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HomeMy WebLinkAboutPC Mtg Minutes 08-19-1985 • y • • Regular Meeting - August 19, 198~ A regular meeting of the City of Dublin Planning Commission was held on August 19, 1985, in the Meeting Room, Dublin Library. , The meeting was called to order at 7:35 p.m, by Commissioner ' Alexander, Chairman. * * * * ROLL CALL PRESENT: Commissioners Barnes, Petty, Raley, Chairman Alexander and Laurence L. Tong, Planning Director and Kevin J. Gailey, Senior Planner. ABSENT; Commissioner Mack. * * * * PLEDGE OF ALLEGIANCE Cm. Alexander led the Commission, Staff, and those present in the pledge of allegiance to the flag. * * * * MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of July 15, 1985, the adjourned meeting of July 18, 1985, the adjourned meeting of. August 5, 1985, and the regular meeting of August 5, 19$5, were approved as submitted. * * * * ORAL COMMUNICATION Ms. Beth DeRoos requested the Commission direct Staff to investigate the "no turn on red" sign at the intersection of Amador Valley Blvd, and the entrance to Dublin Place Shopping Center as relates to its height on the pole and problems with its visibility. * * * * WRITTEN COMMUNICATION Mr. Tong advised the Commission that a letter from Francis Mulson regarding agenda item 8.1 - Kaufman & Broad had been received. It was decided that discussion on the letter should be put off. until that item was considered. Mr. Tong also indicated that a brouchure detailing the U.C, extension course entitled "Planning Commission's Institute" had been included in the Commission's packet. * * * * PCM-5-82 , . • ~ PUBLIC HEARING 7.1 PA 85-058 Jay & Veena Kinhal Conditional Use Permit to allow continued operation of a daycare center for a maximum of 34 children at 7890 Oxbow Lane (continued from Planning Commission meeting of August 5, 1985). Cm. Alexander opened the public hearing and called for the Staff report. Mr. Tong presented the Staff report and indicated that the correct site address was 7890 Oxbow Lane, not 7872 as was incorrectly indicated on the agenda. Mr. Tong indicated that the use of the site as a daycare extended back to a Conditional Use Permit approval by Alameda County in 1973 which was followed by extensions in 1975 and 1980. Mr. Kinhal, applicant, gave a brief presentation and indicated she was in concurrence with the Staff report recommendations. On motion of Cm. Barnes, seconded by Cm. Raley, voice vote found unanimous approval to close the public hearing. Cm. Raley indicated that a minor adjustment to Condition #4 in the Draft Resolution for this item should be made to make it reflect the expressed intent of the Commission regarding child- abuse informational counseling programs. On motion of Cm. Barnes, seconded by Cm. Raley, voice vote found 4-0 in favor of adopting Resolution No. 85-045 amended to reflect the adjustment requested by Cm. Raley. RESOLUTION NO. PA 85-045 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING PA 85-058 KINHAL DAYCARE CENTER CONDITIONAL USE PERMIT APPLICATION TO ALLOW THE CONTINUED OPERATION OF A PRESCHOOL AT 7890 OXBOW LANE * * * * 7.2 PA 85-065 Eagle's Nest Christian Fellowship Conditional Use Permit for operation of a church and ministry center at 6700 Sierra Lane. Cm. Alexander opened the public hearing and called for the Staff report. PCM-5-83 . • • Mr. Gailey advised the Commission that the applicant, Mr. Gary West, had called that afternoon and indicated they were considering requesting a withderawl of the application. Mr. West indicated that an alternate site for their facility was being considered. To keep their options open, Mr. West requested the item be continued to the meeting of October 7th. On motion of Cm. Petty, seconded by Cm. Raley, voice vote found 4-0 in favor of continuing the item to the Planning Commission meeting of October 7, 1985. * * * * OLD BUSINESS None * * * * NEW BUSINESS 8.1 Appeal of City Staff's determination regarding days and hours of construction activity for the Kaufman and Broad Silvergate Highlands single family residential project. In acknowledgement of the presence of individuals in the audience in attendence to speak on Item 8.1, it was the consensus decision of the Commission to alter the agenda order and consider Item 8.1 prior to the public hearing for Item 7.3 PA 84-077 Zoning Ordinance Amendment Regarding Sign Regulations. Mr. Gailey briefly summarized the information contained in the Staff report for this item and indicated that Staff's recommendation was that the request to allow work to occur on Saturday's at the Silvergate Highlands project not be approved. Mr. Ron Grudzinski, of the firm of Kaufman and Broad, made his presentation to the Commission and listed the following items he felt should be considered by the Commission; 1. The process of site development will involve a change to status-quo and a short term inconvenience to the neighbors. 2. Their development is'in keeping with the approvals granted to date. 3. Use of Saturdays will speed up the construction time- frame for the project and allow a recouping of lost time resulting from ground water problems encountered on the site during the early phases of development. 4. The Staff really has no option but to stay with existing policy, which would prohibit weekend work. 5. Kaufman and Broad could accept the four restrictions for weekend work outlined in the Staff report, if the Commission saw merit in the request. PCM-5-84 . • The matter was opened up for comment from members of the audience. Mr. Charles Menchel, Ladera Court, commented on previous problems related to this site, specifically mentioning dust and construction activity earlier than the 7:30 a.m. time limit or later than the 5:30 p.m. time limit. Ms. Mary Jane Hyde, Mancini Court, advised the Commission roeeCtd problems with dust and the lack of the "target-date" for p j completion. Mr. Gordon Bower, Estrelia Court, recommended the request be ' denied based on Kaufman and Broad's poor track record as regards violations to the conditions governing construction activity and due to their unwillingness to follow through with committments made to neighboring property owners. Mr. Bowen questioned why extra help couldn't be hired for the Monday to Friday construction period to accomplish the same end result the weekend work would provide. Mr. John Walford, Estrelia Court, indicated a concern that the operators were not willing to work with the neighbors and be open about what they were doing. He stated that there are implicit developer responsibilities and obligations tied into the development of a project adjoining existing residences. Ms. Georgia Menchen commented on dust problems existing at this site and about construction noise on weekends from hand held tools being as much an imposition on the neighbors as heavy equipment. Mr. Thomas Duda commented on grading behind his lot and concerns he has about the provision of drainage to carry this work through the winter months. In response to Cm. Raley's question, Mr. Grundzinski indicated the completion date for paving of public streets is October l, 1985. Discussion continued about the use of water trucks to control grading, the length of time to complete the construction, and the types of craftsmen Kaufman and Broad would like to have on the site if Saturday work was allowed. In rebuttal to the comments raised, Mr. Grudzinski indicated the restriction on Saturday was not an ordinance restriction, but a policy established over time by the City Council. He indicated that other work in the City is occuring on Saturdays. The letter from Francis Mulson regarding this item was summarized for the record. Mr. Gailey advised that the Planning Department had received three phone calls from neighbors voicing objections to the proposed Saturday construction. PCM-5-85 . , , ~ ~ ~ Commissioners Raley and Barnes voiced concerns about any work on weekends. Cm. Petty indicated he could see benefits from speeding up the total construction period by allowing Saturday work. On motion of Cm. Raley, seconded by Cm. Barnes, voice vote found 3- 1(Cm. Petty dissenting) to deny the appeal by Kaufman and Broad of Staff's determilnation regarding days and hours of construction activity at the Silvergate Highlands project. * * * * 7.3 PA 84-077 Zoning Ordinance Amendment Regarding Sign Regulations (continued from Planning Commission meetings of May 6, May 20, June 3, July l, July 5, July 18 and August 5, 1985). Cm. Alexander opened the public hearing and called for the Staff report. Mr. Gailey presented the Staff report beginning with a summary of the most recent, major modifications contained within the "working copy" of the sign regulations, which covered Sections 1 ~ through 7 of the draft regulations. These major modifications were indicated to include; - revisions to the Definitions Section to reflect the revised method of calculating allowable aggregate signage. - revisions to Section 4 dealing with wall mounted signs (plugging in new method of calculating allowable aggregate signage) and freestanding signs (to include parcels 1.5 acres and greater in size among those parcels who can request freestanding signs from 20' to 35' in height through the Conditional Use Permit process). - revisions to Section 7 regarding the Administrative Conditional Use Permit (ACUP) and the Conditional Use Permit processes for temporary signs. The Commission reaffirmed their consensus position that freestanding signs be tiered into the following two categories; 1) 20' maximum city wide, and 2) 20' to 35' range through the Conditional Use Permit process for all parcels four acres in size or greater and single-use parcels 1.5 acres in size or greater. The Commission expressed a desire to retain the ACUP process for grand opening temporary signs (up to 30 consecutive days of signage within 60 days of a bonafide grand opening). Discussion continued into the remaining portions of the draft regulations, commencing with Section 8- Enforcement and Penalties. Mr. Gailey underscored the three year amortization period with the option of requesting three additonal years for modification or elimination of non-conforming signs. PCM-5-86 . , . ~ • ~ The Commission indicated a desire to have the ordinance explicitly prohibit billboard signs. Discussion on Section 9- Amortization-Non-Conforming Signs and Section 10-Amendment and Repeal. Severability was limited to brief overviews of the contents of the respective sections. Following a brief discussion between the Commission and Staff, it was determined that Staff would return to the Commission meeting of September 3, 1985, with a completed "Working Copy" covering Sections 1 through 10 and a first draft of support graphics. The Commission meeting of September 17, 1985, would be used for finalization of the Commission's review of the draft sign regulations. UNFINISHED BUSINESS None OTHER BUSINESS Mr. Gailey advised the Commission of the actions taken by the City Council at their hearing of August 12, 1985 (Hatfield, Veach, Rafanelli and Nahas Parcel Map/park location and Bedford Properties Rezoning). PLANNING COMMISSIONER'S CONCERNS Cm. Raley inquired as to the status of the Sawmill sign. Cm. Raley filed a zoning complaint involving exterior storage of video games on the front yard of a residential property on the west side of Hansen Drive south east of Amarillo. A second complaint was issued involving the dilapidated sign at the top of Dillon Way visible from I-580. Cm. Barnes commented on problems on noticing sent with incorrect zip codes, * * * * ADJOURNMENT There being no further business, the meeting was adjourned at 10:10 p.m. Respectfully submitted, +b Pla Commission Chairman Laurence L. Tong, Planning Director * * * * PCM-5-87