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HomeMy WebLinkAbout4 Draft 03-15-2010 PCSC Minutes F PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Draft Min utes CITY OF DUBLIN March 15, 2010 The March 15, 2010 regular meeting of the Parks & Community Services Commission was called to order at 7:04 p.m. at the Dublin Civic Center, Dublin, California, by Chair Jones. PLEDGE OF ALLEGIANCE Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Jones, Guarienti, Arcuri, Totaro Commissioners Absent: Elias, Muetterties ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisorv Committee Ms. Diane Bonetti reported that the Committee held a Special Joint Meeting with the Youth Advisory Committee on March 24, 2010. Youth Advisorv Committee Cm. Arcuri reported on the Committee's Joint Meeting with the Senior Center Advisory Committee on March 24, 2010. 3.2 PUBLIC COMMENTS - None APPROVAL OF MINUTES - February 8, 2010 On a motion by Vice Chair Guarienti, seconded by Cm. Totaro, and by a vote of 4-0-0 with Cms. Elias and Muetterties absent, the Commission voted to approve the February 8, 2010 minutes as presented. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 2010 DAY ON THE GLEN EVENT Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked if Staff knew the revenue from this year's St. Patrick's Day Festival. Mr. McCreary stated that the number of on-site sales appears to have done extremely well; however, sponsorship revenue may be down from last year's event. Draft P&CSC Meeting Minutes - March 15, 2010 Page 2 of 3 Cm. Totaro stated that he liked the idea of taking a year off from the Day on the Glen Festival to retool the event. He expressed concern over whether there would be a public outcry from the cancellation of the event. Mr. McCreary stated that because the cancellation would be temporary, there most likely would not be a public outcry. Vice Chair Guarienti stated that the City Hall Tent is probably the most popular feature of the Festival. He asked if this feature could be incorporated into another venue scheduled for this year. Mr. McCreary stated that Staff is proposing to increase the frequency of the City newsletter to disperse the same type of information that is most often requested at the City Hall Tent. Vice Chair Guarienti pointed out that a print publication does not provide the same type of interaction as with the City Hall Tent. Cm. Arcuri expressed concern that the cancellation could be longer than one year. Mr. McCreary explained that with the challenging nature of the budget, there remains the possibility of an extended delay to restart the event; however, Staff would diligently work with the community on rebuilding the event for next year. Chair Jones stated that he agrees with taking a year off to reinvent the event. He requested that Staff replace it with an event that represents the diversity of the City. Vice Chair Guarienti stated that he supports Staff's recommendation. He suggested that Staff should focus on the most popular features of the Day on the Glen Festival and incorporate those features into a new event, such as a farmer's market or neighborhood event. Cm. Totaro stated that he also supports Staff's recommendation. He agreed that the City Hall Tent is probably the most popular feature of the Festival. He stated that he prefers to continue the event at Emerald Glen Park. Holding the new event in a neighborhood may make the event feel exclusive to those that do not live near the neighbarhood. Cm. Arcuri stated that she is aware that recent attendance at the Festival has declined. She suggested that the location of the new event remain at Emerald Glen Park. Chair Jones suggested creating a committee to discuss ideas on how the event can be rebuilt. Vice Chair Guarienti pointed out the potential to lose some vendor business as a result of taking a year off from the Festival. Mr. McCreary pointed out that the twenty percent of the Recreation Coordinator's time that was devoted to the Day on the Glen Festival would be repositioned towards preparing for the opening of the Dublin Historic Park facilities and rebuilding the Day on the Glen Festival. On a motion by Vice Chair Guarienti, seconded by Cm. Totaro, and by a vote of 4-0-0 with Cms. Elias and Muetterties absent, the Commission voted to recommend to the City Council to discontinue the Day on the Glen Festival for 2010 and have a community / public input process to develop an event plan for 2011. 8.2 2010 SUMMER CAMP CHANGES Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Draft P&CSC Meeting Minutes - March 15, 2010 Page 3 of 3 Cm. Totaro asked about the focus of Camp Emerald Glen. Mr. McCreary stated that the focus was on a variety of camp games, crafts, activities, weekly excursions and swim activities. Cm. Totaro stated that he liked the idea of the Nature Day Camp and the Teen Circuit. He expressed concern over the minimum enrollment requirements for the Teen Circuit and the potential for cancellation due to low participation. Mr. McCreary explained that Staff does not plan on requiring a minimum enrollment for the local activities during the first year; however, the excursions would require a minimum enrollment of twenty registrants due to transportation costs. Ms. Angela Gamez, Recreation Technician, explained that the Youth Advisory Committee provided recommendations on the activities and excursions planned for Teen Circuit. She further explained the Committee's robust marketing efforts to all of the Junior and High Schools in Dublin. ' Cm. Totaro asked if the program's registration fees could be lowered. Mr. McCreary explained that the program's registration fees were priced to recover direct costs. However, Staff would reexamine the pricing options. Vice Chair Guarienti complimented Staff on the variety of the events offered in the program. He commented that the pass offers minimal savings. Cm. Arcuri reminded Staff that how the program is advertised is crucial to the success of the program. The Commissioners discussed various ideas for advertising and promoting the program to encourage teen participation. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Totaro reported on a meeting with the coach of the Dublin High Lacrosse Team. Vice Chair Guarienti reported that he attended the February Winter Concert, the Volunteer Recognition Dinner, and the St. Patrick's Day Parade and Festival. He informed the Commission of an upcoming Transportation Forum for East Alameda County on April 15, 2010. Mr. McCreary informed the Commission of upcoming events. ADJOURNMENT Being no further business, the meeting adjourned at 8:38 p.m. Respectfully submitted, - Rhonda Franklin Administrative Technician APPROVED: Chairperson I