HomeMy WebLinkAboutPC Minutes 12-19-1988 . r' _ ~ ~
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Re~ular Meeting - December 19, 1988
A regular meeting of the City of Dublin Planning Commission was held on
December 19, 1988, in the Meeting Room, Dublin Library. The meeting was
called to order at 7:00 p.m, by Cm. Barnes, Chairman.
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ROLL CALL
PRESENT: Commissioners Barnes, Burnham, Mack, and Okun, Laurence L. Tong,
Planning Director; Rod Barger, Senior Planner; Trudi Ryan, Project Planner;
and Gail Adams, Planning Secretary.
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PLEDGE OF ALLEGIANCE TO THE FLAG
Cm. Barnes led the Commission, Staff, and those present in the pledge of
allegiance to the flag.
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ADDITIONS OR REVISIONS TO THE AGENDA
iVone
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MINUTES OF PREVIOUS MEETING
The minutes of December 5, 1988 were approved as corrected.
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-0RAL COMMUNICATIONS
None
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WRITTEN COMMUNIGATIONS
Mr. Tong advised that the Commission had received 5 action letters.
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Regular Meeting PCM-7-221 December 19, 1988
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PUBLIC HEARINGS
SUBJECT: PA 88-110 The Woodlands Directional Tract
Sign Conditional Use Permit (Village 7) to
be located off-site on a vacant lot (APN
441-305-34) on the north side of Dublin
Boulevard, east of the Chevron Station on
the northeast corner of San Ramon Road and
Dublin Boulevard
Cm. Barnes opened the public hearing and called for the Staff Report.
Mr. Barger indicated that this application was for a Conditional Use Permit to
allow a directional tract sign identifying Village 7(The Woodlands) which
would be located off-site on a vacant lot east of the progerty on the
northeast corner of San Ramon Road and Dublin Boulevard.
Mr. Barger indicated that the Applicant was proposing to use a 7 foot tall, 32
square foot single-face freestanding sign identifying the subdivision and
directions for reaching it. The sign would be perpendicular to Dublin
Boulevard, would have a 10' front yard setback from the Dublin Boulevard
frontage. It would also be approximately 87 feet from both the Grand Auto and
Chevron property line.
Mr. Barger indicated that the vacant property had been used for directional
tracts signs in the past and the site currently contains one for the Kildara
development.
Mr. Barger indicated that Staff recommends approval of this Conditional Use
Permit.
Mr. Okun asked what the wording would be on the directional sign.
Mr. Barger stated that Attachment #3 of the Staff Report shows the wording for
the directional sign.
Cm. Burnham questioned the direction in which the sign would face.
Mr. Barger stated that this was up to the Applicant, as long as the sign
complied with City standards.
Gloria Kocal, Applicant, indicated that she agreed with the Staff's conditions
of approval.
Cm. Barnes closed the public hearing.
On motion from Cm. Mack, seconded by Cm. Okun, and with a vote of 4-0 and one
absentee, the Planning Commission adopted
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Regular Meeting PCM-7-222 December 19, 1988
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RESOLUTION N0. 88-071
APPROVING PA 88-110, THE WOODLANDS (VILLAGE 7) CONDITIONAL USE PERMIT
REQUEST TO ALLOW A DIRECTIONAL TRACT SIGN WHICH IS TO BE L(?CATED OFF-SITE
ON A VACANT LOT (APN 941-305-34) ON THE NORTH SIDE OF DUBLIN BOULEVARD
JUST EAST OF THE CHEVRON STATION AT THE NORTHEAST CORNER
OF SAN RAMON ROAD AND DUBLIN BOULEVARD
SUBJECT: PA 88-114 YMCA Conditional Use Permit and
Site Development Review to install a
portable building at the Frederiksen
School site in order to establish YMCA
childcare services and youth programs to
accommodate up to 35 school age children
~K-6th Grade)
Cm. Barnes opened the public hearing and called for the Staff Report.
Mr. Barger indicated that this application was for a Conditional Use Permit to
establish a year round childcare/youth services program for up to 35 school
age children at the Frederiksen Elementary School, and Site Development Review
to locate a 1248 square foot portable building in the playground of the school
site, which would be used for the childcare/youth services program.
Mr. Barger indicated that the YMCA had been operating at this location without
use permit approvals for the past three years with no complaints. The YMCA
was made aware of the City's permit requirements and shortly thereafter
submitted their application to the City.
Mr. Barger indicated that presently the YMCA is operating out of one of the
school's classrooms. Because of increased enrollments, school officials are
now in need of the classroom. The YMCA would like to continue providing
childcare/youth program services and are requesting approval of a Conditional
Use Permit and Site Development Review to allow the continuation of these
activities in a 1248 square foot portable building that would be located on
the school premises.
Mr. Barger indicated that the childcare/youth program operation would serve ug
to 35 children, grades K-6. Operating hours would be 7 a.m. to 6 p.m.,
Monday-Friday. Peak operating hours are before and after school.
Mr. Barger indicated that parking and circulation patterns were observed at
7:30 a.m., 12:00 p.m, and 3:30 p:m. No traffic problems occurred. He also
indicated that only half of the parking spaces on the site were utilized
during these hours.
Mr. Barger indicated that the design of the 1248 square foot portable building
was acceptable to Staff. Its shape, colors and materials would match those of
the existing school building. It will be handicap accessi~le and located on
the east side of the school site.
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Regular Meeting PCM-7-223 December 19, 1988
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Mr. Barger indicated that there was one modification to Condition #2 of
Exhibit B. This condition should read "The childcare service and youth
program shall be limited to school age children (K-6 grades) during the school
year and limited to the 4-15 year age group during the summer program." He
indicated this would give the YMCA more flexibility in order to service a
wider age group of children.
Mr. Barger indicated that Staff recommends approval of the Conditional Use
Permit and Site Development Review requests.
Cm. Okun asked if summer programs would be established for the children.
Mr. Barger indicated yes.
Cm. Burnham asked if the YMCA could take care of a sick child during school
hours.
Mr. Barger indicated yes.
Cheryl Russell, 939 Wagoner Drive, Livermore, Program Director of YMCA,
indicated that she had no problems with the Staff's conditions of approval.
She indicated that Condition #2 would give more flexibility to the YMCA
program. She indicated that daycamp programs are provided in the summer
months.
Cm. Okun asked if there would be two Staff inembers at the YMCA present at all
times.
Ms. Russell indicated yes, this is a State requirement.
Cm. Barnes indicated that she approved of the project and that it helped the
working parents of the community.
Cm. Okun asked who was responsible for the building.
Ms. Russell indicated that the YMCA was responsible for the building,
including the furniture, supplies, etc.
Cm. Barnes asked what the average cost for childcare services was.
Ms. Russell indicated that the average cost would be $1.80 an hour.
Cm. Barnes closed the public hearing.
Cm. Barnes commended the YMCA for their program and wished that they had been
around 25 years ago.
Cm. Mack asked if there were plans for extended services.
Regular Meeting PCM-7-224 December 19, 1988
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Ms. Russell responded by stating not at this time.
Cm. Barnes asked if the YMCA served only the Frederiksen School children.
Ms. Russell indicated that there are service providers at other schools,
however, the YMCA did not exclude school children that do not attend
Frederiksen School. She indicated that the State requirements limit the
children capacity to 35.
On motion from Cm. Okun, seconded by Cm. Mack, with a vote of 4-0, with one
absentee, the Planning Commission adopted '
RESOLUTION N0. 88-072
ADOPTING A NEGATIVE DECLARATION FOR PA 88-114 YMCA CONDITIONAL USE PERMIT
AND SITE DEVELOPMENT REVIEW REQUESTS TO INSTALL A PORTABLE BUILDING AT
THE FREDERIKSEN SCHOOL SITE IN ORDER TO ESTABLISIT YMCA CHILDCARE SERVICES
AND YOUTH PROGRAMS TO ACCOMMODATE UP TO 35 SCHOOL AGE CHILDREN
(K-6 GRADES) AT 7243 TAMARACK DRIVE
On motion from Cm. Okun, seconded by Cm. Mack, with a vote of 4-0, with one
absenteee, the Planning Commission adopted
RESOLUTION N0. 88-073
APPROVING PA 88-114 YMCA CONDITIONAL USE PERMIT TO ESTABLISH CFIILDCARE
SERVICES AND YOUTH PROGRAMS FOR UP TO 35 SCHOOL AGE CHILDREN (K-6 GRADES)
IN A PORTABLE BUILDING AT THE FREDERIKSEN SCHOOL SITE
AT 7243 TAMARACK DRIVE
On motion from Cm. Okun, seconded by Cm. Mack, with a vote of 4-0, with one
absentee, the Planning Commission adopted
RESOLUTION N0. 88-074
APPROVING PA 88-114 YMCA SITE DEVELOPMENT REVIEW REQUEST TO INSTALL
A PORTABLE BUILDING ON THE FREDERIKSEN SCHOOL SITE IN ORDER TO HOUSE YMCA
CHILDCARE SERVICES AND YOUTH PROGRAMS TO ACCOMMODATE UP TO 35 SCHOOL AGE
CHILDREN (K-6TH GRADES) AT 7243 TAMARACK DRIVE
SUBJECT: PA 88-009 Heritage Commons Planned
Development Rezonin~, Tentative Map and
Site Development RevieY,r located at Amador
Valley Boulevard and Stagecoach Drive
Cm. Barnes opened the public hearing and called for the Staff Report.
Ms. Ryan indicated that this application was for a Planned Development
Rezoning, Tentative Map and Site Development Review and the Planning
Commission would be making recommendations of approval to the City Council.
. Ms. Ryan indicated that the location of the property was at the corner of
Amador Valley Boulevard and Stagecoach Drive. The parcel size was 17.45+
acres. -
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Regular Meeting PCM-7-225 December 19, 1988
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Ms. Ryan stated that Heritage Commons was approved for 309 residential units
by the County in November of 1981. The first phase of 73 units is complete
and the remaining units to be developed on the property is on the agenda for
consideration by the Planning Commission.
Ms. Ryan indicated that the General Plan designates this property as medium
density (duplex, townhouses and garden apartments) and stream corridor. There
are approximately 14.5 acres in medium desnity and 2.95 acres in stream
corridor. When Zoning Unit 1494 was established, the General Plan was not in
effect and the stream corridor not established. Presently, the permissible
number of units allowable is 90 to 206 (one dwelling unit per acre of stream
corridor).
Ms. Ryan indicated that General Plan Guiding Policy 3.1 states: "preserve oak
woodlands, riparian vegetation, and natural creeks as open space for their
natural resource value".
Ms. Ryan discussed the zoning ordinance requirements regarding Planned
Development Districts, Change in Zone District Requirements, Site Development
Review Requirements, and Subdivision Requirements.
Ms. Ryan indicated that 4.7 acres of this site would be dedicated to Zone 7
Flood Control District for maintenance access. The 4.7 acres is a larger area
than the 2.95 acre stream corridor. This acreage would be permanent open
space.
Ms. Ryan indicated that the remaining 12.75 acres, would have a density of
16.1 units per acre by preserving an additional 1.75 acres for stream corridor
and clustering the units onto the 12.75 acres.
Ms. Ryan stated that the 20' scale drawing on the wall shows the site
including the developable areas. She discussed parking/circulation, building
coverage, Zone 7 Dedication, and Landscape/Recreation areas within the
pro j ect .
Ms. Ryan indicated that the pro~ect would have direct access off of Amador
Valley Boulevard and the main road loops through the project to join with
Stagecoach Drive. Alamo Creek Road winds through the project dividing the
site into three sections.
Ms. Ryan indicated that 14 of the 26 buildings are adjacent to the creek, each
building is adjacent to the parking areas with pathways leading to entry
landings.
Ms. Ryan indicated that there were setbacks from the creek and road that were
less than the 10 feet typical requirement because of the irregular shape of
the site. At this point, Ms. Ryan discussed the project site using the color
boards that were attached to the wall.
Ms. Ryan indicated that there were 56 proposed one bedroom-two bath units; 110
two bedroom-two bath units; and 40 three bedroom-two bath units. Each unit
included a washer and dryer, separate water heater, private storage area and
balcony or patio.
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Regular Meeting PCM-7-226 December 19, 19$8
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Ms. Ryan indicated that the elevations on the building showed stucco exterior
with wood trim, detailing which include decorative strips of wood, windows
with divided lights and lattice fences, walls and archways. Recreation
facilities include pools, tot lots, tennis courts, plus a community center
which include recreation room, lounge, exercise room, bar area and restrooms
with showers. Offices are adjacent to community area.
Ms. Ryan indicated that the landscaping plan includes street trees, canopy
trees and vertical accent trees which have low water requirements and are
tolerable to local weather conditions.
Ms. Ryan indicated that the dedication of land for park use ~ould be .009
acres per dwelling unit which would require this project to have a total of
1.84 acres for dedication.
Ms. Ryan indicated that the parking ratio for this pro~ect was 2.23 spaces per
unit which exceeds the normal Planning Department requirements. 1~aenty-nine
percent of the open parking stalls are for compact vehicles which is within
the Planning Department's requirements. The conditions of approval require
15$ of ali parking spaces to be reserved for visitors.
Ms. Ryan indicated there were concerns regarding traffic, noise and biology
which were identified in the Environmental Assessment. Studies were prepared
and mitigation measures have been incorporated into the conditions of
approval.
Ms. Ryan stated that noise levels on the second floor units closest to Amador
Valley Boulevard would exceed the State requirements and a condition requiring
mechanical ventilation or air conditioning would be required for these units.
Ms. Ryan discussed biological concerns relating to the project. First,
mitigation measures were incorporated to preserve and protect trees as well as
a maintenance program. Second, conditions of approval were added which would
help preserve the riparian forest habitat.
Ms. Ryan indicated that there were also traffic concerns with the current
configuration of Amador Valley Boulevard. The entrance on Amador Valley
Boulevard would be restricted to right turns which would cause vehicles to
attempt U-turns at Wildwood Road at Amador Valley Boulevard and at Stagecoach
Drive on Amador Valley Boulevard. Mitigation measures have been included
requiring a median break with acceleration lanes on Amador Valley $oulevard
opposite the main entry road of the pro~ect.
Ms. Ryan stated'that Staff was recomrnending approval of five resolutions
recommending the City Council: 1) adopt a Mitigated Negative Declaration of
Environmental Significance; 2) adopt a monitoring program for mitigation
measures [this is per the new State Law AB3180]; 3) rezone property to a
Planned Development District; 4) adopt Tentative Tract Map 5883; and adapt the
Site Development Review.
Ms. Ryan stated that a letter had been received by the Planning Department
opposing the project and distributed this letter to the Planning Commission.
Regular Meeting PCM-7-227 December 19, 1988
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Ms. Ryan stated that there were photographic slides of the site and full sized
site plans available for review if the Planning Commission wanted to see them.
Cm. Barnes asked to see the slides.
Carl Steinberg, Applicant, discussed the development company's background and
experience with project of this magnitude. He indicated that his project had
a well designed landscaping scheme with a full amenities package which would
appeal to middle income families.
Mr. Steinberg indicated that his project had private entrances on Amador
Valley Boulevard and easements had been recorded for access from the existing
Heritage Commons. He invited the Planning Commission to tour the project area
and would like to do future developments in the area.
Cm. Okun asked if this development would be a combination of apartments and
condominiums.
Mr. Steinberg stated that his development would have condominium standards and
a tract map would be recorded; however at this time they would be rented as
apartments.
Cm. Okun asked if the units would eventually be sold as condorniniums.
Mr. Steinberg indicated yes.
Cm. Burnham asked questions regarding connections to and from the property and
was concerned that both developments could be accessed from the other.
Mr. Steinberg indicated that there was a barrier at this location and a
property fence would be erected to secure property lines.
Steve Cameron, 6610 Conestoga, had concerns over inadequate parking and
traffic of the existing project. He indicated that it was difficult
maneuvering onto Stagecoach Drive now and with the new development, this would
be very hazardous. He indicated that red curbs had been painted on the street
and there was inadequate parking facilities for the current development
proj ect.
Cm. Burnham asked the Planning Director about the painted curbs.
Mr. Tong indicated that the Alameda County had approved the Planned
Development and parking conditions and parking was not approved on the street.
Mike Hughes, Attorney representing Heritage Commons, had concerns regarding
Stagecoach Drive. Was this street owned by the City, was there an access
easement recorded for maintenance purposes? He indicated that he was
concerned over the rights of the Homeowners Association, property owners and
the City.
Cm. Burnham asked the Planning Director if Stagecoach Drive was a public or
private street.
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Regular Meeting PCM-7-228 December 19, 1988
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Mr. Tong indicated that Stagecoach Drive, south of Amador Valley Boulevard,
was a private ro.ad and was the responsibility of the Heritage Commons'
Homeowners Association.
Ms. Ryan indicated that there were conditions of approval regarding
maintenance and access on Stagecoach Drive and that maintenanee would be the
responsibility of both projects.
Joyce Pasqual asked if the new development would share the Heritage Commons
project name. She asked what access point would the construction workers be
using and was concerned about the safety of the children in the area, and the
setbacks from the existing project.
Mr. Steinberg indicated that most construction traffic would be accessed
through the main entrance with limited access through Stagecoach.
Ms. Ryan stated that the setbacks between the projects were a minimum of 10
feet with most areas having setbacks of 15 - 30 feet.
Ms. Pasqual was concerned over the square footage of the units and stated that
this was inadequate space.
Randall Gardner, 6592 Conestoga, was concerned over traffic and would like the
Planning Department to do another traffic study on the surrounding area.
Laura Fisher, 6586 Conestoga, was concerned with the additional rentals and
that there was a need for more affordable houses for sale.
Frank Cameron, who had sat on the Contra Costa Planning Commission, had
concerns over traffic issues, setbacks, landscape buffers, creek area and
riparian vegetation.
Mr. Cameron indicated that the traffic study was short-sighted and the street
should be widened at the main entrance of the project. He indicated that the
15' setback was not enough and a buffer was needed. The creek area could be
well maintained and enhanced. There should be a median break and a stop light
installed and the main thoroughfare because of the children walking through
the area.
Mr. Cameron indicated that an Environmental Impact Report should be looked
into that would address all problems and issues.
Steve Cameron, was concerned over the size of the units and would like the
units to be condominiums instead of apartments.
Ms. Pasqual indicated that there was a demand for saleable units and discussed
the average cost of housing in the area.
Mr. Steinberg discussed access easements, traffic/parking issues and studies,
maintenance concerns, landscaping buffers, creek design, and tree
preservation.
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Regular Meeting PCM-7-229 December 19, 1988
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Mr. Steinberg indicated that grant deeds on the original development showed
recorded access easements. He recognized the traffic concerns and indicated
that two access points were necessary. There had been a complete traffic
study done on the new development.
Mr. Steinberg indicated that the traffic/parking concerns along Stagecoach
Drive was a separate issue and was not related to the current project. He
stated that the parking ratio on the new development was over-adequate and
that the occupants of the first phase would be using the new development's
parking areas.
Mr. Steinberg indicated that the two projects would have to share the cost of
maintaining Stagecoach Drive.
Mr. Steinberg stated that there was a landscape buffer in the plans and the
creek area was designed for the en~oyment of the residents. There were about
three trees that would be removed, however 90~ of the trees would be
preserved.
Mr. Steinberg indicated that a median break would had been long considered by
Staff and the safety issues had been resolved.
Mr. Steinberg indicated that all environmental issues had 'been reviewed during
the General Plan and the previous pro~ect. A11 City, Dublin San Ramon
District, fire, police, and school district requirements had been met.
Cm. Burnham asked if the fencing was required along the creek.
The Planning Department indicated that a 6 foot vinyl clad fence was a Zone 7
requirement.
Mr. Steinberg stated that this type of fence blended in with the landscaping.
Cm. Barnes asked about the traffic study taken and how many trips per day
would be involved.
Ms. Ryan indicated that there would be an average of 1,648 trips per day with
10~ of this traffic at peak hours.
Mr. Hughes stated that the easement issues were still up in the air and this
issue would need to be resolved before approvals could be made.
Cm. Burnham asked if the CC&R's could be provided.
Ms. Ryan indicated yes.
Mr. Hughes indicated that the Homeowners Association should be provided copies
of those documents.
Cm. Burham asked Ms. Ryan about the creek design and if there were
similarities to the design in other projects.
Regular Meeting PCM-7-230 December 19, 1988
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Ms. Ryan and Mr. Tong indicated that there were similarities in Ron Nahas'
project which is called the Villages. The tree preservation and stream
corridor revegetation requirements were similar.
Cm. Burnham was concerned over the school population and would like to have
more information on the school district's future plans.
Cm. Barnes closed the public hearing.
Cm. Barnes had concerns over the traffic impacts on Amador Valley Boulevard
and requested more information on the traffic patterns.
Cm. Okun requested that the overcrowding of the schools should be resolved
before approvals were made.
Cm. Burnham had concerns over the configuration of the main entrance road and
requested clarification.
Mr. Steinberg indicated that traffic impact fees could be made part of the
developer's responsibility.
The Planning Commission requested the Planning Department to acquire
additional information on the access easement, traffic and school system
issues.
Mr. Tong indicated that the Planning Department would request a representative
from TJKM and Abrams & Associates to attend the next meeting.
On motion from Cm. Mack, seconded by Cm. Okun, the Planning Commission
continued this item to the Planning Commission meeting scheduled for January
17, 1989.
' Cm. Barnes requested documentation to be available at the Library for the
public.
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NEW BUSINESS OR UNFINISHED BUSINESS
None
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OTHER BUSINESS
Mr. Tong indicated that the City Council had approved the West Dublin General
Plan Study which consisted of approximately 4,000 acres. There were two
applicants, Eden Development had the bulk of the acreage and Schaeffer Heights
had 335 acres.
Mr. Tong indicated that ABAG's Housing Need Determinations were discussed at
the last City Council meeting.
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Regular Meeting PCM-7-231 December 19, 1988
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Cm. Burnham asked if the Villages fall into low cost housing categories.
Mr. Tong indicated that there were 4 categories; very low, low, moderate and
above moderate. Each City needs to determine their own housing affordability
goals and it had been determined that Dublin could provide enough housing for
its workers. The Village projects were considered above-moderate cost housing
projects.
Mr. Tong indicated that the City Council had an additional adjourned meeting
on the Hansen Hill project. The Council had requested additional information
and this item had been continued to January lOth meeting.
On motion from Cm. Burnham, seconded by Cm. Mack, the Planning Commission
approved cancelling the January 3, 19$9 meeting.
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PLANNING COMMISSIONERS' CONCERNS
Cm. Burnham asked what kind of long-term plans the school district had
regarding school enrollment.
Mr. Tong indicated that long-term plans were difficult to determine.
Cm. Burnham asked the paving needed to be looked into at the Amador Valley
Boulevard and Amador Plaza Road street area.
Cm. Burnham asked about the Goodwill store regarding the drop-off trailer
located on the premises. He stated that the area needed to be cleaned up.
Mr. Tong indicated that Goodwill had been contacted and a Conditional Use
Permit was required for the trailer.
Cm. Okun asked about the construction work on Betlen Drive and was concerned
about the streets being ruined.
Mr. Tong indicated that the project was Pulte Homes and the Public Works
Director and Engineers were loolcing into the problem.
Cm. Barnes asked about the workbench at the hardware store.
Mr. Tong indicated that the City has started the legal process under the
provisions of the Property Maintenanee Ordinance.
Cm. Barnes asked if the Property Maintenance Ordinance had provisions for
commercial property as well as residential.
Mr. Tong indicated that the ordinance included commercial and residential
property.
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Regular Meeting PCM-7-232 December 19, 1988
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ADJOURNMENT
There being no further business, the meeting was adjourned at 10:10 p.m.
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Respectfully submitted,
P anning Commission r rson
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Laurence L. Tong
Planning Director
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Regular Meeting PCM-7-233 December 19, 1988