type of glossy, brighter package.
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Mayor Houston indicated he liked the prior brochure with the big aerial photo though he
realizes it is outdated now.
Mr. Foss stated McKay & Somp had an aerial photo the City might utilize.
Vice Mayor Lockhart asked about using an overlay to show the changes.
Dublin Information Inc., under the Enterprise Fund was reviewed.
Programs under the Capital Improvement Budget include:
General Improvements ~ $4,106,207; Community Improvement Projects ~ $712,427
Parks ~ $1,720,006; and Street Projects ~ $19,118,269.
The total approved Capital budget with the addition of $30,000 for the Senior Center
computer is $2 5,686,909.
The Internal Services budget activity is shown for informational purposes only ~
$1,010,595.
Mayor Houston asked Mr. Ambrose to explain about the Internal Services budget.
Mr. Ambrose explained that it reflected the true cost of operating and using equipment.
Departments are charged for depreciation of equipment such as police cars so that when
it is time to replace the equipment, there have been reserves established to pay for the
replacement. Fire apparatus is another good example. It costs $3/4 million for a fire
truck. The City is paying for the replacement of the fire truck over the life of the vehicle.
Then there is funding when a new fire truck is needed. It is a revolving fund.
The Improvement Assessment District budget activity is shown for information
purposes only ~ $341,252.
Mayor Houston indicated the Tri~Valley Classic Philharmonic has requested a $10,000
contribution for a new musical program for the Dublin Schools.
Mr. Ambrose responded that Staff did not recommend funding the $10,000. He had met
with the School Superintendent who was not even aware of the program. Staff felt the
organization should have contacted the School District first before coming to the City
Council requesting a contribution. The City should not be put in the position to pressure
the School District to implement the program.
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PAGE 296
Mayor Houston agreed with Mr. Ambrose and indicated it would be discussed at the next
DUSD Liaison meeting.
Vice Mayor Lockhart indicated that Dublin Fine Arts Foundation had gone to the School
District first and gotten DUSD feedback and the type of program the School District
wanted before approaching the City for funding. She thought the music program was a
great idea, but they had to start with the School District.
Mr. Ambrose indicated there was a summary of the Goals & Objectives in the Budget this
year. 62 out of 90 high priority goals had been finished.
Mayor Houston closed the public hearing.
On motion of Mayor Houston, seconded by Vice Mayor Lockhart, and by unanimous
vote, the Council approved the 2000-2001 Budget with the following modifications:
CITY COUNCIL BUDGET, ADD $1,000 for Emergency Services Network
and DELETE $2,476 for National League of Cities;
NON-DEPARTMENTAL BUDGET, ADD $70~000 for Computer
Technical Support to Dublin Unified School District;
CROSSING GUARDS BUDGET, ADD $9,000 for one Crossing Guard;
WASTE MANAGEMENT BUDGET, ADD $200,000 for Residential
Recycling Containers;
LIBRARY SERVICE BUDGET, ADD $7,288 for Additional Library
Contract Costs;
CAPITAL BUDGET, ADD $30,000 for 6 computers at the Senior Center;
APPROPRIATION TO RESERVES, $50~000 for Senior Center Van &
$I,120,128 for Open Space/Downtown Improvements;
The total approved appropriations were $57,971 ~872.
The Council also provided direction to combine previously reserved
funds for open space ($150,000) and Downtown Improvements
($250,000) into one reserve fund.
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PAGE 297
and adopted
RESOLUTION NO. 119 - 00
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2000-2001
ADOPTION OF
A REVISED APPROPRIATIONS LIMIT FOR FISCAL YEAR 1999-2000
8:34 p.m. 8.1 (330~20)
Staff Report was prepared by Fred Marsh, Finance Manager, who indicated that each year
the City Council is required by State Law to adopt an Appropriations Limit in conjunction
with the annual Budget process. The 1999-2000 Limit was calculated and adopted by
Resolution 117-99 on June 24, 1999. At the time the Limit was adopted, final
information related to the population for the City of Dublin and the amount of Non-
Residential Assessed Valuation was not available.
Staff has prepared the calculations necessary to adopt the Revised Limit for Fiscal Year
1999-2000 in accordance with State Law and with the Uniform Guidelines of the League
of California Cities. The discretionary factors selected in calculating the 1999-2000
Revised Limit are 1) the change in the City Population, which represents a revised
January 1, 1999 population provided by the State Department of Finance; and 2) the
change in the assessed valuation from local non-residential construction, which
represents the figures provided by the County Assessor from the final 1998-99 property
tax roll.
The Revised 1999~2000 Appropriations Limit is $53,259,078 based upon a revised
adjustment factor of 9.36% over the 1998~99 Limit.
On motion of Cm. Zika, seconded by Vice Mayor Lockhart, and by unanimous vote, the
Council adopted
RESOLUTION NO. 120 - 00
ADOPTING A REVISED APPROPRIATIONS LIMIT
FOR FISCAL YEAR 1999-2000 OF $53,259,078
CITY COUNCIL MINUTES
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PAGE 298
ADOPTION OF AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2000-2001
8:32 p.m. 8.2 (330-20)
Staff Report was presented by Fred Marsh, Finance Manager, who indicated that each
year the City Council is required by State Law to adopt an Appropriation Limit in
conjunction with the annual Budget process. The 2000-2001 Appropriations Limit is
calculated by multiplying the adopted Limit calculated for the prior year, by a factor
reflecting growth increases.
Staff has prepared the calculations necessary to adopt the Limit for Fiscal Year 2000-
2001 in accordance with State Law and with the Uniform Guidelines of the League of
California Cities. The discretionary factors selected in calculating the 2000-2001 Limit
are 1) the change in the City Population; and 2) the change in the assessed valuation
from local non-residential construction.
The new 2000-2001 Appropriations Limit is $63,335,696 based upon an adjustment
factor of 18.92% over the Revised 1999~2000 Limit.
On motion of Cm. Zika, seconded by Vice Mayor Lockhart, and by unanimous vote, the
Council adopted
RESOLUTION NO. 121 - 00
ADOPTING AN APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2000-2001 OF $63,335,696
1999-2000 BUDGET MODIFICATION
WITH REGARD TO ARTICLE XIII B OF THE STATE CONSTITUTION
8:37 p.m. 8.3 (330-20)
Staff Report was presented by City Manager Richard Ambrose who advised this action
would authorize the appropriation of all excess revenues to Reserves. In taking this
action, the City Council acknowledges that the appropriation of excess revenues is a
setting aside of the funds for various projects or expenses that may require more than one
year to complete. The actual use of these funds would be subject to a future City Council
action.
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ADJOURNED REGULAR MEETING (BUDGET)
June 21, 2000
PAGE 299
On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous
vote, the Council authorized the appropriation total to Reserves of any revenues in excess
of budgeted expenditures as of June 30, 2000.
MEMORANDUM OF UNDERSTANDING BETWEEN
CITY OF DUBLIN, DUBLIN UNIFIED SCHOOL DISTRICT,
AND ALAMEDA COUNTY SHERIFF'S OFFICE FOR APPLICATION
FOR A FEDERAL GRANT FOR A SCHOOL RESOURCE OFFICER
8:40 p.m. 8.4 (600~40)
Staff Report presented by Police Chief Gary Thuman who indicated that the City of
Dublin, the Dublin Unified School District (DUSD), and the Alameda County Sheriff's
Office proposed to enter into a partnership agreement for the purpose of maintaining a
safe and secure environment for all schools in the District. The entities will be seeking to
obtain a Federal grant to hire a new officer for Dublin Police Services that will be
assigned as a School Resource Officer for the DUSD.
The grant will provide a designated portion of the salary and benefits of a new officer
over three years. First year costs are $156,542 and approximately $120,912 thereafter.
The federal grant provides for a maximum of $125,000 ($50,000 in year 1; $40,000 in
year 2, and $35,000 in year $). The DUSD shall provide $40,000 for each of the three
years with the remaining annual cost to be funded by the City of Dublin. By the end of
the three~year grant period, the City and DUSD will be wholly responsible for funding
the officer hired under the grant.
In addition to the federal grant, the DUSD will contribute School Safety Grant funds
which the District receives and the City will contribute the balance requested each year
from the City's General Fund.
Several goals for the proposed School Resource Officer are 1) address crime and disorder
problems, gangs, and drug activities affecting or occurring in or around elementary and
secondary schools; 2) develop or expand crime prevention efforts for students; 3) educate
likely school~age victims in crime prevention and safety; 4) train students in conflict
resolution, restorative justice, and crime awareness; and 5) promote open
communication and mutual understanding between officials/staff/students/parents of
the DUSD and the City regarding crime intervention & prevention efforts.
Cm. Zika asked what would happen if the City did not get the grant?
CITY COUNCIL MINUTES
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ADJOURNED REGULAR MEETING (BUDGET)
June 2'1, 2000
PAGE 30O
Chief Thuman replied the City would not have that position.
Cm. Zika asked if the School District endorsed it?
Chief Thuman indicated tonight's action was to enter into a MOU to support applying for
the grant. The School District's finance support will come later.
On motion of Cm. Zika, seconded by Vice Mayor Lockhart, and by unanimous vote, the
Council adopted
RESOLUTION NO. 122 - 00
MEMORANDUM OF UNDERSTANDING BETWEEN
CITY OF DUBLIN, DUBLIN UNIFIED SCHOOL DISTRICT, AND
ALAMEDA COUNTY SHERIFF'S OFFICE
FOR APPLICATION OF A FEDERAL GRANT
FOR SCHOOL RESOURCE OFFICER
ADJOURNMENT
11.1
There being no further business to come before the CounCil, the meeting was adjourned
at 8:45 p.m.
Minutes prepared by Sandie Hart, Secretary.
ATTEST:
dlehe
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