HomeMy WebLinkAbout8.1 Election of OfficersAGENDA STATEMENT
HERITAGE AND CULTURAL ARTS COMMISSION
MEETING DATE: January 13, 2011
SUBJECT: Election of Officers
Prepared by John Hartnett, Heritage & Cultural Arts Manager
ATTACHMENTS: None
RECOMMENDATION: Conduct Elections
FINANCIAL STATEMENT: None
DESCRIPTION: The Bylaws and Rules of Procedure for the Heritage and Cultural
Arts Commission (Section V. Officers) state the following:
Election and Term of Office.
The Chairperson and Vice Chairperson are elected by the majority of the Commission for a 1 -year
term and hold office until their successors are elected, or until their terms as members of the
Commission expire. The officers are elected at the first meeting of the Commission in January of
each year. Elections, whether regular or to fill vacancies shall be held only if a simple majority of
the Commission members are present. The Commission shall, unless no Commissioners meet the
criteria, elect Commissioners to the positions that have not previously served in the position and
that have not declined the appointment, with the intent that no one should serve in the position for
two consecutive years.
Duties of Officers. The Chairman performs the following duties:
1. Presides at all meetings of the Commission.
2. Appoints committee and chairpersons of committees as necessary.
3. Signs correspondence on behalf of the Commission.
4. Represents the Commission before the City Council.
5. Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her inability to act, the Vice -Chairperson presides in
place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and
the Vice -Chairperson, the remaining members shall elect one of their members to act as temporary
Chairperson.
RECOMMENDATION: It is the recommendation of Staff that the Heritage and Cultural Arts
Commission conduct elections for a Chairperson and Vice -Chairperson at this meeting. The term of
office for the Chairperson and Vice -Chairperson will run through December of 2011.
COPIES TO:
ITEM NO: 8.1
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