HomeMy WebLinkAbout8.3 Heritage&Cultural ArtsGoals&Objectives
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AGENDA STATEMENT
`J HERITAGE AND CULTURAL ARTS COMMISSION
MEETING DATE: January 10, 2008
SUBJECT: Heritage and Cultural Arts Goals and Objectives
Prepared by John Hartnett, Heritage & Cultural Arts Supervisor
ATTACHMGNTS: 1. Adopted 2007-2008 Goals and Objectives, Bi-monthly Report as
of 12-31-07
2. Ten Year Strategic Plan, Status Update as of 12/31 /07 (Heritage
and Cultural Arts)
3. Preliminary Goals and Objectives 2008-2009
4. Ten Year Strategic Plan, Preliminary 2008-2009 Update
(Heritage and Cultural Arts)
RECOMMENllATION: 1. Receive Staff Report
2. Receive Public Comment
3. Deliberate and Rate the Preliminary Goals and Objectives for
2008-2009
FINANCIAL STATEMENT: None
DESCRII'TION: The City Council has scheduled the Annual Goals and Objectives
Study Session for Monday, March 31, 2008 at 6:00 p.m. This Study Session provides the City Council
with an opportunity to reach consensus on the primary direction and allocation of City resources for the
upcoming year.
As has been done in past years, the Ileritage and Cultural Arts Commission has been asked to provide
input on the preliminary Goals and Objectives for Heritage and Cultural Arts.
ADOPTED 2007-2008 GOALS ANll OI3JECTIVES:
Uuring Piscal Year 2004-2005 the City Council adopted a Ten Year Strategic Plan, which identified six
strategies that the City should pursue during the next ten years. The Strategic Plan included strategic
goals for each of the six strategies. "Che adopted 2007-2008 Goals and Objectives included 14 objectives
that were assigned to Heritage and Cultural Arts. Seven of the objectives accomplish one or more of the
strategic goals. The remaining objectives accomplish Departmental or operational goals. Of the 14
objectives, 11 objectives were given a high priority and three objectives were given a medium priority.
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Staff has prepared two status reports for the Commission. The first report (Attachment 1) outlines the
level of accomplishment for the 14 objectives assigned to Heritage and Cultural Arts. Of the 14
objectives, four are complete, four are underway and will be complete by the end of the fiscal year (June
30, 2008), five are underway and will be carried over to next fiscal year and one has had no progress and
will be carried over to next fiscal year. The second report (Attachment 2) is the Ten Year Strategic Plan,
Status Update as of 12/31/07 as it relates to Heritage and Cultural Arts. This report cross-references the
objectives by Strategic Goal.
I'RELIMINARY 2008-2009 GOALS AND OBJECTIVES:
Staff has prepared a preliminary list of 2008-2009 objectives for Heritage and Cultural Arts (Attachment
3). Staff has identified five new objectives for 2008-2009 and one new objective from the Heritage and
Cultural Arts Commission has also been included. The remaining six objectives have been carried over
from the previous year. Of the 11 objectives identified by Staff, five relate back to the Strategic Goals as
shown in Attachment 4 and will be instrumental in accomplishing them.
Included on the 2008-2009 Preliminary Goals and Objectives form is a column identified "Benefit/Need"
to assist the Commission in assessing the importance of each objective. Also included on the form is a
column identified "Additional Resources Required". This column identifies whether additional staffing
or funding resources over and above the City's current service capability are required to accomplish the
objective within the next year. The priority assigned by Staff to each objective is also shown on the form.
The Commission should take note that the objective added by the Heritage and Cultural Arts Commission
to "Develop a Black History Month Celebration in February 2009" has been given a low priority by Staff.
Although Black History Month is traditionally recognized in February of each year, Staff s availability to
assist with this project during this time period is hampered by other high priority work assignments such
as preparations for the St. Patrick's Day Festival and the Annual Fiscal Budgets. If the Commission
chooses, they can give this objective a higher rating or recommend accomplishing the objective during
another time of year.
In advance of the meeting, Staff recommends that the Commission individually prioritize the objectives
by giving a rating of high, medium, low, or no priority (delete) and come prepared to the meeting to
collectively establish priorities. The Commission priorities will be provided to the City Council for
consideration as they deliberate the priorities of the overall City Goals and Objectives Program. Staff has
also provided additional space at the end to identify and prioritize any other objectives that individual
Commissioners wish to have considered as part of the 2008-2009 Goals and Objectives Program.
Staff defines a"high" priority objective as an objective which significantly improves the City's ability to
affect the overall quality of life in the community, provides basic services or is required by Law.
Objectives should receive a"medium" or "low" priority if the degree that thcy aflect the abovc criteria is
not as great.
COUNCIL/COMMISSION GOALS AND 013JECTIVES WORKSHOP:
In preparation for the City Council Goals and Objecrives Study Session and in order to have a dialogue
with the City Commissions, the City Council has scheduled a Council/Commission Workshop for
Saturday, Pebruary 2, 2008. The purpose of the workshop is to provide the Commission with an
opportunity to the discuss Goals and Objectives under its purview and the reason for its respective Goals
and Objectives rankings with the Council. The Council will take no action until the City Council Uoals
and Objectives Study Session.
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RECOMMENDATION: It is recommended that the Heritage and Cultural Arts Commission
take the following action: 1) receive Staff report; 2) receive public comments; and 3) deliberate and rate
the Preliminary Goals and Objectives for 2008-2009.
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