HomeMy WebLinkAbout8.3 2011-2012 Heritage and Cultural Arts Work Plan 5. Assume ownership of Camp Parks Collection and Conduct an Annual Exhibit
Accomplishes Parks & Community Services Strategic Goal #I i and 3a & bxi
In November of 2010, the City submitted a proposal to Lieutenant Colonel Friend requesting the
transfer of ownership of the Camp Parks History Center collection to the City of Dublin. Staff
should be notified in the next nine months as to whether the Army will grant ownership to the
City. In the event that ownership is granted, the letter and forms sent to Camp Parks proposed that
the City store the collections temporarily in the expansion space at the Dublin Library and prior to
the transfer of the collections, the City of Dublin would establish a "Scope of Collections."
Following the transfer, Staff would begin the process of cataloguing the Camp Parks collection.
Once the Camp Parks collection is accessioned and stored, access to the collection would be
controlled by museum staff. Researchers would be able to access records and photographs by
appointment at the Dublin Public Library.
Staff had also proposed that it would be possible to curate annual exhibits of the Camp Parks
collection in The Little Classroom of the Murray School House. Each annual exhibit would
involve primary research, developing themes, identifying objects to display and writing
interpretive materials. The Heritage and Cultural Arts budget already allows for one exhibit each
year and these funds could be used for an exhibit of the Camp Parks collection in Fiscal Year
2011-2012 assuming the ownership is transferred to the City.
6. Pursue a Museum Assessment Program (MAP) Phase III Application
Accomplishes Parks & Community Services Strategic Goal #3bviii &xi
Staff had originally intended to pursue the MAP Phase III application process this past year, but
was informed by Museum Assessment Program Administrative staff that the process has been
delayed until January-March of 2011. The purpose of pursuing the different MAP Phases is that it
establishes a step toward the long-term goal of museum accreditation. The City has already
accomplished the first two phases. The cost for the MAP Consultant is typically $350 and has
been allocated every other year into the Heritage and Cultural Arts budget. The Phase III Program
focuses on "Collections Stewardship/Management" which helps a museum improve their
collections policies, planning, accessing and documentation within the context of the museum's
total operations. The scope of the assessment includes collections care and use; acquisitions and
de-accessioning; legal, ethical and safety issues; and documentation, inventory, and emergency
planning. The entire MAP process for each phase takes approximately 18 months to two years to
complete.
Summary
In order to continue making progress toward accomplishing the strategies outlined in the Parks and
Community Services Strategic Plan, Staff is proposing some changes to the existing service level and
work plan for the upcoming Fiscal Year. These proposed changes will be considered by the City Council
during the Budget Study Session on March 7.
Staff is seeking feedback from the Commission on the proposed work plan modifications, and to
determine if there are additional modifications to the work plan the Commission would recommend for
consideration during the budget preparation process. Staff will only recommend approval to the City
Council of changes that are cost-neutral.
RECOMMENDATION: Staff recommends that the Heritage and Cultural Arts Commission
provide feedback on the work plan modifications proposed by Staff and determine if there are other
modifications that should be recommended for consideration.
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