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HomeMy WebLinkAboutPC Minutes 10-17-1995 F ~ ~ ~ ~ + . ~ Regulaz Meeting - October 17, 1995 ; A regular meeting of the City of Dublin Planning Commission was held on Tuesday, October 17, 1995, in the Dublin Civic Center Council Chambers. T'he meeting was called to order at 7:30 by Commissioner Zika. :****s*s** ROLL CALL Present: Commissioners Geist, Jennings, Johnson, Lockhart and Zika; Laurence L. Tong; Planning Director; Dennis Carrington, Senior Planner; Ra1ph Kachadourian, Assistant Planner, and Gaylene Burkett, Recording Seeretary. s******~** PLEDGE OF ALLEGIANCE TO TI~ FLAG Cm. Zika led the Commission, Staff, and those present in the pledge of allegiance to the flag. ADDITIONS OR REVISIONS TO TI-~ AGENDA The minutes of the September 5, 1995, meeUng were approved as submitted. *s******** ORAL COMMU1~iICATIONS ' None *****s**** WRITTEN COMMU1vICATIONS None *******s** PUBLIC HEARING SUB7ECT: PUBLIC HEARINGS 8.1 PA 95-031 Alcosta Shell Service Station Eapansion - Conditional Use Pernut and Site Development Review approval request to eapand the elcisting Alcosta Shell Service Station located at 8999 San Ramon Road. The expansion, totaling 2,300 square feet, will involve tlie construction of a new 24-hour food mart with an alutomatic car wash and interior storage room. Cm. Zika asked for tlie staff report. Mr. Kachadourian presented the staff report. He oudin~ed the project, indicating the Applicant will be purchasing additionalland on the adjoining property. He indicatec~ that there would be an added food mart, and they would be building a new car wash. He stated that other agenciesihad addressed several issues regarding the expansion. Police Services had some concerns regazding the layout of the interior of the food mart, also they recommended additional security measures for better control of the al~ohol cold storage azea and ma~cimum visibility from the cash bootli. These layouts will be shown on the plans submitted for building pernut. Mr. Kact?adourian stated DRFA l~ad a fire impact fee of $1,200 that would need to be p~id prior to issuance of the building pernut. 1vlr. Kachadourian stated that Staff recommended the Plann~ng Commission adopt tlie draft Resolutions for the Negat~ve Declaration, Conditional Use Permit and the Site Development Review. Regular Meeting 91 OcRober 17, 1995 {10-17pcmin} ' ~ ~ M Cm. Geist asked if the food mart and car wash would operate 24 hours per day. Mr. Kachadourian answered yes. Cm. Geist asked if there would still be an amplified speaker on the outside of the station. She stated she lived in the area and in the past there has been a problem of the speaker being too loud and she has had to call at 2 or 3 a.m. to have them turn the speaker down. She also asked if there could be a no U-turn on red for cars waiting on San Ramon Road turning right onto Alcosta. Mr. Kachadourian stated that there was a Condition that addressed the issue of noise, and that it would be monitored in c~se there were oomplaints. He referred the no U-turn question to Mr. Sepehri. Mehran Sepehri, Senior Civil Engineer, stated unfortunately 31egs of the intersection belonged to the City of San Ramon and there was not much they could do about it. Cm. 7ennings aslced if on Exhibit A, where it says new planter, does that cover over a parking space. Cm. Zika answered no. Cm. 7ennings asked what does the circular oudine on page 3 of Earhibit A indicate. Mr. Kachadourian stated it was the tree drip line. Cm. Zika asked why DRFA charged the fire impact fee and what did they do for that money. Mr. Tong stated it was a one time impact fee to pay for capital expansions to their facilities. It was based on the additional square footage of the new structure. Cm. Zika asked if this was something new. Mr. Tong stated no, it had been in place for so~ time. Cm. Zika asked if the Applicant would like to make a presentation. Craig Schwab, Finance Manager for C& J Cox Corporation, stated that this was the first Shell service station that Mr. Cox acquired in 1976, and it was the secrond oldest station as far as upgrades. He stated that he was trying to bring the station up to spced and they ne~ded ancillary income from other sources such as the car wash and food mart. They had been tryu~g to acquire more 1and, and had finally acquired 1,531 square feet of planter area for upgrading the properiy. He stated the speakers were necessary due to tt?e structure of the kiosk. He stated that there would be a new manager to see that the station stays running at top quality. He stated tra~'ic was bad, but by putting the driveway access on San Ramon Road it would help with the traffic flow. Shell had funded the project and with the proper approvals, would like to make the station a very amactive site and also bring tax dollars to Dublin that went across the street to the Lucky's. Cm. Jennings asked if the car wash would have a blower going 24 hours per day. Mr. Schwab stated that there were sound tests done, and it was at a very low decibel. Cm. Geist stated she has not had problems in the past with hearing the blowers. Cm. Lockhart asked about the water usage and if they use recycled water. ~Su~ M~g 92 October 17,1995 {10-17pcmin} • • ~ Mr. Schwab stated there was a reclaiming device, and each car wash used only 13 gallons of water per wash. FIe stated the first rinse on the car was reclaimed water with the sludge removed. The solids or sludge were coll~ in : underground drums and emptied every 6-9 months. There was not any waste going into the sewer or on to the ground. Cm. Lockhart asked if parking spaces 3 through 6 were for people coming out of the car wash. Mr. Kachadourian stated pazldng spaces 4,5,6, are spaces already there far anyone to use. Cm. Geist asked what was the time frame. Mr. Schwab stated once the project receives all the approvals, they could move rather quickly, and hopefully, get the project under way by February or March. Cm. Jennings asked about the proposed driveway. Mr. Kachadourian stated the Applicant would have to obtain the Right-of-Access which was approved by the City Council. If the City Council did not grant the right-of-access, that would not effect the project. Mr. Schwab stated there was an easement along San Ramon Road. Cm. Lockhart stated that the increase in pumps was a concern of his. Also, the driveway and car wash exit seemed a little tight to have a free flow of traffic. Mr. Schwab stated that there were 2 additional Conditions that indicated there would be two stop signs on the properiy: One going near the southwest property line near the new planter, to stop traffic that is heading westerly towards the new driveway and another stop sign leaving the car wash heading south towards the new driveway. Cm. Zika closed the public hearing. On motion by Cm. Geist, second by Cm. Jennings and with a unanimous vote, PA 95-031 Alcosta Shell Service Station Expansion was approved : RE50LUTION 95-037 ADOPTIl~TG A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE FOR PA 95-031 ALCOSTA SHELL SERVICE STATION EXPANSION **s******* RESOLUTION 95-038 APPROVIl~TG PA 95-03i ALCO5TA SHELL SERVICE STATION CONDITIQNAL USE PERMIT FOR A 2,300 SQUARE FOOT EXPAN5ION OF THE FACILITY TO ADD A NEW FOOD MART WITH AN AUTOMATIC CAR WASH AND INTERIOR STORAGE ROOM, LOCATED AT 8999 SAN RAMON ROAD, WITHIN THE C-N, NEIGHBORHOOD BUSINE5S DISTRICT. *s**•s*s** Regular Meeting 93 Odober 17, 1993 { 10-17pcmin} • • RESOLUTION 95-039 APPROVIl~TG PA 95-031 ALCOSTA SHELL SERVICE STATION SITE DEVELOPMENT REVI~W FOR A 2,300 SQUARE FOOT EXPANSION OF THE FACILITY TO ADD A NEW FOOD MART WITH AN ~ AUTOMATIC CAR WASH AND INTERIOR STORAGE ROOM, LOCATED AT 8999 SAN RAMON ROAD, WITHIN THE C-N, NEIGHBORHOOD BUSINESS D~STRICT. . . r.:: . ~ . ~ ~ ~ ~:~%~:::r. ' ''::~o:>::.:. ~ . ~ : : . . . . , . ::;;;;::;~::;:<.:::>s;:'>::;~::::::::::::~:::;:::::::~:::::.T::>::>::::::>::::::>::;:~;:;:;!;:>`i:;:~;:;?:~;:;>;::~~:::~i::::i':<::::z~;><:<::::>:::i:z:<:;:>::::>::>::::»::::>::::>::>::::>::::>::::>::::::::::::>::::::>~:>::>:: ~ . * 8.2 PA 95-035 Arlen Ness Enterprises - Request for a General Plan Amendment, Conditional Use Permit and Site Development Review to allow a 44,016 squaze foot Motorcycle Parts mail-order and retail business at 6050 Dublin Boulevazd. Cm. Zika asked for the staff report. Mr. Carrington presented the staff report. He statecl there were four changes to the Site DevelopmentReview Resolution, Exhibit E. Qn page 27 of 58, in the SDR Reso, add the wording to Condition #5, The improvements to Scarlett Drive could be dejerred contingent upon approval of the Director oJPublic Works. He earplained why this sentence was added to Condition #5. The second change would be to Condition #6, line 3, the number 61 feet should be changed to 59 feet. The third change was to Condition #12, strike the lasf line (The impacts of tLis project on adjacent and nearby properties shall be evaluated as part of the calculations.) The fourth change was to Condidon #60, strike second to last word of third sentence (landscape), so that the third sentence reads, Landscape and Irrigation Plans shall be signed by a licensed architect. Mr. Carrington continued to oudine the staff report. He explained the GPA change and the CUP and SDR requests in detail. He indicated on a map where the property changes were to the General Plan. He stated Staff r~ommends approval of the General Plan l~mendment. He outlined the Condidonal Use Permit requirements and why the CUP was ne,eded. He stated that the walk-in purchase of over the counter parts was incidental to the operation, and stated Staff recommended approval of the Conditional Use Permit. Mr. Carrington outlined the Site Development Review and showed the color scheme for the building and how itwas incorporated into the plan. Mr. Carrington stated there was the issue of remediation of the underground storage tanks. He stated the Environmental Health Department was monitoring the test wells by aerating the soil and monitoring the site well. This site was on its way to remediadon, and in the future, they will compact the soil. Cm. Zika asked how long would it take to aerate the soil. Mr. Carrington stated no exact time, but they must obtain a building permit for the project within one year. Cm. Lockhart asked who was paying for the aeration. Mr. Carrington stated the Applicant/ProperEy Owner, Mr. Ness. Cm. Johnson asked if there were other retail oudets in the area. Mr. Carrington stated there were some retail uses that have been establist~d over time a11 through Scarlett Court. Cm. Johnson asked why the General Plan Amendment was necessary for that area if there was already several other retail uses in the area. He asked why wouldn't the whole block be designated retail, instead of doing a GPA. Mr. Tong stated that the floor area rat~o was lugher for the retail office/automotive designation. Cm. Johnson asked why the whole area did not get redesignated at fihe same time. Mr. Carrington stated that direction would have to come from the City CounciL Regular lvieeting 94 Oc4ober 17,1995 {10-17pcmin} , • • Mr. Tong stated that the City Council had requested that Staff take a look at it, but the limitation of 4 General Plan Amendments per year was not restrictive. Cm. 7ennings asked about traffic impact fees. Mr. Carrington answered that Dublin Boulevard was being dedicated by the Applicant and that the value of the dedication exceeded the value of the traffic impacts of the project and, therefore, there would be no Traffic Tmpact Fee. Cm. Jennings asked why there was not a condition regarding graffiti that was similar to the conditions outlined in the Alcosta Shell Conditions of Approval. Mr. Carrington stated on page 24 of 58 of the CUP Resolution addressed that problem. Condition 2 was the standard non-residential security requirement that they must meet. Cm. Geist asked if on page 27 of 58, Condition 10, if two foot wide would be enough room between the building wall and parking spaces. Mr. Carrington stated that Staff felt that it would be more appropriate to have a minimum overhang of two feet instead of a walkway. Cm. Geist asked if on Condition 5, if the driveway was not deferred, what would happen if they built out the road. Mehran Sepehri stated it would act as a driveway. In reference to the two foot walkway, it was more a overhang for the cars instead of the parking bumper, which were hard to clean behind and sometimes people go over them and hit the building wall. Paul DiDonato, principal wifih ATI Engineering Services, stated he had been working for 8-9 months with the various agencies to get tlus site in shape and present a project that everyone could be proud of. He stated that there have bcen several Conditions on the site that nceded to be addressed. pne of those Conditions was the remediation of the soil, and hopefully, in a couple of weeks, thzy should get the final a~roval from the Health Department. He stated they were anxious to get the project moving forward, and pending Flanning Commission and City Council approval, they were ready with the grading documents to get started. Cm. Lockhart asked if they contacted the State super-fund to help with the cleanup of the site. Mr. DiDonato stated this was not a super-fund type clean-up problem. Cm. Lockhart asked what the yearly sales were. Mr. DiDonato stated 512,0(10,000 now. Cm. Lockhart asked how much would be sales taxable. Mr. DiDonato stated about 12% or 1,4 million. Cm. Lockhart asked would there still be the retail sales out of the San Leandro facility Mr. DiDonato answered yes. Arlen Ness actually manufactures very specialized motorcycle parts that are slupped all over the world. The researct? and development portion of the business would take up 1,500 sq. f~, of ttus facility. Cm. Lockhart asked how many full time employees would they have. Regulat Meeting 95 October 17, 1995 {iai~~?} ~ ~ Mr. DiDonato stated about 30, although not a11 were full time employees. They were not anticipating an increase in employees. Cm. Zika asked the difference between a licensed azchitect and a licensai landscape architect. Mark Bellow, Project Architect, stated that a landscape arclutect specialized in plants and irrigation. Cm. Zika asked if they had any problems with tt?e Conditions of Approval. Mr. DiDonato stated he did not have any problems and were anxious to get their project in Dublin. Cm. Zika closed the public hearing. Cm. Jeruungs asked Staff if the Traffic Impact Report dated August 18, 1994 would have to be updated. Mr. Carrington stated they would be using that report. Cm. 7ennings suggested they add the Condition "Tke proper[y o~er ~hall keep the site clear ojgraffiti vandalisn: on a regular and continuous basfs at all times". Mr. DiDonato stated they would be pleased to acld that Condition. Mr. Cazrington stated they would add that to Condition 4 of the Conditional Use Permit, on page 24 of 58. On motion by Cm. Lockhart second by Cm. 7ohnson, with an amendment to Condidon #4 to include the phrase to keep the site clear of graffiti, plus the four SDR changes Mr. Carrington pointed out and with a unanimous vote, PA 95-0351 Arlen Ness Enterprises was approved: RESOLUTION 95-040 RECOMIV~NDING ADOPTION OF A NEGATIVE DECLARATION OF ENVIRONMENTAL 5IGNIFICANCE FORPA 95-035 ARLEN NESS ENTERPRI5E5 GENERAL PLAN AMENDMENT, CONDITIQNAL USE PERMIT AND SITE DEVELOPMENT REVIEW AT 6Q50 DUBLIN BOULEVARD ****s****+e RESOLUTION 95-04i RECOMMENDING ADOPTION OF PA 95-035 ARLEN NE5S ENTERPRISES GENERAL PLAN AMENDMENT rsss*•s**s RE50LUTION 95-042 RECOMMENDING AFPROVAL OF PA 95-035 ARLEN NESS CONDITIONAL USE PERMIT AT 6050 DUBLIN BOULEVARD *srss#*«:* Regular Meeting 96 October 17,1995 {iai~~} ~ ~ RESOLUTION 95-043 RECOMMENDING APPROVAL OF PA 95-035 ARLEN NESS SITE DEVELOPMENT REVIEW AT 6050 DUBLIN BOULEVARD Cm. Jennings asked what was their time frame. Mr. DiDonato stated that they plan to stazt grading in November, with heavy building in January, and move in by 7une. NEW OR UNFINISHED BUSINESS 9.1 Draft memo regarding Planning Commission Trainuig Cm. Zika asked for the staff report. Mr. Tong gave the staff report. He pointe~l out that the Planning Commission plays an important role with the City Council in that the Planning Commission was an advisory bady to the Council. He outlined several options for the Planning Commissioners to consider. Mr. Tong asked if the three concerns outlined in the draft memo accurately depicted the concerns of the Planning Commission. Cm. Zika stated that on good authority the City Council and Mayor preferred not to mcet with the Planning Commission for a team building session. Also, they did not want to adopt a growth policy. Cm. Zika stated he would be willing to sign the mema Cm. Geist staterl she would like to get a response from the Council one way or another. Cm. Jennings stated that the Planiung Commission did not actually make a formal request yet that they meet in a T'eam Building Session with the Council. She felt it would it be necessary for the Planning Commission to formally request a joint meeting with the City Council. Mr. Tong explained the options available to the Planning Commission and that it was an either/or situation. Either they communicate through the City Attorney and Planning Director or request a Team Building Session. Cm. Zika stated he did not see anything to be gained in having a meeting with the Planning Director and the City Attomey. Cm. Johnson stated that since the City Council were elected officials, they probably did not want to publicly make a statement on whether they were pro or con as far as groMh was concerned, and as a result, would not want to make a vision statement. Cm. Lockhart stated that all five City Council members had publicly made a statement on growth, but may not be willing to make a generai statement because they may have different ideas. Cm. 7ohnson suggested that the last sentence on the draft memo regarding the growth statement be removed. He agrced with Cm. Zika that it was a pointless thing to do. Cm. Lockhart stated at least they had gone on record and let the Cauncil know how they feel. Cm. 7enxrings stated communication was essential and the Commissianers should request better communication between the two bodies. Regular Mceting 97 October 17, 1995 {iai~~?} ~ ~ Cm. Zika stated he did not mind being told he was not doing a good job, but he rather they tell him to his face instead of reading it in the newspaper. Cm. Jennings asked if the City Council received media training. Mr. Tong stated they attended League of California Cities meetings, and has ac;cess to those types of discussions sessions, but not media training. Cm. Jennings stated that usually media training included the rule that nothing was ever off the record, and maybe some things should be off the record that are not meant to be printed. Cm. Zika suggested that on the dratt memo, they leave the first sentence alone, and the second sentence should be that the Planning Commission would like to improve communic~tions betw~n the Planning Commission and the City Council through discnssions between the Planning Commission and the City Council through a Team Building joint session. The other changes should be that the Planning Commission has 2 topics for discussioq instead of 3. Also, the third paragraph regarding the growth policy should be deleted. On motion by Cm. I,ockhart, second by Cm. Jennings, and with a unanimous vote, THE PLANNING COMMISSION MOVED TO ACCEPT THE DRAFT MEMO TO THE MAYOR AND CITY COUNCIL WITH THE ABOVE NOTED CHANGE5 s*s***::** OTF~R BUSINESS Cm. Geist stated that the aak fumiture business on Dublin Blvd., across from Civic Center had cardboard boxes stacked up to the lower branebes of the trces, and fiarniture over the sidewalk and up front in the parkfng area. What control do we have over that type of situadon. Mr. Tong stated that if we receive a complaint, we will investigate, and if there is a violation, we v?rill respond. Cm. Johnson stated the spa company down the road does the same thing. Mr. Tong stated we don't have proactive code enforcement. Cm. Jennings said she received a phone call regarding the number of signs a business could have in their windows. She stated Athens Burgers on Dublin Boulevard had 8 or 9 signs up in their windows. Mr. Tong stated that in terms of window signage there was a 25%0 of the window area limitation for advertising purposes, that does not incluck help-wanted type of signs. ff there was a complaint filed, it would be investigated. Cm. 7ohnson asked about holiday boutiques out of garages and homes, does the City rec}uire a business license if they are on a two month basis, every weekend. Mr. Tong stated they should get a business license., but, practically, we can only enforce it on a complaint basis. Cm. Geist filed a formal complaint regarding the Oak Store. Regular Meating 98 October 17, 1995 {10-17pcmin} ~ • ~ , ADJOURNMENT The meeting was adjourned at 9:10 p.m. ***sar***s Y f ~ Planning Commission Chairperson ATTEST: P1 ' g Director I Regular Meeting 99 October 17, 1995 {10-17pc,min}