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HomeMy WebLinkAboutPC Mtg Minutes 07-01-1985 ` ' • ~ Regular Meeting - JULY 1, 1985 A regular meeting of the City of Dublin Planning Commission was held on Monday, July l, 1985, in the Meeting Room, Dublin Library. The meeting was called to order at 7;30 p.m, by Cm. Alexander, Chairman. * * * * ROLL CALL PRESENT: Commissioners Alexander, Barnes, and Petty; Cm. Mack and Cm. Raley were absent. Laurence L, Tong, Planning Director and Kevin J. Gailey, Senior Planner. * * * * PLEDGE OF ALLEGIANCE Cm. Alexander led the Commission, Staff, and those present in the pledge of allegiance to the flag. * * * * MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of June 17, 1985, were approved as written. * * * * ORAL COMMUNICATION None * * * * WRITTEN COMMUNICATION Staff said the flyer for an ABAG Symposium was distributed for the Planning Commission's information. Any interested Planning Commissioner should contact Staff so that reservations can be made. * * * * PUBLIC HEARING SUBJECT: 7.2 PA 85-051 Murray School District Conditional Use Permit to locate four portable classrooms at Wells Intermediate School, 6800 Penn Drive. Regular Meeting PCM-5-74 7/1/85 , • • Cm. Alexander opened the public hearing. Mr. Tong presented the Staff Report. Staff described the proposed project and indicated that, with appropriate landscaping and screening of inechnical equipment, Staff recommended approval. Stanley Maleski, Business Manager for Murray School District, said that the Staff Report and recommended conditions of approval were acceptable to the School District. Dana Puljan said she was concerned with aesthetics, fire and noise. She was glad to hear the landscaping clarified. She said that the temporary portables tend to become long term and that would not be ideal. A resident along Lancaster Road said he had a problem with students jumping over his fence on their way to and from school. He also asked about air conditioning for the portables. Staff indicated that the fence situation should be discussed with the school district. Mr. Maleski said that one air conditioner would be on the roof and three would be away from the houses. A resident said he was concerned with the overall quality of the portables. Cm. Alexander said that his children attended school in portable classrooms in Dublin. Bob Turk said the existing pine trees were messy and killed some of the law. He suggested that some more appropriate type of trees be used. Terry Smith said he had a traffic and litter problem caused by the school use. He questioned if it made sense to use the portables. Mr. Maleski said it made economic sense to use the portables. The enrollment had significantly declined. The school district held a number of citizen meetings prior to closing schools. There would be substantial savings to the school district. The classrooms would offer additional program opportunities. They have wood siding and they will be renovated. The district needs a gym and more classrooms. They expect the declining enrollment to stalize in two years. In response to a question, Cm. Alexander said that questions about the Cronin School should be directed to the School District. Mr. Maleski said that the classrooms meet State Fire Marshal Standards and have fire extinguishers. Regular Meeting PCM-5- 75 7/1/85 Agnes Smith asked f~a vote of the audience. ~ On motion of Cm. Barnes, and second`ed by Cm. Petty, and by concensus, Cm. Alexander closed the public hearing. Cm. Barnes said that she learned how to use a fire extinguisher as a volunteer with the district. She supported the application. Cm. Petty would like to see other leased schools used for school purposes. Cm. Barnes would like to see the area attractively landscaped. On motion of Cm. Petty, seconded by Cm. Barnes, and by unanimous vote of those present, the Planning Commission approved; RESOLUTION N0. 85-034 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING PA 85-051 MURRAY SCHOOL DISTRICT CONDITIONAL USE PERMIT TO LOCATE FOUR PORTABLE CLASSROOMS AT WELLS INTERMEDIATE SCHOOL, 6800 PENN DRIVE * * * * SUBJECT: 7.1 PA 85-007.1 and .2 Veach/Tulloch Construction A~plications for Conditional Use Permit and Site Development Review to allow a Boat and Motor Mart with exterior display and sales of related items and with short term exterior storage of boats, at the southeast end of Golden Gate Drive. (Continued from May 20 and June 3, 1985 Planning Commission meetings). Mr. Gailey presented the Staff Report once again. This item was initially scheduled to be heard at the Planning Commission hearing on May 20, 1985. There were several concerns that Staff had expressed to the Commission. The parking of the trailers and boats were especially a concern. A concern was the on-site parking and circulation problems as well as resulting in placement of the boats and/or boat trailers in a location visible from Highway 580. Delivery of boats is typically to occur on weekends to facilitate pickup. It was applicant's desire to allow a portion of the parking area for temporary exterior boat storage for the described purpose. Another concern of Staff is that the proposed tenant partition plan for the "Shops" area, the accompanying configuration of the internal corridor space, and the location of exterior roll-up and pedestrian doors might be altered as tenant committments are secured. Regular Meeting PCM-5-76 7/1/85 • ' • ~ Cm. Alexander opened the public hearing. Mr. Veach expressed concern for bringing in his boats for sale because of the narrow streets in the area they are purchasing. For safety measures, it would be safer to have the boats against the freeway rather than the side streets. Cm. Alexander asked if they could move everything west and gain more room. Cm. Petty expressed concern that the General Plan did not designate this type of use in this area. His primary concerns were that the proposed use was located in the Downtown Intensification area and BART overlay area of the General Plan. The use did not appear to be consistent with the General Plan policies. Cm. Alexander asked how long it would be before BART was brought in. Mr. Tong explained that it would be seven to 10 years before anything regarding BART would be brought into this area, Mr. Veach explained they he was trying very hard to work out all the conditions that the planners had set upon him. He had presented this project to the County of Alameda six years ago. Which at that time it was approved. Cm. Petty questioned whether or not the proposal should be referred to the Downtown Committee. Cm. Alexander was concerned about the Downtown Committee not taking action quickly on this matter. He felt that denial or other action by the Planning Commission, with opportunity of appeal to the City Council, would be a more timely way of resolving the application questions. The public hearing was then closed. Mr. Tong was to direct Staff to prepare a resolution with findings for denial for the next meeting. Voice vote found all in favor. * * * * * SUBJECT: 7.3 PA 85-035 Hatfield Develo ment Corporation/Investec, Inc., Conditional Use Pedrmit to amend conditions of approval established under Alameda County applications for the 1478th Zoning Unit and Tentative Map 4859 and the related extensions processed under Dublin applieation PA 83-073 Nielsen Ranch. Regular Meeting PCM-5-7~ 7/1/85 " ~ ~ Mr. Gailey presented the Staff Report starting with a brief developmental history of the Nielsen Ranch Subdivision. The four areas of requested modification from the existing PD and Subdivision approvals were summarized; 1) lot reconfiguration in two areas, 2) park agency to receive project park dedication fees, 3) release of 5' maximum grade change cap for construction grading plan and 4) modification of language pertaining to Lots 80-83. Mr. Gailey described that to facilitate the requested modifications, the Commission would have to take two separate actions.~ The first action involved a determination that the proposed changes were "minor" in nature and would not materially change the intent of the Planned Development District covering the project. Upon making that determination, the Gommission's next action would be to adopt a Resolution conditionally approving the modifications through the Conditional Use Permit process. Mr. John DeHorn, Wilsey & Ham, addressed the Commission and advised the applicant concurred with the recommendations of Staff pertaining to this item. Mr. DeHorn introduced Mr. Larry Hatfield with Hatfield Development Corporation, and Mssrs. Harvey Kameny and Tom Hoffman, with Investec, Inc. Cm. Barnes motioned, seconded by Cm. Petty to close the public hearing. Voice vote found all in favor of closing the hearing. Cm. Alexander voiced particular support of the realignment of the one cul-de-sac in the northern portion of the project to create a standard four-way intersection. On motion of Cm. Petty, seconded by Cm. Petty, voice vote found all in favor of adopting. RESOLUTION NO, 85-033 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING PA 85-035 HATFIELD DEVELOPMENT CORPORATION/INVESTEC, INC., CONDITIONAL USE PERMIT APPLICATION AMENDING CONDITIONS OF APPROVAL ESTABLISHED UNDER ALAMEDA COUNTY APPLICATIONS FOR THE 1478TH ZONING UNIT AND TENTATIVE MAP 4859 AND THE RELATED EXTENSION PROCESSED UNDER DUBLIN APPLICATION PA 83-073 NIELSEN RANCH, WHICH COLLECTIVELY COVER THE 70+ ACRES INVOLVED WITH TENTATIVE SUBDIVISIONS 5072, 5073, AND 5074 AND LYING PARTIALLY WITHIN;THE CTTY OF DUBLIN AND PARTIALLY WITHIN THE UNINCORPORATED ' AREA OF ALAMEDA COUNTY * * * * * SUBJECT: 7.4 PA 84-077 Zoning Ordinance Amendment Regarding Sign Regulations {Continued from May 6, May 20, and ,Tune 3, 1985 Planning Commission Meetings). . Regular Meeting PCM-5-~g 7/1/85 ~ . ~ Mr. Gailey opened the Staff Report by advising the Commission about the proposed format developed for this hearing which will provide the Commission "Working Draft" of the Sign Ordinance. The intent of using the "Working Draft" was explained as a means to allow changes in the original draft precipitated by the Commission to be pooled into one document as the Commission finished discussion on each section of the draft. With his summary of the changes requested at the previous hearing by the Commission, Mr. Gailey advised that additional changes to the definitions section are anticipated that would be tied to the introduction of a simplified method to calculate the allowable aggregate sign area for individual properties. Prompted by a request from Staff, the Commission indicated a consensus support to combine the definitions for A-frame portable and Sandwich Board Signs into one definition. Susan Hurl, Government Affairs Director for the Southern Alameda County Board of Realtors opened the public testimony on this item with a detailed discussion on the issue of Open-House Real Estate Signs. Her discussion generally followed here submittals dated June 5, 1985 and June 20, 1985, which had been previously supplied to Staff and the Commission. Two petitions supporting the position presented by Ms. Hurl and signed by over sixty local real estate agents/brokers were submitted to the Commission for consideration. Additional, supportive comments to Hurl's presentation were verbally presented by the following real estate agents, brokers or interested parties; Kate Minor, Jack Quincy, Mike Peel, Bob Snyder, Harold Woods, and Gus Berkles. Collectively summarized the concerns voiced were concerning open-house signs as follows; 1) limitation to two signs is overly prohibitive, 2) size limitation should be clarified as a"per- side" standard 3) time limitations of use should include allowance for open-house tours 4) opposition to requirement that a bond be placed by agent or broker prior to sign placement, and 5) concern that strict enforcement will adversely impact the marketability of homes in Dublin when compared to the overall Tri-Valley market. The Commission inquired as to how other Tri-Valley area cities regulate open-house signs. Staff stressed concerns about the liability the City would be exposed to if signage within street right-of-ways was sactioned. Staff reiterated their understanding of the City Council's opposition to use of signage within the City's street right-of-ways. Mr. Sandy Burger, Crown Chevrolet, presented a letter with accompanying submittals from Robert Woolverton, President of Crown Chevrolet, which addressed the proposal to consolidate the H-1, C-l, C-2 and M-1 Districts into one group in the ordinance Regular Meeting PCM-5-79 7/1/85 . ' . . as regards allowable signage. The letter outlined a concern that _ this would result in inequities pertaining to use of free standing signage. Debra Stein, Executive Director of the California Association of Display Advertisers requested that the definition for temporary signs be expanded to include search lights. Ms. Stein indicated additional comment from her organization would be submitted. Mr. Gailey opened discussion of Sections 3 and 4 of the draft ordinance. The general format of Section 3 was explained as a district by district charting of what signage is allowed where the corresponding review process that is involved. Discussion was made of possible alternate approaches to regulate use of the freestanding signs approaches apart from use of a uniform height limitation for all districts allowing freestanding signs. The question of the appropriateness of regulating the location of freestanding signs on individual properties was discussed (i.e., typing location to street frontage). Cm. Alexander reiterated a desire to prohibit signs from projecting above building roof-line silouhettes. The concept of linking the size, height and setback of freestanding signs was discussed. The Commission expressed support of the development of a formula to tie these factors together proportionately. The sign ordinance was continued to the Commission hearing of July 15, 1985. Staff was directed to investigate the availability of a separate meeting place for a special commission hearing on the Sign Ordinance for either July 17th or l8th. * * * * UNFINISHED BUSINESS Mr. Tong advised the Commission that the Dolan School Site item was scheduled to be heard by the City Council on July 8, 1985. * * * * NEW BUSINES:S None PLANNING COMMISSIONERS' CONCERNS Cm. Barnes filed a Zoning Complaint concerning the use of the vacant lot adjoining the east side of the Ozzie Davis Car Sales lot. Regular Meeting PCM-5-80 7/1/85 ~ ` Y . ~ ~ * * * * ADJOURNMENT There being no further business, the meeting was adjourned at 11:35 p.m.. Respectfully submitted, Planni g Commission hairman Laurence L. Tong, Planning Director * * * * Regular Meeting PCM-5-81 7/1/85