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Home My WebLink About*November 3, 2026 Regular City Council Meeting Packet with PPTPeter W. Snyder Council Chamber 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov City Council Meeting Agenda COUNCILMEMBERS Dr. Sherry Hu, Mayor Jean Josey, Vice Mayor Michael McCorriston, Councilmember Kashef Qaadri, Councilmember John Morada, Councilmember Peter W. Snyder Council Chamber 100 Civic Plaza, Dublin, CA 5:30 PM This City Council meeting will be broadcast live on Comcast TV channel 28 beginning at 5:30 p.m. This meeting will also be livestreamed at tv 28live.org and on the City’s website at: https://dublin.ca.gov/watchmeetings Members of the public have the option of giving public comment in person or via two -way telephonic service. Additional information about providing public comment via two -way telephonic service can be found at the end of this agenda. Two-way telephonic service dial-in and link Please click the link below to join the event : https://bit.ly/COD11032026CityCouncilMeeting Join by Phone: San Jose: +1 669 444 9171 or +1 669 900 9128 Meeting ID: 85131727247 Passcode: 05091272 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.PRESENTATIONS AND PROCLAMATIONS 3.1.Alzheimer’s Disease Awareness Month Proclamation The City Council will present a proclamation for Alzheimer ’s Disease Awareness Month. STAFF RECOMMENDATION: Present the proclamation . Attachments: 1 City Council Meeting Agenda 4.PUBLIC COMMENT At this time, the public is permitted to address the City Council on non -agendized items. Please clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State law, no action or discussion may take place on any item not appearing on the posted agenda. The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office regarding the proper procedure for placing an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code section 54954.2, subdivisions (b)(1)-(3). 5.CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff, or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item . 5.1.Approval of October 20, 2026 Regular City Council Meeting Minutes The City Council will consider approving the minutes of the October 20, 2026 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the October 20, 2026 Regular City Council Meeting . Attachments: 5.2. The City Council will consider authorizing the submittal of a grant application to the California Transportation Commission Senate Bill 1 2026 Local Partnership Competitive Program for $12.04 million in funds for the Village Parkway Reconstruction Project, CIP No. ST 0323, and committing $20 million in local matching funds . STAFF RECOMMENDATION: Adopt the Resolution Authorizing the Submittal of an Application to the California Transportation Commission for Senate Bill 1 2026 Local Partnership Competitive Program Funds for the Village Parkway Reconstruction Project, CIP No. ST 0323, and Committing $20 Million in Local Matching Funds . Attachments: 2 City Council Meeting Agenda 5.3. The City Council will consider approving an agreement with Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services . STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services. Attachments: 5.4. The City Council will consider approving a Second Amendment to the Consulting Services Agreement with Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services. The Second Amendment extends the duration and increases the not -to-exceed compensation of the Agreement. STAFF RECOMMENDATION: Adopt the Resolution Approving a Second Amendment to the Consulting Services Agreement With Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services . Attachments: 3 City Council Meeting Agenda 5.5.Agreement for Waterslide Maintenance Services at The Wave Waterpark The City Council will consider an agreement with Slide Guys Restoration, Inc. for waterslide maintenance services at The Wave Waterpark through June 30, 2029, in an amount not to exceed $648,000. The agreement includes twice-yearly maintenance services and a contingency for City-authorized repairs. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement with Slide Guys Restoration, Inc. for Waterslide Maintenance Services at The Wave Waterpark. Attachment 1 - Resolution Approving an Agreement with Slide Guys Restoration, Inc. for Waterslide Maintenance Services at the Wave Waterpark Attachment 2 - Exhibit A to the Resolution – Contractor Services Agreement between the City of Dublin and Slide Guys Restoration, Inc . Attachment 3 - Proposal – Slide Guys Restoration, Inc. Attachment 4 - The Wave Waterslide Maintenance RFP 5.6.Youth Mini-Grant Funding Allocations The City Council will consider approving the Youth Advisory Committee ’s recommended funding allocations for the Youth Mini -Grant Program. STAFF RECOMMENDATION: Adopt the Resolution Approving the Funding Recommendations for the Fiscal Year 2026-27 Youth Advisory Committee Youth Mini -Grant Program. Attachments: 4 City Council Meeting Agenda 5.7. The City Council will consider approving a Small Business Assistance (SBA) Grant Program Agreement with The VeloShack, Performance and Analytics LLC under the Small Business Assistance Program. VeloShack, an indoor baseball and softball training and performance facility located at 6878 Village Parkway, is requesting $60,000 for improvements related to the Americans with Disabilities Act, including an accessible restroom, exterior path of travel, and parking stalls. The SBA Program provides reimbursement-based grants to help businesses meet regulatory requirements. STAFF RECOMMENDATION: Adopt the Resolution Approving a Small Business Assistance Grant Program Agreement Between the City of Dublin, Village Parkway, LLC, and The VeloShack, Performance and Analytics LLC. Attachments: 5.8.Economic Development Marketing and Branding Strategy The City Council will receive a report on the Economic Development Marketing and Branding Strategy, including the new Economic Development brand identity, the Brand Identity Guidelines, and the communications strategy, “Open Lanes for Opportunity.” The Economic Development Committee reviewed the materials on October 20, 2026, and supported bringing the brand and strategy to the full City Council . STAFF RECOMMENDATION: Receive the report. Attachments: 5 City Council Meeting Agenda 5.9.Third Amendment to Agreement for Legal Services with Redwood Public Law, LLP Redwood Public Law, LLP, has requested that the City Council consider amending its legal services agreement with the City to increase the hourly rate for all attorney services rendered . STAFF RECOMMENDATION: Approve the Third Amendment to the Agreement for Legal Services with Redwood Public Law, LLP. Attachments: 6.PUBLIC HEARING - None. 7.UNFINISHED BUSINESS - None. 8.NEW BUSINESS 8.1.Traffic Signal Operations and Maintenance Update The City Council will receive an informational report on the operation, coordination, monitoring, and maintenance of the City ’s traffic signal system. The report also describes Staff’s procedures for investigating and responding to community concerns regarding traffic signal operations. The City Council requested this report under Item 9 at the August 18, 2026 City Council meeting. STAFF RECOMMENDATION: Receive the report. Attachments: 9.CITY MANAGER AND CITY COUNCIL REPORTS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234) 10.ADJOURNMENT Mission Page 6 6 City Council Meeting Agenda Procedure for Public Comment Via Two-Way Telephonic Service Using either of the following two methods, members of the public can indicate that they wish to make public comment virtually by two -way telephonic service. The telephonic dial-in (call-in) number and link are published above. •Dial into the telephonic option or click on the link on this agenda and join the meeting. When the Mayor announces the beginning of the item, use the raise -hand feature to indicate a desire to make public comment on that item. Requests must be made before the staff presentation on an agenda item ends, or before the public comment period on non -agendized items is closed. To raise a hand on the telephone, press *9; OR •Fill out an online speaker slip. The speaker slip will be made available on the City's website at 10:00 a.m. the morning of the meeting. Speaker slips will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non -agendized items is closed. When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. In -person public comment will be taken first, followed by virtual speakers with submitted speaker slips, then those with hands raised on the two-way telephonic service. The speaker will be unmuted to give public comment via Zoom. If connected via telephone, press *6 on the phone ’s dial pad to unmute the line when prompted. This AGENDA is posted in accordance with Government Code section 54954.2, subdivision (a). If requested, pursuant to Government Code section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation, please contact the City Clerk ’s Office at (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility . Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Page 7 7 Staff Report City of Dublin File #:2026-168 Agenda Date:11/3/2026 Agenda #:3.1. Alzheimer’s Disease Awareness Month Proclamation TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Vanessa Rosales, CMC, Deputy City Clerk EXECUTIVE SUMMARY: The City Council will present a proclamation for Alzheimer’s Disease Awareness Month. STAFF RECOMMENDATION: Present the proclamation. FINANCIAL IMPACT: None. DESCRIPTION: Alzheimer’s Disease Awareness Month, first designated in 1983 by President Ronald Reagan, is observed every November. The observance is meant to raise awareness of Alzheimer’s disease and related dementias, reduce stigma, and honor people living with the disease and the families who care for them. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. Page 1 of 2 8 File #:2026-168 Agenda Date:11/3/2026 Agenda #:3.1. ATTACHMENTS: 1)Alzheimer’s Disease Awareness Month Proclamation Page 2 of 2 9 Attachment 1 A PROCLAMATION OF THE CITY OF DUBLIN, CALIFORNIA “Alzheimer’s Disease Awareness Month” WHEREAS, Alzheimer’s disease and related dementias affect more than 7 million Americans age 65 and older, and an estimated 57 million people worldwide are living with dementia — a number projected to more than double by 2050; and WHEREAS, dementia is now the fifth leading cause of death globally, and its impact extends far beyond those diagnosed to the families and caregivers — nearly 13 million in the United States — who often provide care without adequate support or resources; and WHEREAS, President Ronald Reagan first designated November as National Alzheimer ’s Disease Month in 1983, and November remains the nationally recognized month to elevate awareness, reduce stigma, and honor those living with dementia and their caregivers; and WHEREAS, Memory Matters, a youth-led nonprofit organization, raises awareness about dementia and builds a supportive community for those affected, reaching advocates, researchers, and families in more than 40 countries through its global newsletter and researcher network; and WHEREAS, the City of Dublin recognizes the importance of supporting residents and families navigating the challenges of dementia, and affirms its commitment to a compassionate, informed, and inclusive community. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby proclaim November 2026 as “Alzheimer’s Disease Awareness Month” in the City of Dublin, and calls upon all residents, businesses, and community organizations to join in recognizing, supporting, and honoring the millions of individuals and families living with Alzheimer’s disease and other dementias. DATED: November 3, 2026 10 Staff Report City of Dublin File #:2026-174 Agenda Date:11/3/2026 Agenda #:5.1. Approval of October 20, 2026 Regular City Council Meeting Minutes TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Vanessa Rosales, CMC, Deputy City Clerk EXECUTIVE SUMMARY: The City Council will consider approving the minutes of the October 20, 2026 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the October 20, 2026 Regular City Council Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approving the minutes of the October 20, 2026 Regular City Council Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. Page 1 of 2 11 File #:2026-174 Agenda Date:11/3/2026 Agenda #:5.1. ATTACHMENTS: 1)October 20, 2026 Regular City Council Meeting Minutes Page 2 of 2 12 Attachment 1 City of Dublin Page 1 City of Dublin City Council Meeting Minutes Tuesday, October 20, 2026 7:00 PM Peter W. Snyder Council Chamber 100 Civic Plaza, Dublin, CA Regular City Council Meeting 1. CALL TO ORDER A Regular Meeting of the Dublin City Council was held on Tuesday, October 20, 2026, in the Peter W. Snyder Council Chamber, located at 100 Civic Plaza, Dublin, CA 94568. The meeting was called to order at 7:00 PM by Mayor Hu. Present: Mayor Sherry Hu, Vice Mayor Jean Josey, Councilmember Michael McCorriston, Councilmember Kashef Qaadri, and Councilmember John Morada 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS AND PROCLAMATIONS 3.1. Filipino American History Month Proclamation Brent Songey provided public comment. The City Council presented the Filipino American History Month proclamation. 3.2. Employee Introductions New City of Dublin employees Monica Sullivan, Digital Engagement Specialist with the City Manager's Office, and Echo Lee, Environmental Specialist with the Public Works Department, were introduced. 4. PUBLIC COMMENT Christy Li provided public comment. Fiona Mou provided public comment. Brent Songey provided public comment. Mike Grant provided public comment. 13 Regular City Council Meeting October 20, 2026 City of Dublin Page 2 Juan Wu provided public comment. 5. CONSENT CALENDAR 5.1. Approved the October 6, 2026 Regular City Council Meeting Minutes. 5.2. Adopted Resolution No. 92-26 titled, "Approving an agreement with HF&H Consultants, LLC for Solid Waste Contracts Support Services." 5.3. Received the report of payments issued from September 1, 2026 - September 30, 2026 totaling $3,444,493.94. 5.4. Approved the budget adjustment to increase the project funding by $120,000 for the Emerald Glen Ball Field Renovation Project, CIP No. PK0127. A motion was made by Councilmember McCorriston, seconded by Councilmember Qaadri, to approve the Consent Calendar. The motion carried by the following vote: Aye: Mayor Hu, Vice Mayor Josey, Councilmember McCorriston, Councilmember Qaadri, and Councilmember Morada 6. PUBLIC HEARING - None. 7. UNFINISHED BUSINESS 7.1. Update on Dublin CREATE Program The City Council received a presentation and an update on the Dublin CREATE Program. 8. NEW BUSINESS 8.1. Fiscal Years 2026-2028 Strategic Plan Progress Report - Year 1, Quarter 1 The City Council received a presentation on the City's Two-Year Strategic Plan with key highlights from the first quarter. Mayor Hu opened the public comment period. Mike Grant provided public comment. Mayor Hu closed the public comment period. 9. CITY MANAGER AND CITY COUNCIL REPORTS By consensus, the City Council directed Staff to bring back a presentation regarding disaster preparedness in anticipation of El Niño and to research the proposal for a grant program assisting with job loss due to the use of artificial intelligence, which was provided to the 14 Regular City Council Meeting October 20, 2026 City of Dublin Page 3 Economic Development Committee by a Dublin High School student. 10. ADJOURNMENT Mayor Hu adjourned the meeting at 8:26 PM. _______________________ Mayor ATTEST: ______________________ City Clerk 15 Staff Report City of Dublin File #:2026-134 Agenda Date:11/3/2026 Agenda #:5.2. California Transportation Commission SB 1 2026 Local Partnership Competitive Program Grant Application for the Village Parkway Reconstruction Project, CIP No. ST0323 TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Sai Midididdi, Transportation and Operations Manager EXECUTIVE SUMMARY: The City Council will consider authorizing the submittal of a grant application to the California Transportation Commission Senate Bill 1 2026 Local Partnership Competitive Program for $12.04 million in funds for the Village Parkway Reconstruction Project, CIP No. ST0323, and committing $20 million in local matching funds. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the Submittal of an Application to the California Transportation Commission for Senate Bill 1 2026 Local Partnership Competitive Program Funds for the Village Parkway Reconstruction Project, CIP No. ST0323, and Committing $20 Million in Local Matching Funds. FINANCIAL IMPACT: The approved 2026-2031 Capital Improvement Program (CIP) includes a total budget of $40 million for the Village Parkway Reconstruction Project, CIP No. ST0323, of which $8.8 million did not have a funding source identified. Based on an updated cost estimate, the total project cost has increased to $43.24 million, and the unfunded amount is now $12.04 million. The cost increase is in the construction phase and includes construction management, updated cost escalation, and contingency as shown in Table 1. Page 1 of 4 16 File #:2026-134 Agenda Date:11/3/2026 Agenda #:5.2. Table 1. Project Funding Description Approved CIP Budget Updated Estimate Change Roadway construction (including construction management and contingency) $28.80M $32.04M +$3.24M Design, permitting, and DSRSD water main improvements $11.20M $11.20M $0 Total Project Cost $40.00M $43.24M +$3.24M Funded $31.20M $31.20M $0 Unfunded $8.80M $12.04M +$3.24M To offset the unfunded portion of the roadway construction phase, Staff is requesting $12.04 million through the Senate Bill 1 Local Partnership Competitive Program (Program). Staff also proposes to commit $20 million in existing funding from the General Fund Designated Reserve, State Gas Tax, Measure BB Local Streets Fund, State Transportation Improvement Program (STIP), Measure BB Grants, and Measure F Vehicle Registration Fee (VRF), as the local match. These funds are already programmed in the adopted CIP budget. No additional appropriation is required at this time. If the Program grant is awarded, Staff will return to the City Council with any necessary budget amendments and agreements to receive and administer the funds. The Dublin San Ramon Services District (DSRSD) water main replacement improvements will be constructed concurrently under a separate bid schedule. DSRSD will reimburse the City for these costs, and this work is not part of the grant request or the local match. DESCRIPTION: Project Description The Village Parkway Reconstruction Project, CIP No. ST0323 (Project), will reconstruct Village Parkway between Amador Valley Boulevard and the northern city limit near Kimball Avenue. The project will improve safety, accessibility, multimodal connectivity, and the long-term condition of the corridor. Current Project Status The Project is currently in design development, and an updated environmental clearance is being prepared as required by Caltrans. The Project design and permitting are anticipated to be completed in spring 2027, with construction anticipated to begin in 2028. Page 2 of 4 17 File #:2026-134 Agenda Date:11/3/2026 Agenda #:5.2. The Local Partnership Competitive Program The California Transportation Commission adopted the Senate Bill (SB) 1 2026 Local Partnership Competitive Program Guidelines on August 20, 2026, and issued a call for projects with nominations due November 18, 2026. The program provides transportation funding to agencies that have approved and dedicated local transportation revenue sources. The City is eligible for program funding based on its transportation impact fee programs, including the Eastern Dublin Transportation Impact Fee, Western Dublin Transportation Impact Fee, and the Dublin Crossing Transportation Fee. The 2026 Local Partnership Competitive Program will distribute approximately $151.3 million statewide over Fiscal Years 2027-28 through 2028-29, with individual awards capped at $25 million per project. The City is requesting $12.04 million toward the Project’s construction phase. The following are the project scope items that can be funded through the program: ·Reconstructing the roadway using full-depth reclamation ·Replacing aging curb, gutter, sidewalks, and curb ramps ·Constructing Class IV separated bikeways ·Improving intersections and transit stops ·Upgrading traffic signals ·Installing pedestrian-scale lighting ·Constructing green stormwater infrastructure ·Installing fiber optics for traffic signal communications ·Planting approximately 375 street trees Because the City’s qualifying transportation revenues exceed $2 million annually, the program requires a dollar-for-dollar local match. The City is proposing to commit $20 million in local funds toward the project, which exceeds the program’s minimum matching requirement and strengthens the competitiveness of the application. Why City Council Action Is Required ·Committed funds. Program guidelines require all non-grant funding sources to be committed for a project to be considered for funding. City Council action will commit the required local matching funds for the project. ·Authorized signature. The application must include a letter signed by an officer authorized by the applicant’s governing board affirming that the fees are imposed by the City, are currently in effect, and are dedicated solely to transportation improvements. ·Housing commitment. Program guidelines include a housing-related evaluation criterion. While a State Prohousing Designation is not required to apply, the City will satisfy the criterion through alternative measures identified in the program guidelines, including Housing Element implementation and annual progress reporting. Page 3 of 4 18 File #:2026-134 Agenda Date:11/3/2026 Agenda #:5.2. Applications are due November 18, 2026, and the California Transportation Commission is expected to make funding awards in June 2027. If awarded, construction is anticipated to begin in 2028 and be completed by the end of 2029. Program guidelines require grant funds to be allocated before the construction contract is awarded. If the project is not selected for funding, Staff will return to the City Council with alternative funding and project delivery options. STRATEGIC PLAN INITIATIVE: Priority 5: City Infrastructure Objective D: Advance the Village Parkway Reconstruction Project NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)Resolution Authorizing the Submittal of an Application to the California Transportation Commission for Senate Bill 1 2026 Local Partnership Competitive Program Funds for the Village Parkway Reconstruction Project, CIP No. ST0323, and Committing $20 Million in Local Matching Funds 2)CIP No. ST0323 - Village Parkway Reconstruction Project Page 4 of 4 19 Attachment 1 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 1 of 3 RESOLUTION NO. XX – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA TRANSPORTATION COMMISSION FOR SENATE BILL 1 2026 LOCAL PARTNERSHIP COMPETITIVE PROGRAM FUNDS FOR THE VILLAGE PARKWAY RECONSTRUCTION PROJECT, CIP NO. ST0323, AND COMMITTING $20 MILLION IN LOCAL MATCHING FUNDS WHEREAS, the California Transportation Commission adopted the Senate Bill (SB) 1 2026 Local Partnership Competitive Program (Program) Guidelines on August 20, 2026, and issued a call for projects with nominations due November 18, 2026; and WHEREAS, the Program was established by SB 1 and provides transportation funding to agencies that have approved and dedicated local transportation revenue sources; and WHEREAS, the City is eligible for the Program based on its transportation impact fee programs, including the Eastern Dublin Transportation Impact Fee, the Western Dublin Transportation Impact Fee, and the Dublin Crossing Transportation Fee; and WHEREAS, the Village Parkway Reconstruction Project, CIP No. ST0323 (Project), will reconstruct Village Parkway between Amador Valley Boulevard and the northern city limit near Kimball Avenue using full-depth reclamation; replace aging curb, gutter, sidewalks, and curb ramps; construct Class IV separated bikeways; improve intersections and transit stops; upgrade traffic signals; install pedestrian - scale lighting; construct green stormwater infrastructure; install fiber optic conduit; and plant approximately 375 street trees; and WHEREAS, the approved 2026-2031 Capital Improvement Program (CIP) identifies a total budget of $40 million for the Project with $8.8 million unfunded; and WHEREAS, the total Project cost is now estimated at $43.24 million, with the roadway construction phase estimated at $32.04 million, increasing the unfunded amount to $12.04 million; and WHEREAS, the City will request $12.04 million in Program funds for the Project and will commit $20 million in local matching funds to the Project; and WHEREAS, Program guidelines require all non-grant funding sources to be committed for a project to be considered for funding, and City Council action will commit the required local matching funds for the Project; and WHEREAS, the application must include a letter signed by an officer authorized by the applicant’s governing board affirming that the transportation impact fees are imposed by the City, are currently in effect, and are dedicated solely to transportation improvements; and 20 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 2 of 3 WHEREAS, the Program guidelines include a housing -related evaluation criterion, and while a State Prohousing Designation is not required to apply, the City may satisfy the criterion through alternative measures identified in the Program guidelines, i ncluding Housing Element implementation and annual progress reporting. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin authorizes the submittal of an application to the Program for the Project. BE IT FURTHER RESOLVED that the City Council of the City of Dublin authorizes the City Manager to execute documents required by the Program. BE IT FURTHER RESOLVED that the City Council of the City of Dublin commits $20 million in local matching funds, from allocations provided in the 2026-2031 CIP, CIP No. ST0323. BE IT FURTHER RESOLVED that the City Council of the City of Dublin affirms that the Eastern Dublin Transportation Impact Fee, the Western Dublin Transportation Impact Fee, and the Dublin Crossing Transportation Fee are imposed by the City, are currently in effect, and are dedicated solely to transportation improvements. BE IT FURTHER RESOLVED that the City Council of the City of Dublin commits to funding any future increases in Project costs from other City funding sources , acknowledges that no additional funding beyond the approved grant amount will be available from the Program, and affirms that the City has the capacity to fund such cost increases for the Project, if necessary. BE IT FURTHER RESOLVED that the City Council of the City of Dublin commits to meeting the housing-related requirements identified in the Program guidelines. BE IT FURTHER RESOLVED that the City Council of the City of Dublin directs Staff to return to the City Council with any budget or CIP amendments necessary to receive and expend the funds if the grant is awarded. BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to submit the application, the eligibility verification letter and supporting documentation, the project cost estimate, the electronic Project Programming Request, allocation requests, and any agreements, program supplements, amendments, and certif ications with the California Transportation Commission and the California Department of Transportation necessary to obtain and administer these funds, subject to approval as to form by the City Attorney. {Signatures on the following page} 21 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 3 of 3 PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 3rd day of November, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 22 Village Parkway Reconstruction Overview Request Owner Michael Boitnott, Capital Improvement Program Manager Department Public Works Type Capital Improvement Project Type Streets Project Number ST0323 Project Location Description This project provides for the planning, design, and construction to replace approximately 6,000 linear feet of the existing streetscape elements on Village Parkway between Amador Valley Boulevard and the northern City Limit. The project also transforms the segment of Village Parkway between Amador Valley Boulevard and Kimball Avenue into a pedestrian and bicycle-friendly roadway incorporating complete streets elements such as median islands, bulbouts, decorative or high visibility crosswalks, and streetlighting. The project also reconstructs the median island, reconstructs the roadway base immediately adjacent to the median island, improves the necessary sidewalk, curb, and gutter, upgrades curb ramps to Americans with Disabilities Act, performs necessary utilities, landscaping, stormwater improvements, and new roadway pavement. The project also includes replacement of the City entrance monument sign in the Village Parkway median at Kimball Avenue, as well as intersection improvements at Village Parkway and Amador Valley Boulevard, including removal of slip lanes, curb ramp upgrades, crosswalk realignment, and traffic signal modifications. Details Type of Project:Renovation Capital Cost FY2027 Budget $3.3M Total Budget (all years) $27.3M Project Total (to date) $40M Detailed Breakdown Category Historical Budgeted FY2027 Requested FY2028 Requested FY2029 Requested FY2030 Requested FY2031 Requested Future Budgeted Total 9100 - Salaries & Benefits $159,432 $89,440 $500,000 $0 $0 $0 $0 $748,872 9200 - Contract Services $2,505,048 $510,560 $5,000,000 $0 $0 $0 $0 $8,015,608 9400 - Improvements $10,000,000 $2,700,000 $18,450,000 $0 $0 $0 $0 $31,150,000 9500 - Miscellaneous $85,520 $0 $0 $0 $0 $0 $0 $85,520 Total $12,750,000 $3,300,000 $23,950,000 $0 $0 $0 $0 $40,000,000 Village Parkway Reconstruction 2026-2031 Five-Year Capital Improvement Program | Dublin Page 125 Attachment 2 23 Funding Sources FY2027 Budget $3.3M Total Budget (all years) $27.3M Project Total (to date) $40M Project Timeline ●02/20/2024 The City Council approved the Concept Plan and approved the recommendation to add replacement of the neighborhood concrete waIls to the project. ●05/22/2025 The project received grants funding in the amount of $9,150,000 from the State Transportation Improvement Program, which will be allocated in Fiscal Year 2027-28. The project also received grant funding in the amount of $1,215,000 in Measure BB funds and $285,000 in VRF funds, which will be allocated in Fiscal Year 2027-28. ●07/1/2025 The project design had begun. ●07/1/2026 The project design and permitting are anticipated to be complete in 2027 and construction is anticipated to begin in 2028. Detailed Breakdown Category Historical Budgeted FY2027 Requested FY2028 Requested FY2029 Requested FY2030 Requested FY2031 Requested Future Budgeted Total 1001 - General Fund $0 $200,000 $0 $0 $0 $0 $0 $200,000 1101 - General Fund Designated Reserve $12,200,000 $2,800,000 $4,500,000 $0 $0 $0 $0 $19,500,000 2201 - State Gas Tax $300,000 $100,000 $0 $0 $0 $0 $0 $400,000 2214 - Measure BB Sales Tax - Local Streets Fund (Alameda CTC) $250,000 $200,000 $0 $0 $0 $0 $0 $450,000 2217 - Measure BB Grants $0 $0 $1,215,000 $0 $0 $0 $0 $1,215,000 2924 - VRF (ACTC) Grants $0 $0 $285,000 $0 $0 $0 $0 $285,000 9997 - Other $0 $0 $9,150,000 $0 $0 $0 $0 $9,150,000 9998 - Unidentified $0 $0 $8,800,000 $0 $0 $0 $0 $8,800,000 Total $12,750,000 $3,300,000 $23,950,000 $0 $0 $0 $0 $40,000,000 Village Parkway Reconstruction 2026-2031 Five-Year Capital Improvement Program | Dublin Page 126 24 Staff Report City of Dublin File #:2026-146 Agenda Date:11/3/2026 Agenda #:5.3. Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Brad Olson, Management Analyst II EXECUTIVE SUMMARY: The City Council will consider approving an agreement with Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services. FINANCIAL IMPACT: The agreement has a compensation limit of $165,000, and the City will be charged based on work completed. Sufficient funding is included in the Fiscal Year 2026-27 General Fund Budget to cover these costs. DESCRIPTION: The City owns and maintains three fire stations: Fire Stations 16, 17, and 18. The facilities were built between 1992 and 2003 and remain largely unchanged from their original construction. On June 30, 2025, Staff issued a request for qualifications (RFQ, Attachment 3) to identify consulting firms with the necessary background and experience to conduct facility condition assessment services of the stations. The City received 10 statements of qualifications (SOQ) in response to the solicitation. The City’s Selection Committee, composed of personnel from multiple stakeholder departments, individually evaluated each SOQ using a forced ranking process. The Selection Committee then interviewed the four firms with the highest ranking: BKV Group, Griffin Structures, Inc., Indigo, and Kitchell. Based on the interviews, Griffin Structures, Inc. was determined to be the most qualified firm to provide the Page 1 of 2 25 File #:2026-146 Agenda Date:11/3/2026 Agenda #:5.3. desired services. Griffin Structures, Inc.’s SOQ and detailed Cost Estimate are provided as Attachment 4. The proposed agreement with Griffin Structures, Inc. is for a term of November 3, 2026 to June 30, 2028 with a not-to-exceed compensation amount of $165,000. Consistent with the City Council’s strategic goal related to City infrastructure, the scope of services includes a comprehensive evaluation of the City’s fire stations’ physical condition, evaluation of compliance with National Fire Protection Association standards, review of current and future functional needs, and recommendations for near- term and long-term maintenance and capital improvement projects for each facility. STRATEGIC PLAN INITIATIVE: Priority 5: City Infrastructure Objective A: Strategically prioritize capital improvement projects to effectively leverage finite City resources. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)Resolution Approving an Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services 2)Exhibit A to the Resolution - Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services 3)Request for Qualifications - Fire Stations Functional and Physical Condition Assessment 4)Griffin Structures, Inc. Statement of Qualifications and Cost Estimate Page 2 of 2 26 Attachment 1 Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 1 of 1 RESOLUTION NO. XX – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AN AGREEMENT WITH GRIFFIN STRUCTURES, INC. FOR FIRE STATION FACILITY CONDITION ASSESSMENT SERVICES WHEREAS, the City desires to engage the services of a consulting firm with specialized expertise in the field of fire station facility condition assessments; and WHEREAS, on June 30, 2025, Staff issued a request for qualifications (RFQ) for a Fire Stations Functional and Physical Condition Assessment and received 10 statements of qualifications (SOQs) from qualified firms; and WHEREAS, Staff evaluated and ranked the SOQs in accordance with the RFQ rating criteria and completed interviews with the top four firms to select the most qualified consultant to provide the services; and WHEREAS, the City desires to enter into an agreement with Griffin Structures, Inc. for an amount not to exceed $165,000 for Fire Station Facility Condition Assessment Services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Agreement with Griffin Structures, Inc. attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement and make any necessary, non-substantive changes to carry out the intent of this Resolution. PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 3rd day of November, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 27 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 1 of 18 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND GRIFFIN STRUCTURES, INC. FOR FIRE STATION FACILITY CONDITION ASSESSMENT SERVICES THIS AGREEMENT for consulting services is made by and between the City of Dublin (“City”) and Griffin Structures, Inc. (“Consultant”) (together referred to as the “Parties”) as of November 3, 2026 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2028, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing, this Agreement may be extended on a month-to-month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the services described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Consultant’s obligations hereunder. Attachment 2 28 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 2 of 18 Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed one-hundred sixty-five thousand dollars ($165,000), notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his or her designee. Invoices shall contain the following information: Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; A copy of the applicable time entries or time sheets shall be submitted showing the following: o Daily logs of total hours worked by each individual performing work under this Agreement; 29 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 3 of 18 o Hours must be logged in increments of tenths of an hour or quarter hour; o If this Agreement covers multiple projects, all hours must also be logged by project assignment; and o A brief description of the work, and each reimbursable expense. The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder; The Consultant’s signature; Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12- month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above, either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 30 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 4 of 18 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A. 2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, 31 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 5 of 18 employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers’ Compensation. 4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents, and subcontractors. 4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; and b. Waiver of Subrogation Endorsement as required by the section. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of 32 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 6 of 18 this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles. 4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage. 4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant. c. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be 33 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 7 of 18 primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. 4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section. 4.3 Professional Liability Insurance. 4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim. 4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall 34 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 8 of 18 purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section. 4.4 All Policies Requirements. 4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Best’s rating of no less than A:VII. 4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self- insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e., a limit that is eroded by the cost of defense). 4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be 35 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 9 of 18 canceled by either party, except after 30 days’ prior written notice has been provided to the City. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall, to the extent permitted by law, including without limitation California Civil Code Sections 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in any actions at law or in equity, the City, its employees, agents, volunteers, and elective and appointive boards, from all claims, losses, and damages, including property damage, personal injury, death, and liability of every kind, nature and description, arising out of, pertaining to or related to the negligence, recklessness or willful misconduct of Consultant or any person directly or indirectly employed by, or acting as agent for, Consultant, during and after completion of Consultant’s work under this Agreement. With respect to those claims arising from a professional error or omission, Consultant shall defend, indemnify and hold harmless the City (including its elected officials, officers, employees, and volunteers) from all claims, losses, and damages arising from the professionally negligent acts, errors or omissions of Consultant, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage of fault. 36 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 10 of 18 Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City. Consultant shall also indemnify, defend and hold harmless the City from all suits or claims for infringement of any patent rights, copyrights, trade secrets, trade names, trademarks, service marks, or any other proprietary rights of any person or persons because of the City or any of its officers, employees, volunteers, or agents’ use of articles, products, things, or services supplied in the performance of Consultant’s services under this Agreement, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage of fault. Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City. Notwithstanding the foregoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; 37 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 11 of 18 however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that 38 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 12 of 18 are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide 39 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 13 of 18 Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 40 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 14 of 18 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant under this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement. Section 10. MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of 41 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 15 of 18 Alameda or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code 42 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 16 of 18 Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California. At City’s sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant’s economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by the City Manager (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. Any written notice to Consultant shall be sent to: Griffin Structures, Inc. Attn: Dustin Alamo 1850 Warburton Ave, Suite 120 Santa Clara, CA 95050 Any written notice to City shall be sent to: City of Dublin Attn: Brad Olson 100 Civic Plaza Dublin, CA 94568 10.11 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. 10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party. 43 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 17 of 18 10.13 Certification per Iran Contracting Act of 2010. In the event that this Agreement is for one million dollars ($1,000,000.00) or more, by Consultant’s signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable. SIGNATURES ON FOLLOWING PAGE 44 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services Page 18 of 18 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party. CITY OF DUBLIN GRIFFIN STRUCTURES, INC. Colleen Tribby, City Manager Dustin Alamo, Vice President Attest: Consultant’s DIR Registration Number (if applicable) Marsha Moore, City Clerk Approved as to Form: City Attorney 45 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment ServicesExhibit A – Page 1 of 6 EXHIBIT A SCOPE OF SERVICES Consultant shall provide consulting services for a fire station Facility Condition Assessment (FCA). Consultant shall complete on-site evaluations and analyses of, and report findings for Fire Stations 16, 17, and 18 in the City of Dublin. The resulting FCA will include assessment of compliance with the latest National Fire Protection Association (NFPA) standards for fire station design, current and future fire department operational needs, and recommendations for near-term and long-term maintenance projects and capital replacement and/or improvements based on current condition, equipment/component age, and expected useful life. Project Tasks 1. Project Initiation, Background Review, and Questionnaire: Project initiation with a structured kickoff meeting, bringing together representatives from the City of Dublin, the Alameda County Fire Department (ACFD), and any other identified stakeholders. This meeting will establish a foundation for communication, expectations, and milestone coordination. The primary objectives of this meeting will be to: a. Define roles, responsibilities, and protocols for communication b. Confirm project goals, schedule, and deliverables c. Identify key stakeholders for interview and engagement d. Discuss logistical details for site access, documentation needs, and reporting cadence Review existing documentation such as original floor plans, maintenance records, CIP budget data, and prior studies to inform assessments. In alignment with the Request For Qualifications (RFQ), develop and distribute a tailored questionnaire to be completed by fire station personnel. The questionnaire will solicit insight on current building functionality, operational challenges, wellness concerns, and desired improvements. Review all requested as-builts and maintenance records as the foundation of Consultant’s analysis. Synthesize and integrate results into the functional analysis and future recommendations. Work with City staff to establish a recurring check-in structure, potentially through a working group, to review progress, provide feedback, and ensure alignment throughout the duration of the project. 2. Site Assessments: Provide the City with a comprehensive understanding of the current state of Fire Stations 16, 17, and 18, evaluating both their physical conditions and space utilization. Inform the planning of future improvements, ensuring each station supports safe, compliant, and efficient operations. a. Facility Condition Assessment: 46 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment ServicesExhibit A – Page 2 of 6 Each station will undergo a thorough FCA to evaluate all major building systems, components, and site infrastructure. Inspect and assess the following: i. Structural Systems: Foundation, load-bearing elements, roof structures, and any signs of movement or deterioration ii. Mechanical, Electrical, and Plumbing (MEP): Age, performance, code compliance, energy efficiency, and maintainability of all building systems, including Heating Ventilation and Air Conditioning (HVAC), lighting, water heating, power distribution, backup power, and plumbing systems iii. Life Safety and Fire Protection: Fire alarms, suppression systems, exiting systems, smoke control, and compliance with applicable fire codes iv. Accessibility: Americans with Disabilities Act (ADA) compliance across interior and exterior spaces, including parking, entries, restrooms, and signage v. Environmental Considerations: Energy performance, building envelope performance, insulation, and potential for sustainability improvements vi. Health and Safety: Evaluation of exposure risks, such as air quality, material conditions, and physical hazards vii. Site and Building Security: Access control systems, surveillance, perimeter security, fencing, lighting, and emergency egress Document evaluations in a uniform system rating format and identify the current condition, estimated remaining useful life, and repair/replacement priorities for each component. Findings from the FCA will support long- range planning and capital investment decisions. b. Space Needs Assessment (SNA): Analyze each station for how well its current spatial layout aligns with modern fire service needs and projected growth. This will include a comprehensive space utilization analysis and needs projection, covering: i. Functional Space Analysis: Comparison of existing square footage and spatial allocations against NFPA standards and operational best practices ii. Staffing and Operations: Review of fire administration, company staffing, paramedic needs, reserve firefighter capacity, and support personnel to establish a baseline for required space allocation iii. Shift-Based Planning: Incorporation of 24-hour shift operations, bunk and locker needs, turnout gear storage, and kitchen/dayroom utilization iv. Apparatus and Equipment Accommodation: Evaluation of current and future apparatus bay sizing, including tandem depths, reserve engine space, specialty apparatus needs, equipment storage, and bay clearance 47 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment ServicesExhibit A – Page 3 of 6 v. Inclusivity and Wellness: Assessment of gender equity, inclusive restroom and bunk layouts, fitness rooms, decontamination areas, and wellness amenities vi. Zoning and Cross-Contamination: Review of station zoning to ensure hot, warm, and cold zones are clearly delineated to prevent contaminant crossover into living quarters, with attention to Personal Protective Equipment (PPE)/laundry placement and airflow control Findings from the SNA will inform whether current facilities are right-sized or if expansion, renovation, or reconstruction is required to meet both current demands and future operational goals. 3. Feasibility Analysis and Recommendations: With the FCA and SNA in hand, work closely with the City and ACFD to develop actionable, cost-informed recommendations for each fire station. This task will analyze feasibility, continuity of operations, and total project costs to support near-term and long-term capital decisions. a. Renovation vs. Reconstruction Analysis: Provide a detailed feasibility analysis that compares renovation/expansion against full station reconstruction. This includes: i. Functional and financial comparisons based on assessment results ii. Identification of site constraints and opportunities (e.g., expansion limitations, adjacency to roadways) iii. Assessment of operational continuity strategies during construction, including temporary fire station options, phasing approaches, and potential staging locations iv. Preliminary project timeline forecasts for each option, helping the City understand schedule impacts, sequencing, and critical path issues Help establish escalation factors based on projected delivery timelines to maintain realistic cost planning over time. b. Project Budget and Cost Estimating: Using the preferred approach(es) for each site, prepare planning-level cost estimates that include: i. Construction Costs: Building construction, site development, utilities, demolition (if applicable), and escalation ii. Soft Costs: Design and engineering services, agency fees, plan check, permit costs, environmental reviews, furniture/fixtures/equipment (FF&E), and technology infrastructure iii. Contingencies: Design, pricing, and construction contingencies appropriate for the current phase iv. Total Project Budget: Summary of all cost elements to provide a complete capital picture for each station 48 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment ServicesExhibit A – Page 4 of 6 Support the City with full-scope capital budget planning, not just construction estimates, to improve funding readiness and implementation planning. 4. Recommendations: Distill all prior analysis into clear, prioritized, and actionable recommendations to support long-term station planning and investment. This includes: a. Maintenance Recommendations Aligned to Capital Strategy: While the FCA may identify corrective maintenance actions, applying short-term repairs to facilities nearing the end of their life cycle may not be cost-effective. Consultant will: i. Align maintenance recommendations with the City’s preferred improvement path (renovation vs. reconstruction) ii. Provide preventative maintenance projections (5-year and 10-year planning windows) where appropriate to inform near-term CIP actions for retained assets b. Capital Improvement Planning (CIP): For each fire station, develop a Capital Improvement Implementation Plan, which includes: i. A phased investment schedule categorized by near-term (1-5 years) and long-term (6-10+ years) needs ii. Integration of planning-level budgets aligned with scope options iii. Prioritization by urgency, cost, and service delivery impact iv. Summary graphics or matrix formats for easy reference in CIP discussions c. Delivery Method Recommendations: Where appropriate, provide alternative project delivery methods, including Design-Build, Progressive Design-Build, and more. This will include: i. Comparative summary of pros, cons, and suitability for public safety facilities ii. Discussion of potential risk mitigation, schedule acceleration, and collaborative advantages iii. Case examples from recent fire or civic facilities where alternative delivery improved outcomes iv. Insights to help the City align implementation strategy with project complexity, urgency, and funding constraints d. Additional Recommendations: Recommendations for additional studies, if required, with related budgetary information. e. Reporting: 49 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment ServicesExhibit A – Page 5 of 6 Consolidate overall findings and recommendations into a clear and concise executive summary report and presentation, tailored for leadership, City Council, and stakeholders to support informed decision- making and next steps. Project Deliverables 1. Facility Condition Assessment for each Station 2. Space Needs Assessment for each Station 3. Renovation versus Reconstruction Analysis for each Station 4. Project Budget and Cost Estimating for each Station 5. Maintenance Recommendations Aligned to Capital Strategy for each Station 6. Capital Improvement Implementation Plan for each Station 7. Recommendations for additional studies, if required, with related budgetary information 8. Executive summary report and presentation, tailored for leadership, City Council, and stakeholders to support informed decision-making and next steps Performance Measures 1. Responsiveness & Timeliness Consultant shall acknowledge City communications, meet agreed-upon schedules and milestones, and proactively notify the City of any conflicts or potential delays with reasonable advance notice. 2. Budget & Fiscal Responsibility Consultant shall adhere to the agreed-upon budget for each project or task and provide timely notification and justification if expected to exceed authorized thresholds. 3. Quality of Deliverables Deliverables shall be complete, technically accurate, and consistent with applicable City guidelines, industry standards, and regulatory requirements, and require minimal to no substantive revision. 4. Professionalism, Compliance & Recordkeeping Consultant shall maintain required certifications and/or qualifications, conduct business ethically, and maintain accurate records of performance available to the City upon request. If Consultant is unable to meet the timelines or requirements established by the Public Works Department, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues 50 Consulting Services Agreement between City of Dublin and November 3, 2026 Griffin Structures, Inc. for Fire Station Facility Condition Assessment ServicesExhibit A – Page 6 of 6 are due to Consultant’s actions or omissions, the City may (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable opportunity to cure and upon substantiated fault of Consultant, may constitute grounds for termination for cause. COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES Project Cost and Hour Estimates by Task Task Description Task Hours Task Total Project Initiation, Background Review, and Questionnaire 50 $13,920 Site Assessments 240 $61,040 Feasibility Analysis and Recommendations 144 $37,800 Recommendations 186 $50,760 Subtotal: 620 $163,520 Other Reimbursables (insurance, reprographics, etc.) 0 $1,480 Project Not-to-Exceed Total: 620 $165,000 Hourly Billing Rates for Fire Station Facility Condition Assessment Griffin Structures, Inc. Principal in Charge $300.00/hour Project Manager $280.00/hour Senior Program Analyst $265.00/hour Cost Estimator $250.00/hour FCA Team Program Manager $260.00/hour Other Team Members (Blended Rate) $225.00/hour Monthly invoice totals will vary over the course of the project. Remit invoices to: PWInvoices@dublin.ca.gov. 51 REQUEST FOR QUALIFICATIONS FIRE STATIONS FUNCTIONAL AND PHYSICAL CONDITION ASSESSMENT City of Dublin, Public Works Department Request for Qualifications (RFQ) Issued: June 30, 2025 Qualifications Deadline: Monday, August 11, 2025, at 4:00 p.m. Julius Pickney, Management Analyst II Public Works Department 100 Civic Plaza City of Dublin, CA 94568 Attachment 3 52 Request for Qualifications For Fire Stations Functional and Physical Condition Assessment The City of Dublin (City) is issuing this request for qualifications (RFQ) to select a qualified individual or consultant team (Respondent) for professional services for a Fire Stations Functional and Physical Condition Assessment (Project). Overview The City of Dublin (City) owns and maintains three fire stations. The fire stations are staffed and operated by the Alameda County Fire Department (ACFD). The City works with ACFD to identify short- and long-term needs at each fire station to ensure a high-level of public safety services are provided to the community. This effort includes making sure the fire stations adequately support ACFD operational standards and investing in fire stations to improve safety and efficiency. Project Description: The City of Dublin (City) is seeking statements of qualification from experienced consultants or consultant teams for a project to complete a comprehensive functional and physical condition assessment of the City’s three fire stations. The goal of the project is to determine current and future functional needs of each fire station, to evaluate the current physical condition of each fire station, and to provide recommendations and a plan for near- term and long-term station maintenance and capital improvements. Recommendations may include station retrofits, expansions, or replacements. The project will include identifying needs based on industry current standards and based on Alameda County Fire Department current and future operations. The Project Scope of Services and Project Reference Information about the City’s three fire stations is found in Request for Qualifications Attachment A. Provided reference information includes links to online documents related to the City’s three fire stations. Submittal Instructions, Deadline, Planned RFQ Schedule 1.Respondent shall submit one electronic copy of Qualifications to: Julius Pickney Management Analyst II 100 Civic Plaza Dublin, CA 94568 julius.pickney@dublin.ca.gov 53 Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to an online file sharing platform (such as OneDrive, SharePoint, Google Drive, Dropbox, Box, ShareFile, etc.). Hardcopies will not be accepted. 2.Deadline for submitting Qualifications is Monday, August 11, 2025, at 4:00 p.m. Late submissions will not be accepted. 3.The City will not pay for any costs incurred in preparation and submission of the qualifications or in anticipation of a contract. 4.Planned RFP Schedule: The following schedule is provided for planning purposes based on current information. All dates are subject to revision, including the Qualifications Deadline, and may be amended by addenda to this RFQ: 5.Addenda: City reserves the right to issue addenda to modify the terms and conditions of this RFQ, including modifications to the Qualifications Submittal Deadline or to the Attachments to this RFQ. Addenda will be posted on the City’s website at https://www.dublin.ca.gov/bids.aspx. Each Respondent is solely responsible for checking the City’s website for addenda and for reviewing all addenda before submitting its Qualifications. 6.Pre-Submittal Meeting (non-mandatory): The Pre-Submittal Meeting is optional for Respondents. The meeting will take place at Dublin City Hall, 100 Civic Plaza, 1st Floor, in the Bray Community Room. The meeting will begin promptly at 9:00 a.m. 7.Fire Station Field Visits (non-mandatory): The Fire Station Field Visits is optional for Respondents. The meeting will start at Fire Station 16, 7494 Donohue Drive. The meeting will proceed to visit Fire Station 17 and Fire Station 17. Respondents are responsible for their own travel between Fire Stations. Respondents may park in the public parking lot spaces at the Fire Stations or at on-street parking that is available nearby. The meeting will start outside the front door of Fire Station 16. Respondents are not to gain access to Fire Station 16 before the meeting has started or before Dublin Public Works staff are on site. Activity Planned Dates and Times – Addendum August 5, 2025 Qualifications Submittal Deadline August 11, 2025, 4:00 p.m. Invitations for Interviews August 2025 Notification of Top-Ranked Respondent August 2025 Negotiations August 2025 City Council Approval September 2025 Commence Services October 2025 End of Services July 2026 54 8. NOTE: Interested Respondents are not to contact the Alameda County Fire Department (ACFD) or their Staff regarding this solicitation. Respondents are not to contact ACFD Administrative Offices or any City of Dublin Fire Stations. Respondents are to submit questions or requests for information as directed in the Questions/Requests for Information shown below. 9. Questions/Requests for Information: Interested Respondents may submit questions or requests for information pertaining to this solicitation via e-mail only to the attention of: Julius Pickney, julius.pickney@dublin.ca.gov, before 4:00 p.m. on August 1, 2025. Questions and requests received after this deadline will not be considered. Questions and requests for information will be addressed by the City through an addendum to the solicitation and will be made available to all interested Respondents by posting the addendum online on the City website. Qualifications Submittal Requirements Qualifications must be submitted in compliance with the requirements of this RFP. Clarity and brevity are preferable to volume. Do not include brochures or promotional materials. Respondents’ Qualifications: • Shall be limited to 25 letter-sized (8.5”x11”) pages o Cover sheet, cover letter, table of contents, section separators, and appendices do not count towards total page limit • May include charts and schedules in 11”x17” format, however each 11”x17” page counts as two pages towards the total page limit • May include team member resumes in an appendix • Shall have text no less than 12-point font • Shall have margins no less than 0.75 inches • Shall be consecutively numbered 1. Cover Letter: Enclose a cover letter not to exceed one page, including: the Respondent’s name; describing the firm's interest and commitment to perform work listed in the Scope of Services and solicited in this RFQ; signature and identity of the person authorized by the Respondent to negotiate a Project agreement with the City of Dublin. 2. Qualifications: State the qualifications and experience of the Respondent, including any subconsultant or subcontract team members, including the identity and qualifications of specific individuals that are proposed to work on this Project. Emphasize the specific qualifications and experience with engagements similar in size and complexity to the Scope of Services. Qualifications should specifically address: a. Experience in fire station condition/compliance assessments and design. b. Knowledge of the latest NFPA standards for fire station design. c. A track record of delivering similar projects on time and within budget. d. Experience in functional and physical condition assessments of government, institutional, or similar buildings and sites. 55 3. References: Provide at least three references for work of a similar nature for the Respondent and three references specific to the Respondent’s proposed Project Manager. Respondents may elect to use the same reference for both Respondent and the proposed Project Manager. Provided references shall include company name, individual name, job title, e-mail address, telephone number, and a brief description of the work performed and the role your firm performed. 4. Project Team: List key staff members, including identification of the Principal-in-Charge and Project Manager (primary point-of-contact). Include each team member’s availability, including all existing committed hours, and the ability of being able to complete the project on schedule. 5. Technical Approach and Work Plan: Provide an approach to completing this project, showing the flow of various tasks of the work and demonstrating the clear understanding of the requested work. 6. Project Schedule: Provide a project schedule. 7. Agreement Review and Exceptions: Provide confirmation of your firm’s ability to meet the City’s Standard Agreement and insurance requirements as shown in Attachment B. If Respondent takes no exceptions to Attachment B, then Respondent shall state as such in their Qualifications submittal. Any e xceptions to the Agreement and insurance requirements shall be specifically noted by Respondent. Exceptions will be taken into consideration in evaluating qualifications. Respondent is specifically directed to the following sections of the Agreement: a. Section 4, Insurance Requirements b. Section 7.1, Governing Law c. Section 7.5, Nondiscrimination and Equal Opportunity d. Section 10.7, Conflict of Interest 8. Cost Proposal: A cost proposal, including a project budget and compensation rate schedule is not to be submitted by Respondents. City Staff will notify the Top-Ranked Respondents in accordance with the Review and Selection Process noted below. Qualifications received after the specified deadline will NOT be accepted for consideration. Review and Selection Process The City reserves the right to make the selection based on its sole discretion. An Evaluation Committee of City representatives and other impartial individuals will evaluate qualifications provided in response to this RFQ. The Evaluation Committee will use a forced ranking process (Attachment C, Forced Ranking Rating Sheet). Interviews may be conducted by City staff and may include more than one firm that has submitted Qualifications. When the evaluation is complete, including interviews if scheduled, the Evaluation Committee will rank Respondents based upon the following criteria: 56 • Staffing and Organization: Qualifications and specific experience of key project team members. • Responsiveness to RFQ: Quality and completeness of the Qualification. • Qualifications and Experience: Experience with engagement of similar scope and complexity. • References: Satisfaction of previous clients. The Top Ranked Respondents will be notified after the Evaluation Committee ranks the Respondents. The Top Ranked Respondents must submit a Cost Proposal within 5 working days following notification by the City. Instructions for submitting the Cost Proposal will be included in the notification provided to the Top Ranked Respondents. The Cost Proposal must be submitted to the City staff member and address listed above for submitting Qualifications. The Cost Proposal must be submitted in a sealed envelope labeled with Respondent’s name and return address and marked “Cost Proposal - RFQ Fire Stations Functional and Physical Condition Assessment.” The Cost Proposal, at a minimum, shall include: • The total estimated cost for Respondent to complete the Project. • Hourly billing rate schedules for all Respondent team members. • A cost break down by Project Task, identifying anticipated team members that will work on each Project Task and the estimated total hours for each team member • Costs for additional, if needed, on-site (City Hall) meetings to present Project results. The City will conduct negotiations with the Top Ranked Respondent using the Cost Proposal to negotiate a fair and reasonable price for the Project. If negotiations with the Top Ranked Respondent are unsuccessful, the City will formally terminate negotiations with the Top Ranked Respondent and undertake negotiations with the next top-ranked Respondent. The procedure will continue until the City successfully negotiates a fair and reasonable price for the Project. The agreed upon Cost Proposal will be incorporated into the Agreement awarded by the City. The City reserves the right to reject any and all Qualifications prior to execution of the Agreement, with no penalty to the City. 57 Attachment A Scope of Services and Project Reference Information Scope of Services: Objective: Evaluate three fire stations for compliance with the latest NFPA standards for fire station design, current and future fire department operational needs, and for determination of near-term and long-term maintenance projects and capital improvements. 1. Tasks: a. Initial Consultation, Document Review, Pre-Assessment Questionnaire i. Develop, distribute, and analyze the results of a Pre-Assessment Questionnaire ii. Interview Public Works Staff and Maintenance Contractor (1 group meeting), Fire Department Staff (1 group meeting). These meetings can either be in person at City Hall or can be online video conference meetings. iii. Review maintenance records and procedures with the in-place maintenance personnel. b. Site Assessments i. On-site inspections and evaluation of current conditions of each station ii. Assess Critical Components, including but not limited to: 1. Structural integrity 2. Building systems (electrical, HVAC, plumbing, etc.) 3. Space utilization and adequacy for equipment, apparatus, and personnel 4. Accessibility and compliance with ADA (Americans with Disabilities Act) requirements 5. Health and safety compliance for personnel, including contamination control areas 6. Environmental sustainability considerations 7. Gender equity and inclusivity in facility design 8. Site and building security systems and measures iii. NFPA Standards – compliance and deficiencies c. Feasibility Analysis Recommendations – based upon both functional and physical assessments i. Provide a detailed analysis and recommendations of whether renovation or reconstruction is more feasible for each station. ii. Include planning level cost estimates for both renovation and reconstruction options, with a breakdown of key expense categories. iii. Assess the impact of each option on operational continuity and timelines for project completion. d. Recommendations i. Provide Corrective Maintenance Recommendations and planning level estimated budgets. ii. Provide near-term (5-10 years) and long-term (15+ years) Capital Improvement Recommendations and planning level estimated budgets. iii. Provide a typical 5- and 10-year maintenance schedule for each of the City owned Fire Stations. 58 iv. Identify those components that are exhibiting deferred maintenance issues and provide planning level cost estimates for Immediate Costs and Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if applicable. 2. Deliverables: a. Executive Summary Report compilation of all three station key findings. b. Comprehensive assessment report for each station i. Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions. ii. Provide a high-level categorical general statement regarding the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not constitute a full ADA survey but will help identify exposure to issues and the need for further review. c. Planning level cost estimates and feasibility analysis d. Provide recommendations for additional studies, if required, with related budgetary information. e. Meeting attendance: two interview meetings noted in the Initial Consultation, Document Review, Pre-Assessment Questionnaire section above and one in-person, on-site meeting to present project results to City staff at the conclusion of the project. 3. Schedule: Consultant and the City will develop a project schedule as part of the Agreement negotiation process. The project schedule should include major and minor project tasks, with anticipated durations, which relate to the Project Cost Proposal. Major tasks include, but are not limited to: a. Initial consultation and document review b. On-site assessments c. Draft report submission d. Final report delivery Project Reference Information: Fire Stations The City of Dublin owns three fire stations that are staffed and operated by the Alameda County Fire Department. The stations are: 1. Fire Station 16 - 7494 Donohue Dr, Dublin, CA 94568 a. Year Built: 1992 b. Building Size: 8,815 square feet c. Lot Size: 28,686 square feet d. Description: This fire station houses one engine company, a patrol, a water tender and an air support unit. The primary response area covers west and central Dublin, which includes commercial, residential, and wildland interface areas. 2. Fire Station 17 - 6200 Madigan Rd, Dublin, CA 94568 a. Year Built: 2003 b. Building Size: 12,814 square feet c. Lot Size: 38,835 square feet 59 d.Description: This fire station houses an engine and a truck company, one Type 3 engine and a water rescue boat. With central Dublin as its primary response area, Station #17 also responds to the west, central core and easternmost sections of Dublin which includes residential, commercial and a major entertainment center. 3.Fire Station 18 - 4800 Fallon Rd, Dublin, CA 94568 a.Year Built: 2003 b.Building Size: 8,670 square feet c.Lot Size: 34,650 square feet d.Description: This station has an engine company, one patrol and a bulldozer. Its response area covers the easternmost portions of Dublin and is primarily responsible for residential, high- density housing, urban wildland interface areas and Highway 580. Fire Station Plans and Reference Documents: Plans and documents related to the RFQ are available to view or download online at Fire Station RFQ: Available plans and documents, with parenthetical reference to facility, are as follows: •Fire Station 16 o 5.15.2025 Kell Mechanical FH#16 Specs for roof unit o 06-02 Plans FS16 Bldg Repairs o 1992_ 04.10 Plans- New FS#1_DRFA o BLDG-2022-01473 PLANS o Dublin Fire Station No. 16- 80kW Generator System O&M o Fire Station 16 - Kell Mechanical OM & Warranty Info. Roof Unit o Fire Station 16 Closeout Package_Z21-202 •Fire Station 17 o Fire Station 16 Closeout Package_Z21-202 o 2012 AsBuilts Fire Station 17 Photovoltaic System Install o bldg-2021-02014 plans o BLDg-2022-00657 AC Equipment o BLDG-2022-00657 HVAC Controls o bldg-2022-00657 plans o bldg-2022-00657 plans o City of Dublin - Fire Station 17 Closeout Package_Z21-202 o FH17 Warranty O&M HVAC o Firehouse Station 17 HVAC Unit Specs •Fire Station 18 o bldg-2021-02015 plans o bldg-2022-00667 plans o bldg-2023-01556 plans o City of Dublin - Fire Station 18 Closeout Package_Z21-202 o Fire Station 18 AsBuilt Photovoltaic System Install o Plans-FS#18-BIDSET 07-24-2002 60 Attachment B Standard Consulting Services Agreement 61 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND [NAME OF PROFESSIONAL CONSULTANT] {Removed for the purposes of the November 3, 2026 City Council Meeting} 62 Attachment C RANK 1 FIRM 1 RANK 2 FIRM 2 RANK 3 FIRM 3 RANK 4 FIRM 4 RANK 5 FIRM 5 RANK 6 FIRM 6 RANK 7 FIRM 7 RANK 8 FIRM 8 RANK 9 FIRM 9 RANK 10 FIRM 10 CATEGORY: RATER SIGNATURE:DATE: City of Dublin Forced Ranking Rating Sheet Instructions: After each review, write the name of the candidates in the boxes in ranked order of 1 through 5, with the number 1 candidate in the left column being the most qualified candidate. For example, candidate Smith’s name would be in the Rank 1 box after the first review, since that firm would be the only candidate so far. After candidate Jones is reviewed in the second review, then decide which of the two candidates – Smith or Jones – should be ranked #1 and #2. As reviews continue, re-rank the applicants as appropriate. 63 C I T Y O F D U B L I N Request for Qualifications: Fire Stations Functional & Physical Condition Assessment A U G U S T 1 1 , 2 0 2 5 T U S T I N F I R E S T A T I O N N O . 3 7 B U E N A P A R K F I R E S T A T I O N N O . 6 1 O R A N G E C I T Y F I R E D E P A R T M E N T H E A D Q U A R T E R S & S T A T I O N 1C A R L S B A D P O L I C E & F I R E H Q R E N O V A T I O N M A N H A T T A N B E A C H F I R E S T A T I O N N O . 2 C A T H E D R A L C I T Y F I R E S T A T I O N N O . 4 1 1 O X N A R D F I R E S T A T I O N N O . 2 S E L M A F I R E S T A T I O N N O . 3 Attachment 4 64 T A B L E O F C O N T E N T S 1. Cover Letter 1 2. Qualifications 2 3. References 14 4. Project Team 15 5. Technical Approach & Work Plan 18 6. Project Schedule 23 7. Agreement Review & Exceptions 24 8. Appendix 26 C O N F I D E N T I A L . D O N O T R E L E A S E W I T H O U T O U R C O N S E N T & R E D A C T I O N S California Civil Code § 3426.1 (d); California Evidence Code section 1040 and 1060; California Government Code section 6254(k); Freedom of Information Act, 5 U.S.C. § 552(b)(4) Why Griffin Structures? Significant experience with: Fire Stations Fire Headquarters Training Centers Communication Centers High-Profile Public Safety Projects Projects within Alameda County Unparalleled experience including many of the state's leading fire stations and public safety facilities. Highlighted Projects: Selma Fire Station No. 3 Manteca Fire Station No. 6 Manhattan Beach Fire Station No. 2 Orange City Fire Dept Headquarters & Station 1 Buena Park Fire Station No. 61 Extensive experience with alternative project delivery methods, including the $55M Salinas Public Safety Service Center. A specialized predevelopment and analytics team assembled in-house to deliver strategic project analysis and guide seamless implementation. 65 O R A N G E C I T Y F I R E D E P A R T M E N T H Q & S T A T I O N 1 1 . C O V E R L E T T E R 66 G R I F F I N S T R U C T U R E S1 . C O V E R L E T T E R 1 August 11, 2025 Julius Pickney, City of Dublin, 100 Civic Plaza, Dublin, CA 94568 RE: Functional and Physical Condition Assessment for Dublin Fire Stations 16, 17, and 18 Dear Mr. Pickney and Evaluation Committee, Griffin is pleased to submit our proposal to the City of Dublin to provide comprehensive facility assessment and planning services for Fire Stations 16, 17, and 18. As the City proactively evaluates the condition, functionality, and long-term viability of its fire facilities, we are honored to bring our statewide fire station and public-sector leadership expertise to support this critical initiative. We understand the City is seeking a qualified partner to evaluate the physical conditions, operational functionality, and future capacity of its existing fire stations. Our approach includes a full Facilities Condition Assessment (FCA), detailed space utilization studies, operational zoning and contamination review, and planning-level feasibility and cost analysis—culminating into clear, actionable recommendations. Our team will work closely with City staff and the Alameda County Fire Department to ensure our evaluations and recommendations support both current and long-term needs. Our local partner based in Pleasanton, Bureau Veritas, will lead the FCA component of the work. Their team brings deep expertise in building systems analysis, ADA compliance, life safety, and long-range facility maintenance planning. Having successfully collaborated with Bureau Veritas on multiple past projects, we are confident in their ability to deliver detailed and well-documented assessments that will inform the City’s capital strategies. W H Y G R I F F I N S T R U C T U R E S ? 1. State-Wide Fire Facility Expertise: Our portfolio includes over 30 fire stations—from major headquarters to compact infill stations. Recent work includes Manteca Fire Station 6, Selma Fire Station 3, Orange Fire HQ & Station 1, Manhattan Beach Fire Station 2, and more. We bring firsthand knowledge of NFPA, Title 24, and wellness/inclusivity trends in modern station design. 2. Thoughtful Assessments that Lead to Results: We specialize in actionable planning, translating field-level insights into implementable capital strategies. Our scope goes beyond basic assessment to include recommendations on renovation vs. reconstruction, operational continuity strategies, cost planning, and even delivery method options. Our team is also equipped to assist with stakeholder presentations and implementation roadmap development. 3. Public Safety Project Leadership from Concept to Completion: We have managed the delivery of nearly 100 public safety facilities for municipalities across CA, understanding how to align priorities with funding realities and operational constraints and transforming long-term capital goals into shovel- ready projects. This assessment effort represents a foundational investment in the future of Dublin’s fire infrastructure by providing a technically sound, fiscally responsible and actionable roadmap. We welcome the opportunity to collaborate with the City and Alameda County Fire and stand ready to begin work immediately. Should you have any questions or require additional information, please feel free to contact me directly. Sincerely, Dustin Alamo, CCM, LEED AP, DRE Broker #01930629 | Vice President & Preconstruction Manager (408) 955-0431 x263 | dalamo@griffinstructures.com 1 8 5 0 W A R B U R T O N A V E , S U I T E 1 2 0 | S A N T A C L A R A , C A | 4 0 8 9 5 5 0 4 3 1 | G R I F F I N S T R U C T U R E S . C O M 67 M A N H A T T A N B E A C H F I R E S T A T I O N N O . 2 2 . Q U A L I F I C A T I O N S 68 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 2 Founded in 1981, Griffin Structures is a diversified Owner's Representative / Program, Project and Construction Management firm serving public, private, non-profit, and institutional sectors. A unique aspect of our firm rests not only in our unparalleled public safety portfolio, but in our vast experience in the delivery of multiple fire stations from 'Concept to Keys'. Griffin Structures maintains four decades of stability in providing public sector, industry leading service to our clients. We offer a wealth of supportive resources pertaining to specialists well-versed in the delivery of public amenities for the City. Firm Introduction Firm Name Griffin Structures, Inc. Address 1850 Warburton Ave, Suite 120 Santa Clara, CA 95050 Website www.griffinstructures.com Number of Years in Business Griffin Structures has been serving the public, private and non-profit sector for 44 years. Primary Contact Dustin Alamo, Vice President 408.955.0431 x263 dalamo@griffinstructures.com Secondary Contact Jon Hughes President 408.955.0431 x208 jhughes@griffinstructures.com O R A N G E C I T Y F I R E D E P T . H Q & S T A T I O N 1 69 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 3 By researching and evaluating current and future needs and engaging users before facility planning begins, Griffin Structures can assist clients in creating a framework for solid, information-based decision- making, providing clear options and trade- offs for initial capital outlay, facility delivery methods and the budgetary considerations of future maintenance and operating costs. Available Strategic Services are included below. Strategic Services S T R A T E G I C S E R V I C E S A V A I L A B L E Space Efficiency Studies Operational Assessments Needs Assessment Space Planning Programming Facility Condition Assessment Benchmarking Studies Feasibility Studies Capital Assessment Campus Master Planning Phasing Analysis Implementation Strategies Relocation Planning & Management Portfolio Utilization Analysis Sustainability T Y P I C A L P R O C E S S M A P F I N A L R E P O R T P R O J E C T O R I E N T A T I O N / K I C K O F F D A T A G A T H E R I N G N E E D S A S S E S S M E N T A N A L Y S I S D E T A I L E D S P A C E P R O G R A M F A C I L I T Y C O N D I T I O N A S S E S S M E N T 70 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 4 1. Buena Park Fire Station No.61 2. Carlsbad Police & Fire Headquarters Renovation 3. Cathedral City Fire Station No.411 4. Corona Fire Station No.2 5. Eastvale Civic Center Police Station & Fire Station 6. Manhattan Beach Fire Station No.2 7. Orange City Fire Department Headquarters 8. Orange County Fire Authority, CIP (Multiple Stations) 9. Burbank Police & Fire Department Headquarters 10. Tustin Fire Station No.37 11. Selma Fire Station No.3 12. Fairfield Fire Station No.36 13. Fairfield Fire Station No.39 14. Visalia Fire Station No.51 15. Garden Grove Fire Department & HQ Pre- Development 16. Newport Beach Fire Headquarters Pre- Development 17. Morgan Hill Butterfield Fire Station Pre- Development 18. East Bay Regional Park District, Public Safety & Administrative Headquarters 19. Campbell Police Operations Building Renovation 20. Visalia Civic Center & Public Safety Building 21. Buena Park Police Department Headquarters 22. Inglewood Emergency Operations Center Renov. 23. Rancho Palos Verdes Civic Ctr & EOC 24. Rancho Santa Margarita Civic Ctr & Sheriff’s Station 25. Rialto Police Department 26. Riverside County Family Law Courthouse, Riverside 27. Riverside Sheriff's Office, Ben Clark Training Center 28. Salinas Police Services Headquarters 29. San Bernardino County Public Safety Ops Center 30. San Bernardino County, Valley Communications Ctr 31. Tustin Water Admin. Building, Corporate Yard & EOC Public Safety Experience (representative experience) 1071 71 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 5 D E S C R I P T I O N Griffin Structures is providing Program and Construction Management services to the City of Selma with oversight of the Master Architect, LPA Design Studios, to design and construct the new Selma Fire Station No.3. The design will be based upon an updated needs assessment, building program and site analysis of which we are engaged currently. Once completed, this Design-Build project will encompass an approximate 14,000 SF, single-story fire station inclusive of administrative offices, support spaces, secure staff parking and public/visitor parking. Additional features are envisioned to include three fire truck bays, office space, living quarters, training, conference, break, locker and changing rooms as well as restrooms with accompanying showers and a new public lobby. V A L U E + S I Z E $18,000,000 | 14,000 SF C L I E N T + C O N T A C T City of Selma Jordan Webster Fire Chief (559) 891-2211 jordanW@cityofselma.com Selma Fire Station No.3 S E L M A , C A 72 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 6 D E S C R I P T I O N Griffin Structures is partnering with the City of Manteca to deliver comprehensive program management services for the development of Fire Station 6. The City is pursuing a phased approach that includes both a temporary facility and a permanent station to address immediate needs and support long-term growth. Griffin’s scope begins with a needs assessment to define spatial, operational, and functional requirements for both facilities. Following this, we will manage the procurement process for architectural and engineering services, ensuring a transparent and competitive selection. During the design phase, Griffin will act as the City’s representative—monitoring progress, coordinating stakeholders, managing cost and schedule expectations. V A L U E + S I Z E $30,000,000 | 19,000 SF C L I E N T + C O N T A C T City of Manteca Dave Rudat Interim Fire Chief (209) 456-8345 drudat@manteca.gov Manteca Fire Station No. 6 M A N T E C A , C A 73 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 7 D E S C R I P T I O N Griffin Structures provided Program and Construction Management for this project five years in the making, which included Griffin Structures’ early analysis for the city in 2016 and then again in 2017. The resulting two-story fire station boasts a modern design, nearly three times as large as the former station, which was demolished to make way for the new building. The re-imagined station is home to six crew dormitories, dining and exercise room, locker space laundry room, medical storage, and office space for administrative duties. The new building is also earthquake-proof, includes a shop area and is large enough to accommodate a modern apparatus bay. A trash enclosure and backup power generator are also included, as well as new hose tower and gated parking lot. V A L U E + S I Z E $9,000,000 | >10,000 SF C L I E N T + C O N T A C T Jeff Fijalka Former Principal Civil Engineer, City of Manhattan Beach (602) 327-1974 jefferyfijalka@gmail.com A W A R D S APWA BEST Award Manhattan Beach Fire Station No.2 M A N H A T T A N B E A C H , C A 74 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 8 D E S C R I P T I O N Griffin Structures oversaw the development of the Orange City Fire Department Headquarters, which services the Old Towne Section of Orange. The new station is substantially larger than the former building. The campus provides firefighters with a more spacious vehicle bay, equipment maintenance and storage areas, training facilities, and Fire Department administrative offices. Most importantly, the new station provides space and technology for the Orange City Fire Department, offering updated equipment, space flexibility, and administrative offices to continue their mission of providing the citizens of Orange superior service well into the 21st Century. V A L U E + S I Z E $25,300,000 | 30,000 SF C L I E N T + C O N T A C T City of Orange Frank Sun Deputy Director / City Engineer (714) 744-5544 fsun@cityoforange.org A W A R D S APWA BEST Project Orange City Fire Department Headquarters & Station 1 O R A N G E , C A 75 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 9 D E S C R I P T I O N Griffin Structures served as the Program and Construction Manager for this 18,000 SF facility, including early programming and phasing analyses to relocate the station to its new site. The facility houses OCFA firefighters as well as administrative offices, serving as a battalion and OCFA Division 7 headquarters. The facility features three fire apparatus bays with quick-opening bi-fold doors and a signal interrupter. The station also includes training rooms and office space, 14 dormitory sleeping quarters, kitchen and dining facilities, and a workout room. The large training room is equipped to operate as an Emergency Operations Center. Exterior features include a generator to power the building in the event of a power outage, an apparatus wash area, a dual- fuel fueling station, and more. V A L U E + S I Z E $14,000,000 | 18,000 SF C L I E N T + C O N T A C T James B. Vanderpool Current City Manager, Anaheim Former City Manager, Buena Park (714) 562-3550 jvanderpool@anaheim.net A W A R D S ASCE Small Project of the Year OCEC Outstanding Project Achievement Award Buena Park Fire Station No. 61 B U E N A P A R K , C A 76 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 1 0 D E S C R I P T I O N Griffin served as the Construction Manager for the new 8,500 SF fire station in Cathedral City. Station 411 includes three apparatus bays, living quarters, as well as support and storage areas. The station is set on a three-acre site which also includes development of a future Cathedral City Dog Park. The site includes training and recreation spaces as well as separate public parking and secure employee parking areas. Back-up utility facilities servicing the fire station ensure uninterrupted service. The site features native and drought-tolerant landscaping.. V A L U E + S I Z E $8,000,000 | 8,500 SF C L I E N T + C O N T A C T City of Cathedral City Jan Davison , Former Redevelopment Director, (831) 588-5832 janetrdavison@gmail.com A W A R D S LEED Silver T E S T I M O N I A L “Without the expertise and guidance of the Griffin Structures team and diligently tracking every aspect of design, engineering, and construction, this project would not have had such a positive outcome.” - City of Cathedral City Cathedral City Fire Station No.411 C A T H E D R A L C I T Y , C A 77 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 1 1 D E S C R I P T I O N Griffin Structures served as Program and Construction Managers for the Tustin Fire Station No. 37 project. The fire station is a replacement facility for the existing Orange County Fire Authority (OCFA) Station No. 37 due to the age and location of the previous facility. The new station is a two-bay, 8,500 SF station with modern design upgrades meeting the latest OCFA and City of Tustin standards. The station is located in the Tustin Legacy District and will serve the vastly growing area. The $6 million station is LEED Certified and was delivered on-time and on-budget. V A L U E + S I Z E $6,000,000 | 9,700 SF C L I E N T + C O N T A C T City of Tustin Jason Churchill Deputy Public Works Director (714) 573-3355 jchurchill@tustinca.org A W A R D S LEED Silver Station Design Award, Firehouse Magazine Tustin Fire Station No.37 T U S T I N , C A 78 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 1 2 D E S C R I P T I O N As part of the Facilities Master Plan, Griffin Structures identified Laguna Beach’s fire stations as critical public safety assets requiring immediate investment due to outdated infrastructure, seismic vulnerabilities, and insufficient space for modern operations. Fire Station 1 is the highest priority, facing significant structural and operational deficiencies that compromise safety and efficiency. Stations 2 and 3 also require expansion and modernization to improve geographic service coverage and support larger crews. V A L U E + S I Z E $57,000,000 | 25,000 SF C L I E N T + C O N T A C T City of Laguna Beach Gavin Curran Assistant City Manager (949) 497-0754 gcurran@lagunabeachcity.net Laguna Beach Fire Stations 1, 2 & 3 L A G U N A B E A C H , C A 79 G R I F F I N S T R U C T U R E S2 . Q U A L I F I C A T I O N S 1 3 D E S C R I P T I O N Griffin Structures assisted the City of Monterey to identify and evaluate options for the potential expansion, renovation, remodel and/or replacement of the City’s existing Public Safety Facility. The current Public Safety Facility is home to the Monterey Police Department (15,788 SF), Fire Station #11 (5,840 SF) and the Emergency Operation Center (1,300 SF). Initially constructed in 1959, the existing facility has received many renovations over the years with the intention to fully assess and revitalize public safety operations for the City. V A L U E + S I Z E $100,000,000 | 74,000 SF C L I E N T + C O N T A C T City of Monterey Andrea Renny Public Works Director (831) 646-3920 renny@monterey.org Monterey Police Department & Fire Complex M O N T E R E Y , C A 80 B U E N A P A R K F I R E S T A T I O N N O . 6 1 3 . R E F E R E N C E S 81 G R I F F I N S T R U C T U R E S3 . R E F E R E N C E S 1 4 Dustin Alamo CCM, DBIA, LEED AP, DRE BROKER #01930629 Vice President, Project Manager S E L M A F I R E S T A T I O N 3 Griffin Structures is managing the design and construction of Selma Fire Station No. 3—a 14,000 SF, single-story facility with fire truck bays, administrative offices, living quarters, and public amenities—based on an updated needs assessment and site analysis. City of Selma Jordan Webster, Fire Chief (559) 891-2211 jordanW@cityofselma.com M A N T E C A F I R E S T A T I O N N O . 6 Griffin Structures is managing the phased development of Manteca Fire Station 6—beginning with a needs assessment and continuing through design and procurement—providing full program management to deliver both temporary and permanent facilities that meet the City’s goals. City of Manteca David Rudat Fire Chief (209) 456-8345 drudat@manteca.gov S A N M A T E O C O U N T Y J O I N T F I R E T R A I N I N G F A C I L I T Y Griffin Structures is leading a comprehensive analysis for San Mateo County to assess the feasibility of a shared Corporate Yard with Belmont, San Carlos, and Redwood City—focusing on logistics, governance, costs, and site viability—to enhance efficiency, reduce redundancies, and foster long-term inter- agency collaboration. San Mateo County Justin Mates, Deputy County Executive (650) 363-4136 jmates@smcgov.org 82 C A T H E D R A L C I T Y F I R E S T A T I O N N O . 4 1 1 4 . P R O J E C T T E A M 83 G R I F F I N S T R U C T U R E S4 . P R O J E C T T E A M 1 5 In order to offer the highest value to the City, we have included a highly experienced, comprehensive team of individuals to provide specialty services for this project. We hereby confirm all of our proposed team members are able to perform the services as listed in the RFQ. As Principal-In-Charge, Jon will provide oversight and support to Dustin and the team. Dustin will have overall responsibility for the work, providing guidance to the team through the assessment activities. Project Analysts, Ariana, Hailey, & Krista, will support Dustin Alamo with all civic programming components. Mouaz will conduct comprehensive facilities condition assessments, which will serve as a crucial baseline, offering insight into the overall health of the facility. Ryan will provide value engineering and estimating services to fine tune the project budget and offer recommendations for cost savings; Griffin Structures has proudly served public agencies for more than 45 years, building a reputation for consistently meeting or exceeding client expectations. Rather than presenting specific internal commitments by individual team members, we have proposed a highly qualified and readily available team whose experience and capacity align with the City’s needs. This team is fully prepared to support the project in accordance with the scope, schedule, and fee outlined in our proposal. Project Team P R I M A R Y C O N T A C T Jon Hughes CCM, DBIA Principal-In-Charge Dustin Alamo CCM, LEED AP, DRE Broker #01930629 Pre-Con. Manager Mouaz Alrayes Facilities Condition Assessment Manager FACILITIES CONDITION ASSESSMENTS Ariana Ramzian Program Analyst P R O G R A M M I N G Hailey Muller Program Analyst Krista Beatie Program Analyst Ryan Craven CPE, CMIT Cost Estimator E S T I M A T I N G 84 G R I F F I N S T R U C T U R E S4 . P R O J E C T T E A M 1 6 Bureau Veritas (BV) is a global leader in testing, inspection, and certification (TIC) services. With a history dating back to 1828, BV has expanded its operations and diversified its offerings across various industries. It operates in over 140 countries, employing over 75,000 professionals worldwide. BV provides independent assessment and validation to ensure that products, systems, and processes meet industry standards and regulatory requirements. BV is committed to innovation and invests in research and development to stay at the forefront of industry advancements. BV is recognized for its integrity, technical expertise, and global presence, making them a trusted partner for organizations seeking reliable and independent TIC services. Its mission is to help clients improve their performance, manage risks, and achieve sustainable growth. Bureau Veritas 1. Brea Property Condition Assessment, CA 2. Brea ADA Assessment, CA 3. Catalina Island Property Condition Assessment, CA 4. Catalina Island Inventory, CA 5. Concord Property Condition Assessment, CA 6. Conejo Valley Schools Property Condition Assessment, CA 7. Conejo Valley Schools Inventory CA 8. Covina Property Condition Assessment, CA 9. El Dorado County Property Condition Assessment, CA 10. El Dorado County Inventory CA 11. El Segundo Property Condition Assessment, CA 12. Fresno Property Condition Assessment, CA 13. Garden Grove Property Condition Assessment, CA 14. Garden Grove ADA Assessment, CA 15. Golden Empire Transit Authority Property Condition Assessment, CA 16. Milpitas Property Condition Assessment, CA 17. Monterey Property Condition Assessment, CA 18. Vallejo Property Condition Assessment & Maintenance Plan, CA 19. Redwood City Property Condition Assessment & Energy Audit, CA R E P R E S E N T A T I V E E X P E R I E N C E : 85 G R I F F I N S T R U C T U R E S4 . P R O J E C T T E A M 1 7 1. Selma Fire Station No. 3, CA 2. Manteca Fire Station No. 6, CA 3. Manhattan Beach Fire Station No. 2, CA 4. Buena Park Fire Station No.61, CA 5. Cathedral City Fire Station No. 411, CA 6. Laguna Beach Fire Stations 1, 2, & 3, Pre-Development, CA 7. Monterey Police Department & Fire Complex Pre-Development, CA 8. San Mateo County Joint Fire Training Facility, CA 9. Garden Grove Police & Fire Department Headquarters Pre-Development, CA 10. Salinas Police Services Headquarters, CA 11. San Bernardino County, Valley Communications Center, CA 12. Tustin Water Administration Building, Corporate Yard & Emergency Operations Center, CA 13. Buena Park Police Department Headquarters, CA Cost Estimating H L C O N S T R U C T I O N M A N A G E M E N T HLCM has provided cost estimating services for planning and development of aquatic facilities, infrastructure, and sustainability. HLCM’s diverse team has dedicated cost consultants with a background in a range of project types, including public safety and state-of-the-art fire stations. HLCM provides cost guidance on scope and budget development, feasibility studies, and milestone estimating to ensure fiscal objectives are achieved for every project of which they serve. R E P R E S E N T A T I V E E X P E R I E N C E : • Cost Estimating • Construction Pricing • Change Order Analysis & Negotiation • Life Cycle Cost analysis • Value Engineering • Sustainability & LEED Analysis • Integration of Market Conditions S E R V I C E S A V A I L A B L E 86 5 . T E C H N I C A L A P P R O A C H & W O R K P L A N T U S T I N F I R E S T A T I O N N O . 3 7 87 G R I F F I N S T R U C T U R E S5 . T E C H N I C A L A P P R O A C H & W O R K P L A N 1 8 The City of Dublin, located in the dynamic Tri-Valley region of the San Francisco Bay Area, is a growing community committed to delivering high-quality public safety services to its residents and businesses. As part of its efforts to ensure operational excellence and long-term resiliency, the City is undertaking a proactive initiative to assess the functional and physical conditions of its three City- owned fire stations, all of which are staffed and operated by the Alameda County Fire Department (ACFD). This strategic effort aims to support the City’s ongoing collaboration with ACFD in identifying critical maintenance needs, evaluating compliance with current NFPA standards, and aligning facilities with the operational realities of today—and the demands of tomorrow. As the community evolves, the City recognizes the need to not only maintain its public safety infrastructure but also to ensure its stations promote gender equity, environmental sustainability, operational efficiency, and resilience in emergency response. Through this initiative, the City seeks to engage a qualified consultant team to deliver a comprehensive assessment of the three stations—Fire Stations 16, 17, and 18. The scope includes on-site inspections, stakeholder engagement, functional analysis, and a detailed evaluation of building systems, health and safety compliance, ADA access, and capacity for future service demands. The selected team will also provide planning-level cost estimates for maintenance, renovation, or replacement, along with feasibility analyses that factor in construction impacts, cost- benefit comparisons, and long-term capital planning. The City of Dublin’s vision is not simply to evaluate its assets but to develop a clear, data-informed roadmap that will guide near-term and long-range investments in its fire station infrastructure. The resulting recommendations will support informed decision-making, ensure operational continuity, and reflect the City’s dedication to maintaining a safe, responsive, and forward-thinking fire protection system. Griffin Structures brings a wealth of experience in conducting public safety facility assessments, operational programming, and long-term capital planning across California. We are excited about the opportunity to partner with the City of Dublin and leverage our technical, operational, and cost advisory expertise to deliver a robust, actionable study that advances the City’s public safety mission and long-term infrastructure goals. Project Understanding M A N H A T T A N B E A C H F I R E S T A T I O N N O . 2 88 G R I F F I N S T R U C T U R E S5 . T E C H N I C A L A P P R O A C H & WO R K P L A N 1 9 The following scope outlines our detailed, task-based approach to supporting the City of Dublin in conducting a comprehensive functional and physical condition assessment of Fire Stations 16, 17, and 18. This assessment will guide future capital investments, enhance long-term operational planning, and ensure the facilities remain aligned with modern service delivery standards and community needs. T A S K A : P R O J E C T I N I T I A T I O N , B A C K G R O U N D R E V I E W , A N D Q U E S T I O N N A I R E We will initiate the project with a structured kickoff meeting, bringing together representatives from the City of Dublin, the Alameda County Fire Department (ACFD), and any other identified stakeholders. This meeting will establish a foundation for communication, expectations, and milestone coordination. The primary objectives of this meeting will be to • Define roles, responsibilities, and protocols for communication. • Confirm project goals, schedule, and deliverables. • Identify key stakeholders for interview and engagement. • Discuss logistical details for site access, documentation needs, and reporting cadence. As part of this task, our team will review existing documentation such as original floor plans, maintenance records, CIP budget data, and prior studies to inform our assessments. Importantly, in alignment with the RFP, we will develop and distribute a tailored questionnaire to be completed by fire station personnel. The questionnaire will solicit insight on current building functionality, operational challenges, wellness concerns, and desired improvements. We will also review all requested as-builts and maintenance records as the foundation of our analysis. Results will be synthesized and integrated into the functional analysis and future recommendations. Finally, we will work with City staff to establish a recurring check-in structure, potentially through a working group, to review progress, provide feedback, and ensure alignment throughout the duration of the project. T A S K B : S I T E A S S E S S M E N T S This task will provide the City of Dublin with a comprehensive understanding of the current state of Fire Stations 16, 17, and 18 by evaluating both their physical conditions and space utilization. Our assessment will inform the planning of future improvements, ensuring each station supports safe, compliant, and efficient operations for years to come. Technical Approach & Work Plan O R A N G E C I T Y F I R E D E P T . H Q & F I R E S T A T I O N 1 89 G R I F F I N S T R U C T U R E S5 . T E C H N I C A L A P P R O A C H & WO R K P L A N 2 0 1. Facilities Condition Assessment Each station will undergo a thorough Facilities Condition Assessment (FCA) to evaluate all major building systems, components, and site infrastructure. Our team will inspect and assess the following: »Structural Systems—Foundation, load- bearing elements, roof structures, and any signs of movement or deterioration »Mechanical, Electrical, and Plumbing (MEP)—Age, performance, code compliance, energy efficiency, and maintainability of all building systems, including HVAC, lighting, water heating, power distribution, backup power, and plumbing systems »Life Safety and Fire Protection— Fire alarms, suppression systems, exiting systems, smoke control, and compliance with applicable fire codes »Accessibility—Americans with Disabilities Act (ADA) compliance across interior and exterior spaces, including parking, entries, restrooms, and signage »Environmental Considerations—Energy performance, building envelope performance, insulation, and potential for sustainability improvements »Health and Safety—Evaluation of exposure risks, such as air quality, material conditions, and physical hazards »Site and Building Security—Access control systems, surveillance, perimeter security, fencing, lighting, and emergency egress Our evaluations will be documented in a uniform system rating format and will identify the current condition, estimated remaining useful life, and repair/replacement priorities for each component. These findings will support long-range planning and capital investment decisions. 2. Space Needs Assessment Each station will be analyzed for how well its current spatial layout aligns with modern fire service needs and projected growth. This will include a comprehensive space utilization analysis and needs projection, covering: • Functional Space Analysis—Comparison of existing square footage and spatial allocations against NFPA standards and operational best practices • Staffing and Operations—Review of fire administration, company staffing, paramedic needs, reserve firefighter capacity, and support personnel to establish a baseline for required space allocation • Shift-Based Planning—Incorporation of 24-hour shift operations, bunk and locker needs, turnout gear storage, and kitchen/ dayroom utilization • Apparatus and Equipment Accommodation—Evaluation of current and future apparatus bay sizing, including tandem depths, reserve engine space, specialty apparatus needs, equipment storage, and bay clearance • Inclusivity and Wellness—Assessment of gender equity, inclusive restroom and bunk layouts, fitness rooms, decontamination areas, and wellness amenities 90 G R I F F I N S T R U C T U R E S5 . T E C H N I C A L A P P R O A C H & WO R K P L A N 2 1 • Zoning and Cross-Contamination—Review of station zoning to ensure hot, warm, and cold zones are clearly delineated to prevent contaminant crossover into living quarters, with attention to PPE/laundry placement and airflow control This study will inform whether current facilities are right-sized or if expansion, renovation, or reconstruction is required to meet both current demands and future operational goals. T A S K C : F E A S I B I L I T Y A N A L Y S I S A N D R E C O M M E N D A T I O N S With both the condition and space assessments in hand, our team will work closely with the City and ACFD to develop actionable, cost-informed recommendations for each fire station. This task will analyze feasibility, continuity of operations, and total project costs to support near- and long-term capital decisions. 1. Renovation vs. Reconstruction Analysis We will provide a detailed feasibility analysis that compares renovation/expansion against full station reconstruction. This includes: • Functional and financial comparisons based on assessment results • Identification of site constraints and opportunities (e.g., expansion limitations, adjacency to roadways) • Assessment of operational continuity strategies during construction, including temporary fire station options, phasing approaches, and potential staging locations • Preliminary project timeline forecasts for each option, helping the City understand schedule impacts, sequencing, and critical path issues We will also help establish escalation factors based on projected delivery timelines to maintain realistic cost planning over time. 2. Project Budget and Cost Estimating Using the preferred approach(es) for each site, we will prepare planning-level cost estimates that include: • Construction Costs—Building construction, site development, utilities, demolition (if applicable), and escalation • Soft Costs—Design and engineering services, agency fees, plan check, permit costs, environmental reviews, furniture/fixtures/equipment (FF&E), and technology infrastructure • Contingencies—Design, pricing, and construction contingencies appropriate for the current phase • Total Project Budget—Summary of all cost elements to provide a complete capital picture for each station C A T H E D R A L C I T Y F I R E S T A T I O N N O . 4 1 1 91 G R I F F I N S T R U C T U R E S5 . T E C H N I C A L A P P R O A C H & WO R K P L A N 2 2 As experienced program and construction managers, we are uniquely positioned to support the City with full-scope capital budget planning, not just construction estimates, to improve funding readiness and implementation planning. T A S K D : R E C O M M E N D A T I O N S The final task will distill all prior analysis into clear, prioritized, and actionable recommendations to support long-term station planning and investment. This includes: 1. Maintenance Recommendations Aligned to Capital Strategy While the Facilities Condition Assessment may identify corrective maintenance actions, we recognize that applying short- term repairs to facilities nearing the end of their life-cycle may not be cost-effective. Therefore, we will • Align maintenance recommendations with the City’s preferred improvement path (renovation vs. reconstruction). • Provide preventative maintenance projections (5- and 10-year planning windows) where appropriate to inform near-term CIP actions for retained assets. 2. Capital Improvement Planning For each fire station, we will develop a Capital Improvement Implementation Plan, which includes • A phased investment schedule categorized by near-term (1–5 years) and long-term (6–10+ years) needs • Integration of planning-level budgets aligned with scope options • Prioritization by urgency, cost, and service delivery impact • Summary graphics or matrix formats for easy reference in CIP discussions 3. Delivery Method Recommendations Where appropriate, we will educate the City on alternative project delivery methods, including Design-Build, Progressive Design- Build and more. This will include: • Comparative summary of pros, cons, and suitability for public safety facilities • Discussion of potential risk mitigation, schedule acceleration, and collaborative advantages • Case examples from recent fire or civic facilities where alternative delivery improved outcomes • These insights will help the City align implementation strategy with project complexity, urgency, and funding constraints. 4. Reporting Finally, we will consolidate our overall findings and recommendations into a clear and concise executive summary report and presentation, tailored for leadership, council members, and stakeholders to support informed decision-making and next steps. 92 6 . P R O J E C T S C H E D U L E C A R L S B A D P O L I C E & F I R E H Q R E N O V A T I O N 93 G R I F F I N S T R U C T U R E S6 . P R O J E C T S C H E D U L E 2 3 Project Schedule Please find our proposed project schedule inclusive of various proposed activities to accomplish Project goals and objectives below. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 A PROJECT INITIATION, BACKGROUND REVIEW, AND QUESTIONNAIRE B SITE ASSESSMENTS C FEASIBILITY ANALYSIS AND RECOMMENDATIONS D RECOMMENDATIONS Denotes meeting w/ Client Week: Griffin Structures 7/23/2025 94 7 . A G R E E M E N T R E V I E W & E X C E P T I O N S S E L M A F I R E S T A T I O N N O . 3 95 G R I F F I N S T R U C T U R E S7 . A G R E E M E N T R E V I E W & E x C E P T I O N S 2 4 Agreement Review & Exceptions We have reviewed the City of Dublin's requisite documents and have included the proposed exceptions and deviations below. Section 1.3 Assignment of Personnel • Replace "sole" with "reasonable" Section 2.1 Invoices • Revise language allowing monthly progress billing based on percentage completion and reimbursable expenses. Section 2.3 Final Payment • Request removal of this clause Section 2.4 Total Payment • Insert the following sentence at the end of the paragraph: »"Consultant reserves the right to assess a 1 ½% per month (18% per year) service charge on any non-disputed unpaid balances over 60 days.” Section 4.2.3b,d Additional Requirements • Delete any reference to "volunteers" Section 4.4.4 Wasting Policies • Insert the following after "No Policy": "other than the professional liability policy" Section 5 Indemnification and Consultants Responsibilities • Delete references to: "agents" and "volunteers" • Insert: »"to the extent" after "nature and description," »"to the extent" after "from all claims, losses, and damages" »"by Consultant" after "products things, or services supplied" »"negligent" after "arising out of or in connection with Consultant's" • Delete from the 5th paragraph: "with counsel acceptable to City," 96 G R I F F I N S T R U C T U R E S7 . A G R E E M E N T R E V I E W & E x C E P T I O N S 2 5 Section 7.2 Compliance with Applicable Laws • Insert: "in accordance with their standard of care," after "Consultant and any subcontractors shall" Section 9.1 • Delete: "necessarily" after "City and are not" • Insert at end of paragraph »"Notwithstanding the foregoing, any intellectual property owned, created, made, conceived, reduced to practice, or developed prior to, or independent of, any service performed under this Agreement ("Prior Intellectual Property") will remain the property of Consultant. Upon execution of the this Agreement, Consultant hereby grants to City a non-exclusive, perpetual, fully-paid, assignable license in Consultant's Prior Intellectual Property used on this Project as reasonably required to make use of the work product for the sole purpose of completing the design, construction, remodeling, expansion and/or repair or remodeling of the Project, provided the City substantially performs its obligations, including prompt payment of all undisputed sums when due under this Agreement. This assignable license in Consultant's Prior Intellectual Property does not extend to Consultant's Prior Intellectual Property not used on this Project." 97 8 . A P P E N D I X O R A N G E C I T Y F I R E D E P A R T M E N T H Q & S T A T I O N 1 98 G R I F F I N S T R U C T U R E S8 . A P P E N D Ix 2 6 Jon Hughes CCM, DBIA Principal-In-Charge E D U C A T I O N Bachelor of Science, Westmont College C E R T I F I C A T I O N Certified Construction Manager (CCM) Design Build of America Institute (DBIA) Associate A F F I L I A T I O N S NAVFAC and US Army Corps Construction Quality Management (CQM) Program Y E A R S O F E X P E R I E N C E 32 Q U A L I F I C A T I O N S President, Jon Hughes, offers a wealth of expertise in Program and Construction Management, contributing to the successful completion of many of California’s most prestigious properties. His tenure spans virtually every project type, including administrative headquarters, corporate yards/warehouses, community centers, recreational facilities, public safety and healthcare, as well as maintenance and infrastructure projects. Jon’s extensive background, coupled with his demonstrated early career experience in the field, further enhances his ability to guide our team in order to provide Excellence in Project Delivery to each client we serve. R E P R E S E N T A T I V E E X P E R I E N C E Selma Fire Station No. 3, CA Manteca Fire Station No. 6, CA Manhattan Beach Fire Station No. 2, CA Buena Park Fire Station No.61, CA Cathedral City Fire Station No. 411, CA Tustin Fire Station No. 37, CA Laguna Beach Fire Stations 1, 2, & 3, Pre- Development, CA Monterey Police Department & Fire Complex Pre- Development, CA San Mateo County Joint Fire Training Facility, CA Fairfield Fire Station No.36, CA Fairfield Fire Station No.39, CA Carlsbad Police & Fire Headquarters Renovation, CA Salinas Police Services Headquarters, CA San Bernardino County, Valley Communication Center, CA Rialto Police Department, CA Victorville Police Department, CA Campbell Police Operations Building, CA Visalia Civic Center Ph2 Project (Public Safety Office Building, Evidence/Storage Building & Council Chambers), CA East Bay Regional Park District, Public Safety & Administrative Building Renovation, Oakland, CA 99 G R I F F I N S T R U C T U R E S8 . A P P E N D Ix 2 7 Dustin Alamo CCM, DBIA, LEED AP, DRE BROKER #01930629 Vice President & Pre-Construction Manager E D U C A T I O N Bachelor of Architecture, University of Colorado, Boulder C E R T I F I C A T I O N Certified Construction Manager (CCM) Design-Build Institute of America (DBIA) Associate LEED Accredited Professional State of California Licensed Real Estate Broker DRE #01930629 A F F I L I A T I O N S Construction Management Association of America, Member Design-Build Institute of America (DBIA), Member U.S. Green Building Council, Member Y E A R S O F E X P E R I E N C E 21 Q U A L I F I C A T I O N S Dustin serves as the Vice President of Strategic Services for Griffin Structures, Inc. His primary responsibilities include the executive management of all needs assessment and master planning projects ranging by facility type, including corporate yards, administration facilities, library and cultural arts buildings, law enforcement facilities, fire safety facilities, community and senior centers, utility facilities, and others. In addition, Dustin is skilled at developing long-term facility plans (ranging from $10M to $400M) which incorporate future space requirements, phasing considerations, and capital funding mechanisms such as bonds, repositioning real estate assets, and public private partnerships (P3). R E P R E S E N T A T I V E E X P E R I E N C E Selma Fire Station No. 3, CA Manteca Fire Station No. 6, CA Manhattan Beach Fire Station No. 2, CA Buena Park Fire Station No.61, CA Cathedral City Fire Station No. 411, CA Laguna Beach Fire Stations 1, 2, & 3, Pre- Development, CA Monterey Police Department & Fire Complex Pre- Development, CA San Mateo County Joint Fire Training Facility, CA Garden Grove Police & Fire Department Headquarters Pre-Development, CA Salinas Police Services Headquarters, CA San Bernardino County, Valley Communications Center, CA Tustin Water Administration Building, Corporate Yard & Emergency Operations Center, CA Buena Park Police Department Headquarters, CA Visalia Emergency Communications Center, CA Watsonville Civic Center & Police Department, CA Covina Police Department Pre-Development, CA Hesperia Police Department Headquarters, CA Inglewood Emergency Operations Center Reno, CA San Bernardino County Public Safety Ops. Center, CA Westminster Public Safety Training Center, CA 100 G R I F F I N S T R U C T U R E S8 . A P P E N D Ix 2 8 Ariana Ramzian Program Analyst E D U C A T I O N Master of Arts, Interior Architecture & Design, Academy of Art University Bachelor of Science, Managerial Economics, University of California, Davis Y E A R S O F E X P E R I E N C E 7 Q U A L I F I C A T I O N S As part of Griffin Structures’ Strategic Services division, Ariana is an experienced space planner. Her background in providing needs assessments and auditing allows for Ariana to effectively interview stakeholders, analyze data, and formulate conclusions and recommendations on operational efficiencies. As a Project Analyst at Griffin, Ariana utilizes her process skills to then prepare staff and space projections while organizing an assortment of detailed documentation in an orderly, logical manner. Ariana develops building and needs assessments, feasibility studies, master plans, and technical reports. Ariana is an excellent communicator whose strengths include synthesizing complex data into tables, charts, and narratives which are easily comprehended by a variety of stakeholders. R E P R E S E N T A T I V E E X P E R I E N C E Morgan Hill Butterfield Fire Station, CA Laguna Beach Fire Stations 1, 2, & 3, Pre- Development, CA San Ramon Fire Protection District Training Facility, CA Tustin Police Department, CA Monterey Public Safety Facility Feasibility Study, CA Seal Beach Aquatic Center, CA Irvine Great Park Aquatic Center, CA Escondido Public Library Critical Infrastructure & Modernization Project, CA Inglewood Main Library Renovation, CA County of Orange Facilities Strategic Plan, CA San Bernardino County Downtown Master Plan, CA San Jacinto Civic Center, CA Eastvale Civic Center & City Hall, CA OCERS Headquarters, Santa Ana, CA San Juan Capistrano Paseo Adelanto Mixed-Use Housing & City Hall, CA Cupertino 1045 Torre Avenue Building Reno (Interim City Hall), CA Jurupa Community Services District Maint. & Water Treatment Yard, CA 101 G R I F F I N S T R U C T U R E S8 . A P P E N D Ix 2 9 Krista Beatie Program Analyst E D U C A T I O N Master of Interior Architecture, Chatham University Bachelor of Science, Brigham Young University A F F I L I A T I O N S Construction Real Estate Women (CREW) U.S. Green Building Council (USGBC) Y E A R S O F E X P E R I E N C E 8 Q U A L I F I C A T I O N S As a Program Analyst for Griffin Structures, Krista Beatie serves in our Strategic Services division to assist the Griffin Structures team to provide early programming for all client types. With a Master’s in Interior Architecture at Chatham University, Krista Beatie has served on a variety of project types, from public safety facilities, educational institutions to commercial architecture and design. Through her education and experience, Krista has developed a passion for sustainability and holistic design, assisting her clients to realize the full potential of their space. R E P R E S E N T A T I V E E X P E R I E N C E San Mateo County Joint Fire Training Facility, CA Laguna Beach Fire Stations 1, 2, & 3, Pre- Development, CA North Tooele Fire Station 61, UT North Tooele Fire Station 62, UT Rancho Palos Verdes Civic Center (Community Center, Plaza, EOC/Maintenance Yard, Council Chambers), CA Atwater Public Safety Master Plan Predevelopment, CA Anaheim Civic Center, CA Los Alamitos Civic Center, CA Menifee City Hall, CA San Bernardino County Downtown Master Plan, CA San Bernardino County Facilities Strategic Plan, CA Orange County Facilities Master Plan, CA San Jacinto Civic Center, CA Orange County Employees Retirement System (OCERS) Headquarters, CA Rancho Palos Verdes Civic Center (Community Center, Plaza, EOC/Maintenance Yard, Council Chambers), CA Morgan Hill Corporate Yard, CA San Mateo County Joint Use Corporate Yard, CA OC Mosquito & Vector Control District, CA Whittier City Yard, CA Alameda City Aquatic Center, CA Tracy Aquatic Center, CA 102 G R I F F I N S T R U C T U R E S8 . A P P E N D Ix 3 0 Hailey Muller Program Analyst E D U C A T I O N Master of Data Analytics, Oregon State University Bachelor of Business Planning & Market Analysis, Whitworth University Y E A R S O F E X P E R I E N C E 9 Q U A L I F I C A T I O N S Hailey Muller is a Program Analyst specializing in dynamic and adaptable plans that support changing needs through the optimization of facility and land use. Her work for public sector and higher education planning projects utilize flexible programming principles in support of comprehensive master plans, space utilization studies, and design projects. Hailey’s background in data-driven analytics is supported by her master’s studies in data science, paired with ten years of experience in the facilities planning industry, which allows her to guide the planning process towards the highest and best use of space. R E P R E S E N T A T I V E E X P E R I E N C E Manteca Fire Station No. 6, CA San Mateo County Joint Fire Training Facility, CA Oregon State Police Central Point, OR Maricopa County Elections Facility, Phoenix, AZ Chaffey Community College District Master Plan, Rancho Cucamonga, CA Grossmont Cuyamaca Community College District Amendment 5 Program Moves, El Cajon, CA Cuyamaca Space Utilization, Rancho San Diego, CA Space Utilization Studies, El Cajon, CA Riverside Community College District IETTC Master Plan, CA San Bernardino Community College District Facilities Master Plan, CA Bucknell University Lower Campus Planning Study, Lewisburg, PA Cuyahoga Community College Master Plan, Highland Hills, OH Des Moines Area Community College Master Plan, Ankeny, IA Florida International University Campus Master Plan, Miami, FL Lane College Campus Master Plan, Jacksonville, FL Marist College Campus Plan Update, Poughkeepsie, NY McKinstry Coolidge High School Renovations, Coolidge, AZ 103 G R I F F I N S T R U C T U R E S8 . A P P E N D Ix 3 1 Mouaz Alrayes Facilities Condition Assessment Program Manager E D U C A T I O N Bachelor of Arts, Mechanical Power of Engineering, Damascus University Y E A R S O F E X P E R I E N C E 19 Q U A L I F I C A T I O N S Mouaz is a Bureau Veritas Program Manager with 17 years of experience. He conducts and leads teams for Physical Needs Assessments, Property Condition Assessments, Energy Audits & Surveys and other related services of properties in accordance with ASTM standards and client specific scopes of work. He supervises and trains junior architects and engineers conducting building assessments and energy audits. He also supports program managers to coordinate proposals, train, and develop and review final deliverables to the client. Mr. Alrayes will lead BVTA’s onsite efforts for the duration of the project. Mouaz will lead the Bureau Veritas team to analyze the conditions of the selected buildings and properties for the City. R E P R E S E N T A T I V E E X P E R I E N C E El Segundo Property Condition Assessment, CA Garden Grove Property Condition Assessment, CA Garden Grove ADA Assessment Pico Rivera Property Condition Assessment, CA Pico Rivera Inventory, CA Poway Property Condition Assessment, CA Brea Property Condition Assessment, CA Brea ADA Assessment, CA Covina Property Condition Assessment El Dorado County Property Condition Assessment, CA El Dorado County Inventory CA Golden Empire Transit Authority Property Condition Assessment, CA Catalina Island Property Condition Assessment, CA Catalina Island Inventory, CA Fresno Property Condition Assessment, CA Concord Property Condition Assessment, CA Conejo Valley Schools Property Condition Assessment, CA Conejo Valley Schools Inventory CA Simi Valley Unified School District Property Condition Assessment, CA Simi Valley Unified School District Inventory, CA 104 G R I F F I N S T R U C T U R E S8 . A P P E N D Ix 3 2 Ryan Craven CPE, CMIT Cost Estimator E D U C A T I O N Bachelor of Science, Construction Engineering, National University, Costa Mesa C E R T I F I C A T I O N Certified Public Estimator (CPE) Construction Manager in Training (CMIT) A F F I L I A T I O N S American Society of Plumbing Engineers (ASPE) Association for the Advancement of Cost Engineering (AACE) Construction Management Association of America, Member Y E A R S O F E X P E R I E N C E 18 Q U A L I F I C A T I O N S Leading from HLCM, Ryan is an expert in value engineering and construction cost estimating, including master planning, conceptual, schematic design development, and construction document phases. He is a skilled mediator, participating in change order preparation, validation, and negotiation. He has reconciliation experience with general contractors and subcontractors, and communicates well with all design team members, promoting open-door dialogue and effective project solutions. R E P R E S E N T A T I V E E X P E R I E N C E Buena Park Fire Station No. 61, CA Laguna Beach Fire Stations 1, 2, & 3, Pre- Development, CA Cathedral City Fire Station No. 411, CA Manhattan Beach Fire Station No. 2, CA Eastvale Civic Center (City Hall, Library, Senior & Community Center, Police Station, Fire Station), CA Visalia Emergency Communications Center, CA Watsonville Civic Center & Police Department, CA Hesperia Police Department Headquarters, CA Inglewood Emergency Operations Center Renovation, CA San Bernardino County Public Safety Operations Center, CA Westminster Public Safety Training Center, CA Salinas Police Services Headquarters, CA San Bernardino County, Valley Communications Center, CA Tustin Water Administration Building, Corporate Yard & Emergency Operations Center, CA Buena Park Police Department Headquarters, CA County of Orange Civic Center, Santa Ana, CA SchoolsFirst Federal Credit Union Headquarters, Tustin, CA Rancho Palos Verdes Civic Center (Community Center, Plaza, EOC/Maintenance Yard, Sheriff Substation, Council Chambers), CA Rancho Cordova Civic Center, CA 105 T U S T I N F I R E S T A T I O N N O . 3 7 B U E N A P A R K F I R E S T A T I O N N O . 6 1 O R A N G E C I T Y F I R E D E P A R T M E N T H E A D Q U A R T E R S & S T A T I O N 1C A R L S B A D P O L I C E & F I R E H Q R E N O V A T I O N M A N H A T T A N B E A C H F I R E S T A T I O N N O . 2 C A T H E D R A L C I T Y F I R E S T A T I O N N O . 4 1 1 O X N A R D F I R E S T A T I O N N O . 2 S E L M A F I R E S T A T I O N N O . 3 S O U T H E R N C A O F F I C E 1 T E C H N O L O G Y D R I V E B U I L D I N G I S U I T E 8 2 9 I R V I N E , C A 9 2 6 1 8 9 4 9 4 9 7 9 0 0 0 N O R T H E R N C A O F F I C E 1 8 5 0 W A R B U R T O N A V E S U I T E 1 2 0 S A N T A C L A R A , C A 9 5 0 5 0 4 0 8 9 5 5 0 4 3 1 106 City of Dublin Fire Stations Functional and Physical Condition Assessment Fee Proposal Griffin Structures Principal in Charge Project Manager Sr. Program Analyst Sr. Program Analyst Cost Estimator Program Manager FCA Team Dustin Alamo Hailey Muller Ariana Ramzian Krista Beatie Ryan Craven Elton Colbert Blended Rate TOTAL TASK DESCRIPTION $300 $280 $265 $265 $250 $260 $225 A PROJECT INITIATION, BACKGROUND REVIEW, AND QUESTIONNAIRE $13,920 Kickoff Meeting 2 2 –––2 – Stakeholder Meetings 8 8 4 4 ––– Data Collection / Questionnaire 2 8 4 4 –2 – B SITE ASSESSMENTS $61,040 1 Facility Condition Assessment 4 8 –––40 80 2 Space Needs Assessment 8 20 40 40 ––– C FEASIBILITY ANALYSIS AND RECOMMENDATIONS $37,800 1 Renovation vs Reconstruction Analysis 8 16 20 20 –8 16 Project Budget and Cost Estimating 8 8 ––40 –– D RECOMMENDATIONS $50,760 1 Maintenance Recommendations 2 8 –––8 16 2 Capital Improvement Planning 8 24 –4 8 –– 3 Delivery Method Recommendations 16 20 4 –––– 4 Reporting 8 20 20 20 ––– Subtotal Hours 74 142 92 92 48 60 112 620 Subtotal Cost $22,200 $39,760 $24,380 $24,380 $12,000 $15,600 $25,200 $163,520 Reimbursables (insurance, reprographics, etc.)$1,480 GRAND TOTAL $165,000 ADD ALTERNATE #1: TIER 1 STRUCTURAL ASSESSMENT (FIRE STATIONS 16, 17 AND 18)$30,000 ADD ALTERNATE #2: CONCEPTUAL BLOCK PLAN AT EACH SITE $30,000 GRIFFIN STRUCTURES FCA TEAM 107 Staff Report City of Dublin File #:2026-147 Agenda Date:11/3/2026 Agenda #:5.4. Second Amendment to the Consulting Services Agreement With Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Brad Olson, Management Analyst II EXECUTIVE SUMMARY: The City Council will consider approving a Second Amendment to the Consulting Services Agreement with Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services. The Second Amendment extends the duration and increases the not-to-exceed compensation of the Agreement. STAFF RECOMMENDATION: Adopt the Resolution Approving a Second Amendment to the Consulting Services Agreement With Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services. FINANCIAL IMPACT: The not-to-exceed compensation limit of the Consulting Services Agreement with Francisco & Associates, Inc. would increase by $60,000 to a new limit of $460,000. The cost of these services will be charged based on work completed and will be funded by a combination of the General Fund and Assessment District funds in accordance with the adopted annual budget. DESCRIPTION: On May 4, 2021, the City Council adopted Resolution No. 41-21 approving a Consulting Services Agreement with Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services (Attachment 3). The services included an acquisition audit for Community Facilities District (CFD) 2015-1, annual Landscaping and Lighting Assessment District (LLAD) engineer’s report preparation and levy administration, and administrative services related to taxes, fees, and other requested services on an as-needed basis. Page 1 of 2 108 File #:2026-147 Agenda Date:11/3/2026 Agenda #:5.4. On December 3, 2024, the City Council adopted Resolution No. 140-24 approving a First Amendment to the Agreement (Attachment 3) extending the term of the Agreement through December 31, 2026 and increasing the not-to-exceed compensation limit from $250,000 to $400,000. The Amendment also expanded the scope of services to include LLAD administration for two additional years, acquisition and audit services for the newly formed CFD 2023-1 and CFD 2024-1, PG&E account consolidation and auditing services, and research and documentation of LLAD and CFD utilities and areas of responsibility in the Geographic Information System. This Second Amendment would extend the Agreement term to June 30, 2028, increase the not-to- exceed compensation limit by $60,000 for a total not-to-exceed limit of $460,000, and update the consultant’s rate and fee schedule. The extended term would allow the consultant to complete services already underway using remaining budgeted funds. The additional $60,000 will fund LLAD, CFD, Emergency Medical Services Tax, and Residential Garbage & Recycling Service Fee administrative services in Fiscal Years 2026-27 and 2027-28. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)Resolution Approving a Second Amendment to the Consulting Services Agreement With Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services 2)Exhibit A to the Resolution - Second Amendment to Consulting Services Agreement Between the City of Dublin and Francisco & Associates, Inc. 3)Consulting Services Agreement for Acquisition Audit Services and Administration Services With Francisco & Associates, Inc. and First Amendment to the Agreement for Acquisition Audit Services and Administration Services With Francisco & Associates, Inc. Page 2 of 2 109 Attachment 1 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 1 of 1 RESOLUTION NO. XX – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH FRANCISCO & ASSOCIATES, INC. FOR ACQUISITION AUDIT SERVICES AND ADMINISTRATION SERVICES WHEREAS, on May 4, 2021, the City Council adopted Resolution No. 41 -21 approving the Consulting Services Agreement with Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services (Agreement); and WHEREAS, on December 3, 2024, the City Council adopted Resolution No. 140 -24, which approved the First Amendment to the Agreement to extend the term to December 31, 2026 , updated the scope of services, and increased the not-to-exceed limit to $400,000; and WHEREAS, the City and Francisco & Associates, Inc. mutually desire to further amend the Agreement to extend the term to June 30, 2028, increase the not-to-exceed compensation limit to $460,000, and effective January 1, 2027 update the consultant’s rate and fee schedule. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Second Amendment to the Agreement, attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Second Amendment to the Agreement and make any necessary, non-substantive changes to carry out the intent of this Resolution. PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 3rd day of November, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 110 SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND FRANCISCO & ASSOCIATES, INC. WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY") and Francisco & Associates, Inc. (hereinafter referred to as "CONSULTANT") entered into a Consulting Services Agreement for Acquisition Audit Services and Administration Services ); and WHEREAS, the first amendment to the AGREEMENT extended the term through December 31, 2026 by modifying Section 1.1 of the AGREEMENT, and increased the not to exceed compensation amount to $400,000 by modifying Section 2 of the AGREEMENT; and WHEREAS, the CITY and CONSULTANT are engaged in projects requested by the CITY that need additional time and funding to complete; and WHEREAS, the CITY and CONSULTANT now wish to amend the AGREEMENT to extend the term through June 30, 2028 by modifying Section 1.1 of the AGREEMENT, to increase the not to exceed compensation amount to $460,000 by modifying Section 2 of the AGREEMENT, and effective January 1, 2027 update Exhibit B with a revised Compensation Schedule for Fiscal Years 2026-27 and 2027-28. NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows: 1) Section 1.1 shall be rescinded in its entirety and replaced with the following: Term of Services. The term of this AGREEMENT shall begin on the Effective Date and shall end on June 30, 2028, unless the term of the AGREEMENT is otherwise terminated or extended, as provided for in Section 8. The time provided to CONSULTANT to complete the services required by this AGREEMENT shall not affect the right to terminate the AGREEMENT, as referenced in Section 8. Notwithstanding the foregoing this AGREEMENT may be extended on a month-to-month basis for up to 6 months upon the written consent of the CONSULTANT and the City Manager, provided that: a) sufficient funds have been appropriated for such services, and b) the price charged by the CONSULTANT for the provision of the services described in Exhibit A does not increase. None of the foregoing shall affect the right to terminate the AGREEMENT as provided for in Section 8. 2) Section 2, paragraph one, shall be rescinded in its entirety and replaced with the following: COMPENSATION. CITY hereby agrees to pay CONSULTANT a sum not to exceed $460,000, notwithstanding any contrary indications that may be contained Attachment 2Exhibit A to the Resolution 111 Page 2 of 3 in CON proposal, for services to be performed and reimbursable costs incurred under this AGREEMENT. In the event of a conflict regarding the amount of compensation between this AGREEMENT and CON proposal, the AGREEMENT shall prevail. CITY shall pay CONSULTANT for services rendered pursuant to this AGREEMENT at the time and in the manner set forth herein. The payments specified below shall be the only payments from CITY to CONSULTANT for services rendered pursuant to this AGREEMENT. CONSULTANT shall submit all invoices to CITY in the manner specified herein. Except as specifically authorized by CITY in writing, CONSULTANT shall not bill CITY for duplicate services performed by more than one person. 3) Effective January 1, 2027 Exhibit B of the AGREEMENT shall be rescinded in its entirety and replaced with the revised Exhibit B Compensation Schedule & Reimbursable Expenses attached herein. 4) Except to the extent inconsistent with this Second Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 5) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the AGREEMENT, as may have been amended from time to time, shall include coverage for the amended term, as described above. 6) The individuals executing this Second Amendment, and the instruments referenced in it on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions of this Second Amendment. SIGNATURES ON THE FOLLOWING PAGE 112 Page 3 of 3 IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed as of the date . CITY OF DUBLIN FRANCISCO & ASSOCIATES, INC. By: _____________________________ By: _____________________________ Colleen Tribby, City Manager Ed Espinoza, Principal Dated: ATTEST: By: _____ Marsha Moore, City Clerk APPROVED AS TO FORM: By: _____________________________ City Attorney 113 Page 1 of 1 EXHIBIT B COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES The following is a listing of fees by project/tasks. These fees do not include tasks associated with conducting Proposition 218 balloting proceedings should the CITY decide to increase assessments. If the CITY decides to increase assessments, a supplemental proposal will be prepared to cover the mailing and balloting services. The Landscape and Lighting Maintenance District and hourly billing rates are agreed to for Fiscal Years 2026-27 and 2027-28. Acquisition Audit for CFD Nos. 2015-1, 2023-1, 2024-1 T&M (Hourly Rates Below) Landscape and Lighting Maintenance Districts Street Lighting Maintenance Districts No.1983-1 $6,700 (Lump Sum) Landscaping and Lighting Districts No. 1983-2 $3,425 (Lump Sum) Landscaping and Lighting Districts No. 1986-1 $3,425 (Lump Sum) Landscaping and Lighting Districts No. 1997-1 $3,425 (Lump Sum) Street Lighting Maintenance Districts No. 1999-1 $4,600 (Lump Sum) Emergency Medical Services Tax (EMS Tax) $3,200 (Lump Sum) Residential Garbage & Recycling Service Fee (RGR) $5,250 (Lump Sum) Additional Analysis and As-needed Services T & M (Hourly Rates Below) Francisco & Associates Current Billing Rate for Francisco & Associates, Inc . Principal Engineer/Project Manager $217.00/hour Associate Engineer $175.00/hour Senior Project Analyst $159.00/hour Project Analyst $137.00/hour Clerical $84.00/hour Optional Tasks: Proposition 218 Notices and Ballots T & M (Current Hourly Rates) Reimbursables would be billed at cost plus 15%. Reimbursable costs include County Assessor data and maps, mileage, etc. Estimated not to exceed $1,000. Mileage would be billed at current IRS standard mileage rates. 114 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 1 of 14 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND FRANCISCO & ASSOCIATES, INC. FOR ACQUISITION AUDIT SERVICES AND ADMINISTRATION SERVICES THIS AGREEMENT for consulting services is made by and between the City of Dublin (“City”) and Francisco & Associates, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2021 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 31, 2024, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $250,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be Attachment 3 115 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 2 of 14 performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information: Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; A copy of the applicable time entries or time sheets shall be submitted showing the following: o Daily logs of total hours worked by each individual performing work under this Agreement o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment o A brief description of the work, and each reimbursable expense The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder; The Consultant’s signature; Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of 116 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 3 of 14 Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B. 2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B and shall not exceed $2,000. Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 117 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 4 of 14 Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers’ Compensation. 4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors. 4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following: 118 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 5 of 14 a. Certificate of Liability Insurance in the amounts specified in the section; and b. Waiver of Subrogation Endorsement as required by the section. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage. 4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant. c. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. 119 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 6 of 14 d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. 4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section. 4.3 Professional Liability Insurance. 4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim. 4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 5 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 120 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 7 of 14 4.3.3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy. 4.3.4 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section. 4.4 All Policies Requirements. 4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense). 4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which 121 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 8 of 14 are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Refer to the attached Exhibit C, which is incorporated herein and made a part of this Agreement. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 122 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 9 of 14 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, 123 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 10 of 14 computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 124 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 11 of 14 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement. Section 10. MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 125 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 12 of 14 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California. At City’s sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant’s economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by the City Manager Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 126 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 13 of 14 10.10 Notices. Any written notice to Consultant shall be sent to: Ed Espinoza, Principal Francisco & Associates, Inc. 231 Market Place, Suite 543 San Ramon, 94583 Any written notice to City shall be sent to: City of Dublin Attn:City Engineer 100 Civic Plaza Dublin, CA 94568 10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, and represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. Exhibit A Scope of Services Exhibit B Compensation Schedule & Reimbursable Expenses Exhibit C Indemnification 10.12 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Consultant’s signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable. SIGNATURES ON FOLLOWING PAGE 127 Consulting Services Agreement between City of Dublin and 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Page 14 of 14 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party. CITY OF DUBLIN FRANCISCO & ASSOCIATES, INC. Linda Smith, City Manager Ed Espinoza, Principal Attest: Consultant’s DIR Registration Number if applicable) Marsha Moore, City Clerk Approved as to Form: City Attorney 3070368.1 128 EXHIBIT A SCOPE OF SERVICES INTRODUCTION Consultant shall provide professional services for a number of governmental service districts, specifically acquisition and audit services for Community Facilities Districts, and administrative services for Landscaping and Lighting Maintenance Districts, Emergency Medical Service Districts (EMS), and Residential Recycling and Trash Service Districts. Acquisition and Audit Services for Community Facilities District (CFD 2015-1) City of Dublin Community Facilities District No. 2015-1 (Dublin Crossing) was formed in accordance with the Mello-Roos Community Facilities Act of 1982 (Act). CFD 2015-1 was formed for the acquisition of public improvements, which include capital public improvements, public fees, and private utility facilities authorized by the Act. Consultant shall review existing agreements and formation documents, create an acquisition audit review process, review improvement plans, bid documents, schedule of values, and review acquisition reimbursement applications. x Project Research and Process Establishment. Consultant shall review existing agreements between the City of Dublin and the Developer pertaining to CFD 2015-1. Consultant shall also establish a procedure and process, in coordination with the Developer, for the submission, review, and approval of reimbursement of authorized improvements and fees. Consultant shall provide feedback and suggestions to both the City and Developer on methods to streamline the review and reimbursement process. x Review of Developer Reimbursement Requests. Consultant shall review each reimbursement request submitted by the Developer pursuant to the Acquisition Agreement. When needed, Consultant shall request, in writing, additional documentation from the developer to substantiate acquisition eligibility when required. Upon completion of review, Consultant shall prepare and submit a written report that documents and provides the following: A summary of costs to be reimbursed for each facility and/or discrete component An executive summary and audit summary Improvement location map A summary listing of hard and soft costs A contract summary outlining the original price, change orders (if any), final contract price, and the eligible, disallowed and ineligible portions for reimbursement including an analysis based on the lessor of cost or value A summary of invoices, proof of payment, and lien releases provided by the developer A recommendation from Consultant of the cost that is eligible and appropriate for reimbursement Consultant will be asked to review both electronic as well as hard copy reimbursement requests Consultant will need to be able to review and respond to reimbursement requests within ten business days. 129 Documentation. All final reports and associated documents shall be filed with the City. Consultant shall provide a tracking report of each reimbursement processed and a tracking report for cumulative reimbursements to-date. Consultant shall maintain all records for up to three years after the conclusion of work performed and make this available to the City, upon request. All work products will become property of the City and provided in the format requested. Administrative Services for Landscaping and Lighting Maintenance Districts (LLMDs) Consultant shall administer five Landscaping and Lighting Maintenance Districts formed pursuant to the Landscape and Lighting Act of 1972. The selected firm will collect data, review budgets, prepare annual Engineer’s Report, submit annual levy to the County tax collector, and prepare manual bills (hand bills) for assessments levied on properties that do not receive a property tax bill. Annual tasks will include: 1. Preparing and completing an annual Engineer’s Report for each District. 2. Completing an updated yearly assessment roll and submitting this to the County tax collector for billing purposes 3. Identifying and handbilling all parcels which are not billed by County tax collector (this may include back billing if any such parcels are identified) 4. Keeping the City apprised of any changes to legal requirements for district operations 5. Working with City staff on revenue analysis for forecasting and budget purposes (as needed) 6. Working with City staff to identify future Capital Improvement needs within districts Districts 1. Citywide Street Lighting Maintenance Assessment District 1983-1 2. Landscaping and Lighting Maintenance Assessment District 1983-2 (Stagecoach Road) 3. Landscaping and Lighting Maintenance Assessment District 1986-1 (Dougherty Road) 4. Landscaping and Lighting Maintenance Assessment District 1997-1 (Santa Rita Area) 5. Dublin Ranch Street Lighting Maintenance Assessment District 1999-1 Administrative Services for Emergency Medical Services Tax (EMS Tax) Consultant shall manage the administration of this tax collection, to include reporting all levy assessment changes to county tax collector offices. Annual tasks will include: 130 1. Completing an annual report, to include a review of the tax roll and identification of all parcels in need of manual billing. This report should include a list of all parcels that are paying the EMS tax in both an Excel and PDF format. 2. Completing an updated yearly assessment roll and submitting this to the County tax collector for billing purposes. 3. Identifying and handbilling all parcels which are not billed by County tax collector (this may include back billing if any such parcels are identified). (Issuing of invoices is an optional task) 4. Keeping the City apprised of any changes to legal requirements for district operations. 5. Working with City staff on revenue analysis for forecasting and budget purposes (as needed). Administrative Services for Residential Garbage & Recycling Services Fee (RGR) The City contracts with a private company to provide garbage and recycling collection, which is billed on the County Property Tax Roll with an annual flat rate. Consultant shall manage the administration of this tax collection, to include reporting all levy assessment changes to county tax collector offices. Annual tasks will include: 1. Completing an annual report, to include a review of the tax roll and identification of all parcels in need of manual billing. This report should include a list of all parcels that are paying the refuse charge in both an Excel and PDF format. 2. Completing an updated yearly assessment roll and submitting this to the County tax collector for billing purposes. 3. Keeping the City apprised of any changes to legal requirements for district operations. 4. Working with City staff on revenue analysis for forecasting and budget purposes (as needed). Administrative Services – Additional Analysis and As-needed Services Consultant shall provide additional services, as needed, to assist the City with additional analysis, budget, or consultation related to the following: x Community Facilities District No. 2015-1 x Landscaping and Lighting District Nos. 1983-2, 1986-1, and 1997-1 x Street Lighting Maintenance Assessment District Nos. 1983-1, and 1999-1 x Emergency Medical Service Tax Collection Services x Residential Garbage and Recycling Fee Collection Services Engineer’s Reports and budgets shall be adjusted, as applicable, to account for these additional as-needed services. ADMINISTRATION OF FEES COLLECTED ON PROPERTY TAX BILL For all assessment districts which will require submission to the Alameda County tax assessor, the following tasks will be required: 131 1. Identify Any Changes from Prior Year: Consultant will need to obtain the new tax roll from the Alameda County Assessor, or other sources. As part of the budget planning process, selected firm will need to determine changes that occur from one year to the next in terms of increases or decreases in number or size of parcels and adjust figures accordingly. Consultant shall notify City of year to year changes. 2. Review of City Staff Prepared Budget Expenditure Estimates: Assist by providing professional review of the components included in the preliminary budget expenditure estimates prepared by City Staff. Provide input on any discrepancies based upon typical components of a property related fee program. Be sure to include an annual review of all new properties coming online from new development. 3. Assist City Staff in Preparing Budget Revenue Estimates: Based on data collected in earlier steps, provide City Staff with an automated summary table to calculate scenarios comparing expenditures to projected revenue. Please describe the format used to provide revenue projections and all escalators, such as including CPI and utility increases, as well as all methodology and assumptions used. City Staff and selected consultant will work together to ensure that all projected budgets for districts match to the City’s expenditure budget and revenue estimates for the City’s two year budget cycle. Additionally, revenue forecast methodology should allow for the City to supplement the fee revenue with other sources and/ or to recognize the application of prior year fund balance in calculating the maximum allowable assessment, desired reserve balance, and actual assessment. Consultant shall become familiar with City fee philosophy and assessment district history; and other issues related to the continued successful operation of the assessment district. 4. Scheduling of Tasks: Consultant shall meet with Staff in the initial stages of the project to jointly establish preliminary dates for any scheduled public meeting and/or required public hearing. Consultant and City Staff shall verify that the schedule will meet required steps necessary to complete the process within the timelines required by law. Consultant shall have available preliminary assessment roll information as of the date of Public Hearings. In addition, Consultant will work within a specified timeframe to allow for completion of budget projections prior to City’s internal budget deadlines. 5. Attendance at Public Meetings: Consultant shall be prepared to attend two City Council meetings to answer questions related to Districts. This is an optional task for Community Facilities Districts as well as the five Landscaping and Lighting Maintenance Districts (LLMD generally all held together at the same City Council Meeting). (OPTIONAL TASK) 6. Preparation of Engineer’s Annual Levy Report: Prepare five Engineer’s Annual Levy Reports in accordance with legal requirements for Landscaping and Lighting Assessment Districts. Report shall include justification of levies, method of apportionment, district budget, and specific levies for parcels. 7. Notice & Ballots: If determined to be required by City Staff, assist with the data necessary to allow the City to distribute legal notices and ballots to be mailed due to increased assessments in accordance with legal requirements. (OPTIONAL TASK) 132 8. Tax Roll Levy Submittal: The selected firm shall submit the final levy for each fee / assessment to the County in the required format and by the date required, prior to the date specified by the County for each assessment district or fee specified. Assessments rejected by the County will be researched and resubmitted for collection on the County Tax Roll. Identified corrections shall also be submitted on an as needed basis in consultation with City Staff. 9. Handbilling: Selected firm will need to identify and prepare a handbilling report in order to identify parcels subject to assessment (this applies to parcels exempt from property taxes, to include: City owned land, County owned land, and tenants of City or County owned land). Selected firm will need to complete an assessment of such parcels, provide to City and work to determine eligibility and/or exemptions from this assessment. Selected firm will complete an annual report to Finance for tracking purposes. (OPTIONAL TASK) 10. Provide Customer Service for Taxpayer Inquiries: Act as the primary point of contact for any questions regarding Assessment Districts, fees, and tax bills. Consultant firm shall have their phone number listed on the property tax bill for each district, tax, and fee. 11. Final Written Reports: Firm selected shall also provide the City with a summary report of the total units assessed by the levy designation and County. 133 EXHIBIT B COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES The following is a listing of estimated fees by project/tasks. These fees do not include tasks associated with conducting a Proposition 218 balloting election should the City decide to increase assessments. If the City decides to increase assessments, a supplemental proposal will be prepared to cover the mailing and balloting services. Acquisition Audit for CFD 2015-1 T & M (Hourly Rates Below) Landscape and Lighting Maintenance Districts Street Lighting Maintenance Districts No. 1983-1 $5,750 (Lump Sum) Landscaping and Lighting Districts No. 1983-2 $2,950 (Lump Sum) Landscaping and Lighting Districts No. 1986-1 $2,950 (Lump Sum) Landscaping and Lighting Districts No. 1997-1 $2,950 (Lump Sum) Street Lighting Maintenance Districts No. 1999-1 $3,950 (Lump Sum) Emergency Medical Services Tax (EMS Tax) $2,750 (Lump Sum) Residential Garbage & Recycling Service Fee (RGR) $2,750 (Lump Sum) Francisco & Associates Current Billing Rate for Francisco & Associates, Inc. Principal Engineer/Project Manager $160.00/hour Project Engineer $140.00/hour Associate Engineer $120.00/hour Senior Project Analyst $120.00/hour Project Analyst $100.00/hour GIS Analyst $100.00/hour Clerical $65.00/hour Optional Tasks: Notices and Ballots T & M (Hourly Rates Above) Reimbursables would be billed at cost plus 15%. Reimbursable costs include County Assessor data and maps, mileage, etc. Estimated not to exceed $1,000. Mileage would be billed at 0.56/mile. 134 Consulting Services Agreement between City of Dublin and Last revised 07/01/2021 Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services Exhibit C – Page 1 of 1 EXHIBIT C INDEMNIFICATION A. Consultant shall, to the extent permitted by law, including without limitation California Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in any actions at law or in equity, the City, its employees, agents, volunteers, and elective and appointive boards, from all claims, losses, and damages, including property damage, personal injury, death, and liability of every kind, nature and description, arising out of, pertaining to or related to the negligence, recklessness or willful misconduct of Consultant or any person directly or indirectly employed by, or acting as agent for, Consultant, during and after completion of Consultant’s work under this Agreement. B. With respect to those claims arising from a professional error or omission, Consultant shall defend, indemnify and hold harmless the City (including its elected officials, officers, employees, and volunteers) from all claims, losses, and damages arising from the professionally negligent acts, errors or omissions of Consultant, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage fault. C. Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City. D. Consultant shall also indemnify, defend and hold harmless the City from all suits or claims for infringement of any patent rights, copyrights, trade secrets, trade names, trademarks, service marks, or any other proprietary rights of any person or persons because of the City or any of its officers, employees, volunteers, or agents use of articles, products things, or services supplied in the performance of Consultant’s services under this Agreement, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage fault. 135 Page 1 of 3 FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND FRANCISCO & ASSOCIATES, INC. WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY") and Francisco & Associates, Inc. (hereinafter referred to as " CONSULTANT ") entered into a Consulting Services Agreement for Acquisition Audit Services and Administration Services (hereinafter referred to as the “AGREEMENT”); and WHEREAS, the existing AGREEMENT will expire on December 31, 2024; and WHEREAS, after July 1, 2021, the CITY formed two new Community Facilities Districts, Community Facilities District No. 2023-1 East Ranch (CFD No. 2023-1) and Community Facilities District No. 2024-1 Dublin Centre (CFD No. 2024-1), in accordance with the Mello-Roos Community Facilities Act of 1982; and WHEREAS, CFD No. 2023-1 and CFD No. 2024-1 will require acquisition audit services; and WHEREAS, the CITY and CONSULTANT now wish to amend the AGREEMENT to extend the term through December 31, 2026 by modifying Section 1.1 of the Agreement, and to increase the not to exceed compensation amount to $400,000 by modifying Section 2 of the Agreement; and WHEREAS, the CITY and CONSULTANT now wish to amend the AGREEMENT to amend Exhibit A - Scope of Services and Exhibit B - Compensation Schedule & Reimbursable Expenses, of the AGREEMENT to include CFD No. 2023-1 and CFD No. 2024-1 acquisition audit services. NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows: 1) The end of the term, set for in section 1.1 of the AGREEMENT shall be extended until December 31, 2026. 2) The compensation amount, set forth in section 2 of the AGREEMENT shall be increased to a sum not to exceed $400,000. 3) Exhibit A shall be rescinded in its entirety and replaced with the attached revised exhibit. 4) Exhibit B shall be rescinded in its entirety and replaced with the attached revised exhibit. 136 Page 2 of 3 5) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 6) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the AGREEMENT, as may have been amended from time to time, shall include coverage for the amended term, as described above. 7) The individuals executing this Amendment, and the instruments referenced in it on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions of this Amendment. SIGNATURES ON THE FOLLOWING PAGE 137 Page 3 of 3 IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager’s signature below. CITY OF DUBLIN FRANCISCO & ASSOCIATES, INC. By: _____________________________ By: _____________________________ Colleen Tribby, City Manager Ed Espinoza, Principal Dated: ATTEST: By: _____ Marsha Moore, City Clerk APPROVED AS TO FORM: By: _____________________________ City Attorney 138 Page 1 of 5 EXHIBIT A SCOPE OF SERVICES INTRODUCTION Consultant shall provide professional services for a number of governmental service districts, specifically acquisition and audit services for Community Facilities Districts, and administrative services for Landscaping and Lighting Maintenance Districts, Emergency Medical Service Districts (EMS), and Residential Recycling and Trash Service Districts. Acquisition and Audit Services for Community Facilities Districts (CFD 2015-1, 2023-1, and 2024-1) City of Dublin Community Facilities Districts No. 2015-1 (Dublin Crossing), No. 2023-1 (East Ranch), and No. 2024-1 (Dublin Centre) were formed in accordance with the Mello-Roos Community Facilities Act of 1982 (Act). CFD 2015-1 was formed for the acquisition of public improvements, which include capital public improvements, public fees, and private utility facilities authorized by the Act. CFD 2023-1 and CFD 2024-1 were formed to finance certain public services and the acquisition or construction of certain public facilities in their respective districts. Consultant shall review existing agreements and formation documents, create an acquisition audit review process, review improvement plans, bid documents, schedule of values, and review acquisition reimbursement applications. Project Research and Process Establishment. Consultant shall review existing agreements between the City of Dublin and the Developers pertaining to CFD 2015-1, 2023-1, and 2024-1. Consultant shall also establish a procedure and process, in coordination with the Developers, for the submission, review, and approval of reimbursement of authorized improvements and fees. Consultant shall provide feedback and suggestions to both the City and Developers on methods to streamline the review and reimbursement process. Review of Developer Reimbursement Requests. Consultant shall review each reimbursement request submitted by the Developers pursuant to the Acquisition Agreement. When needed, Consultant shall request, in writing, additional documentation from the developer to substantiate acquisition eligibility when required. Upon completion of review, Consultants shall prepare and submit a written report that documents and provides the following: • A summary of costs to be reimbursed for each facility and/or discrete component • An executive summary and audit summary • Improvement location map • A summary listing of hard and soft costs • A contract summary outlining the original price, change orders (if any), final contract price, and the eligible, disallowed and ineligible portions for reimbursement including an analysis based on the lessor of cost or value 139 Page 2 of 5 • A summary of invoices, proof of payment, and lien releases provided by the developer • A recommendation from Consultant of the cost that is eligible and appropriate for reimbursement • Consultant will be asked to review both electronic as well as hard copy reimbursement requests • Consultant will need to be able to review and respond to reimbursement requests within ten business days. • Documentation. All final reports and associated documents shall be filed with the City. Consultant shall provide a tracking report of each reimbursement processed and a tracking report for cumulative reimbursements to-date. Consultant shall maintain all records for up to three years after the conclusion of work performed and make this available to the City, upon request. All work products will become property of the City and provided in the format requested. Administrative Services for Landscaping and Lighting Maintenance Districts (LLMDs) Consultant shall administer five Landscaping and Lighting Maintenance Districts formed pursuant to the Landscape and Lighting Act of 1972. The selected firm will collect data, review budgets, prepare annual Engineer’s Report, submit annual levy to the County tax collector, and prepare manual bills (hand bills) for assessments levied on properties that do not receive a property tax bill. Annual tasks will include: 1. Preparing and completing an annual Engineer’s Report for each District. 2. Completing an updated yearly assessment roll and submitting this to the County tax collector for billing purposes 3. Identifying and hand billing all parcels which are not billed by County tax collector (this may include back billing if any such parcels are identified) 4. Keeping the City apprised of any changes to legal requirements for district operations 5. Working with City staff on revenue analysis for forecasting and budget purposes (as needed) 6. Working with City staff to identify future Capital Improvement needs within districts Districts 1. Citywide Street Lighting Maintenance Assessment District 1983-1 2. Landscaping and Lighting Maintenance Assessment District 1983-2 (Stagecoach Road) 3. Landscaping and Lighting Maintenance Assessment District 1986-1 (Dougherty Road) 4. Landscaping and Lighting Maintenance Assessment District 1997-1 (Santa Rita Area) 5. Dublin Ranch Street Lighting Maintenance Assessment District 1999-1 140 Page 3 of 5 Administrative Services for Emergency Medical Services Tax (EMS Tax) Consultant shall manage the administration of this tax collection, to include reporting all levy assessment changes to county tax collector offices. Annual tasks will include: 1. Completing an annual report, to include a review of the tax roll and identification of all parcels in need of manual billing. This report should include a list of all parcels that are paying the EMS tax in both Excel and PDF format. 2. Completing an updated yearly assessment roll and submitting this to the County tax collector for billing purposes. 3. Identifying and handbilling all parcels which are not billed by County tax collector (this may include back billing if any such parcels are identified). (Issuing of invoices is an optional task) 4. Keeping the City apprised of any changes to legal requirements for district operations. 5. Working with City staff on revenue analysis for forecasting and budget purposes (as needed). Administrative Services for Residential Garbage & Recycling Services Fee (RGR) The City contracts with a private company to provide garbage and recycling collection, which is billed on the County Property Tax Roll with an annual flat rate. Consultant shall manage the administration of this tax collection, to include reporting all levy assessment changes to county tax collector offices. Annual tasks will include: 1. Completing an annual report, to include a review of the tax roll and identification of all parcels in need of manual billing. This report should include a list of all parcels that are paying the refuse charge in both Excel and PDF format. 2. Completing an updated yearly assessment roll and submitting this to the County tax collector for billing purposes. 3. Keeping the City apprised of any changes to legal requirements for district operations. 4. Working with City staff on revenue analysis for forecasting and budget purposes (as needed). Administrative Services – Additional Analysis and As-needed Services Consultant shall provide additional services, as needed, to assist the City with additional analysis, budget, or consultation related to the following: Community Facilities District No. 2015-1, 2023-1, and 2024-1 Landscaping and Lighting District Nos. 1983-2, 1986-1, and 1997-1 Street Lighting Maintenance Assessment District Nos. 1983-1, and 1999-1 Emergency Medical Service Tax Collection Services 141 Page 4 of 5 Residential Garbage and Recycling Fee Collection Services PG&E Account Consolidation and Auditing Mapping of improvements to identify if maintenance responsibility belongs to City, HOA, or property owners. Engineers’ Reports and budgets shall be adjusted, as applicable, to account for these additional as-needed services. ADMINISTRATION OF FEES COLLECTED ON PROPERTY TAX BILL For all assessment districts which will require submission to the Alameda County tax assessor, the following tasks will be required: 1.Identify Any Changes from Prior Year: Consultant will need to obtain the new tax roll from the Alameda County Assessor, or other sources. As part of the budget planning process, selected firm will need to determine changes that occur from one year to the next in terms of increases or decreases in number or size of parcels and adjust figures accordingly. Consultant shall notify City of year-to-year changes. 2.Review of City Staff Prepared Budget Expenditure Estimates: Assist by providing professional review of the components included in the preliminary budget expenditure estimates prepared by City Staff. Provide input on any discrepancies based upon typical components of a property related fee program. Be sure to include an annual review of all new properties coming online from new development. 3.Assist City Staff in Preparing Budget Revenue Estimates: Based on data collected in earlier steps, provide City Staff with an automated summary table to calculate scenarios comparing expenditures to projected revenue. Please describe the format used to provide revenue projections and all escalators, such as including CPI and utility increases, as well as all methodology and assumptions used. City Staff and selected consultant will work together to ensure that all projected budgets for districts match the City’s expenditure budget and revenue estimates for the City’s two-year budget cycle. Additionally, revenue forecast methodology should allow for the City to supplement the fee revenue with other sources and/ or to recognize the application of prior year fund balance in calculating the maximum allowable assessment, desired reserve balance, and actual assessment. Consultant shall become familiar with City fee philosophy and assessment district history; and other issues related to the continued successful operation of the assessment district. 4.Scheduling of Tasks: Consultant shall meet with Staff in the initial stages of the project to jointly establish preliminary dates for any scheduled public meeting and/or required public hearing. Consultant and City Staff shall verify that the schedule will meet required steps necessary to complete the process within the timelines required by law. Consultant shall have available preliminary assessment roll information as of the date of Public Hearings. In addition, Consultant will work within a specified 142 Page 5 of 5 timeframe to allow for completion of budget projections prior to City’s internal budget deadlines. 5.Attendance at Public Meetings: Consultant shall be prepared to attend two City Council meetings to answer questions related to Districts. This is an optional task for Community Facilities Districts as well as the five Landscaping and Lighting Maintenance Districts (LLMD generally all held together at the same City Council Meeting). (OPTIONAL TASK) 6.Preparation of Engineer’s Annual Levy Report: Prepare five Engineer’s Annual Levy Reports in accordance with legal requirements for Landscaping and Lighting Assessment Districts. Report shall include justification of levies, method of apportionment, district budget, and specific levies for parcels. 7.Notice & Ballots: If determined to be required by City Staff, assist with the data necessary to allow the City to distribute legal notices and ballots to be mailed due to increased assessments in accordance with legal requirements. (OPTIONAL TASK) 8.Tax Roll Levy Submittal: The selected firm shall submit the final levy for each fee / assessment to the County in the required format and by the date required, prior to the date specified by the County for each assessment district or fee specified. Assessments rejected by the County will be researched and resubmitted for collection on the County Tax Roll. Identified corrections shall also be submitted on an as needed basis in consultation with City Staff. 9.Handbilling: Selected firm will need to identify and prepare a handbilling report in order to identify parcels subject to assessment (this applies to parcels exempt from property taxes, to include City owned land, County owned land, and tenants of City or County owned land). Selected firm will need to complete an assessment of such parcels, provide to City and work to determine eligibility and/or exemptions from this assessment. Selected firm will complete an annual report to Finance for tracking purposes. (OPTIONAL TASK) 10.Provide Customer Service for Taxpayer Inquiries: Act as the primary point of contact for any questions regarding Assessment Districts, fees, and tax bills. Consultant firm shall have their phone number listed on the property tax bill for each district, tax, and fee. 11.Final Written Reports: Firm selected shall also provide the City with a summary report of the total units assessed by the levy designation and County. 143 Page 1 of 1 EXHIBIT B COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES The following is a listing of fees by project/tasks. These fees do not include tasks associated with conducting Proposition 218 balloting proceedings should the City decide to increase assessments. If the City decides to increase assessments, a supplemental proposal will be prepared to cover the mailing and balloting services. Acquisition Audit for CFD Nos. 2015-1, 2023-1, 2024-1 T&M (Hourly Rates Below) Landscape and Lighting Maintenance Districts Street Lighting Maintenance Districts No.1983-1 $6,325 (Lump Sum) Landscaping and Lighting Districts No. 1983-2 $3,250 (Lump Sum) Landscaping and Lighting Districts No. 1986-1 $3,250 (Lump Sum) Landscaping and Lighting Districts No. 1997-1 $3,250 (Lump Sum) Street Lighting Maintenance Districts No. 1999-1 $4,350 (Lump Sum) Emergency Medical Services Tax (EMS Tax) $3,025 (Lump Sum) Residential Garbage & Recycling Service Fee (RGR) $4,950 (Lump Sum) Additional Analysis and As-needed Services T & M (Hourly Rates Below) Francisco & Associates Current Billing Rate for Francisco & Associates, Inc. Principal Engineer/Project Manager $205.00/hour Associate Engineer $165.00/hour Senior Project Analyst $150.00/hour Project Analyst $130.00/hour Clerical $80.00/hour Optional Tasks: Proposition 218 Notices and Ballots T & M (Hourly Rates Above) Reimbursables would be billed at cost plus 15%. Reimbursable costs include County Assessor data and maps, mileage, etc. Estimated not to exceed $1,000. Mileage would be billed at current IRS standard mileage rates. 144 Staff Report City of Dublin File #:2026-161 Agenda Date:11/3/2026 Agenda #:5.5. Agreement for Waterslide Maintenance Services at The Wave Waterpark TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Dustin Stene, Recreation Supervisor EXECUTIVE SUMMARY: The City Council will consider an agreement with Slide Guys Restoration, Inc. for waterslide maintenance services at The Wave Waterpark through June 30, 2029, in an amount not to exceed $648,000. The agreement includes twice-yearly maintenance services and a contingency for City- authorized repairs. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement with Slide Guys Restoration, Inc. for Waterslide Maintenance Services at The Wave Waterpark. FINANCIAL IMPACT: The proposed agreement with Slide Guys Restoration, Inc. is for an amount not to exceed $648,000 through June 30, 2029. This includes six seasonal services at $90,000 each ($540,000) and an annual contingency of $36,000 ($108,000 total) for City-authorized repairs. If the optional one-year extension is exercised, the not-to-exceed amount would increase by $216,000, to $864,000. The cost of these services will be charged in accordance with the adopted annual operating budget. Sufficient funds are allocated in the Fiscal Year 2026-27 Parks and Community Services Department budget. DESCRIPTION: Background The Wave Waterpark includes a six-slide tower with two speed slides (the Dublin Screamer and the Emerald Plunge) that require certified rope access, and the Splash Zone play structure with two Page 1 of 3 145 File #:2026-161 Agenda Date:11/3/2026 Agenda #:5.5. children’s slides. The City contracts for waterslide maintenance services separately from pool maintenance due to the specialized expertise, certifications, and equipment required to properly inspect, maintain, and repair waterslide attractions. These services preserve the equipment, address deterioration, and prepare the slides for the annual California Division of Occupational Safety and Health (Cal/OSHA) inspections and public operation. The City has contracted with Slide Guys Restoration, Inc. for waterslide maintenance services since 2023. This agreement expired on June 30, 2026. Request for Proposals On September 1, 2026, the City released a request for proposals (RFP) for waterslide maintenance services, with proposals due September 30, 2026. The RFP was distributed to contractors who participated in the previous solicitation in 2023 and other interested contractors. The City received proposals from two firms: Slide Guys Restoration, Inc. and Raw Custom Coating. The City’s Selection Committee, composed of personnel from the Parks and Community Services Department, reviewed the proposals using the criteria established in the RFP: qualifications and experience of the proposed project team, quality and completeness of the proposal, experience performing services of similar scope and complexity, satisfaction of previous clients, and proposed cost. Slide Guys Restoration, Inc.’s proposal received the higher average rating of the two submissions and is Staff’s preferred contractor for these services. In addition to its qualifications and experience, it proposed the lower annual base price ($180,000 per year or $90,000 each for preseason and postseason services) and no price escalation during the initial agreement term. Under the prior agreement, the 2026 maintenance cost was $70,000 per service. While the proposed $90,000 per service is approximately 29 percent higher than the spring 2026 service, this is reflective of the inclusion of materials and manufacturer-required replacement components that were previously purchased by the City. It also accounts for the rising cost of specialized waterslide maintenance, including labor and equipment. Scope of Services and Term The proposed agreement provides for twice-yearly inspection, cleaning, waxing, polishing, and preventative maintenance of the six tower waterslides, associated runouts, and two Splash Zone slides. This includes inspection of fiberglass surfaces, joint caulking, seams, gel coat, safety components, and related equipment. Preseason and postseason services have substantially the same scope. The preseason service prepares the slides for the operating season and the annual Cal/OSHA inspection, while the postseason service evaluates wear following seasonal operations and prepares the slides for winter closure. Repairs identified during inspections require City authorization and are paid from the contingency. The scope also requires tenth-year non-destructive testing of the waterslide infrastructure in 2027, which was not separately priced in the contractor’s proposal. Staff will coordinate with the contractor Page 2 of 3 146 File #:2026-161 Agenda Date:11/3/2026 Agenda #:5.5. to subcontract the testing, negotiate the cost, and determine whether it can be accommodated within the contingency or requires separate funding authorization. The proposed agreement begins November 4, 2026, and ends June 30, 2029. The agreement includes an option to extend the term for one additional year by written amendment. The attached Resolution authorizes the City Manager to execute the extension, including an increase to the not-to-exceed amount of up to $216,000, subject to the appropriation of sufficient funds. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)Resolution Approving an Agreement with Slide Guys Restoration, Inc. for Waterslide Maintenance Services at The Wave Waterpark 2)Exhibit A to the Resolution - Contractor Services Agreement between the City of Dublin and Slide Guys Restoration, Inc. 3)Proposal - Slide Guys Restoration, Inc. 4)The Wave Waterslide Maintenance RFP Page 3 of 3 147 Attachment 1 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 1 of 2 RESOLUTION NO. XX – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AN AGREEMENT WITH SLIDE GUYS RESTORATION, INC. FOR WATERSLIDE MAINTENANCE SERVICES AT THE WAVE WATERPARK WHEREAS, the City of Dublin operates The Wave Waterpark, which includes six waterslides and a Splash Zone that require specialized inspection, preventative maintenance, and repair services; and WHEREAS, the City issued a Request for Proposals for Waterslide Maintenance Services in September 2026 and received two proposals which were evaluated and rated by a Selection Committee of personnel from the Parks and Community Services Department ; and WHEREAS, based on the proposal evaluation, Staff recommends awarding the agreement to Slide Guys Restoration, Inc. for an initial term ending June 30, 2029, in an amount not to exceed $648,000, including a contingency for City-authorized repairs. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves the Contractor Services Agreement between the City of Dublin and Slide Guys Restoration, Inc. for Waterslide Maintenance Services at The Wave Waterpark, attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement attached hereto as Exhibit A and make any necessary, non-substantive changes consistent with the intent of this Resolution. BE IT FURTHER RESOLVED that the City Manager is authorized to execute a written amendment extending the agreement for one additional year and increasing the not-to-exceed limit by $216,000, provided sufficient funds are appropriated. {Signatures on the following page} 148 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 2 of 2 PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 3rd day of November, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 149 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 1 of 18 CONTRACTOR SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND SLIDE GUYS RESTORATION, INC. THIS AGREEMENT for Waterslide Maintenance Services is made by and between the City of Dublin (“City”) and Slide Guys Restoration, Inc. (“Contractor”) (together sometimes referred to as the “Parties”) as of November 4, 2026 (the “Effective Date”). Section 1.SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2029, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing, this Agreement may be extended for one year upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, and b) the price charged by the Contractor for the provision of the services described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8. 1.2 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged. 1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Contractor’s obligations hereunder. Attachment 2 - Exhibit A to the Resolution 150 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 2 of 18 Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $648,000, notwithstanding any contrary indications that may be contained in Contractor’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Contractor’s proposal, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person. Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information: Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; A copy of the applicable time entries or time sheets shall be submitted showing the following: o Daily logs of total hours worked by each individual performing work under this Agreement o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment 151 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 3 of 18 o A brief description of the work, and each reimbursable expense The total number of hours of work performed under the Agreement by Contractor and each employee, agent, and subcontractor of Contractor performing services hereunder; The Contractor’s signature; Contractor shall give separate notice to the City when the total number of hours worked by Contractor and any individual employee, agent, or subcontractor of Contractor reaches or exceeds 800 hours within a 12- month period under this Agreement and any other agreement between Contractor and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Contractor and City, if applicable. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor. 2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A. 152 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 4 of 18 2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 Intentionally Deleted Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or equipment not otherwise listed herein. 3.1 Safety Requirements. In accordance with generally accepted construction practices and state law, Contractor shall be solely and completely responsible for conditions on the jobsite, including safety of all persons and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours. Contractor shall take all necessary precautions and provide all necessary safeguards to prevent personal injury and property damage. Contractor shall provide protection for all persons including, but not limited to, its employees and employees of its subcontractors; members of the public; and employees, agents, and representatives of the City and regulatory agencies that may be on or about the work. 153 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 5 of 18 The services of the City in conducting review and inspection of Contractor's performance are not intended to include review of the adequacy of Contractor's work methods, equipment, bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite. All work and materials shall be in strict accordance with all applicable state, city, county, and federal rules, regulations and codes, with specific attention to the United States Department of Labor Occupational Safety and Health Administration (OSHA) requirements. Contractor shall be solely responsible for compliance with all city, county, and state explosive transport, storage, and blasting requirements and for any damages caused by such operations. Contractor is hereby informed that work on City property could be hazardous. Contractor shall carefully instruct all personnel working on City property that all conditions of the property are potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instructions as are necessary to prevent injury to personnel and damage to property. Special care shall be exercised relative to work underground. In addition to complying with all other safety regulations, Contractor shall abide by any and all other City requirements contained in any specifications, special conditions or manuals, which shall be made available by City upon request. Contractor shall provide and maintain all necessary safety equipment such as fences, barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment and shall take such other action as is required to fulfill its obligations under this section. It is the intent of the City to provide a safe working environment under normal conditions. CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE TO PATHOGENS. Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition at all times. If required by the City, toilets shall be furnished by Contractor where needed for use of its employees and their use shall be strictly enforced. Contractor shall not use the City's existing sanitary facilities, unless previously authorized by the City. Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid for its employees shall be given. 154 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 6 of 18 City reserves the right to require that Contractor bring onto the project or engage the services of a licensed safety engineer at any time during the term of this Agreement. If Contractor does not have a licensed safety engineer on staff, then City may require that Contractor engage a subcontractor or subconsultant as the project’s safety engineer. Contractor shall bear all costs in connection with meeting the requirements of this section. Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers’ Compensation. 4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self- insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors. 155 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 7 of 18 4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall submit the following: a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section; and b. Waiver of Subrogation Endorsement as required by the section. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $2,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include, but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles. 4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage. 4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. 156 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 8 of 18 b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor. c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. d. For any claims related to this Agreement or the work hereunder, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. 4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section. 4.3 All Policies Requirements. 4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Best’s rating of no less than A:VII. 4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Contractor by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City 157 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 9 of 18 does not receive the required insurance documents prior to the Contractor beginning work, it shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the written approval of City for the self- insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e., a limit that is eroded by the cost of defense). 4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City. 4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach: Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work 158 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 10 of 18 and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or Terminate this Agreement. Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. Contractor shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City. The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s inability to evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the tender of defense, whichever occurs first. Notwithstanding the foregoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees’ Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONTRACTOR. 6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an 159 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 11 of 18 agreement for employment. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor further acknowledges that Contractor performs services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Contractor performs for the City, and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees’ Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor 160 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 12 of 18 represents and warrants to City that Contractor and its employees, agents, and any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement. Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor. Contractor may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this 161 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 13 of 18 Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor. Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement. 8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement; 8.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or 8.6.4 Charge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 162 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 14 of 18 9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties. 9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement. Section 10. MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of 163 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 15 of 18 Alameda or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq. Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous 12 months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California. 164 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 16 of 18 10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.8 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.9 Notices. Any written notice to Contractor shall be sent to: Slide Guys Restoration, Inc. 4342 Old M-51 Croswell, MI 48422 Any written notice to City shall be sent to: City of Dublin Attn: Parks and Community Services Department 100 Civic Plaza Dublin, CA 94568 10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses 10.11 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party. 10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California 165 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 17 of 18 Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable. SIGNATURES ON FOLLOWING PAGE 166 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Page 18 of 18 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party. CITY OF DUBLIN SLIDE GUYS RESTORATION, INC. Colleen Tribby, City Manager Jordan Bakeman, Owner Attest: 1000574503 Contractor’s DIR Registration Number (if applicable) Marsha Moore, City Clerk Approved as to Form: City Attorney 167 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Exhibit A – Page 1 of 6 EXHIBIT A SCOPE OF SERVICES COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES 1. PROJECT AND CONTRACT PERIOD Contractor shall furnish all labor, supervision, qualified personnel, equipment, tools, travel, materials, and incidentals necessary to inspect, maintain, clean, protect, and perform authorized repairs to the waterslides and associated aquatic play components at The Wave Aquatic Center, Emerald Glen Park, Dublin, California. The base term is November 4, 2026 through June 30, 2029. Seasonal services shall be coordinated with the City and performed without unreasonable disruption to facility operations. 2. FACILITY INVENTORY • Slide A – Riptide Rider (251 feet); Slide B – Golden Wave (199 feet); Slide C – Mt. Diablue (245 feet); Slide D – Shamrock Swirl (71 feet). • Slide E – Dublin Screamer Speed Slide (176 feet) and Slide F – Emerald Plunge Speed Slide (154 feet); both require qualified rope-access work. • Associated slide runouts, slide transitions, accessible fiberglass surfaces, joints, seams, and relevant components. • Splash Zone AquaPlay structure: Slide G – Tandem Slide (14 feet), Slide H – Child’s Tube Slide (36 feet), two independent runouts, safety netting, and applicable interactive spray/play features. 3. REQUIRED SEASONAL SERVICE AND DEADLINES Contractor shall perform two comprehensive services per complete service year: preseason inspection and maintenance, completed no later than April 1, and postseason inspection and maintenance, completed no later than October 31. Due to the timing of contract execution, the 2026 postseason service shall be completed no later than November 30, 2026. The base contract term includes six scheduled services: postseason service in 2026; preseason and postseason services in 2027 and 2028; and preseason service in 2029. No postseason service is required in 2029 because the contract term ends on June 30, 2029. Exact mobilization dates shall be coordinated with and approved by the City. Preseason services shall support the annual Cal/OSHA inspection and preparation for waterpark opening, while postseason services shall assess equipment conditions following seasonal operations and prepare equipment for winter closure. 4. SIX-SLIDE TOWER – MAINTENANCE AND INSPECTION 168 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Exhibit A – Page 2 of 6 • Clean and prepare interior slide surfaces, including high-pressure washing up to 4,000 PSI with biodegradable degreasing agent and hot water or steam where needed to remove scale, oxidation, dirt, grease, oil, and other contaminants. • Inspect and wax the complete interior of all six slides twice annually using Stay Sealed High Gloss Waterslide Protectant/Sealant/Wax or a City-approved equivalent; polish and buff by hand where necessary. • Inspect fiberglass surfaces, flanges, joints, transitions, seams, and runouts for chips, cracks, gel-coat deterioration, separation, excessive seam rise or run, and other conditions affecting safe operation or useful life. • Perform routine ride-path fiberglass/gel-coat repairs, seam corrections, and joint caulking maintenance within the accepted seasonal service scope. Use a sealant approved by the City and consistent with manufacturer requirements; the proposal identifies 3M 4000, while the RFP specifies Sikaflex-1a or a manufacturer-approved equivalent. • Inspect Slide D (Shamrock Swirl) interior nozzles for proper operation; check flow rates, water transitions, and wear heights against manufacturer specifications. • Perform annual and semiannual inspections consistent with applicable WhiteWater manuals and manufacturer requirements. Provide written estimates for repairs beyond the routine scope needed to restore manufacturer-standard conditions. 5. DUBLIN SCREAMER – ANNUAL COMPONENT MAINTENANCE • Perform WhiteWater-recommended annual component maintenance for Slide E, including applicable manufacturer-required replacements. • Arrange roller-bar dye penetrant testing under applicable ASTM requirements, including ASTM E1417/E1417M where applicable. • Replace filter cartridge (Part No. 380188), four solenoid valves (Part No. 342044), two bumpers (Part No. 334849), two rollers (Part No. 379987), and four set screws (Part No. 379833), or manufacturer-approved superseding equivalents. • Inspect the drop-slide air compressor and submit an estimate for recommended repairs. 6. SPLASH ZONE – MAINTENANCE AND INSPECTION • Inspect and wax the full interior surfaces of both children’s slides twice annually with Stay Sealed High Gloss or a City-approved equivalent; hand polish as necessary. • Wash and clean slides and relevant components, using high-pressure water washing up to 4,000 PSI and biodegradable degreasing agent, with hot water/steam as necessary. • Inspect and perform routine fiberglass and gel-coat repairs, joint caulking, and correction of unacceptable seam rise, run, or separation; provide estimates for work outside routine maintenance. 169 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Exhibit A – Page 3 of 6 • Inspect safety netting and repair as required; inspect and touch up deteriorated or faded play-feature/structure paint as necessary within the agreed seasonal service scope. • Perform manufacturer-required annual and semiannual inspections of applicable Splash Zone components and document findings. 7. CAL/OSHA, ROPE ACCESS, AND PUBLIC WORKS COMPLIANCE Contractor shall coordinate with the City in preparing the slides for annual Cal/OSHA inspection, promptly evaluate identified deficiencies, provide written estimates for additional corrective work, and complete City-authorized repairs within mutually agreed timelines necessary to support opening or continued safe operation. Contractor shall maintain and provide documentation of appropriate emergency rope-access certification before work on Slides E and F. Contractor shall comply with applicable California public works, Department of Industrial Relations registration, prevailing wage, certified payroll, and Alameda County wage-determination requirements, as applicable. The City shall separately confirm the scope, responsible testing entity, and price of any tenth-year non-destructive testing required for 2027; this specialized testing is not separately itemized in the proposal. 8. REPORTS, QUALITY CONTROL, AND ADDITIONAL WORK • Provide a signed inspection checklist within five business days after each inspection, identifying inspection date, inspector names, findings, and signatures. • Provide repair records within five business days after completion, including date, personnel performing the work, description of work, and supporting photographs where appropriate. • Conduct field quality-control review and coordinate final operational verification with City staff. Maintain safe, clean, and secured work areas. • Notify City promptly of safety-critical deficiencies; submit itemized written estimates for out-of-scope repairs, replacement parts, specialty testing, or Cal/OSHA corrections. No extra work, contingency expenditure, or subcontracted work may proceed without prior written City authorization and compliance with the Agreement’s change-order provisions. • Target response to urgent City-reported issues within 24–48 hours, subject to access, material availability, and repair conditions, consistent with Contractor’s proposal; this target does not guarantee completion of repairs in that period. 9. COMPENSATION SCHEDULE AND REIMBURSABLE EXPENSES The maximum compensation authorized during the base term is $648,000, comprising $540,000 for six scheduled seasonal services and $108,000 in reserved authority for authorized additional work. The $108,000 reserve reflects three annual allowances of $36,000; unused allowance is not payable, and all additional work requires advance written City authorization. 170 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Exhibit A – Page 4 of 6 Scheduled service Deadline Fixed price 2026 Postseason 2027 Preseason November 30, 2026 April 1, 2027 $90,000 $90,000 2027 Postseason October 31, 2027 $90,000 2028 Preseason April 1, 2028 $90,000 2028 Postseason October 31, 2028 $90,000 2029 Preseason April 1, 2029 $90,000 Total base scheduled service $540,000 Contingency 20% ($36,000 per year) $108,000 Total base not-to-exceed $648,000 The accepted bid prices each complete year of two services at $180,000 ($90,000 per service), with no escalation for the years identified in the proposal. The Contractor recommends a separate contingency of 20% of annual scheduled services ($36,000 annually). The allowance is a ceiling for City-authorized extra work, not a guaranteed payment, and is included within the stated not-to-exceed amount. Any extension, including an additional full year of service, requires an authorized written amendment and corresponding compensation approval. The accepted proposal identifies the following prevailing-wage-based labor rates for separately authorized time-and-materials work, subject to confirmation of classification and prevailing wage at the time of performance: regular $87.98/hour; overtime $117.29/hour; double time/holiday $146.72/hour, for the identified industrial painter classifications. Other classifications, equipment, materials, and subcontract costs must be quoted and approved in writing before use. The proposal indicates zero markup on listed parts/materials and no separate mobilization, rope access, pressure-washing, testing equipment, or routine materials charges for the fixed seasonal services. Invoices may be submitted no more than monthly and shall itemize completed seasonal services, approved extra work, and applicable documentation consistent with Section 2 of the Agreement. No travel, materials, equipment, testing, subcontract, or reimbursable expenses beyond those expressly included in the scheduled service price or separately approved in writing are payable. The Agreement’s final payment and retention provisions control. 10. CONTACTS AND COORDINATION City: Parks and Community Services Department, City of Dublin, 100 Civic Plaza, Dublin, CA 94568. Contractor: Slide Guys Restoration, Inc., 4342 Old M-51, Croswell, MI 48422. Contractor proposal identifies Jordan Bakeman for account coordination, Ryan Bakeman for field operations, and Dawn Mitchell for administration. The City’s Contract Administrator or designee shall authorize work and coordinate scheduling. 171 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Exhibit A – Page 5 of 6 11. PERFORMANCE MEASURES 1. Ethical Standards: a. Contractor must adhere to the highest ethical standards in all interactions with clients, customers, colleagues, and stakeholders. 2. Responsiveness and Timeliness: a. Contractor shall complete assigned tasks in accordance with schedules established in the project scope. b. Contractor shall acknowledge City communications within two (2) business days. i. If the assigned staff is unavailable, the Contractor shall provide an alternate point of contact. c. Contractor shall meet project milestones and deadlines unless otherwise approved by the City. d. Contractor shall notify the City as soon as reasonably practicable after becoming aware of a schedule conflict or potential delay, and no later than three (3) business days prior to the affected deadline whenever feasible. e. Contractor shall request schedule adjustments in advance when needed. f. Contractor shall attend on-site meetings as requested by the City. 3. Quality of Deliverables: a. Deliverables shall have minimal to no spelling, grammar, or typographical errors. b. Deliverables shall be complete, technically accurate, and consistent with City guidelines and applicable standards. 4. Budget Adherence: a. Contractor shall adhere to the agreed-upon budget for each service. b. Any significant deviations must be promptly communicated and justified. 5. Staffing Continuity: a. Key Personnel shall not be reassigned without prior written approval. b. Replacement personnel shall possess qualifications equal to or greater than those originally proposed. If Contractor is unable to meet the timelines or requirements established by the Parks & Community Services Department, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with Contractor regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to Contractor’s actions or omissions, the City may (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that Contractor re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance 172 Services Agreement between November 4, 2026 City of Dublin and Slide Guys Restoration, Inc. Exhibit A – Page 6 of 6 measures, after reasonable opportunity to cure and upon substantiated fault of the Contractor, may constitute grounds for termination for cause. 173 Slide Guys Restoration, Inc. | City of Dublin Waterslide Maintenance SOQ COVER LETTER DUBLIN - THE WAVE WATERSLIDE 5-YEAR MAINTENANCE Slide Guys Restoration, Inc. is pleased to submit our qualifications and proposal for the Biannual 5 -Year Maintenance RFB for The Wave Waterpark, including the maintenance and restoration of the facility’s six (6) large waterslides and Aquatic Play Structu re (Splash Zone) slides. Slide Guys Restoration, Inc. is committed to providing The Wave Waterpark with dependable, professional, and high-quality waterslide maintenance and restoration services throughout the five- year contract term. We understand the importance of maintaining these attractions in a safe, reliable, and operational condition while minimizing disruption to the facility’s operations. We have a proven working relationship with The Wave Waterpark. Slide Guys Restoration, Inc. was previously awarded the maintenance contract and has serviced The Wave’s waterslides for approximately the past three and one-half years. During that time, we have successfully performed the required biannual services and have consistently worked to complete our scheduled maintenance in a timely and professional manner. Our familiarity with the facility, its waterslides, and its maintenance requirements provides us with valuable knowledge that will allow us to efficiently continue servicing the property. We understand the required maintenance schedule and are fully committed to meeting all contractual deadlines. Pre-season service will be completed by April 1 of each year, and post -season service will be completed by October 31 of each year. Our team is committed to completing all required work on time, biannually, as we have successfully done throughout our previous contract with The Wave. Slide Guys Restoration, Inc. takes pride in our attention to detail, communication with facility personnel, workmanship, and commitment to safety. We are prepared to provide all labor, supervision, equipment, and expertise necessary to perform the required maintenance and restoration work in accordance with the RFB specifications and The Wave Waterpark’s operational requirements. We appreciate the opportunity to continue our relationship with The Wave Waterpark and look forward to providing consistent, reliable service throughout the five-year contract period. Sincerely, ____________________________________ Dawn Mitchell Administrator Slide Guys Restoration, Inc. Authorized to Sign Contracts on Behalf of Slide Guys Restoration, Inc. 9.30.26 Attachment 3 174 Slide Guys Restoration, Inc. | City of Dublin Waterslide Maintenance SOQ RESUME Ryan Bakeman Owner | Field Operations Manager – Slide Guys Restoration, Inc. 586-909-2001 / ryan@slideguysrestoration.com Professional Summary Results-driven fiberglass and waterslide restoration professional with over 18 years of experience in fiberglass fabrication, repair, and large-scale waterslide restoration. Proven leader with a strong background in project management, customer relations, and onsite operations. Founder of Slide Guys Restoration, known for transparency, precision, safet y, and delivering high-quality results on projects ranging from $1,500 to over $1,000,000 nationwide. Dedicated to exceeding client expectations while maintaining strict safety and quality standards. Core Competencies • Waterslide Restoration & Fiberglass Repair • Project & Field Operations Management • Customer Communication & Reporting • Safety Compliance & Hazard Assessment • Team Leadership & Scheduling • Budgeting & Supply Procurement • Quality Control & Inspections • Multi-Project Coordination Professional Experience Owner / Field Operations Manager Slide Guys Restoration, Inc. | 2018 - present • Founded and operate a nationwide waterslide restoration company specializing in fiberglass repair, resurfacing, and safety compliance. • Oversee all onsite field operations, ensuring projects are completed safely, efficiently, and to the highest standards. • Manage multiple projects simultaneously while coordinating labor, materials, schedules, and customer expectations. • Order and track all supplies and equipment to keep projects on time and within budget. • Maintain daily communication with clients, providing updates on progress, timelines, and next steps. • Conduct site surveys upon arrival to identify hazards and secure all work areas and equipment. 175 Slide Guys Restoration, Inc. | City of Dublin Waterslide Maintenance SOQ • Lead crews by outlining daily expectations, assigning responsibilities, and monitoring quality at every stage. • Ensure job sites are cleaned and organized at the end of each workday. • Approve completed work before advancing to the next phase of the project. • Deliver tailored restoration solutions to improve durability, appearance, safety, and compliance. • Build long-term client relationships resulting in strong repeat business and exclusive partnerships. Project Manager / Operations Manager at SafeSlide Waterslide Restoration Waterslide Restoration Company | 2008-2018 • Performed fiberglass repair and restoration on commercial waterslides and aquatic attractions nationwide. • Managed multiple projects while coordinating team responsibilities and schedules. • Interacted directly with customers to assess needs and ensure satisfaction. • Planned daily operations and ensured smooth project execution. • Assisted with ordering materials and maintaining inventory. • Developed leadership skills while working on large, complex restoration projects. Certifications & Training • OSHA 10 • OSHA 30 • Lift Certification • CCT Certification • Confined Spaces Training Professional Strengths • Exceptional attention to detail • Strong leadership and accountability • Clear and consistent communication • Safety-focused operations • Professional, punctual, and reliable • Hands-on technical expertise • Nationwide project experience • 17+ years in fiberglass restoration • Customer-first mindset 176 Slide Guys Restoration, Inc. | City of Dublin Waterslide Maintenance SOQ RESUME Jordan Bakeman Owner | Customer Relations & Waterslide Safety Specialist 586-909-2001 / jordan@slideguysrestoration.com Professional Summary Experienced business owner with over 16 years in fiberglass and waterslide restoration, specializing in customer relations, safety compliance, and project estimating. Co-owner of Slide Guys Restoration, Inc., delivering nationwide waterslide restoration services since 2018. Known for bridging technical expertise with client communication to ensure projects meet OSHA and industry standards while staying on budget and on schedule. Core Skills • Waterslide Inspection & Evaluation • OSHA & CCT Compliance • Fiberglass Restoration • Customer Relations Management • Project Estimating & Budgeting • Safety Audits • Team Leadership & Scheduling • Contract Management • Industry Standards Compliance • Client Communication • Safety Compliance & Hazard Assessment • Budgeting & Supply Procurement Professional Experience Owner / Customer Relations Representative Slide Guys Restoration, Inc. | Nationwide | 2018 – Present • Co-founded a nationwide waterslide restoration company specializing in fiberglass refurbishment and safety compliance. • Serve as primary Customer Relations Representative for clients including waterparks, resorts, and recreation facilities. • Perform OSHA and CCT-compliant inspections of waterslides and support structures. 177 Slide Guys Restoration, Inc. | City of Dublin Waterslide Maintenance SOQ • Evaluate slides and structures to determine compliance with industry and safety standards. • Communicate findings clearly with facility leadership and ownership teams. • Develop cost-effective restoration plans to bring attractions up to OSHA and industry standards. • Prepare accurate project estimates and scopes of work. • Minimizing change orders by ensuring contract pricing and expectations are clearly defined upfront. • Coordinate with field operations to ensure project success from planning through completion. Project Lead / Fiberglass Technician Waterslide Restoration Company - SafeSlide | 2008 – 2018 • Built 10+ years of experience in fiberglass repair and waterslide restoration. • Became a key team member responsible for managing multiple projects and leading crews onsite. • Conducted inspections, surface repair, refinishing, and structural fiberglass work. • Assisted with customer interaction, scheduling, and material planning. • Ensuring work met safety and industry quality standards. Certifications • OSHA Certified • CCT Certified (Certified Composite Technician) Additional Highlights • 17+ years fiberglass industry experience • Nationwide waterslide inspection and restoration • Safety-focused project planning • Strong client communication • Accurate estimating and scope development 178 Slide Guys Restoration, Inc. | City of Dublin Waterslide Maintenance SOQ Table of Contents ITEM Page Waterslide Maintenance Services - Bid Form ....................................... 1 - 4 Addendum.............................................................................................. 5 - 8 Slide Guys ‘Biannual Maintenance RFB Price Breakdown ................... 9 - 10 Statement of Qualifications ...................................................................... 11 Company Profile & Qualifications ............................................................. 12 Key Staff & Organizational Structure ........................................................ 13 Understanding of Requested Services ..................................................... 14 Approach & Work Plan ............................................................................. 15 Project Schedule ................................................................................. 16-17 References & Commitment to Schedule, Budget & Communication....... 17 Additional Information & Supporting Documents .................................... 18 California - Foreign Corp, Mich. Good standing Cert ................................ 19 DIR Information/ Dublin Business Certificate ........................................... 20 Michigan Good Standing Certificate ......................................................... 21 California SOS Certificate .......................................................................... 22 E-Verify MOU ............................................................................................ 23 W-9 ............................................................................................................ 24 Warranty ................................................................................................... 25 COI ........................................................................................................ 26-27 CONFLICT OF INTEREST STATEMENT: Slide Guys Restoration certifies that it has no, nor has it ever had, a conflict of interest to disclose in relation to the City of Dublin, CA or this solicitation. Dawn Mitchell, Administrator 179 1 | P a g e 180 2 | P a g e 181 3 | P a g e 182 4 | P a g e 183 5 | P a g e 184 6 | P a g e 185 7 | P a g e 186 8 | P a g e 187 9 | P a g e BIANNUAL MAINTENANCE RFB PRICING BREAKDOWN City of Dublin – Waterslide Maintenance Dustin Stene, Recreation Supervisor Dustin.stene@dublin Slide Guys Restoration would like to participate in the City of Dublin bi-annual waterslide maintenance. This biannual service requires inspection and preparation/repair of all waterslides prior to the California Occupational and Health Administration (OSHA) inspection that occurs annually each April and again after the conclusion of the water park season each of October. 1. Preseason inspection and service must be completed by April 1 of each year. 2. Post season inspection and service must be completed by October 31 of each year. A written report will be provided within 5 days of inspection. ITEM: Slide A (Riptide Racer) 251‘L x ‘ W / RAL# 6027 ITEM: Slide B (Golden Wave) 199‘L x ‘W / RAL# Pantone 7409C) LE8193 Yellow ITEM: Slide C (Mt. Diablue) 245‘L x ‘W / RAL #5018 Turquois Blue ITEM: Slide D (Shamrock Swirl) 71‘L x ‘W / RAL# 6019 Pastel Green ITEM: Slide E (Dublin Screamer Speed Slide - Enclosed w/runout) 176‘L x ‘W / RAL# Pantone 362C (LE8198 Dark Green) - Rappelling Work required ITEM: Slide F (Emerald Plunge Speed Slide) 154‘L x ‘W / RAL# 5012 Light Blue - Rappelling work required ITEM: Associated slide runouts Work Description: 4 Phase Polish, buff, & wax – Performed on each slide above (6 total) each season. • Thoroughly inspect slides for missing caulk, cracks, joint separation, deterioration, or other conditions that affect safe operation or equipment longevity. • Remove oxidation and scale build-up (High-pressure wash 4,000 psi with biodegradable degreasing agent and hot water blast as per SSPCSP1 Standard). • Polish, buff, wax using Stay Sealed High Gloss Waterslide protectant, or city approved equivalent, interior of slides. • Inspect and replace joint caulk as needed with 3M4000. ▪ provide estimate for repair of joints exhibiting partial, missing, cracked, or deteriorating caulk. ▪ Caulked seams do not prevent seams from leaking • Refurbish all common fiberglass repairs in the ride path with vinyl -ester resin (i.e. a chip or gouge with a sharp edge). • Repair separating seams and any seams exhibiting unacceptable “rise” or “run”. • Perform semiannual and annual inspections in accordance with applicable WhiteWater manuals and manufacturer requirements (We have the WhiteWater Manual) • Submit a completed inspection checklist to the city within five business days following each inspection. Include date of inspection, name of inspectors, findings, and inspector signatures verifying completion. 188 10 | P a g e • Written estimate provided for identified repairs necessary to return equipment to manufacturer standards. • Inspect and verify proper operation of interior nozzles for Slide D - SHAMROCK SWIRL. • Ensure all flow rates, water transitions, and wear height for each slide meets manufacturer specifications. DUBLIN SCREAMER - Annual Component Maintenance (in addition to the work description above: Polish, buff, wax) including approved or equivalent to: • Replace annual components as specified by WhiteWater. • Send the roller bar for dye penetrant testing (DPT) in accordance with applicable ASTM requirements, including ASTM E1417/E1417M, as applicable • Replace filter cartridge (part # 380188) • Replace (4) solenoid valves (part # 342044) • Replace both bumpers (Part #334849) • Replace (2) rollers (part # 37987) and (4) set screws (part # 379833) • Inspect the drop-slide air compressor and provide the city with an estimate for any recommended repairs. AQUA PLAY STRUCTURE (SPLASH ZONE) ITEM: Slide G (Tandem Slide) 14 ‘L x ‘ W / RAL - / ITEM: Slide H (Children’s Tub Slide) 36‘L x ‘ W / RAL - / ITEM: Two independent runouts ‘L x ‘ W / RAL - / Work Description: 4 Phase Polish, buff, & wax – Both slides above each season • Thoroughly perform slide inspection. Submit documentation of findings within five days and include inspection date, names of inspectors, and inspector signature verifying completion. • Provide written estimate for identified repairs necessary to return equipment to manufacturer’s standards. • Remove oxidation and scale build-up (High-pressure wash 4,000 psi with biodegradable degreasing agent and hot water blast as per SSPCSP1 Standard). • Polish, buff, wax slides interior with Stay Sealed High Gloss or city -approved equivalent. • Refurbish all common fiberglass repairs in the ride path with vinyl -ester resin (i.e. a chip or gouge with a sharp edge) for safe operation and equipment longevity. • Inspect and replace joint caulk as needed with 3M4000. ▪ provide estimate for repair of joints exhibiting partial, missing, cracked, or deteriorating caulk. ▪ Caulked seams do not prevent seams from leaking • Repair separating seams and any seams exhibiting unacceptable “rise” or “run”. • Inspect safety netting as required • Paint any deteriorating or faded areas of features or structure as necessary. PREVAILING WAGES HAVE BEEN APPLIED FOR ALAMEDA COUNTY TOTAL PROJECT COST – $90,000.00 spring / $90,000.00 Fall = $180,000.00 Annually We recommend 20% contingency ($36,000.00) recommended for necessary repairs to keep slides operational ESTIMATED TIME VALUE OF PROJECT – 10 DAYS – WEATHER PERMITTING – 189 11 | P a g e STATEMENT OF QUALIFICATIONS SLIDE GUYS RESTORATION, INC. The Wave Aquatic Center • City of Dublin, California Interest & Commitment Slide Guys Restoration, Inc. is pleased to submit our Statement of Qualifications and express our strong interest in continuing our relationship with the City of Dublin and The Wave Aquatic Center. Proven Performance at The Wave Approximately three and a half years ago, Slide Guys Restoration was awarded the City of Dublin’s waterslide maintenance contract. During our three-year contract term, we successfully performed every required biannual maintenance service on schedule, with a strong focus on safety, quality, communication, and minimizing disruption to facility operations. Continuity & Operational Reliability Throughout the contract, The Wave remained operational without interruption attributable to our maintenance work. Our team coordinated inspections, preventative maintenance, repairs, and service activities around the facility’s operating schedule so required work could be completed efficiently without unnecessarily affecting guests or operations. Firsthand Knowledge of the WhiteWater Slides Slide Guys Restoration is thoroughly familiar with The Wave’s WhiteWater waterslide systems. Having maintained these slides throughout the previous three-year contract, our team has firsthand knowledge of their condition, maintenance requirements, components, and areas requiring particular attention. This existing familiarity allows us to work efficiently and reduces the learning curve associated with a new contractor. Safety & Quality During our previous contract, The Wave successfully passed its OSHA inspections. Our team remains committed to safe work practices, detailed inspections, preventative maintenance, and timely repairs. We understand that consistent maintenance and early iden tification of developing conditions are essential to maintaining a safe and reliable aquatic facility. Key Personnel & Accountability Jordan Bakeman, Co-Owner and Customer Relations Lead, will serve as the City’s primary point of contact and manage customer communication, documentation, estimating, and contract coordination. Ryan Bakeman, Owner and Field Operations Manager, will oversee scheduling, field operations, quality control, and material coordination. Commitment to Dublin Slide Guys Restoration is proud of the relationship we have established with the City of Dublin and The Wave Aquatic Center. We would welcome the opportunity to continue providing the dependable, timely, and professional service we have provided over the past three years. Our goal is to remain a knowledgeable and responsive maintenance partner and help keep The Wave’s waterslides safe, reliable, and ready for operation season after season. Respectfully submitted, Jordan Bakema, Co-Owner & Customer Relations /586.909.2001 / jordan@slideguysrestoration.com Ryan Bakeman, Co-Owner & Field Op. Manager / 586.909.1027 / ryanbakeman90@gmail.com 190 12 | P a g e 1. Company Profile & Qualifications Slide Guys Restoration, Inc. is a specialty waterslide restoration and maintenance contractor founded on December 18, 2018, by Ryan and Jordan Bakeman. Our company focuses on fiberglass waterslide restoration and preventative maintenance, including repair, reinforcement, re -lamination, re-coring where required, gelcoat and surface restoration, polishing, caulking, and related structural and finish work. Metal rust abatement, sandblasting, and coating. Our projects have ranged from approximately $1,500 to $850,000 and have been performed for aquatic facilities and other customers throughout the United States. Our experience includes repeat - client relationships and government engagements requiring adherence to contract schedules, documentation, safety requirements, and customer coordination. Core Qualifications • More than eight years’ operation as Slide Guys Restoration, with substantially longer individual fiberglass experience among company leadership. • Specialized fiberglass waterslide restoration, repair, reinforcement, resurfacing, gel -coating, polishing, and caulking capabilities. • Experience coordinating work in active aquatic facilities where schedule, cleanliness, safety, and operational readiness are critical. • Commercial-grade pressure-washing, coating, and restoration equipment maintained for demanding field conditions. • Safety training and certifications are held by team members, including OSHA 10/30, CCT, lift operation, confined-space training, Rappelling work, and ACMA credentials as applicable. • Structured quality control: completed work is reviewed by field leadership before crews proceed to subsequent phases. • E-Verify participation and documented employee training practices. • Emergency response capability targeted at 24–48 hours for urgent customer-reported conditions, subject to access, material availability, and the nature of the repair. 191 13 | P a g e 2. Key Staff & Organizational Structure Ryan Bakeman will be the primary point of contact and will remain responsible for overall delivery, schedule, quality, materials, and customer communication. Staff Member Role Primary Responsibilities / Qualifications Contact Ryan J. Bakeman Co-Owner / Field Operations Manager / Primary Point of Contact 19+ years fiberglass experience; field operations, scheduling, materials, site coordination, quality control and customer communication. 586.909.1027 | ryan@slideguysrestoration.com Jordan A. Bakeman Co-Owner / Sales & Customer Relations 17+ years fiberglass experience; customer relations, estimating, proposals, inspections, communications, warranty support and project coordination. 586.909.2001 | jordan@slideguysrestoration.com Austin Cranston Project Supervisor / Crew Lead Leads restoration crews, coordinates field activities and materials, and supports quality and safety compliance. 586.295.1547 | austinjcranston95@gmail.com Zakary Hammons Project Supervisor / Crew Lead Leads restoration crews, coordinates field activities, materials, quality and safety; welding/confined-space capabilities as applicable. 810.282.5707 | zakhammons@gmail.com Dawn Mitchell Corporate Secretary / Administrative Lead Billing, accounts receivable, payroll, insurance, permits, documentation and administrative coordination. 810.662.9833 | dawn.mitchell@slideguysrestoration.com Anmar Thweni, C.P.A., P.C. Accounting / Bookkeeping Accounting support, budgeting, invoices, expenses, tax obligations and financial reporting. Company accounting support Field Technicians / Restoration Specialists Brian McWhorter II, Cody Meteveir, Adam Gonzales, Justin Kryger, Brendan Palma, Diego De La Torro, & Michael Sapia. 192 14 | P a g e 3. Understanding of Requested Services Slide Guys understands the City’s solicitation is for waterslide maintenance at The Wave Aquatic Center and includes biannual preventative maintenance and inspections, plus as-needed maintenance and repair services during the contract term. • Comprehensive visual and hands-on inspection of slide surfaces, joints, seams, flanges, transitions, runouts, and accessible components. Report on findings will be turned into the city. and repairs to be completed by April 1st. • High-pressure cleaning and preparation of slide surfaces as required for inspection and maintenance. • Gel-coat and fiberglass surface repairs, including localized repair of cracks, wear, chips, deterioration, and laminate conditions as appropriate. • Surface polishing and application of specified slide protectants/wax or sealants in accordance with contract and manufacturer requirements. • Verification of water-flow and transition conditions where included in the specifications and coordination with City staff on operational testing. • Documentation of findings, completed work, photographs as appropriate, and recommendations for future attention. • As-needed corrective maintenance during the operating season, including emergency response coordination for urgent conditions. • Replace annual components as specified by WhiteWater. • Send the roller bar for dye penetrant testing (DPT) in accordance with applicable ASTM • requirements, including ASTM E1417/E1417M, as applicable. • Replace filter cartridge (Part No. 380188). • Replace four solenoid valves (Part No. 342044). • Replace both bumpers (Part No. 334849). • Replace two rollers (Part No. 379987) and four set screws (Part No. 379833). • Inspect the drop-slide air compressor and provide the City with an estimate for any recommended repairs. 193 15 | P a g e 4. Approach & Work Plan Work Phase Method 1. Mobilization & Coordination Confirm contract requirements, City contacts, access procedures, work windows, safety requirements, slide inventory, prior inspection records and required documentation. Ryan established the communication protocol. 2. Pre-Work Inspection Walk the facility with City staff where practical; identify hazards, access constraints, damaged areas, material needs and special equipment requirements. 3. Clean & Prepare Clean slide surfaces and work areas, remove contaminants as appropriate, and prepare surfaces for accurate evaluation. 4. Inspect & Document Inspect fiberglass surfaces, joints, seams, flanges, transitions, runouts and accessible components. Document deficiencies and prioritize them by safety, operational importance and maintenance need. 5. Repair & Restore Complete authorized fiberglass repairs, reinforcement, gel-coat work, polishing, caulking/sealant maintenance, waxing/protectant application and other specified preventative maintenance. 6. Quality-Control Hold Point Ryan or designated field leadership reviews completed work before the crew advances. Deficiencies are corrected before final acceptance. 7. Operational / Final Verification Perform required final checks and coordinate operational verification with City staff. 8. Closeout Documentation Provide a service report identifying work performed, findings, photographs where appropriate, recommendations and items needing future attention. 9. As-Needed Response City reports condition to Jordan/Ryan; Ryan evaluates, assigns the appropriate crew, confirms materials/equipment and coordinates access and repair timing. 194 16 | P a g e Safety, Environmental & Site Controls • Site hazards are evaluated upon arrival and appropriate work areas/equipment are secured. • Employees receive training in lift operation, harness use, respirator/PPE use and applicable safety practices. • Applicable OSHA, Cal/OSHA, manufacturer and facility requirements will be followed. • SDS/MSDS information is maintained electronically for materials used. • Work areas are kept orderly and cleaned at the end of each workday; spills and waste are addressed appropriately. • Field leadership verifies workmanship and readiness before advancing to the next phase. 5. Project Schedule – Preseason & Postseason Services Slide Guys will manage the seasonal work around the City’s operating calendar. Exact dates will be coordinated with City staff and adjusted as necessary for facility availability, weather, access and approved changes. Service Phase Target Window Primary Activities Deadline / Note Contract Mobilization / Baseline Nov–Dec 2026 Kickoff; records review; facility orientation; initial condition review; confirm contacts, safety/access procedures and materials. Initial mobilization Preseason – Year 1 Jan–Mar 2027 Inspection, cleaning, preventative maintenance, repairs, caulking, surface restoration/protectant, QA and closeout. Complete before Apr. 1, 2027 Postseason – Year 1 Sep–Oct 2027 Postseason inspection, cleaning, condition assessment, corrective maintenance, documentation and next- season recommendations. Complete before Oct. 31, 2027 Preseason – Year 2 Jan–Mar 2028 Repeat comprehensive preventative maintenance cycle and address prior-season recommendations. Complete before Apr. 1, 2028 Postseason – Year 2 Sep–Oct 2028 Repeat postseason inspection and Complete before Oct. 31, 2028 195 17 | P a g e preventative maintenance cycle. Preseason – Year 3 Jan–Mar 2029 Final full preseason service under base term, including condition review and planned repairs. Complete before Apr. 1, 2029 Operating Season / Closeout Apr–Jun 2029 As-needed repairs, emergency response, documentation and contract closeout activities. Through June 2029 6. References – Last Five Years Reference Organization / Facility Project / Scope Year(s) Contact / Title Phone / Email Patrick Morandi Roaring Springs Waterpark $60,000.00 - $217,000.00 2019 - 2026 Annual Maintenance 208.84.8842 pmorandi@blackmor.boz Ken Handler GMAP Mgmt. Co. $684,250.00 2025 Birch Bay Waterslides 760.583.0058 ken@amusementprofessionals.com Matt Neiman The Lost Island $71,001.00 - $243,000.00 2021-2026 Annual Maintenance 319.233.8414 x 101 Matt.neiman@thelostisland.com 7. Commitment to Schedule, Budget & Communication • Jordan Bakeman - Accountable primary point of contact. • Dawn Mitchell - Administrator / AR contact. • Daily field coordination includes plans, progress, upcoming tasks and issues. • Materials are ordered in advance where practicable to reduce avoidable delays. • Slide Guys seek accurate, transparent estimates and avoid unnecessary work. Out-of-scope work will be communicated before proceeding. • Seasonal work will be planned to finish before the City’s April 1 and October 31 deadlines. • Completed phases are reviewed before crews proceed and final work is checked before closeout. • Urgent calls are targeted for response within 24–48 hours, depending on the nature of the issue, access, crew availability and material availability. 196 18 | P a g e 8. Additional Information & Supporting Documents Appendix Contents A. Certificate of Insurance (COI) Attached B. Service Warranty Attached C. Certifications & Training OSHA 10/30, CCT, ACMA, lift, confined space. Attached D. Safety Program / Compliance Available upon bid award E. E-Verify MOU attached F. SDS / Environmental Procedures SDS access, spill response, waste handling and material controls. Available electronically on our SLACK APP for all materials. Clean-up materials are in the work trailer. H. Emergency Response 911 / Eye Wash station onsite I. W-9 Attached Austin Cranston has been trained to inspect The Wave waterslides through OSHA training. 197 19 | P a g e 198 20 | P a g e 199 21 | P a g e 200 22 | P a g e 201 23 | P a g e 202 24 | P a g e 203 25 | P a g e 204 REQUEST FOR PROPOSALS Waterslide Maintenance City of Dublin Proposals must be received by: September 30, 2026, Before 4:00 PM Dustin Stene, Recreation Supervisor Dustin.Stene@dublin.ca.gov 100 Civic Plaza City of Dublin, CA 94568 Proposals will be evaluated on the following: a) responsiveness to the Request for Proposal questions, b) experience of the Proposer, c) experience and qualifications of the assigned individuals, and d) Satisfaction of previous clients. Attachment 4 205 Request for Proposal For Waterslide Maintenance Overview The City of Dublin is requesting proposals for waterslide maintenance services for the award-winning, 31,000-square-foot Wave Aquatic Center, located at Emerald Glen Park in Dublin, California. The boardwalk-themed waterpark features a six-waterslide tower, including two speed slides, as well as an aquatic play structure known as the Splash Zone. The requested services include biannual preventative maintenance and inspections, as well as as-needed maintenance and repair services throughout the contract term. The contract period will begin in November 2026 and continue through June 2029, with the option of one additional one-year extension. Project Description: The Wave Aquatic Center’s waterslide and aquatic play amenities include: 1.A waterslide tower featuring six waterslides, including two speed slides and associated slide runouts. 2.An aquatic play structure (Splash Zone) featuring two children’s waterslides with independent runouts and multiple interactive spray and play features. The City is seeking proposals from qualified waterslide maintenance providers to perform regularly scheduled preventative maintenance, inspections, repairs, and as-needed services as described below. Biannual service shall include a comprehensive inspection and necessary preventative maintenance and repairs of all waterslides and associated components. The preseason service shall prepare the waterslides for the annual California Division of Occupational Safety and Health (Cal/OSHA) inspection and the opening of the Waterpark season. The Contractor shall be prepared to address findings identified during the annual California Division of Occupational Safety and Health (Cal/OSHA) inspection of the waterslides. This includes providing and completing repairs, corrections, or other services necessary to address identified deficiencies and obtain required certification or approval for the waterslides to operate for public use. Any work resulting from Cal/OSHA findings shall be coordinated with the City and completed within the timeframe necessary to support the scheduled opening and continued operation of the Waterpark. The postseason service shall assess the condition of the waterslides following seasonal operations and prepare the equipment for the winter closure period. 206 1. Service Schedule o Preseason inspection, maintenance, and required repairs shall be completed by April 1 of each year. o Postseason inspection and maintenance shall be completed by October 31 of each year. 2. Rope Access Requirements o Inspection, maintenance, and repair of the two speed slides require rope-access work. Contractors performing this work shall maintain appropriate emergency rope-access certification and shall provide documentation of required certifications to the City prior to performing work. Waterslides: Documentation of all completed repairs shall be submitted to the City within five business days of completion and shall include the date of repair, name(s) of the individual(s) performing the repair, and a description of the work completed. 3. Waterslide Inventory o Slide A – Riptide Rider: 251 ft. o Slide B – Golden Wave: 199 ft. o Slide C – Mt. Diablue: 245 ft. o Slide D – Shamrock Swirl: 71 ft. o Slide E – Dublin Screamer Speed Slide: 176 ft. (rope-access work required) o Slide F – Emerald Plunge Speed Slide: 154 ft. (rope-access work required) o Associated slide runouts 4. Waterslide Maintenance Services, The Contractor shall provide the following services: o Wax and inspect all waterslides twice annually using High Gloss Waterslide Protectant/Sealant/Wax, or a City-approved equivalent, applied to the complete interior surface of each slide. ▪ Preseason waxing shall be completed by April 1 of each year. ▪ Postseason waxing shall be completed by October 31 of each year. ▪ Hand polish slides as necessary. o High-pressure water wash, up to 4,000 PSI, utilizing a biodegradable degreasing agent. Steam and/or hot-water cleaning shall be used where necessary to remove grease, oil, loose paint, dirt, oxidation, and other contaminants. o Inspect and repair joint caulking as necessary. o Repair chips, cracks, or other deterioration of gel coat surfaces. o Repair separating seams and any seams exhibiting unacceptable “rise” or “run.” o Perform semiannual and annual inspections in accordance with applicable WhiteWater manuals and manufacturer requirements. ▪ The postseason/semiannual inspection shall be completed by October 31 following the conclusion of Waterpark operations. 207 ▪ The preseason/annual inspection and all required repairs shall be completed by April 1, prior to the beginning of Waterpark operations. o Submit a completed inspection checklist to the City within five business days following each inspection. Documentation shall include the inspection date, names of inspectors, findings, and inspector signatures verifying completion. o Provide written estimates for identified repairs necessary to return equipment to manufacturer standards. o Inspect all joint caulking. Sikaflex-1a construction sealant by Sika, or a manufacturer- approved equivalent, shall be used as required. Provide an estimate for repair of joints exhibiting partial, missing, cracked, or otherwise deteriorated caulking. o Inspect and verify proper operation of interior nozzles for Slide D – Shamrock Swirl. o Perform other preventative maintenance, including inspection of fiberglass surfaces for cracking, joint separation, deterioration, or other conditions that may affect safe operation or equipment longevity. o Ensure all flow rates, water transitions, and wear height for each slide meets manufacturer specifications. 5. Dublin Screamer – Annual Component Maintenance: The Contractor shall perform annual manufacturer-recommended maintenance for the Dublin Screamer drop slide (Slide E), including approved or equivalent to: o Replace annual components as specified by WhiteWater. o Send the roller bar for dye penetrant testing (DPT) in accordance with applicable ASTM requirements, including ASTM E1417/E1417M, as applicable. o Replace filter cartridge (Part No. 380188). o Replace four solenoid valves (Part No. 342044). o Replace both bumpers (Part No. 334849). o Replace two rollers (Part No. 379987) and four set screws (Part No. 379833). o Inspect the drop-slide air compressor and provide the City with an estimate for any recommended repairs. Aquatic Play Structure (Splash Zone): The Splash Zone consists of a WhiteWater AquaPlay structure featuring a variety of interactive aquatic play features and two children’s waterslides with independent runouts. The Contractor shall provide inspection, preventative maintenance, and repair services for the waterslides and applicable play-structure components. Documentation of all completed repairs shall be submitted to the City within five business days and shall include the date of repair, name(s) of the individual(s) performing the repair, and a description of the work completed. 1. Service Schedule o Preseason service shall be completed by April 1 of each year. o Postseason service shall be completed by October 31 of each year. 2. Waterslide Inventory o Slide G – Tandem Slide: 14 ft. 208 o Slide H – Child’s Tube Slide: 36 ft. o Two independent runouts 3. Maintenance Services o Wax both waterslides twice annually using Stay Sealed High Gloss Waterslide Protectant/Sealant/Wax, or a City-approved equivalent, applied to the complete interior surface of each slide. ▪ Preseason waxing shall be completed by April 1 of each year. ▪ Postseason waxing shall be completed by October 31 of each year. ▪ Hand polish both slides as necessary. o High-pressure water wash, up to 4,000 PSI, utilizing a biodegradable degreasing agent. Steam and/or hot-water cleaning shall be used where necessary to remove grease, oil, loose paint, dirt, oxidation, and other contaminants. o Perform semiannual and annual inspections in accordance with applicable WhiteWater manuals and manufacturer requirements. ▪ The postseason/semiannual inspection shall be completed by October 31 following the conclusion of Waterpark operations. ▪ The preseason/annual inspection shall be completed by April 1, prior to the beginning of Waterpark operations. o Submit a completed inspection checklist within five business days following each inspection. Documentation shall include the inspection date, names of inspectors, findings, and inspector signatures verifying completion. o Provide written estimates for identified repairs necessary to return equipment to manufacturer standards. o Inspect all joint caulking and provide estimates for repair of joints exhibiting partial, missing, cracked, or otherwise deteriorated caulking. Sikaflex-1a construction sealant by Sika, or a manufacturer-approved equivalent, shall be utilized as required. o Perform preventative maintenance and inspect fiberglass surfaces for cracking, joint separation, deterioration, or other conditions that may affect safe operation or equipment longevity. o Repair joint caulking as required. o Repair chips, cracks, or other deterioration of gel coat surfaces. o Repair separating seams and any seams exhibiting unacceptable “rise” or “run.” o Inspect and repair safety netting as required. o Paint any deteriorating or faded areas of features or structure as necessary. Considerations: Prevailing Wage Requirements: All applicable work performed under this agreement shall comply with California prevailing wage requirements, including the applicable prevailing wage determinations for Alameda County. The Contractor shall be responsible for determining and complying with all applicable State of California Department of Industrial Relations (DIR) requirements, including prevailing wage rates, 209 registration, reporting, recordkeeping, and other requirements applicable to the work performed under this agreement. Process and General Conditions 1. Proposers shall submit one (1) electronic copy (PDF) of their Proposal via email to: Dustin Stene, Recreation Supervisor, Dustin.Stene@dublin.ca.gov. Electronic submittals must be received as a single PDF file by the deadline listed below. 2. Deadline for submitting the proposal is September 30, at 4:00 PM. Late submittals will not be accepted. 3. The City will not pay for any costs incurred in preparation and submission of the proposals or in anticipation of a contract. The format of submittals is at the discretion of the Proposer. Each proposal shall be limited to a maximum of 30 pages, single-sided, using a minimum 12-point font size. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team. Schedule for RFP Process September 1, 2026 Request for Proposals released. September 16, 2026 Facility Tour (Optional) September 18, 2026 Deadline to submit questions to City of Dublin September 21, 2026 Addendum posted, if required September 30, 2026 Proposals are due no later than 4:00 PM on September 30. Late submittals will not be accepted. November 3, 2026 Consulting Services Agreement scheduled for approval by the Dublin City Council. (Tentative dates, subject to change) RFP Submittal Requirements Please prepare and organize your Statement of Qualification based on the requirements provided below. Any other information you would like to include should be placed in a separate section at the back of your Statement of Qualification. Please note, however, that the RFQ submittal is limited to 30 pages maximum, single-sided (excluding resumes) and should be formatted for 8 ½ x 11 paper, in 12-point font. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team. Interested Proposers are requested to submit an electronic copy of their Proposal as follows: 1. Enclose a cover letter not to exceed one page, describing the Proposer’s interest and commitment to perform all necessary work. The person authorized by the Proposer to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter within the document and not as a separate page. 210 2. State the qualifications and experience of the Proposer/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity. 3. Provide at least three references (names and current phone numbers) from recent work (previous five years) similar to the services outlined in this request for qualification. Please include a brief description of the work performed and the role performed. 4. List key staff members, including identification of the primary point-of-contact. Include the team’s ability to be able to complete the project on time and within budget. 5. Provide an approach to completing this project, showing the flow of various tasks of the work and demonstrating a clear understanding of the requested work. 6. Provide a project schedule for pre- and post-season services. 7. Present proposed project budget, to include a compensation rate schedule for services. 8. Confirm the Proposer’s ability to meet the City’s Standard Consulting Agreement and insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the Proposal. Please submit your Proposal electronically to City offices no later than September 30, 2026, by 4:00 PM. The entire Proposal (excluding resumes) should be a maximum of 30 pages. Submittals should be emailed to: Dustin Stene, Recreation Supervisor, City of Dublin, Parks and Community Services Department, Dustin.Stene@dublin.ca.gov. Standard Consulting Agreement: It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and materials fee basis for a specified scope of work. The term of the agreement will begin in November 2026. A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided as Attachment B. If the interested Proposer desires to take exception to the Agreement and/or insurance requirements, the interested Proposer shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals. Otherwise, the interested Proposer is to state in the proposal that the Agreement and insurance requirements are acceptable. Consideration for exceptions will not be considered if not included in the submitted proposal. Conflict of Interest 211 Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or a member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom. Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of the Proposer’s clients who are the following: Private clients located or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients. This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects. Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html. Equal Employment Opportunity Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status, either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by Federal, State, or local laws. In the event of Proposer non-compliance, the City of Dublin may cancel, terminate, or suspend the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin. Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub-consultants shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.]. Governing Law This RFP summarizes the applicable laws and governance; when in conflict, applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California. Insurance Requirements The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements: 212 General Liability Insurance $2,000,000 Automobile Liability Insurance $2,000,000 Workers’ Compensation Insurance $1,000,000 References Contractor must include three (3) references for which the Proposer has provided services similar to those described in this RFP. Reference information shall include: Name, Address, Contact, Title, Phone Number, and Term of the Contract. Review and Selection Process The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process (please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted by City staff and may include more than one Proposer that has submitted a Proposal. Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will recommend the award of contract services to the City Council. The City reserves the right to award a contract to the Proposer(s) that the City feels best meets the requirements of the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no penalty to the City. Selection of Consultant Submitted Proposals will be evaluated and scored using the following criteria: • Qualifications and specific experience of key project team members. • Quality and completeness of the proposal. • Experience with engagement of similar scope and complexity. • Satisfaction of previous clients. • Cost of providing consultant services for this project. 213 Attachment A Waterslide Maintenance Services – Bid Form The Proposer shall provide a complete cost proposal using this Bid Form. Pricing shall be sufficient to identify the cost of the two required annual service periods and the anticipated cost components necessary to perform the Scope of Services. Prices shall include all labor, supervision, mobilization, travel, equipment, tools, safety equipment, insurance, overhead, profit, taxes, and other costs unless specifically identified as a separate line item below. Any assumptions, exclusions, or proposed allowances shall be clearly stated. No additional work shall be performed without prior City authorization. A. PROPOSER INFORMATION Proposer / Company Address Primary Contact Phone / Email California Contractor License No. (if applicable) DIR Registration No. (if applicable) B. REQUIRED BIANNUAL SERVICE PRICING Provide a lump-sum price for each required service period. The lump-sum amount should include the routine inspection, cleaning, waxing/polishing, preventative maintenance, documentation, and other recurring work specifically required by the Scope of Services. Repairs or replacement work not reasonably determinable at bid time may be separately identified in Sections C–H. Service / Cost Component Preseason Service Due Apr. 1 Postseason Service Due Oct. 31 Annual Total Waterslide Tower – Slides A–F and runouts $ $ $ Rope-access work – Slides E & F $ $ $ Splash Zone – Slides G & H, runouts and applicable play features $ $ $ Inspection / manufacturer checklist documentation $ $ $ Cleaning, waxing and hand polishing $ $ $ Routine caulking / gel-coat / seam maintenance included in service $ $ $ 214 Other recurring service (describe): ____________________ $ $ $ TOTAL REQUIRED BIANNUAL SERVICE $ $ $ C. DUBLIN SCREAMER – ANNUAL COMPONENT MAINTENANCE Component / Service Labor Parts / Materials Subcontract / Testing Total Roller bar DPT testing per applicable ASTM requirements $ $ $ $ Filter cartridge – Part 380188 $ $ $ $ Four solenoid valves – Part 342044 $ $ $ $ Two bumpers – Part 334849 $ $ $ $ Two rollers – Part 379987 / four set screws – Part 379833 $ $ $ $ Drop-slide air compressor inspection $ $ $ $ Other annual WhiteWater-required component(s): __________ $ $ $ $ TOTAL ANNUAL COMPONENT MAINTENANCE $ $ $ $ D. LABOR AND PREVAILING WAGE RATE SCHEDULE All applicable labor shall comply with California prevailing wage requirements and the applicable Alameda County determinations. Proposer shall identify the labor classifications anticipated for this work and the fully burdened billing rate to the City. Labor Classification / Position Prevailing Wage Classification Straight-Time Rate Overtime Rate Double-Time / Holiday Project Manager / Supervisor $ / hr $ / hr $ / hr Waterslide Technician $ / hr $ / hr $ / hr Certified Rope-Access Technician $ / hr $ / hr $ / hr Fiberglass / Gel-Coat Technician $ / hr $ / hr $ / hr Painter / Coatings Technician $ / hr $ / hr $ / hr Other: ____________________ $ / hr $ / hr $ / hr 215 E. PARTS, MATERIALS, PAINTS, COATINGS AND CONSUMABLES Item / Category Pricing Method Markup (if any) Estimated / Allowance Amount Waterslide protectant / sealant / wax Actual cost / Lump sum / Other % $ Sikaflex-1a or approved equivalent Actual cost / Lump sum / Other % $ Fiberglass / gel-coat repair materials Actual cost / Lump sum / Other % $ Paints / coatings for Splash Zone features or structure Actual cost / Lump sum / Other % $ Manufacturer replacement parts Actual cost / Lump sum / Other % $ Cleaning / degreasing consumables Actual cost / Lump sum / Other % $ Other: ____________________ Actual cost / Lump sum / Other % $ F. EQUIPMENT, TOOLS, ACCESS AND MOBILIZATION Item / Equipment Included in Base Service? Unit / Daily Rate if Additional Estimated / Allowance Amount Rope-access equipment and safety systems Yes / No $ $ Pressure-washing / hot-water / steam equipment Yes / No $ $ Lift, scaffold or specialty access equipment Yes / No $ $ Mobilization / demobilization / travel Yes / No $ $ Specialty tools / testing equipment Yes / No $ $ Other: ____________________ Yes / No $ $ G. SUBCONTRACTED / THIRD-PARTY SERVICES Subcontractor / Service Scope Cost Contractor Markup Total $ % / $ $ $ % / $ $ $ % / $ $ 216 H. CONTINGENCY / ALLOWANCE The City may establish a contingency or allowance for unforeseen repairs and corrective work. Any contingency amount is not a guarantee of expenditure and may only be used with prior written City authorization. Contingency / Allowance Amount Proposer-recommended annual contingency for unforeseen repairs $ Proposer-recommended annual parts/materials allowance $ Other recommended allowance (describe): ____________________ $ I. ANNUAL COST SUMMARY Cost Category Annual Amount Required biannual service (Section B) $ Dublin Screamer annual component maintenance (Section C) $ Anticipated parts/materials allowance (Section E) $ Anticipated equipment/tools allowance (Section F) $ Anticipated subcontracted services (Section G) $ Contingency / allowance (Section I) $ TOTAL ESTIMATED ANNUAL COST $ J. CONTRACT TERM PRICING / ESCALATION Contract Period Required Annual Service Price Maximum % Increase / Escalation Notes Initial Contract Year $ — Contract Year 2 $ % Contract Year 3 $ % Optional Extension Year $ % K. ASSUMPTIONS, EXCLUSIONS AND CLARIFICATIONS ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 217 Attachment B Standard Consulting Services Agreement CONTRACTOR SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND {Removed for purposes of the November 3, 2026 Regular City Council Meeting} 218 Services Agreement between [EFFECTIVE DATE] City of Dublin and ______________ Exhibit B – Page 7 of 6 Attachment C Whitewater Manuals Whitewater Manufacturer Waterslides Operations & Maintenance Manual Removed for November 3, 2026 Regular City Council Meeting Available at The Wave upon request 219 Attachment D – Facility Photo 220 Staff Report City of Dublin File #:2026-163 Agenda Date:11/3/2026 Agenda #:5.6. Youth Mini-Grant Funding Allocations TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Shalini Reddy, Recreation Coordinator EXECUTIVE SUMMARY: The City Council will consider approving the Youth Advisory Committee’s recommended funding allocations for the Youth Mini-Grant Program. STAFF RECOMMENDATION: Adopt the Resolution Approving the Funding Recommendations for the Fiscal Year 2026-27 Youth Advisory Committee Youth Mini-Grant Program. FINANCIAL IMPACT: The Youth Mini-Grant Program is supported by the General Fund in the amount of $10,000 for Fiscal Year 2026-27. DESCRIPTION: Background The Youth Advisory Committee established the Youth Mini-Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students. The Youth Mini- Grant Program has $10,000 to allocate to the organizations. Each year, Dublin-based youth organizations and clubs have an opportunity to apply for grant funding to assist in offering activities to the community, including performing arts, sports, multicultural awareness, health awareness, or other programs that support projects or activities benefiting Dublin youth. Funding is recommended by the Committee, reviewed by the Parks and Community Services Commission, and awarded to organizations and clubs by the City Council. Page 1 of 4 221 File #:2026-163 Agenda Date:11/3/2026 Agenda #:5.6. 2026-2027 Youth Mini-Grants The Fiscal Year 2026-27 application period was open from September 4 to October 2, 2026. The program was advertised via social media, the City’s website, at Dublin middle and high schools, and was sent to Committee members to assist with publicity. Twenty-two applications were submitted by the deadline. Staff used the Youth Advisory Committee Mini-Grant Application Rating Form (Attachment 3) to evaluate the grant proposals. The top 10 applicants were invited to present at the October 14, 2026 Youth Advisory Committee meeting for funding consideration. Nine organizations presented; the organization that did not attend was not considered for funding. The nine organizations that gave presentations are listed in Table 1, and their applications are included as Attachment 2. The Committee evaluated the presentations, deliberated, and developed funding recommendations. Table 1 lists organizations in descending order by average Committee rating, from highest to lowest, with ties listed in order of the amount awarded. TABLE 1. FUNDING RECOMMENDATIONS Organization Grant Proposal Amount Requested Amount Awarded Average Rating Emerald High School Basic Life Support Program Provides Basic Life Support training, including instructors, equipment, materials, and certification opportunities. $3,500.00 $3,000.00 17.0 Emerald High School Wellness Ambassadors Supports student-led wellness initiatives promoting mental health awareness, healthy lifestyles, and peer engagement. $2,500.00 $3,000.00 16.0 Polar Care Express Supports a student-led community service initiative providing care and assistance to individuals in need. $1,000.00 $800.00 15.0 Dublin High School Engineering Club Supports student-led engineering projects and hands -on STEM learning through equipment and materials. $1,000.00 $800.00 12.5 Emerald High School Gardening Club Supports school gardening activities, supplies, and hands- on environmental education. $250.00 $300.00 12.5 Emerald High School AEROSpace Club Supports aerospace education and hands-on projects that encourage student interest in aviation and STEM careers. $1,250.00 $800.00 12.0 Emerald High School Pre-Law & Mock Trial Club Supports student participation in mock trial activities, including legal education, case preparation, and competitive opportunities. $800.00 $600.00 12.0 Dublin High School Quiz Bowl Supports academic competitions, student preparation, and participation in quiz bowl activities. $1,013.43 $500.00 11.0 NeuroBridge Supports increasing understanding of neuroscience and neurodiversity among children and families by advocating for accessibility and inclusion. $500.00 $200.00 11.0 Total $11,813.43 $10,000.00 Page 2 of 4 222 File #:2026-163 Agenda Date:11/3/2026 Agenda #:5.6. Organization Grant Proposal AmountRequested AmountAwarded AverageRatingEmerald HighSchool Basic LifeSupport Program Provides Basic Life Supporttraining, including instructors,equipment, materials, andcertification opportunities.$3,500.00 $3,000.00 17.0Emerald HighSchool WellnessAmbassadors Supports student-led wellnessinitiatives promoting mentalhealth awareness, healthylifestyles, and peerengagement.$2,500.00 $3,000.00 16.0Polar Care Express Supports a student-ledcommunity service initiativeproviding care and assistance toindividuals in need.$1,000.00 $800.00 15.0Dublin High School Engineering Club Supports student-led engineering projects and hands -on STEM learning through equipment and materials. $1,000.00 $800.00 12.5 Emerald High School Gardening Club Supports school gardening activities, supplies, and hands- on environmental education. $250.00 $300.00 12.5 Emerald High School AEROSpace Club Supports aerospace education and hands-on projects that encourage student interest in aviation and STEM careers. $1,250.00 $800.00 12.0 Emerald High School Pre-Law & Mock Trial Club Supports student participation in mock trial activities, including legal education, case preparation, and competitive opportunities. $800.00 $600.00 12.0 Dublin High School Quiz Bowl Supports academic competitions, student preparation, and participation in quiz bowl activities. $1,013.43 $500.00 11.0 NeuroBridge Supports increasing understanding of neuroscience and neurodiversity among children and families by advocating for accessibility and inclusion. $500.00 $200.00 11.0 Total $11,813.43 $10,000.00 The Emerald High School Wellness Ambassadors and Emerald High School Gardening Club were both awarded more than requested. The Committee felt that, based on current needs and the organizations’ respective goals, additional funding would help support proposed activities, address current needs, and maximize the overall impact of the projects. On October 19, 2026, the Parks and Community Services Commission confirmed the selections made by the Committee and recommended the funding allocations to the City Council. Grant recipients will be required to submit a brief project report to describe how the funds were used and the number of youth impacted upon completion of projects. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their projects. Those not submitting a report as requested may not be considered for future Youth Mini-Grants. Project reports will be delivered at the Committee’s Regular Meeting in April or May 2027. Page 3 of 4 223 File #:2026-163 Agenda Date:11/3/2026 Agenda #:5.6. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)Resolution Approving the Funding Recommendations for the Fiscal Year 2026-27 Youth Advisory Committee Youth Mini-Grant Program 2)2026-27 Mini-Grant Applications 3)Youth Advisory Committee Mini-Grant Application Rating Form Page 4 of 4 224 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 1 of 2 Attachment 1 RESOLUTION NO. XX – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE FUNDING RECOMMENDATIONS FOR THE FISCAL YEAR 2026 -27 YOUTH ADVISORY COMMITTEE YOUTH MINI-GRANT PROGRAM WHEREAS, the City received 22 applications for the Fiscal Year 2026-27 Youth Advisory Committee Youth Mini-Grant Program; and WHEREAS, the Youth Mini-Grant Program is supported by the General Fund in the amount of $10,000 for Fiscal Year 2026-27; and WHEREAS, on October 14, 2026, the Youth Advisory Committee recommended funding amounts for nine youth organizations through the Youth Mini -Grant Program; and WHEREAS, on October 19, 2026, the Parks and Community Services Commission reviewed the funding recommendations made by the Youth Advisory Committee and confirmed the selections made by the committee and recommended the funding allocations to the City Council. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Fiscal Year 2026-27 Youth Advisory Committee Youth Mini-Grant Program funding allocations as follows: ORGANIZATION / CLUB NAME APPROVED FUNDING Emerald High School Basic Life Support Program $3,000 Emerald High School Wellness Ambassadors $3,000 Polar Care Express $800 Dublin High School Engineering Club $800 Emerald High School Gardening Club $300 Emerald High School AEROSpace Club $800 Emerald High School Pre-Law & Mock Trial Club $600 Dublin High School Quiz Bowl $500 NeuroBridge $200 Total Recommended Amount $10,000 225 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 2 of 2 PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin this 3rd day of November 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ Mayor ATTEST: ________________________________ City Clerk 226 DUBLIN l"AIIIORNI,\ 2026-27 Youth Advisory Committee Mini Grant Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will bo accepting applications from 6:00 p.m. Friday, September 4, 2026, through 5:00 p.m. Friday, October 2, 2026 Submissions wilt not be accepted anor 5:00 p.m. Friday, October 2, 2026. 'Please noto: Early applications are encouraged. Applications wilt be disqualified If not received by the dead lino and/or tho qualifications/proposal does not moot tho criteria. Application, wlll bo accepted onllno only, For questions regarding the application process, please contact the Youth Advisory Committee at youthadvlsory@dublln.ca.gov or by calling 925-556•4500. Qualifications 1. Youth bonefltlng from or Involved with the project must Include at least 75% Dublin residents who are of middle or high school ago. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should Include the following: 1. A brief description or your organization. 2. Describe the project end how It will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded In 1he past to the s11me organl.::atlon, a brief review of how the money was spent and how It benefited tile group needs to lxl highlighted in this yeafs presentation. 6. Video Option: We Invite organizations participating In the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community Impact. This Is a creative opportunity to highlight your organization's story and vision for the future. Submission The application and proposal will be accepted beginning Friday, September 4, 2026, at 5:00 PM through Friday, October 2, 2026, at 5:00 PM. 'Please note: Early appllcallons arc oncouragod. Applications will bo dlsquallned If not received by 1110 cteaclllne anct/or 111$ quRlificatlons/proposal do not meet the criteria. Appllcalions will bo accoptod onllne only. Mlnl•Grnnt Workehop Mooting Mini-Grant Workshop ror Interested Applicants will be held via Zoom on Wednesday, Soptombor 23, 2026, from 5:00 PM to 6:00 PM. Public L.lnk: h1Jps·//dublinca zoom 11sa(8349B947314?QWd=vce:izeoruvooXQAowH8tJIXtXHUµzb 1 For questions re9ardi119 the appllcat1011 or appllcat1011 process, please contact the Youth Advisory Commllteo at youthadvlsory@dublin.ca.gov or at 925-556- 4500 Prosontotlon (limited to five minutes) Solocled applicants will be notified on Friday, October 2. 2026, to prosent their proposal at the YouU1 Advisory Committee Regular Meeting on Wednesday, Octobor 14, 2026, nt 7:00 p.m. at Tho Dublin Senior Center. A youlh member or members. along with the adult sponsor of lhe organization or club, must conduct the presentation. Application Namo of Organlzntlon /Club• 1/2 Attachment 2 227 Emerald Mlgh School Basic Life Supr>ort Program Addro�s• Streel Address lldcJ, css Linc 2 City Dublin Poslal/Zlp Code 94568 Primary Contact Person (Namo & Tltlo) • Neel Karur-Parekh (Co-rounder) Primary Conlaot Phono Numbor• Adult Sponsor (Name & Title)• Dr. Trinh Tran Adult Sponsor Phono Numbor• Amount Requostlng: • $ 3,500.00 Written Proposal UJJload • Stalo/Provlncc:/Rcglon CA Country United States Primary Contact E-mail• Adult Sponsor E-mail* Numbor of Poop lo In Org anization :• 4 Porcontago of Dublin Youth Partlclpnnls:• t00% Proposal must Include the 5 points listed In the description. It must not be more than two•and-a,half pages and double spaced. File limit has been reached. Files ( 1 uploaded) 0 �oposal Basic l,fc s,mJlQ!1.(Bl.SJJ:ri!Jn!ng.loLl:!Jgb Schoof Student, 26-27.PSi[ Optional Vidoo Sub mission Drag and drop up to 1 nles here to upload or If video docs not upload, please email video to youthadvlsory@dublln.ca.gov Staff Processing Appllcatlon Status• Approved Not Approved Approved Amount: $ 79.28KB 2/2 228 229 230 231 .. DUBLIN iAllfORNII\ 2026-27 Youth Advisory Committee Mini Grant Application This form serves as a Request for Proposals for the City or Dublin Youth Advisory Committee's Mini Grant Ptogram. Youth Advisory Committee Mini Grant Program will be accepting applications from 5:00 p.m. Friday, September 4, 2026, through 5:00 p.m. Friday, October 2, 2026 Submissions will not be ncccpled alter 5:00 p.m. Friday, October 2, 2026. 'Please note: Early applicallons are encouraged. Applications will be dlsquallned If not received by the deadline and/or tho quallncations/proposal does not meet the criteria. Applications will be accepted onlln11 only. For questions regarding Iha appllcallon process, please contact the Youlh Advisory Committee at youlhadvisory@dublln.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or Involved with the project niust Include at least 75% Dublin residents who are or middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two•and•a•l1alf pages, double•spaced. The proposal should Include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4, Explain what pro�f will be given to the Youth Advisory Committee that lha funds were used as proposed. 5. Should a grant hava baen awarded In the past to the sama organllatlon, a brief review of how the money was spent and t1ow II benofiled tho group noods to be highlighted In this yeai"s presentation. 6. Vldoo Option: We Invite organizations participating In tho Youlh Advisory Committee Mini Grant Program to optionally submit a vfdoo (up to 5 minutes) that showcasos their nilsslon, achievements, and community Impact. This ts a creative opportunity to highlight your organt�allon's story and vision for the future. Submission Tho application and proposal will bo accepted beginning Friday, September 4, 2026, at 5:00 PM through Friday, October 2, 2026, ot 5:00 PM. 'Please nolo: Early applications are oncouragod. Appllcallons will bo dlsquallfied If 1101 recolvod by lho doodllno and/or lho quallncatlons/proposal do not mool lho crilorla. Applications will bo accepled online only. Mini-Grant Workshop Mooting Mini-Gran! Workshop for lnlercstcd Appllcanls will be held via Zoom on Wednesday, Seplembor 23, 2026, from 6:00 PM to 6:00 PM. Public Link: bllps·//dubUnca ,oom usQ18349B9473l:42pwdzy[E3ZPpfbVbeXOApwl tBIJTXtXHliuzb 1 For questions regarding the application or application process, please contacl tha Youth Advisory Committee at youthadvlsory@dublln.co.gov or at 925-556- 4500 Prosontatlon (llmlled to five minutes) Solcctod applicants will be nolified on Friday, October 2, 2026, to present thoir proposal al tho Youth Advisory Commillco Regular Meeting 011 Wednesday, October 14, 2026, at 7:00 p.m. at Tho Dublin Senior Center. A youth member or members, along with the adult sponsor or the organization or club, must conduct the presentation. Application Name or Organization I Club* 1/2 232 233 234 235 236 237 Polar Care Express Address* S1rce1 Address Address line 2 City Dublin Postal/Zip Code 94568 Primary Contact Person (Nmnc & Title)• Sophie Ma Primary Co11toct Pho110 Number • Adult Sponsor (Nome & Title)* ShelleneJlang Adult Sponsor Phone Number* Amount Roquostlng:• $ 1,000.00 Written Proposal Upload• Statc/Provlncc,/Rcglon canrornla Country United States Primary Contact E-mail* Adult Sponsor E-mail• Number of Pooplo In O rganization:• 20 Pcrcantage of Dublin Youth Participants:• 95% Proposal must Include the 5 points listed In the desc ription. It must 1101 be more than two-and•a•hulf pages and double spaced. FIie limit has been reached. Flies< t uploaded) 0 Pglqr µre Express XPvib Mini Grnm prggr�!W.iLLR.d! Optional Video Submission File limit has been reached, Flies (1 uploaded) 0 Polar Catt Exaress Yovib Mlol Gram v1gco Moy If video docs not upload. please email video to youthacMsory@dublln.ca.gov Staff Processing Application Status* Approved Not Approved Approved Amount: $ 61.28KB 63.99MB 2/2 238 239 240 DUBLIN CAI IIOf\NIA 2026-27 Youth Advisory Committee Mini Grant Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Commlttoo's Mini Grant Progr1am. Youth Advisory Commlttoo Mini Grant Program will be accepting applications from 5:00 p.m. Friday, September 4, 2026, through 5:00 p.m. Friday, October 2, 2026 Submissions will not be accepted after 5:00 p.m. Friday, October 2, 2026. 'Please note: Early applications are encouraged. Applications will be disqualified If not received by the deadline and/or the qualifications/proposal does not meet the criteria. Appllcotlons will bo nccoptad onllna only. For questions regarding tho application process, ploaso conlact tho Youth Advisory Commltlee at youthadvisory@dublin.ca.gov or by calling 925-556-4500. Qualllicotlons 1. Youth benefiting from or involved wilh the project must Include at least 75% Dublin residents who are of middle or high school age. 2. Organlzalion/Club must have an adult sponsor. 3, Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should Include the following: 1. A brief description of your organliaUon, 2. Describe the project and how It will benefit Dublin youth. 3.Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youlh Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded In the past lo the same organization, a brfef review of how the money was spent and how It benefited U1e group needs to be highlighted In this year's presenlatlon, 6. Video Option: We Invite organizations participating In the Youth Advisory Commitlee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community Impact. This Is a creative opportunity to highlight your organlzalion's story and vision for the future. Submission The application and proposal will be accepted beglnrilng Friday, September 4, 2026, at 5:00 PM through Friday, October 2, 2026, at 5:00 PM. 'Ploaso noto: Early appllcatlons are encouraged. Applications will be dlsqualined if nol received by the deadline and/or U1e quallflcatlons/proposal do nol meet lhe criteria. Applications will be accoptcd onlino only. Mini-Grant Workshop Moethig Mlnl•Granl Workshop for Interested Applicants will bo hold via Zoom on Wodnosday, Soplembor 23, 2026, from 5:00 PM lo 6:00 PM. Public Link: hl\ps·//dubUnca,zoom usa(83496947314?pwdaufE3ZPpfbVbeXOAowH8hTXtXHtiuzb 1 For quoslions regarding the applicalion or applicalion process, please contact tho Youth /\dvlsory Committee al youl11advisory@dublln.ca,gov or at 925-556- 4500 Presentation (limited to five minutes) Selected applicants will be notified on Friday, October 2, 2026, to proser\! their proposal at the Youth Advisory Commlueo Regular Meeting on Wednesday, October 14, 2026, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the prosentallon. Application Nomo of Organization /Club• 1/2 241 DHS Engineering Club Address* Street Address Address line 2 City Dublin Postal/Zip Code 94568 Primary Contact Porson (Name & Tille)• Anay Chokhanl • Vice Presldenl or Engineering Club Primary Contact Phono Number+ Adult Sponsor (Name & Tltlo) • Eugene Ch Adult Sponsor Phono Number* E11nene Chou Stotc/Pl'<Jvlncc/Rcglon California Countl')I United States Primary Contact E-mail • Adult Sponsor E-mail• Amount Request ing:• S 1,000.00 Number of People In Or ganiz ation:• 120 Percentage of Dublin Youth Participant s:• 100 Wrltton Proposal Upload* Proposal must Include lhe 5 points listed In the description. It must not be more than two-and•a•lrnlf pages and double spaced. FIie limit has been reached. Flies ( 1 uploaded) 0 £Mlnw:Jog Club Gr,Jnt proool.ill.Ul,Rlil Optional Video Submission Dwg ond drop up to 1 files here to uplo�d or t 11111, • 11le tr video does not upload, please email video to youthoclvlsory®dublln.c.1.gov Staff Processing Appllcallon Statu s• /\j)proved Not Approved Approved Amount: $ 54.7KB 2/2 242 243 244 245 246 247 248 249 250 DUBLIN C'.AI trORNI.\ 2026-27 Youth Advisory Committee Mini Grant Application This form servos as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mlnl'Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 5:00 p.m. Friday, September 4, 2026, through 5:00 p.m. Friday, October 2, 2026 Submissions will not be accepted after 5:00 p.m. Friday, October 2, 2026. 'Please note: Early applications are encouraged. Applications will be disqualified If not received by tho deadline and/or the qualifications/proposal doas not meet tho criteria. Appli cations will bo accoptod onllno onl y, For questions regarding the application process, please contact tho Youth Advisory Committee at youthadvisory@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or Involved with the project must Include at least 75¾ Dublin residents who are of middle or high school age, 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1, A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Doscribe wl1at and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded In the past 10 the same organization, a brief review or how the money was spent and how It benefited the group needs 10 be highlighted In this yeafs presentation. 6. Video Option: We Invite organizations participating in the Youth Advisory Commillee Mini Grant Program to optionally submit e video (up to 5 minutes) that showcases their mission, achievements, and community Impact. This Is a creative opportunity to highlight your organization's story and vision for the future. Submission The application and proposal will bo occopted beginning Friday, September 4, 2026, at 5:00 PM through Friday, October 2, 2026, at 5:00 PM. 'Please noto: Early applications are encouraged. Applications will bo dlsqualinod If not received by the deadline and/or the qualifications/proposal do not moot tho criteria, Applications will bo acceplod onlino only, Mini-Grant Workshop Mooting Mini-Grant Worksl1op for Interested Applicants will bo hold via Zoom on Wednesday, Soptombor 23, 2026, from 5:00 PM to 6:00 PM. Public Link: hlJps:l/dub!lnca,2oom,ysM834989473142pwd•ufEJ2Pp[bVbeXQApwH8hJX!XHUuzb,1 For quosllons regarding the application or application process, please contact the Youth Advisory Committee al youthadvlsory@dublln.ca.gov or at 925-556• 4500 Prosontallon (limited to flvo minutes) Salocted applicants will bo notified on Friday, October 2, 2026, to present their proposal at the Youth Advisory Commilloo Regular Meeting on Wednesday, October 14, 2026, al 7:00 p,m. al The Dublin Senior Center, A youth member or members, along with the adult sponsor or tho organization or club, niust conduct lhe presentation. Application Namo of Organtzallon /Club* 1/2 251 Emerald High AEl'lQSpace Club Address• Street Address Address Ll11C 2 City Dublin Postol/Zlp Code 94568 Primary Contact Parson (Name & Tltlo)• SMu rya Gupta, Club PresldenL Primary Contact Phono Numbor• Adult Sponsor (Name & Tltlo)• Marcelo Kim, Club Advisor Adult Sponsor Phone Number• StatetProvlnce1Reglo11 CA Country USA Primary Contact E-mail* Adult Sponsor E-mail• Amount Request ing:* $ 1,250.00 Number or People In Organization:• 120 Percentage ol Dublin Youth P art icipants:• 1,0 0% Wrltlo11 Pr op osal Upload• Proposal must include the 5 points listed In the description. It must not be more than two-and-a-half pages and double spaced. File limit has been reached, Flies ( 1 uploaded) 0 AEB.Q.Space Club VAC M 01 Grant PrppQl/11.(lJ.12df Optlonol Video Submission Drag oJnd drop up to 1 Illes here to upload or l 1011,1• t1h Ir video does not upload, please email video to youthadvlsory@dublln.ca.gov Staff Processing Ap1>llcatlon Statue• Approved Not Approved At>proved Am ount: 49.24KB 2/2 252 253 254 255 256 emerald High Pre-Law & Mock Trlal Club Address .. StrceL Address Address Lino 2 City Dublin Postal/Zip Code 94568 Primary Contact Person (Namo & TIiie)• State/Province/Region Callfornlo Country United States Sanaiya Chhanya-Club President, Mock Trials Team Captain Primary Contact Phone Numbor• Adult Sponsor (Namo & Title)• I Larry Low-Club Advisor Adult Sponsor Phono NumbBr* NIA Amount Requesting:• $ 800.00 Written Proposal Upload* Primary Contact E-mail• Adult Sponsor E-1110II• Number of People In Orgonlzotlon: • 23 Percentage of Dublin Youth Por1Iclponts: • 22 Proposal must Include the S points listed In the description. It must nol be more than two-and-a-hair panes and double spaced. File limit has beeI1 reached. Flies < 1 uploaded) 0 ece-Low e. Mock tclills Grnm Ap�IUl.f Optional Video Submission Drag and drop up to 1 Oles here to upload or 1 1111 ,. I le ir video does not upload, please email video to you1hodvisory@d\1hlin.c,,.gov Staff Processing A1>pllcalton Status* Appt'ovecl Nol Approved Approved Amount: 37.71<8 212 257 258 259 Dublin High School Quiz l'lowl Address• SlfC@l Addr�ss Address Line 2 City Dublin Postal/Zip Code 94568 Primary Contact Person (Namo & Tlllo)* Cameron Genesl• PresldenL Primary Contact Phono Numb er• Adult Sponsor (Name & Title)• Alden Connell-Coach Adult Sponsor Phono Numbor• Amount Rcquosling:• $ 1,013.113 Wrlllon Proposal Upload• Slate/Province/Region CA Cnunlry United States of America Primary Conlacl E-mail • Adult Sponsor E-moll• Numbor of Poop lo In Organization:• l6 Porccmtage of Dublin Youth Partic ipants:• 100 Proposal must Include the 5 points listed In the description. 11 must not be moro than two-and-a-half pages and double spaced. FIie limit has been reached. Flies (1 uploaded) 0 Youth Adylsory Commntec: 2026-27 M10l-Gr;mt• QuJ.z..llll:td.W.ruU Optional Video Submission Drag and drop up to 1 flies here 10 upload or 1 ir video does not upload, please cm all video 10 youthadvlsory@dublln.ca.gov Staff Processing Appllcallon Status• /lpptoved Nol Approved Approved Amount: 32.45KB 2/2 260 261 262 "UUBDINFOU2 263 Neurollrldge Address• SLrCCl Address City Dublin Postal/Zip Code 94568 Prh11ary Contact Person (Name & TIiie) • Jahnavl Nlmmakayala • Founder Primary Contact Phono Numbor• Adult Sponsor (Name & Title)* Prasad Nlmmakayala • Advisor Adult Sponsor Phono Nurnbor• Amount Roquostlng:• $ 500.00 Written Proposal Upload* SLat<!/PrO'llnce/Rcglon California Cour1try United States or America Primary Contact E•mall * Adult Sponsor E-mail• Number of People 111 Organization:• 10 Percentage of Dublin Youth Participants:• 90% Proposal must Include the 5 points listed In the description. It must not be more than two,and•a•half pages ,ind double spaced. File llmlt has been reached. Flies (1 uploaded) 0 NcuroHrtdge vou1h Adv1$0QI commlnee Mlnl-Granr Proposal -Google Docs pd! Optlonol Video Submission FIie limit has been reached. Flies ( 1 uploaded) 0 Yldeo 1231 m2s2 mov If video does not upload, please email video to youthadvlsory@dublin.ca.gov Staff Process, ng Appllcotlon St otus• Approved Not Approved Approved Amount: 68.26KB 10.18MB 2/2 264 265 266 267 Attachment 3 Organization: ______________________________ Program: _______________________________ Proposal Score Funding Recommendation Total Points (out of 17): Recommend Funding? Yes No Applicant has received funding before.  Yes No If Yes, did the applicant submit year-end in a timely manner?  Yes No (If "No," the applicant does not qualify for funding.) Funding Categories Total Requested $ Total Recommended $ Recommending funding for the following youth activities: (check one) School Club Sport Organization Performing Arts Cultural Awareness Health Awareness Other Youth Activity/Organization Rating criteria: The word “Program” is used below on this form to include services, activities or improvements. 1. Goal Achievement & Organization (Max 5 points) Goal Achievement: How likely is the group to achieve their stated goals and outcom es?  Not very likely = 0 points | Somewhat likely = 1 point | Very likely = 2 points | Definitely = 3 points Adult Sponsor: Qualified adult sponsor for management/oversight (minimum requirement).  Yes = 1 point | No = 0 points Application Completion: All requirements of the application process completed (minimum requirement).  Yes = 1 point | No = 0 points Score: ______________ 2. Needs/Benefit (Max 7 points) Target Audience: The project benefits Dublin youth.  Low benefit (less than 50%) = 0 points | Moderate benefit (50–74%) = 1 point | High benefit (75% or more) = 2 points Community Impact: Estimated number of Dublin Community Members who will benefit if successful.  Small (≤ 25) = 1 point | Medium (26–250) = 2 points | Large (> 250) = 3 points Uniqueness: Activity is unique within Dublin and not provided by other organizations.  Yes = 1 point | No = 0 points Collaboration: Applicant collaborates with other youth-oriented organizations.  Yes = 1 point | No = 0 points Score: ____________ 3. Funding/Budget (Max 5 points)  Fund Usage: Clarity and detail on how funds will be used. o Vague/Unclear = 0 points | Somewhat Detailed = 1 point | Very Detailed & Specific = 2 points  Verification: The organization describes how they will verify fund usa ge to the Youth Advisory Committee. o Weak or missing plan = 0 points | Somewhat clear = 1 point | Very clear & measurable = 2 points  Bank Account: The organization has a separate bank account for group activities. o Yes = 1 point | No = 0 points Score: ____________ Notes/Comments: City of Dublin Youth Advisory Committee Mini-Grant Rating Form 268 Staff Report City of Dublin File #:2026-170 Agenda Date:11/3/2026 Agenda #:5.7. Small Business Assistance Grant Program Agreement for The VeloShack, Performance and Analytics LLC TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Rhonda Franklin, Management Analyst II EXECUTIVE SUMMARY: The City Council will consider approving a Small Business Assistance (SBA) Grant Program Agreement with The VeloShack, Performance and Analytics LLC under the Small Business Assistance Program. VeloShack, an indoor baseball and softball training and performance facility located at 6878 Village Parkway, is requesting $60,000 for improvements related to the Americans with Disabilities Act, including an accessible restroom, exterior path of travel, and parking stalls. The SBA Program provides reimbursement-based grants to help businesses meet regulatory requirements. STAFF RECOMMENDATION: Adopt the Resolution Approving a Small Business Assistance Grant Program Agreement Between the City of Dublin, Village Parkway, LLC, and The VeloShack, Performance and Analytics LLC. FINANCIAL IMPACT: The adopted Fiscal Year 2026-27 operating budget has sufficient funding for this expenditure. If approved, this would be the first grant awarded this fiscal year and is within the $75,000 annual Small Business Regulatory Compliance Grant allocation. Once the agreement is executed and reimbursement is processed, the remaining grant program balance would be $533,648. DESCRIPTION: The Small Business Assistance (SBA) Program is an economic development tool that helps businesses meet regulatory requirements, such as bringing older buildings or sites up to current codes, that often arise when opening or expanding a business and can be cost-prohibitive for new businesses. The SBA Program is funded by an annual $100,000 economic benefit payment from Amador Valley Industries Page 1 of 3 269 File #:2026-170 Agenda Date:11/3/2026 Agenda #:5.7. for the exclusive right to collect construction and demolition debris as outlined in its service agreement with the City. On May 5, 2026, the City Council adopted Resolution No. 33-26 approving updated program guidelines, which include two grant types: the Small Business Regulatory Compliance Grant and the Relocation Assistance Grant. Eligible expenses under the Small Business Regulatory Compliance Grant include Americans with Disabilities Act (ADA) upgrades, trash enclosures, wastewater connections, Title 24 upgrades, and other required code or regulatory improvements. The SBA Program helps reduce financial burdens, promotes timely openings, and encourages activation of underutilized commercial spaces. Awards are made on a reimbursement basis after the City deems the project complete and approves invoices and proof of payment. Grant funds must be used within one year of approval. VeloShack is a new 5,400-square-foot indoor baseball and softball training and performance facility providing hitting, pitching, arm care, and skills development through recurring memberships supplemented by private instruction, team rentals, and optional performance analytics add-ons. VeloShack is applying for a Small Business Regulatory Compliance Grant. To meet accessibility requirements, the facility needs an ADA-compliant restroom, exterior path of travel, and parking stalls, estimated to cost more than $80,000. This work includes concrete and asphalt repairs and improvements, demolition, plumbing, electrical and lighting, drywall and tile installation, and accessible fixtures and grab bars. The grant would help offset these necessary expenses and ensure the business is accessible to patrons of all abilities. VeloShack signed a 39-month lease (June 2026 through August 2029) and is currently in plan review for a building permit to remodel the facility. The plans submitted include the accessibility upgrades described in the grant request. Other improvements include training and analytics machines and equipment, painting, and new flooring, bringing the total estimated project cost to more than $190,000. VeloShack plans to be owner-operated. The grant would help the business open safely, serve the community, and invest in programs, equipment, and training for Dublin’s youth and local sports community. Economic Development Committee Consideration On October 20, 2026, the Economic Development Committee reviewed VeloShack’s application and, by consensus, recommended City Council approval. This recommendation aligns with the Committee’s role in providing policy guidance and direction on economic development initiatives. Page 2 of 3 270 File #:2026-170 Agenda Date:11/3/2026 Agenda #:5.7. STRATEGIC PLAN INITIATIVE: Priority 8: Enhanced Customer Experience Objective C: Continue offering programs that provide financial assistance, business development, and support services to small businesses. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)Resolution Approving a Small Business Assistance Grant Program Agreement Between the City of Dublin, Village Parkway, LLC, and The VeloShack, Performance and Analytics LLC 2)Exhibit A to the Resolution -Small Business Assistance Program Agreement Between the City of Dublin, Village Parkway, LLC, and The VeloShack, Performance and Analytics LLC Page 3 of 3 271 Attachment 1 Reso. No. XX-26, Item X.X, Adopted 11/03/2026 Page 1 of 2 RESOLUTION NO. XX – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A SMALL BUSINESS ASSISTANCE GRANT PROGRAM AGREEMENT BETWEEN THE CITY OF DUBLIN, VILLAGE PARKWAY, LLC, AND THE VELOSHACK, PERFORMANCE AND ANALYTICS LLC WHEREAS, the City Council established the Small Business Assistance Program (“Program”) in 2013 to assist Dublin-based brick-and-mortar businesses and owners of commercial or industrial property with the cost of complying with federal, state, and local requirements, including disability access requirements, wastewater connections, and other required code or regulatory improvements; and WHEREAS, the Program is funded through an annual $100,000 economic benefit payment made by Amador Valley Industries for the exclusive right to collect construction and demolition debris as outlined in its service agreement with the City; and WHEREAS, on May 5, 2026, the City Council adopted Resolution No. 33-26 approving updated Program Guidelines (“Guidelines”), which provide for reimbursement -based grants to be used for eligible improvements within one year of grant approval, and for review by the Economic Development Committee and, where required, final approval by the City Council; and WHEREAS, The VeloShack, Performance and Analytics LLC, a new indoor baseball and softball training and performance facility located at 6878 Village Parkway in Dublin, has applied for a Small Business Regulatory Compliance Grant of $60,000 to support improvements required for compliance with the Americans with Disabilities Act, including an accessible restroom, an accessible exterior path of travel, and accessible parking stalls; and WHEREAS, the property owner of 6878 Village Parkway is Village Parkway, LLC, and The VeloShack, Performance and Analytics LLC is the tenant leasing the location; and WHEREAS, the Economic Development Committee reviewed the grant request on October 20, 2026, and by consensus recommended that the City Council approve the grant request; and WHEREAS, the City Council finds that the Small Business Assistance Grant Program Agreement (“Agreement”) serves a public purpose in supporting small business development, improving accessibility for patrons, promoting job creation, and fostering economic vitality consistent with the City’s Strategic Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the execution of the Small Business Assistance Grant Program Agreement between the City of Dublin, Village Parkway, LLC, and The VeloShack, Performance and Analytics LLC, in substantially the form attached hereto as Exhibit A. 272 Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 2 of 2 BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement, attached hereto as Exhibit A, and make any necessary, non-substantive changes to carry out the intent of this Resolution. PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 3rd day of November, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 273 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 1 of 12 City Reimbursement Grant Amount $60,000 SMALL BUSINESS ASSISTANCE PROGRAM AGREEMENT THIS SMALL BUSINESS ASSISTANCE PROGRAM AGREEMENT ("Agreement") dated as of this 3rd day of November 2026, the date of execution by the City (the “Effective Date”), is entered into by and between the CITY OF DUBLIN, a public body corporate and politic ("City"), Village Parkway, LLC (“Owner”), and The VeloShack, Performance and Analytics LLC (“Tenant” and “Applicant”). R E C I T A L S A. The City has adopted a Small Business Assistance Program (“Program”) in order to provide grants to certain owners or tenants of eligible buildings to assist with the cost of complying with federal, state and local laws relating to disability access requirements, trash enclosures, sewer connections and other such obligations imposed on small businesses. B.Applicant leases space from certain real property located at 6878 Village Parkway, Dublin CA (the “Site”), and within the boundaries outlined by the Small Business Assistance Program Guidelines (“Program Guidelines”). C. Applicant has submitted an application to the City pursuant to the Program Guidelines for a compliance grant for certain improvements to the Site, and City has determined that Applicant and the Site meet the eligibility criteria for the Program. D.City desires to enter into this Agreement because the improvement will better the physical access and health and safety of the Site for the public, and thereby enhance the economic vitality of commercial businesses, generate additional tax revenue and economic growth in the City. E. Applicant desires to enter into this Agreement with City to receive assistance in making certain improvements to the Site, and City is willing to do so on the terms and conditions set forth in this Agreement. A G R E E M E N T NOW, THEREFORE, City and Applicant hereby agree as follows: Section 1. GENERAL. 1.1 Term. This Agreement shall begin on the Effective Date and expire five (5) years following the Applicant’s approval of contractor’s notice of completion (“Term”). Section 2. IMPROVEMENT OF THE SITE. 2.1 Scope of Work. Applicant shall complete the proposed project in accordance with the Scope of Work attached hereto as Exhibit 1 (the “Project”). 2.2 Small Business Assistance Grant Funds. The City agrees to reimburse to the Applicant a sum not to exceed sixty thousand dollars [$60,000] (the “Grant Amount”), for certain eligible improvements (the “Eligible Improvements”) as set forth below: Attachment 2 - Exhibit A to the Resolution 274 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 2 of 12 a. The Grant Amount may be used only to fund those Eligible Improvements identified in Exhibit 1 attached hereto. b. All services to be performed by a third-party contractor shall be the subject of agreement between Applicant and the third-party contractors. The City shall not assume any liability for such agreements. The Applicant shall submit to the City all invoices from the contractor or contractors for work performed on the Eligible Improvements in order to receive reimbursement. c. A representative of the City shall inspect the completed Project after a completion notice has been submitted to the City. d. The City will only issue the Grant Amount after the Project has been completed. Upon determination by the City's representative that the Project has been completed in conformance with the Scope of Work (Exhibit 1) and the City approvals, the City shall issue a check made payable to the Applicant in an amount equal to the lesser of the Grant Amount or the actual amount of the invoices submitted to the City by the Applicant. The City Manager in his or her sole discretion may issue the Grant Amount at an earlier time than set forth in this Section 2.2(d), if the Applicant can demonstrate good cause. e. Any and all costs of the Project including, but not limited to the Eligible Improvements, which are in excess of the Grant Amount, shall be the sole responsibility of, and be borne by, the Applicant. 2.3 Permits and Approvals. Before commencement of the Project, Applicant shall secure or cause to be secured any and all permits which may be required by the City and any other governmental agency affected by such construction or work. 2.4 Commencement of the Project. Within 60 days after the Effective Date, Applicant shall have selected and authorized one or more contractors to complete the Project, and shall have provided notice to the City of such selection and authorization. In the event the Applicant fails to select and authorize a contractor or contractors to complete the Project within such 60-day period, the City may, at its option, terminate this Agreement upon written notice to the Applicant. In such event, neither party shall have any further rights against or liability to the other in connection to this Agreement. All contractors performing work on the Project must be licensed in the State of California. 2.5 Building Permit. A Building Permit must be obtained within six months of the Effective Date. In the event the Applicant fails to obtain a Building Permit within such six-month period, the City may, at its option, terminate this Agreement upon written notice to the Applicant. In such event, neither party shall have any further rights against or liability to the other in connection to this Agreement. An additional six-month extension may be approved with the City’s prior written consent. 2.6 Completion of the Project. Applicant shall complete the Project and satisfy all other obligations and conditions of this Agreement within 120 days of Building Permit issuance. This completion date is subject to revision from time to time as mutually agreed upon in writing between Applicant and the City Manager, or their designee. Upon completion, Applicant shall require contractors’ completion notice signed by the contractor. When the Project is completed as set forth in this Agreement, a notice of completion shall be delivered to and approved by the Applicant. Notice of completion shall then be delivered to the City as set forth in Section 2.2. Section 3. INSURANCE REQUIREMENTS. 275 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 3 of 12 Before fully executing this Agreement, Applicant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Applicant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Applicant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Applicant shall maintain the insurance policies required by this section throughout the term of this Agreement. Applicant shall not allow any contractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Applicant shall maintain all required insurance listed herein for the duration of this Agreement. 3.1 Workers’ Compensation. 3.1.1 General Requirements. Before beginning any work under this Agreement, Applicant’s contractor(s) shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, contractor may rely on a self-insurance program to meet these requirements, but only if the program of self- insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors. 3.1.2 Submittal Requirements. To comply with Subsection 3.1, Applicant shall submit the following: a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section for all contractor(s) performing work related to the Project; and b. Waiver of Subrogation Endorsement as required by the section for all contractor(s) performing work related to the Project. 3.2 Commercial General and Automobile Liability Insurance Requirements. Before beginning any work under this Agreement, Applicant and its contractor(s) shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Applicant or its contractor and its agents, representatives, employees, and subcontractors. Applicant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Applicant shall maintain the insurance policies required by this section throughout the term of this Agreement. Applicant shall not allow any contractor or subcontractor to commence work on until Applicant has obtained all insurance required herein for the contractor or subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 276 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 4 of 12 It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. The additional insured coverage under the Applicant’s policy shall be “primary and non-contributory” and will not seek contribution from City’s insurance or self- insurance and shall be at least as broad as CG 20 01 04 12. In the event Applicant fails to maintain coverage as required by this Agreement, City at its sole discretion may purchase the coverage required and the cost will be paid by Applicant. Failure to exercise this right shall not constitute a waiver of right to exercise later. All insurance required by this section is to be placed with insurers with a Best’s rating of no less than A:VII. 3.2.1 Commercial General and Automobile Liability Insurance. 3.2.1.1 General requirements. Applicant and all contractors and subcontractors, at their own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 3.2.1.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 1 (“any auto”). 3.2.1.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Applicant, including the insured’s general supervision of Applicant; products and completed operations of Applicant; premises owned, occupied, or used by Applicant; and automobiles owned, leased, or used by the Applicant. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no 277 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 5 of 12 insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. d. Any failure of Applicant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Applicant shall notify City within 14 days of notification from Applicant’s insurer if such coverage is suspended, voided or reduced in coverage or in limits. f. For Applicant’s contractors and subcontractors, an endorsement for completed operations for the construction project, such as the CG 20 37 “Additional Insured—Owners, Lessees or Contractors—Completed Operations” endorsement form, shall be submitted by Applicant to the City no later than 30 days after completion of the Project. 3.2.1.4 Submittal Requirements and Verification of coverage. Applicant shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later. a. Prior to execution of this Agreement, Applicant shall submit: x Certificate(s) of Commercial General Insurance and Automobile Liability Insurance; and x Waiver of Subrogation Endorsement. b. Prior to commencement of the Project as described in Section 2.4, Applicant shall furnish City with contractor’s certificates of insurance and with original endorsements effecting coverage required herein. 3.2.1.5 Contractors and Subcontractors. Applicant agrees to include with all contractors or subcontracts the same requirements and provisions of this Agreement including the Indemnification and Insurance requirements to the extent they apply to the scope of the Subcontractor’s work. Contractors or subcontractors hired by Applicant agree to be bound to Applicant and the City in the same manner and to the same extent as Applicant is bound to the City under the Contract Documents. 3.2.1.6 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 278 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 6 of 12 3.2.1.7 Deductibles and Self-Insured Retentions. All self-insured retentions (SIR) and/or deductibles must be disclosed to the City for approval and shall not reduce the limits of liability. Policies containing any self-insured retention provision and/or deductibles shall provide or be endorsed to provide that the SIR and/or deductibles may be satisfied by either the named insured or the City. 3.2.1.8 Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written contract or agreement) before City’s own insurance or self-insurance shall be called upon to protect City as a named insured. 3.2.1.9 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Applicant shall provide written notice to City at Applicant’s earliest possible opportunity and in no case later than five days after Applicant is notified of the change in coverage. 3.2.2 Term of Coverage. Applicant, at its own cost and expense, shall maintain all insurance policies required by this Agreement for the duration of the Agreement’s Term. Applicant shall require that all contractors and subcontractors, at their own cost and expense, maintain the insurance policies required by this Agreement until the Project is complete and the Applicant accepts contractor’s completion notice. 3.2.3. Remedies. In addition to any other remedies City may have if Applicant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Applicant’s breach: Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Order Applicant to stop work under this Agreement or withhold any payment that becomes due to Applicant hereunder, or both stop work and withhold any payment, until Applicant demonstrates compliance with the requirements hereof; and/or Terminate this Agreement. Section 4. PREVAILING WAGES. Applicant shall require any contractors performing work under this Agreement to pay prevailing wages pursuant to the requirements of the California Labor Code, Section 1771, et seq. For the purpose of this Agreement, prevailing wages are the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute this Agreement as ascertained by the Director of the Department of Industrial Relations of the State of California. The holidays upon which such rates shall be paid shall be all holidays recognized in the collective bargaining agreement applicable to the particular craft, classification, or type of worker employed on the project. The Contractors and each subcontractor shall keep an accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week and the 279 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 7 of 12 actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by the Contractors or subcontractors in connection with the Project. The payroll records shall be kept in accordance with the provisions of Section 1776 of the California Labor Code, and Contractor and each subcontractor shall otherwise comply with requirements of such Section 1776. Section 5. NONDISCRIMINATION AND EQUAL OPPORTUNITY. Applicant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Applicant under this Agreement. Applicant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 6. MAINTENANCE COVENANTS. The Applicant covenants and agrees, for itself, its successors, its assigns and every successor in interest to the Site or any part thereof, that the Applicant will maintain, at Applicant's own cost and expense, the improvements on the Site in a clean and orderly condition, free of graffiti, and in good condition and repair, and will keep the Site free from any accumulation of debris and waste materials. Any damage to the building visible from the street is to be repaired immediately. The Applicant shall promptly touch up painted areas and perform any other repairs needed to maintain an attractive building appearance, including cleaning all awnings, if any, at least once a year. The foregoing covenants shall remain in effect for a period of 60 months from the completion of the Project. During this 60-month period, Applicant agrees, for itself, its successors, its assigns and every successor in interest, that it will not materially alter the improvements made with City funds, without the prior written consent of City which consent may be conditioned by City to preserve those features to the extent necessary to achieve the objectives of City for entering into this Agreement. Any violation of this section not cured within 60 days shall entitle City to reimbursement of the funds granted by City from the person or entity responsible for the violation. 6.1 Improvements Cannot Be Removed by Applicant or Owner Without City’s Consent. All Eligible Improvements will become permanent fixtures of the property and cannot be removed by Applicant or Owner upon expiry or termination of the lease or sale of the property. Exceptions can be made with the prior written consent of the City. Any violation of this section not cured within 60 days shall entitle City to reimbursement of the funds granted by City from the person or entity responsible for the violation. Section 7. GENERAL PROVISIONS. 7.1 Rights of Access. Representatives of the City shall have the reasonable right to access the Site, without charges or fees, for the purpose of inspecting the Project, including the Eligible Improvements. City (or its representatives) shall, except in emergency situations, give Applicant reasonable advance notice prior to exercising 280 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 8 of 12 its rights herein. Nothing herein shall be deemed to limit the ability of the City to conduct code enforcement and other administrative inspections of the Site in accordance with applicable law. 7.2 Compliance with Laws. Applicant shall carry out the Project in conformity with all applicable federal, state and local laws, including Labor Code requirements; City zoning and development standards; building, plumbing, mechanical and electrical codes; all other provisions of the City's Municipal Code; and all applicable disabled and handicapped access requirements, including the Americans with Disabilities Act, 42 U.S.C. Section 12101, et seq., Government Code Section 4450, et seq., Government Code Section 11135, et seq., and the Unruh Civil Rights Act, Civil Code Section 51, et seq. 7.3 Assignment. Applicant shall have the right to assign all of its rights and obligations under this Agreement, provided however that any such assignment shall be effective only upon receipt by City of written notice of the assignment. 7.4 Notices, Demands and Communications between the Parties. Any approval, disapproval, demand, document or other notice ("Notice") which either party may desire to give to the other party under this Agreement must be in writing and shall be given by certified mail, return receipt requested and postage prepaid, personal delivery, or reputable overnight courier (but not by facsimile or email), to the party to whom the Notice is directed at the address of the party as set forth below, or at any other address as that party may later designate by Notice. To City: City of Dublin 100 Civic Plaza Dublin, CA 94568 (925) 833-6650 Attention: City Manager 281 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 9 of 12 Phone: 669-271-4225 Email: gotaco@gmail.com, dyyamada@gmail.com, ayyamada@aol.com, info@pacgatewayproperties.com And Tenant The VeloShack, Performance and Analytics LLC 6878 Village Parkway, Dublin, CA 94568 Phone: 925-360-4042 Email: brian.breining@theveloshack.com Attention: Brian Breining, Owner Any Notice shall be deemed received on the date of delivery if delivered by personal service, on the date of delivery or refused delivery as shown by the return receipt if sent certified mail, and on the date of delivery or refused delivery as shown by the records of the overnight courier if sent via nationally recognized overnight courier. Notices sent by a party's attorney on behalf of such party shall be deemed delivered by such party. 7.5 Relationship between City and Applicant. It is hereby acknowledged that the relationship between City and Applicant is not that of a partnership or joint venture and that City and Applicant shall not be deemed or construed for any purpose to be the agent of the other. Accordingly, except as expressly provided herein or in the Attachments hereto, City shall have no rights, powers, duties or obligations with respect to the development, operation, maintenance or management of the Site or the Eligible Improvements. Applicant agrees to indemnify, hold harmless and defend City from any claim made against City arising from a claimed relationship of partnership or joint venture between City and Applicant with respect to the development, operation, maintenance or management of the Site or the Eligible Improvements. 7.6 Integration. This Agreement contains the entire understanding between the parties relating to the transactions contemplated by this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged in this Agreement and shall be of no further force or effect. 7.7 Modifications. Any alteration, change or modification of or to this Agreement, in order to become effective, shall be made in writing and in each instance signed on behalf of each party. 7.8 Conflicts of Interest. No member, official or employee of City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to the Agreement which affects his personal interests or the interests of any corporation, partnership or association in which he is directly or indirectly interested. 282 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 10 of 12 7.9 Applicant's Indemnity; Waiver. Applicant shall indemnify, defend (with counsel reasonably acceptable to City), protect and hold City, and its officers, employees, agents and representatives, harmless from, any and all Claims of any kind or nature arising out of the Project or this Agreement or the implementation hereof, including, but not limited to, any damages to property, injuries to persons or accidental death (including reasonable attorneys’ fees and costs), which may be caused by the work performed under this Agreement or any activities associated with the Project, whether such activities or work is performed by Applicant or by anyone directly or indirectly employed or contracted with by Applicant. Applicant's indemnity obligations under this section shall survive termination of this Agreement. Applicant's indemnity obligations under this section shall not extend to claims, demands, damages, defense costs or liability for property damage, bodily injury or death occasioned by the active negligence or willful misconduct of the City, or its officers, employees, agents or representatives. Applicant hereby waives, releases and discharges forever the City, and its employees, officers, volunteers, agents and representatives, from any and all present and future Claims arising out of or in any way connected with this Agreement, the performance of the work, or Applicant's obligation to comply with all laws with respect to the work. 7.10 Non-liability of Officials and Employees of City. No member, official or employee of the City shall be personally liable to Applicant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Applicant or its successors, or on any obligations under the terms of this Agreement. 7.11 Applicable Law. The laws of the State of California, without regard to conflict of laws principles, shall govern the interpretation and enforcement of this Agreement. 7.12 No Third Party Rights. This Agreement is made and entered into solely for the benefit of the City and Applicant and no other third party shall have any right of action under this Agreement. 7.13 Disclosure of Documents. Applicant acknowledges that the City is subject to the provisions of the California Public Records Act and that any information submitted to the City may be disclosed to the extent required by law. 7.14 Joint and Several Liability. Owner and Tenant are jointly and severally liable for any Claims arising out of this Agreement. 7.15 Termination. In addition to City’s right to terminate under Section 2.4 and 2.5, City or Applicant may terminate this Agreement upon written Notice to the other in the event that the other party fails to comply with its obligations under this Agreement. IN WITNESS WHEREOF, City, Applicant and Owner have executed this Agreement on the respective dates set forth below. 283 Small Business Assistance Grant Program Agreement – City of Dublin and The VeloShack, Performance and Analytics LLC Page 11 of 12 By: Printed Name: Ann Gotuaco Title: Owner Dated: By: Printed Name: Alan Yamada Title: Owner Dated: By: Printed Name: David Yamada Title: Owner Dated: TENANT: The VeloShack, Performance and Analytics LLC By: Printed Name: Brian Breining Title: Owner 284 Small Business Assistance Grant Program Agreement Exhibit No. 01 – The VeloShack, Performance and Analytics LLC Page 12 of 12 EXHIBIT NO. 1 SCOPE OF WORK AND ELIGIBLE IMPROVEMENTS The VeloShack, Performance and Analytics LLC, located at 6878 Village Parkway, is a new 5,400 square-foot indoor baseball and softball training and performance facility providing hitting, pitching, arm care, and skills development through a recurring membership model supplemented by private instruction, team rentals, and optional performance analytics add-ons. To meet accessibility requirements, the facility requires upgrades including an accessible restroom, an accessible exterior path of travel, and accessible parking stalls. These upgrades include concrete and asphalt upgrades and repairs, demolition, plumbing, electrical and lighting, drywall and tile installation, and accessible fixtures and grab bars. The grant request helps to offset these necessary expenses and ensures the business is accessible to patrons of all abilities. The Small Business Assistance Grant would reimburse up to $60,000 for costs associated with the upgrades stated above and listed below, and includes (but is not limited to) the estimated fees for the following work: Bathroom Upgrades - $51,820 Demolition, Hauling, and Cleanup $14,000 Rough Framing $2,500 Electrical & Lighting $10,500 Rough Plumbing $15,620 Concrete $550 Drywall $3,200 Finish Plumbing $3,250 Fixtures & Materials $2,200 Paving Upgrades for Accessible Pathway and Parking Stalls – up to remaining amount of grant Concrete ADA Upgrade Repairs Asphalt ADA Upgrade Repairs ADA Upgrade Restriping 285 Staff Report City of Dublin File #:2026-171 Agenda Date:11/3/2026 Agenda #:5.8. Economic Development Marketing and Branding Strategy TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Felicia Escover, Economic Development Manager EXECUTIVE SUMMARY: The City Council will receive a report on the Economic Development Marketing and Branding Strategy, including the new Economic Development brand identity, the Brand Identity Guidelines, and the communications strategy, “Open Lanes for Opportunity.” The Economic Development Committee reviewed the materials on October 20, 2026, and supported bringing the brand and strategy to the full City Council. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: There is no financial impact associated with receiving this report. The remaining work under the agreement with Commune Communication Corp., including the development of marketing collateral, will be completed within the approved contract amount. Future implementation activities, such as printing and event participation, will be funded through the existing Economic Development operating budget or brought forward for consideration through the City’s standard budget process, as appropriate. DESCRIPTION: On June 3, 2025, the City Council approved an agreement with Commune Communication Corp. (Commune) to develop an Economic Development Marketing and Branding Strategy (Resolution No. 36-25). This project implements Strategy 1.2.2 of the City’s Economic Development Strategy, which was adopted by the City Council on October 1, 2024 (Resolution No. 111-24): Page 1 of 6 286 File #:2026-171 Agenda Date:11/3/2026 Agenda #:5.8. “Undertake and implement an economic development-tailored marketing and branding strategy that focuses on Dublin’s competitive assets and transformational development projects/areas identified through the Economic Development Strategy effort, as well as existing business and development incentives.” The scope of work includes an economic development-focused brand, a comprehensive marketing strategy, updated promotional materials for industry outreach, enhanced media and public relations efforts, and a review of the City’s Economic Development webpages. Purpose of the Marketing and Branding Strategy The City’s existing brand serves the full community and represents Dublin in its role as a local government. Economic development outreach has a narrower audience with different needs: business owners, industry decision-makers, site selectors, brokers, and developers who are comparing Dublin with other locations. The Marketing and Branding Strategy gives the Office of Economic Development a consistent identity, message, and set of tools for reaching those audiences, so that the City’s business outreach, collateral, and digital presence make a clear and consistent case for doing business in Dublin. The need for an economic development brand was identified in the City’s Economic Development Strategy. The Strategy found that Dublin’s economy has historically focused on household-serving uses, government jobs, and a few larger headquarters, regional offices, and manufacturing and research and development facilities, and that the City is now positioned to pursue business and job growth in innovation-oriented industries. To support that shift, Goal 1 (Innovation Growth) calls for growing these industries “through business attraction and marketing programs,” and Strategy 1.2 calls for establishing “a business-friendly brand unique to Dublin’s economic development efforts.” The brand also supports other goals in the Economic Development Strategy. It provides a platform for promoting greenfield development opportunities in the Fallon East Economic Development Zone, as called for in Action 3.1.3, and for improving the marketing of City-offered incentives, services, and programs to existing small businesses under Strategy 6.2. Research and Stakeholder Input As part of the discovery phase, Commune conducted interviews with the Mayor and each City Councilmember; facilitated focus groups with business leaders, regional partners, and real estate professionals; met with the City’s Executive Team and Staff; and administered a survey to community members and businesses. The discovery phase also included a tour of the City and a review of existing literature and relevant materials. The research identified Dublin’s key competitive advantages, including its strategic location at the intersection of Interstates 580 and 680, access to two BART stations, reputation for safety, and a Page 2 of 6 287 File #:2026-171 Agenda Date:11/3/2026 Agenda #:5.8. highly educated workforce. Business owners also expressed positive views of the City’s business support services. These findings informed the creative brief and guided the development of the City’s Economic Development brand. Economic Development Committee Review The Economic Development Committee (EDC) received updates on the project at three key milestones, providing feedback and guidance throughout the brand development process: •December 16, 2025: The EDC reviewed the research findings, creative brief, and five initial brand concepts, providing feedback on the concepts and preferred design direction. •March 12, 2026: Staff provided the EDC a memorandum outlining refinements to the brand concepts, recommending “The Cornerstone” as the preferred direction. •October 20, 2026: The EDC reviewed the brand identity, Brand Identity Guidelines, and communications strategy (shown in Attachment 1). The Committee provided favorable feedback, supported the brand and strategy, and recommended forwarding the item to the City Council. Deliverables Over the course of the project, Commune delivered a stakeholder outreach plan, research findings, a creative brief, and multiple brand concepts. The final deliverables, reviewed by the EDC on October 20, 2026, are the brand identity, the Brand Identity Guidelines, and the communications strategy. Each is summarized below. Commune also prepared draft sample collateral, including an industry one- pager and LinkedIn post templates, which Staff will finalize as part of the next steps described later in this report. The Brand Identity “The Cornerstone” logo is a modern “D” formed by intersecting lines. It includes a negative-space “X” referencing the highway interchange, an accent square representing Dublin as a point where ideas and action meet, and a curve evoking the roads into Dublin and the surrounding hills. One version of the brand logo is shown and described in Image 1 below. Image 1. The Cornerstone Visual description: The logo is a bold, green, capital letter “D.” The left side of the letter is a straight Page 3 of 6 288 File #:2026-171 Agenda Date:11/3/2026 Agenda #:5.8. vertical bar, and the right side is a wide, rounded curve. In the lower left corner, the vertical bar stops short, and a small gold square sits in its place, separated from the rest of the letter by narrow white gaps that suggest intersecting lines. Below the letter, the word “DUBLIN” appears in large, bold, green capital letters, with “ECONOMIC DEVELOPMENT” in smaller, widely spaced gold capital letters underneath. The Economic Development brand will not replace the City’s brand. It was intentionally designed to complement it. Proxima Nova was selected as the primary typeface because of its similarity to the City’s typography, and the guidelines include co-branding lockups that pair the Economic Development logo with the City’s shamrock logo. During concept development, Staff set aside the EDC’s initially preferred concept because it risked visual confusion with the City’s existing branding and resembled a logo the Dublin Chamber of Commerce had recently introduced for one of its programs. Together, these choices are intended to make the two brands read as related rather than competing identities. Brand Identity Guidelines The Brand Identity Guidelines (Attachment 2) set the rules for using the brand consistently across print and digital materials. They include: •Logo family: Primary, horizontal, and square versions of the logo, a standalone lettermark, and versions for light and dark backgrounds. •Color system: A palette built around Dublin Green, with lime and forest green as supporting colors and gold and coral reserved for accents. An optional green-to-gold gradient is reserved for feature uses. •Typography: Proxima Nova as the primary typeface, with web typography to be confirmed during webpage design. •Logo usage rules: Clear space, minimum sizes, approved backgrounds, and examples of improper use. •Co-branding lockups: Approved pairings of the Economic Development logo and the City’s shamrock logo. In these pairings only, the Economic Development logo may be recolored to match the City’s primary green. •Application examples: Sample business cards and an Economic Development webpage showing the brand in use. Communications Strategy The communications strategy is built around a central idea, “Open Lanes for Opportunity,” which refers to removing barriers for businesses through convenient access to the regional freeway and transit network, responsive City support, and available sites and talent. Three core statements guide the brand’s messaging: ·Brand vision: To position Dublin as a city that “represents a future vision for America, strategically located at the epicenter of opportunity.” ·Brand platform: “With convenient access to major freeways and mass transit, business-friendly Page 4 of 6 289 File #:2026-171 Agenda Date:11/3/2026 Agenda #:5.8. civic leadership, and a diverse, educated workforce, the City of Dublin ensures that nothing stands in the way of you and your potential.” ·Value proposition: “In Dublin, business growth moves as swiftly and seamlessly as our roadways and transit hubs: a connected, collaborative city in the New American Backyard that attracts world-class talent and empowers it to thrive.” The strategy also includes: •Four pillars: Location, Support, Safety, and Workforce, which anchor all messaging. •Three audiences: Industry leaders, real estate professionals, and small businesses and the community, each with a tailored message: “The Intersection of Opportunity,” “Room to Grow,” and “Open for You,” respectively. •Four priority industries: Real Estate Development; Retail, Dining, and Entertainment; Life Sciences and Advanced Manufacturing; and Business Events and Travel. Real estate and retail will lead, with the other industries phased in over time. •Channel strategy: Defined roles for City-owned channels (webpages, email, and recurring content), earned media and partner outreach, paid media, and industry events and direct outreach. •Content toolkit: A message bank, standard boilerplate language, recurring LinkedIn content series, and reusable templates for success stories, press releases, industry one-pagers, newsletters, and talking points. •Review process and measurement: A content review and approval process and a framework for measuring results, described in more detail below. The strategy is also intended to support businesses already in Dublin, not only attract new ones. It builds on existing programs, such as the Small Business Spotlight, Small Business Season social media features, the Quarterly Dining Guide, and Business Anniversary Recognition, rather than replacing them, and emphasizes communicating the support the City offers to help businesses start, grow, and stay in Dublin. Implementation and Evaluation Staff is prepared to begin implementing the strategy with existing resources, in coordination with the City’s Community Engagement Team and with support from Commune under the existing agreement. To evaluate results, Staff will track awareness (such as media coverage and LinkedIn reach), engagement (such as webpage visits), action (such as business inquiries and incentive program applications), and outcomes (such as new businesses in priority industries). Because location decisions reflect many factors, the return on investment from economic development marketing builds over time and is difficult to attribute to any single activity. These metrics will help Staff assess the strategy’s impact on business attraction and retention, local revenue, and jobs, and adjust the approach as needed. Staff will continue to provide periodic progress updates to the EDC. Page 5 of 6 290 File #:2026-171 Agenda Date:11/3/2026 Agenda #:5.8. Next Steps Following the City Council’s receipt of this report, Staff will work with Commune to implement the Economic Development Marketing and Branding Strategy in support of the City’s broader economic development goals and the Economic Development Strategy. Next steps include: •Finalize new marketing collateral and apply the brand to existing materials. •Launch the brand internally through Staff training, followed by a public rollout through existing programs and communication channels. •Introduce new branded content and outreach, monitor results, and provide periodic progress updates to the EDC. STRATEGIC PLAN INITIATIVE: Priority 8: Enhanced Customer Experience Objective A: Support the implementation of the 2024 Economic Development Strategy, including pursuing growth industries. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)Economic Development Marketing and Branding Strategy Presentation 2)Dublin Economic Development Brand Identity Guidelines Page 6 of 6 291 CITY OF DUBLIN, CALIFORNIA · ECONOMIC DEVELOPMENT COMMITTEE OPEN LANES FOR OPPORTUNITY Brand Strategy, Identity & Communications Plan How we got here, what we built, and what comes next Presented to the Economic Development Committee, October 20, 2026 Attachment 1 292 TODAY'S ASK Why We're Here City of Dublin Economic Development · Open Lanes for Opportunity Over the course of this project, the City and Commune ran a research-driven process to build a new economic development brand. Before anything goes public, we're bringing the full picture back to this committee. Brand guidelines The identity system: mark, color, type, and texture Strategy & communications plan Who we're talking to, what we say, and where Draft sample collateral A one-pager and LinkedIn posts — not yet ﬁnal THE ASK City Council to receive the report. 293 AGENDA What We'll Cover City of Dublin Economic Development · Open Lanes for Opportunity 01 The process How the work was done 02 What we heard Research insights and evidence 03 The strategy Objectives, platform, pillars, audiences 04 The identity Routes explored, the mark, color, and type 05 Communications plan Industries, channels, rollout, measurement 06 Brand in action Draft one-pager and LinkedIn samples 07 Next steps What comes next 294 THE PROCESS The Work Behind the Strategy Four months of discovery and research grounded every recommendation in what Dublin's leaders, businesses, and residents told us. WHAT THE DUE DILIGENCE INCLUDED Stakeholder Outreach Plan A City-approved plan and discussion guide deﬁned who we'd hear from and what we'd ask. Discovery Sessions A City tour, plus sessions with the Executive Team, real estate, agency partners, and business leaders. Stakeholder Interviews Input from the Mayor, each Councilmember, and a broad cross-section of City staff. Digital Surveys Separate surveys captured the views of community members and the business community. Research & Analysis Literature, City document, and data review, distilled into research ﬁndings. City of Dublin Economic Development · Open Lanes for Opportunity 295 WHAT WE HEARD Four Insights City of Dublin Economic Development · Open Lanes for Opportunity America's New Backyard Safe, diverse, convenient, and one of the fastest-growing communities in the U.S. Location, Location, Location Dublin's clearest advantage: the I-580/I-680 interchange plus two BART stations. Open for Business Owners are optimistic, rate City support highly, and would recommend Dublin. California: Congested The state reads as roadblocks, leaving room for a city that promises open lanes. 296 THE STRATEGY How the Research Led to the Brand City of Dublin Economic Development · Open Lanes for Opportunity FROM “Dublin is just another Bay Area suburb by the freeway.” TO “Dublin represents a future vision for America, strategically located at the epicenter of opportunity.” THE BARRIER Just Another Suburb The Tri-Valley cities all seem the same. THE INSIGHT California: Congested Opportunity and mobility grind to a halt across the state. THE ANSWER Open Lanes for Opportunity Nothing stands between you and your potential. 297 THE STRATEGY What We're Solving For City of Dublin Economic Development · Open Lanes for Opportunity BUSINESS OBJECTIVES · WHAT WE NEED TO DO Increase innovation investment Promote inﬁll investment Greenﬁeld development Increase retail vitality Hospitality expansion Support small businesses MARKETING OBJECTIVES · HOW WE WILL DO IT Awareness Get Dublin on the map Attraction Recruit target industries & retail Activation Drive use of programs & incentives Advocacy Turn owners into ambassadors 298 THE STRATEGY City of Dublin Economic Development · Open Lanes for Opportunity THE PLATFORM Open Lanes for Opportunity With convenient access to major freeways and mass transit, business-friendly civic leadership, and a diverse, educated workforce, the City of Dublin ensures that nothing stands in the way of you and your potential. VALUE PROPOSITION In Dublin, business growth moves as swiftly and seamlessly as our roadways and transit hubs: a connected, collaborative city in the New American Backyard that attracts world-class talent and empowers it to thrive. 299 THE STRATEGY Four Pillars, One Personality City of Dublin Economic Development · Open Lanes for Opportunity Four leaves on a lucky clover. Four corners where highways meet. Four pillars that set Dublin apart in the region. Location Two interstates, two BART stations. A gateway and a launchpad. Support Flexible zoning, responsive permitting, the Small Business Navigator. Safety Crime rates well below national and regional averages. Workforce 70%+ hold a bachelor's degree or higher, nearly double the state. BRAND PERSONALITY Open Accelerator Clears the path for ideas to move fast Conﬁdent Neighbor Leads with warmth, keeps its roots Practical Visionary You dream big, we make it work VOICE Conﬁdent, warm, motion-oriented 300 Priority Industries — Our Focus Now City of Dublin Economic Development · Open Lanes for Opportunity Life Sciences & Advanced Manufacturing Zeiss case study. Anchor proof + greenﬁeld and ﬂex space. Retail, Dining & Entertainment Documented demand for improved dining and retail experiences. Business Events & Travel Corporate events, meetings, and business travel. Real Estate Development “Still open lanes in a region short on land.” Inﬁll + greenﬁeld, permitting as a service. THE STRATEGY DISTINGUISHDISTINGUISH DISRUPT DISTINGUISH + SUPPORT 301 THE IDENTITY Five Concepts Explored City of Dublin Economic Development · Open Lanes for Opportunity Five identity directions were developed and reviewed. Four were not selected; The Cornerstone was selected for reﬁnement. A · NOT SELECTED All Points Dublin A four-petal clover built from colored circles, an echo of the City’s mark. B · NOT SELECTED Lane Lines A green square cut by a lane curve. C · NOT SELECTED Lane Lines A green square with a white road curve sweeping through it. D · NOT SELECTED D is for Development A D formed by a sweeping road lane curve. SELECTED The Cornerstone A D built from intersecting crossroads, with a color accented square. 302 THE IDENTITY The Cornerstone: What the D-mark Means City of Dublin Economic Development · Open Lanes for Opportunity The hidden X A negative-space X inside the mark: “X marks the spot,” and the shape the highways make where they meet in Dublin. The accent square Dublin itself, the point where ideas and actions converge. The gold signals the opportunities Dublin Economic Development makes possible. The curve The roads that wind into Dublin, and the green hills that appear on the horizon as you drive toward town. Dublin sits at the intersection of major highways and at the forefront of economic progress. The identity distills that advantage into a modern D: the cornerstone of regional progress and a forward-looking hub for innovation and investment. 303 THE IDENTITY The Cornerstone: What the D-mark Means City of Dublin Economic Development · Open Lanes for Opportunity The hidden X A negative-space X inside the mark: “X marks the spot,” and the shape the highways make where they meet in Dublin. The accent square Dublin itself, the point where ideas and actions converge. The gold signals the opportunities Dublin Economic Development makes possible. The curve The roads that wind into Dublin, and the green hills that appear on the horizon as you drive toward town. Dublin sits at the intersection of major highways and at the forefront of economic progress. The identity distills that advantage into a modern D: the cornerstone of regional progress and a forward-looking hub for innovation and investment. 304 THE IDENTITY How the Identity Evolved City of Dublin Economic Development · Open Lanes for Opportunity One direction, two colorways, tested on real applications before the ﬁnal system was set. 1 Concept review Five identity concepts explored 2 The Cornerstone Selected from ﬁve to develop 3 Round 4 reﬁnement Two colorways tested on applications, April 2026 4 Final system Brand Identity Guidelines v1.0, May 2026 COLORWAY #1 Terracotta accent A terracotta accent square, tied to the City's updated primary color palette. PROPOSED RATIO Green 65–75% · Neutral 15–25% · Gold 5–10% · Terracotta 3–5% max COLORWAY #2 Gold accent + gradient A gold accent square with a green-to-gold gradient, and no terracotta. PROPOSED RATIO Green 65–75% · Neutral 15–25% · Gold 5–10% 305 THE IDENTITY Color & Typography City of Dublin Economic Development · Open Lanes for Opportunity COLOR · THE DUBLIN PALETTE TYPE Proxima Nova Thin to Black: eight weights Chosen for its close match to the City of Dublin's own typography. The DUBLIN wordmark uses Proxima Nova Bold, modiﬁed. COLOR RATIO GUIDE Green #1cb24b PMS 361 C Primary Lime #8dc63f PMS 368 C Secondary green Forest #0a7c3f PMS 7732 C Dark green Gold #ffc659 PMS 135 C Logo accent Coral #c74e42 PMS 7417 C Accent only White / Neutral 35%Forest 20%Lime 18%Gold 15%Coral 12% Coral and Gold are signal colors, not ﬁlls: use them for the logo accent, icons, bullets, dividers, and callouts, never large backgrounds or long text. An optional green-to-gold gradient is reserved for hero moments. 306 COMMUNICATIONS PLAN The Plan on a Page THE STRATEGY Open Lanes for Opportunity Nothing stands in the way of you and your potential. Freeway and transit access, business-friendly leadership, and a diverse, educated workforce. PRIORITY VERTICALS MEDIA STRATEGY EVENTS AND CONFERENCES Life Sciences & Adv. Mfg. Retail, Dining & Ent. Business Events & Travel Real Estate Development Site Lines Open for Business Open Lanes Insights Property, development, and market-data posts. Owner success stories & testimonials.Listicle-style thought leadership built on pillars and data. LINKEDIN CONTENT City of Dublin Economic Development · Open Lanes for Opportunity ICSC Monterey Large regional retail real estate event RETAIL · REAL ESTATE CALED Annual California's premier economic development conference. ECON DEV · PEERS Startup Tri-Valley Regional tech forums reaching founders and operators. IT · SOFTWARE · ADVANCED MANUFACTURING Owned Webpage, content engine, email DISTINGUISH Earned Media relations, partner ampliﬁcation DISRUPT + DISTINGUISH Paid Digital, out-of-home DISRUPT + SUPPORT Events & Direct Industry events, community, outreach ALL TASKS SUCCESS METRICS Awareness DISRUPT Media impressions, video completion; aided awareness, branded search volume. Engagement DISTINGUISH Webpage sessions, report downloads; Development Digest open rates; event booth interactions and tour requests. Action SUPPORT Qualiﬁed business inquiries; Small Business Navigator engagements; incentive program applications; site visits scheduled. Outcomes RESULTS New business licenses by target vertical; leases/transactions in priority areas; jobs and investment 307 COMMUNICATIONS PLAN Rollout & Measurement City of Dublin Economic Development · Open Lanes for Opportunity FISCAL YEAR 2026-27 ROLLOUT Foundation & build Web updates, lists, launch prep Brand launch Launch push + media, building on existing tactics and programs Always-on Stories, LinkedIn, digests, existing programs Events & paid Industry events + paid ﬂights HOW WE MEASURE SUCCESS Awareness DISRUPT Media placements, paid reach, branded search, broker awareness pulse Engagement DISTINGUISH Webpage sessions, report downloads, Development Digest opens Action SUPPORT Qualiﬁed inquiries, Navigator engagements, incentive applications Outcomes RESULTS New business licenses by vertical, leases, hotel pipeline, jobs 308 BRAND IN ACTION Physical: Industry One-Pager Template City of Dublin Economic Development · Open Lanes for Opportunity DRAFT FLEXIBLE ONE-PAGER FORMAT FRONT Hook, four pillar bars, anchor story BACK Data table, opportunities, 580/680 map, call to action “In a region that's out of land, Dublin still has open lanes.” From the Real Estate Development playbook. Designed for ICSC and broker roundtables: a design sample of what the City would hand to site selectors and tenant reps. 309 BRAND IN ACTION Digital: LinkedIn Presence City of Dublin Economic Development · Open Lanes for Opportunity SIX RECURRING SERIES · LONG-TERM TARGET Open Lanes Insights Thought leadership on pillars and data Site Lines Featured sites and market data Open for Business Business-owner success stories Navigator Notes Permits, incentives, programs Backyard Stories Community, events, and culture Destination Dublin Visitor economy and hospitality 310 RECURRING SERIES Open Lanes Insights Post Templates City of Dublin Economic Development · Open Lanes for Opportunity Template design toolkit for the City team to share thought leadership on pillars and data with a ﬂexible set of designs. Cover with image Post list with numbers Person spotlight Location spotlight Cover solid 311 Next Steps City of Dublin Economic Development · Open Lanes for Opportunity STEP 1 Finalize collateral Complete the one-pager and LinkedIn set; build the remaining kit. STEP 2 Launch the brand Internal launch, then the public push with media. STEP 3 Run the calendar Always-on content, events, and quarterly reporting. REQUESTED ACTION City Council to receive the report. 312 CITY OF DUBLIN, CALIFORNIA Dublin Economic Development Brand Identity Guidelines Version 1.0 · May 2026 DUBLIN E C O N O M I C D E V E L O P M E N T Attachment 2 313 Dublin Economic Development — Brand Identity Guidelines Page 2 CONTEXT Brand Strategy & Positioning OPEN LANES FOR OPPORTUNITY Source: Commune + the City of Dublin, Brand Identity Concept Review, February 2026 With convenient access to major freeways and mass transit, business-friendly civic leadership, and a diverse, educated workforce, the City of Dublin ensures that nothing stands in the way of you and your potential. BUSINESS LEADERS Decision makers in tech, biomedical device, and advanced manufacturing WHERE'S DUBLIN? Lower awareness of Dublin and its strategic location in the Tri-Valley region DISRUPT Get Dublin on the map for leaders who may not have us top of mind THE INTERSECTION OF OPPORTUNITY Highlight Dublin's rapid growth, talented workforce, and ideal strategic location. REAL ESTATE Decision inﬂuencers in the corporate real estate industry WHY DUBLIN? Not as familiar with what makes Dublin unique within the region DISTINGUISH Highlight what makes Dublin distinct from other cities in the region ROOM TO GROW Reinforce location advantage, focusing on real estate, greenﬁeld, and development SMALL BUSINESSES / COMMUNITY Local businesses, startups, and broader com- munity stakeholders OVERWHELMED Inspired to start a business but feeling intimi- dated to navigate the complexities SUPPORT Demonstrate all the ways the City of Dublin is helping business thrive OPEN FOR YOU Communicate all the ways Dublin supports individuals' pursuit of their potential THE AUDIENCE AUDIENCE BARRIERS COMMS TASK COMMS STRATEGY 314 Dublin Economic Development — Brand Identity Guidelines Page 3 01 Logo Family PRIMARY LOCKUPS — STACKED Full color · White / light backgrounds SECONDARY SQUARE 1:1 LOCKUP Horizontal · Dark backgrounds LETTERMARK — ISOLATED ICONS Reversed · Green ﬁeld E C O N O M I C D E V E L O P M E N T DUBLIN E C O N O M I C D E V E L O P M E N T DUBLIN E C O N O M I C D E V E L O P M E N T Full color · White / light backgrounds / secondary uses such as social applications DUBLIN E C O N O M I C D E V E L O P M E N T E C O N O M I C D E V E L O P M E N TFull color · White / light backgrounds. 1:1 should only be used on larger sized applications to maintain type legibility. Standalone lettermark may be used without text at the designer's discretion. SECONDARY 2 X COLOR OPTIONS FOR DARK BACKGROUNDS E C O N O M I C D E V E L O P M E N T DUBLIN E C O N O M I C D E V E L O P M E N T DUBLIN E C O N O M I C D E V E L O P M E N T 315 Dublin Economic Development — Brand Identity Guidelines Page 4 02 The Cornerstone — Mark Rationale 1 THE HIDDEN X 2 THE ACCENT SQUARE 3 THE CURVE The mark contains a hidden, negative-space X, alluding to the idea of "X marks the spot"and the shape formed by the highways that meet in Dublin. The square represents Dublin itself - a point where ideas and actions converge.The use of the city's secondary color emphasizes the golden opportunities made possible by Dublin ED. The curve of the roads that wind into Dublin and the green hills that appear along the horizon driving toward townDUBLIN E C O N O M I C D E V E L O P M E N T Dublin is a nexus point in California, sitting at the intersection of major highways and at the forefront of economic progress. This identity distills Dublin's advantage into a strong, modern interpretation of the letter D, formed by intersecting lines that suggest connection, founda- tion, and direction. Colors and pathways radiate outward and return inward, reﬂecting Dublin as both a launching pad and a home base. This identity reinforces Dublin as the cornerstone of regional progress and a stable, forward-looking hub for innovation and investment. 316 Dublin Economic Development — Brand Identity Guidelines Page 5 03 Color System PRIMARY BRAND PALETTE #d4f0df #a8e0be #6dca92 PMS 361 C #1cb24b C78 M0 Y100 K2 #168a3a #0a5e27 Dublin Green Primary #f3fae0 #daf2b0 #b5e06c PMS 368 C #8dc63f C50 M0 Y100 K0 #6da030 #4e7322 Dublin Lime Secondary green #d5eadc #a0ccb0 #55a07b PMS 7732 C #0a7c3f C89 M27 Y100 K14 #076030 #044420 Dublin Forest Dark green #f9e8 #edb8 #d978 PMS 135 C #c659 #c659C0 M22 Y65 K0 #cc9a30 #906a20 Dublin Gold Use sparingly for logo accent #f9ebe9 #f0c4bf #dc8c84 Logo Accent #c74e42 PMS 7417 C #a03530 #702422 Dublin Coral Accent color only COLOR RATIO GUIDE — 5 COLORS + OPTIONAL GRADIENT White / Neutral 35%Forest 20%Lime 18%Gold 15%Coral 12% + Optional gradient — hero moments only, never tiled or repeated. These percentages are a guide only. Applications can be adjusted per the designer's needs or end use. ACCENT COLOR USAGE RULES — Signal colors, not ﬁll colors Coral + Gold belong on: Logomark accent square Bullet points and icons Underlines and section dividers Callout labels ("New", "Key Stat") Button hover · Link underlines Emphasis on charts or visualizations Never Coral + Gold for: Large background ﬁlls Long body text blocks Primary UI element ﬁlls Navigation backgrounds Full-width banners or headers More than one data series or label C16 M83 Y78 K4 317 Dublin Economic Development — Brand Identity Guidelines Page 6 04 Typography PRIMARY TYPEFACE SECONDARY TYPEFACE FOR WEB TBD TYPE SCALE STYLE SPECIMEN SPECIFICATIONS Display Dublin Grows 36px · Black Heading 1 OPEN FOR BUSINESS 26px · Bold Heading 2 Business Resources 18px · Bold Subheading Economic Development Programs 14px · Semibold Body Dublin oers direct access to Bay Area talent, infrastructure, and business-friendly leadership.13px · Regular Label SECTION LABEL · CATEGORY TAG 11px · Bold · +0.15em tracking Proxima Nova Black · +0.05em WORDMARK LOCK — These settings are ﬁxed in the master ﬁles and may never be changed DUBLIN — Proxima Nova Bold Modiﬁed · All caps · Letter-spacing +0.05em ECONOMIC DEVELOPMENT — Proxima Nova Semibold · All caps · Letter-spacing +0.2em Do not re-kern, substitute fonts, alter proportions, or change any typographic setting to the logo or wordmark. E C O N O M I C D E V E L O P M E N T Proxima Nova Selected for the primary wordmark and typographic system because of its close proximity to typography in the primary branding system for the City of Dublin. Once the work on front-end web design is complete, this section can be updated with any font pairings or rules the web designer and developer prefer. 318 Dublin Economic Development — Brand Identity Guidelines 05 Logo Usage CLEAR SPACE Maintain minimum clear space of x (50% height of the letter D) on all sides. No text, imagery, or graphic elements may intrude on this zone. MINIMUM SIZES PRINT DIGITAL Approved Usage Never Do This ✓Use on white, near-white, or light neutral backgrounds × Stretch or distort the mark in any direction ✓Use gradient mark as the default primary expression × Recolor the gradient or alter individual colors ✓Use reversed (white) version on Dublin Green backgrounds × Add drop shadows, outlines, glows, or eects ✓Scale proportionally using locked master ﬁles only × Place on busy photography without adequate clear space ✓Use on green tint backgrounds (#d4f0df or lighter)× Separate the logomark from the wordmark in lockup ✓Use full-color mark on dark/near-black backgrounds × Use below minimum size thresholds · Rotate the mark E C O N O M I C D E V E L O P M E N T E C O N O M I C D E V E L O P M E N T DUBLIN E C O N O M I C D E V E L O P M E N T E C O N O M I C D E V E L O P M E N T DUBLIN E C O N O M I C D E V E L O P M E N T E C O N O M I C D E V E L O P M E N T For the 1:1 lockup, a 1-inch minimum height is recommended. For the primary rectangular lockup, a 0.5-inch minimum height is recommended. For the 1:1 lockup, a 300px minimum height is recommended. For the primary rectangular lockup, a 200px minimum height is recommended. 319 Dublin Economic Development — Brand Identity Guidelines Page 8 06 Color + Application Examples 320 Dublin Economic Development — Brand Identity Guidelines Page 9 06 Color + Application Examples White / Neutral 35%Forest 20%Lime 18%Gold 15%Coral 12% CITY OF DUBLIN, CALIFORNIA dublin.ca.gov · City Services · Report an Issue Why Dublin Business Incentives Programs Resources Get Started OPEN LANES FOR OPPORTUNITY Where Roads Converge, Ideas Thrive. At the intersection of I-580 and I-680, with two BART stations, zero payroll tax, and a business-friendly city government — Dublin is the Bay Area's most open door. Explore Incentives Talk to a concierge No Payroll Tax Business-friendly civic environment No Utility Tax Lower operating costs for businesses 2 BART Stations Direct Bay Area access downtown I-580 × I-680 Situated at the Tri-Valley Crossroads HOW CAN WE HELP? We're in Your Corner From your first idea to your grand opening and beyond. Dublin's Economic Development team offers free, personalized support at every stage. Business Concierge Program Learn about the Concierge Program Small Business Navigator Explore the Navigator Program Business Incentives See all business incentives E C O N O M I C D E V E L O P M E N T Free, one-stop assistance through every phase of business development. Our team coordinates Economic Development, Community Development, Fire, and Public Works — so you don't have to navigate it alone. Free, on-call technical support matched to your speciﬁc business needs — accounting, marketing, operations, HR, and more. Qualiﬁed consultants, zero cost to you. No payroll tax. No utility user tax. Trac fee deferrals, PACE clean energy ﬁnancing, commercial facade improvement grants, and sales tax sharing for qualifying businesses. Azure / Web Highlight 2-5% — WEB ONLY ACCENT — 321 Dublin Economic Development — Brand Identity Guidelines Page 10 07 Co-Branding Logo Lockups E C O N O M I C D E V E L O P M E N T E C O N O M I C D E V E L O P M E N T E C O N O M I C D E V E L O P M E N T DUBLIN D E V E L O P M E N T This page provides approved co-branding lockup options for pairing the Dublin Economic Development logo with the City of Dublin parent brand, including the established shamrock mark. Only when used in these pairings, the Dublin Economic Development logo and wordmark may be recolored (Dublin Lime shade variant #6da030) to match the primary green of the City of Dublin brand, helping create a more uniﬁed and consistent relationship between the department and the City. Uses may include logo grids, email signatures, headers and footers of presentations or documents (or any other application suited per the discretion of the designer). E C O N O M I C 322 Dublin Economic Development — Brand Identity Guidelines Page 11 08 Additional Applications Additional Applications to be added upon approval. 323 Staff Report City of Dublin File #:2026-176 Agenda Date:11/3/2026 Agenda #:5.9. Third Amendment to Agreement for Legal Services with Redwood Public Law, LLP TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Vanessa Rosales, CMC, Deputy City Clerk EXECUTIVE SUMMARY: Redwood Public Law, LLP, has requested that the City Council consider amending its legal services agreement with the City to increase the hourly rate for all attorney services rendered. STAFF RECOMMENDATION: Approve the Third Amendment to the Agreement for Legal Services with Redwood Public Law, LLP. FINANCIAL IMPACT: The proposed increase to hourly rates can be accommodated by the Fiscal Year 2026-27 Adopted Budget for legal services. DESCRIPTION: The City Council approved an Agreement for Legal Services with Redwood Public Law, LLP on March 5, 2024. The City Council approved the first amendment to the agreement on August 20, 2024, and the second amendment to the agreement on October 21, 2025 (Attachment 2). Redwood Public Law requested that the City Council consider amending the agreement to increase the hourly rates for legal services as follows: General Legal Services $340 per hour to $350 per hour Labor and Employment Advice and Reimbursable Legal Services Range: $350 to $510 per hour to $360 to $525 per hour The proposed amendment (Attachment 1) will become effective as of July 1, 2026. Page 1 of 2 324 File #:2026-176 Agenda Date:11/3/2026 Agenda #:5.9. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)Third Amendment to Agreement for Legal Services with Redwood Public Law, LLP 2)Agreement for Legal Services with Redwood Public Law, LLP, First Amendment to the Agreement for Legal Services with Redwood Public Law, LLP, and Second Amendment to the Agreement for Legal Services with Redwood Public Law, LLP Page 2 of 2 325 Attachment 1 THIRD AMENDMENT TO AGREEMENT FOR LEGAL SERVICES This Third Amendment to Agreement for Legal Services is entered into as of November 3, 2026, and is effective as of July 1, 2026, by and between the CITY OF DUBLIN, a municipal corporation of the State of California (“CITY”), and REDWOOD PUBLIC LAW, LLP, a California limited liability partnership (“REDWOOD”). WITNESSETH WHEREAS, CITY and REDWOOD entered into an Agreement for Legal Services dated March 5, 2024, as amended August 20, 2024, and October 21, 2025 (“Agreement”); and WHEREAS, the parties desire to amend Paragraph 4 of the Agreement as set forth in this Amendment. NOW, THEREFORE, in consideration of the mutual promises set forth herein, the parties agree as follows: 1. Amendment to Paragraph 4. Paragraph 4 of the Agreement is deleted in its entirety and replaced with the following: “4. Compensation. City shall compensate ATTORNEY, through REDWOOD, in the amount of $350 per hour for all attorney services rendered, whether by ATTORNEY or by other attorneys associated with REDWOOD, and $185 per hour for all paralegal services rendered, with the following exceptions: litigation, for which ATTORNEY, through REDWOOD, shall be compensated at REDWOOD’s then- current standard public agency rates for all litigation services rendered whether by ATTORNEY or by other attorneys associated with REDWOOD; and cost recovery and labor and employment advice, for which ATTORNEY, through REDWOOD, shall be compensated at the following rates per hour for all services rendered whether by ATTORNEY or other attorneys associated with REDWOOD: Senior Partner $525 Partner and Senior Of Counsel $440 Senior Associate and Of Counsel $385 Associate $360 Paralegal $185” 326 Third Amendment to Agreement for Legal Services Page 2 (Between Dublin and Redwood Public Law, LLP) 2. No Other Changes. Except as expressly amended by this Amendment, all terms and conditions of the Agreement, as previously amended, remain unchanged and in full force and effect. In the event of a conflict between this Amendment and the Agreement, this Amendment shall control with respect to the subject matter addressed herein. IN WITNESS WHEREOF, the parties have executed this Third Amendment as of the Agreement dates set forth below. Dated: CITY OF DUBLIN, a Municipal Corporation By: Sherry Hu, Mayor Attest: By: Marsha Moore, City Clerk Dated: REDWOOD PUBLIC LAW, LLP By: John D. Bakker, Partner 20360906.1 327 Legal Services Agreement Page 1 of 4 Between Dublin and Redwood Public Law, LLP) AGREEMENT FOR LEGAL SERVICES This Agreement, made and entered into as of March 5, 2024, by and between the CITY OF DUBLIN, a Municipal Corporation in the State of California, hereinafter referred to as “CITY” and REDWOOD PUBLIC LAW, LLP, a California limited liability partnership, hereinafter referred to as “REDWOOD.” WITNESSETH WHEREAS, CITY and Meyers Nave, PLC, are parties to an Amended and Restated Agreement for Legal Services, dated and entered into as of September 1, 2018, as amended as of July 1, 2019, July 1, 2021, October 18, 2022, and September 19, 2023 (the “2018 Legal Services Agreement”), pursuant to which John Bakker serves as the City Attorney; and WHEREAS, as of March 15, 2024, John D. Bakker will leave his employment at Meyers Nave, PLC and become a partner in the law firm of REDWOOD; and WHEREAS, John D. Bakker desires to continue to serve as the City Attorney and REDWOOD is willing to contract with the City under the same terms as the 2018 Legal Services Agreement; and WHEREAS, the purpose of this Agreement is to replicate 2018 Legal Services Agreement and have it serve as the legal services agreement between the CITY and REDWOOD; and WHEREAS, it is the desire of the parties hereto to enter this Agreement and establish the terms and conditions for rendition of legal services to the CITY OF DUBLIN and the compensation therefore. NOW, THEREFORE, IT IS MUTUALLY AGREED as follows: 1. Appointment of City Attorney. CITY hereby retains JOHN D. BAKKER, hereinafter referred to as ATTORNEY,” as City Attorney for the CITY OF DUBLIN and ATTORNEY agrees to faithfully represent the legal interests of CITY during the term of this Agreement. ATTORNEY shall propose another attorney of REDWOOD to serve as the Assistant City Attorney, subject to his or her appointment by the City Council. 2. ATTORNEY’S Services. ATTORNEY shall provide, through his own services and those of such other attorneys of REDWOOD, as he shall determine, all legal services usually and normally provided by city attorneys, and specifically those duties and services described in Government Code Sections 41801, 41802, 41803 and 41803.5. Such services shall include, but not be limited to: a. Attendance at City Council and Planning Commission meetings; DocuSign Envelope ID: 668B55B5-FB83-486B-81D5-2CED85E4BE06 Attachment 2 328 Legal Services Agreement Page 2 of 4 Between Dublin and Redwood Public Law, LLP) b. A scheduled presence of the City Attorney or Assistant at City Offices Office Hours”) as may be requested by the City Manager, not to exceed 14 hours per week; c. Preparation of ordinances, resolutions, leases, contracts or other legal documents; d. Preparation of all findings, decisions or other documents pertaining to legislative or quasi-judicial actions or decisions made by the City Council, boards, commissions or officers; e. Rendering legal advice (both oral and written) to members of the City Council, commissions, boards, and to the City Manager, department heads and employees with respect to City matters; f. Negotiating and/or rendering advice with respect to negotiations pertaining to City’s contracts, leases and memoranda of understanding; g. Representing City in litigation and/or arbitration or other judicial, administrative or quasi-judicial proceedings; h. Furnishing legal services for assessment district or bond proceedings; and i. Furnishing legal services for the redevelopment agency, parking authority or other agencies or entities which are not operated as an integral part of City, but which are or may be created by City as independent agencies. 3. Independent Contractor. ATTORNEY shall provide legal services to CITY as an independent contractor, with control over his offices, hours, support staff and other matters except as provided herein. 4. Compensation. City shall compensate ATTORNEY, through REDWOOD, in the amount of $325 per hour for all services rendered, whether by ATTORNEY or by other attorneys associated with REDWOOD, with the following exceptions: litigation, for which ATTORNEY, through REDWOOD, shall be compensated at REDWOOD’s then-current standard public agency rates for all litigation services rendered whether by ATTORNEY or by other attorneys associated with REDWOOD; and cost recovery and labor and employment advice, for which ATTORNEY, through REDWOOD, shall be compensated at the following rates per hour for all services rendered whether by ATTORNEY or other attorneys associated with REDWOOD: Senior Principal $490 Principal and Senior Of Counsel $415 Senior Associate and Of Counsel $360 Associate $335 Paralegal $170 DocuSign Envelope ID: 668B55B5-FB83-486B-81D5-2CED85E4BE06 329 Legal Services Agreement Page 3 of 4 Between Dublin and Redwood Public Law, LLP) REDWOOD will also be reimbursed for customary costs and disbursements, including deposition and witness fees, court costs, telephone, photocopying, facsimile charges, computer research on-line fees and messenger services. ATTORNEY, through REDWOOD, shall bill CITY at least on a monthly basis and CITY agrees to pay ATTORNEY within 30 days of such bill or statement. Notwithstanding anything to the contrary in this Agreement, the City shall have the right to retain counsel other than REDWOOD in particular matters. 5. No Assignment. This Agreement is entered into by CITY and REDWOOD and, except as set forth herein, the rights and obligations of ATTORNEY may not be assigned or delegated to any other attorney of REDWOOD without express written consent of the City Council. This Agreement is not assignable. 6. Insurance ATTORNEY agrees, through REDWOOD, to carry malpractice insurance in full force and effect during the term of this Agreement in an amount not less than $1,000,000 (one million dollars) per person and $2,000,000 (two million dollars) per occurrence. 7. Annual Review Annually, and at such other intervals as the City Council deems appropriate, ATTORNEY and Council shall meet to review the performance of ATTORNEY and members or associates of his firm in furnishing the services provided hereunder, and to review the compensation provisions hereof. The parties may agree to changes or amendments hereto, including, but not limited to changes in compensation provisions, which changes or amendments shall be evidenced by written amendment hereto. 8. Term This Agreement shall be terminable by CITY at will and by ATTORNEY upon 30 days' written notice. 9. Effective Date. This Agreement shall be effective on March 15, 2024, with the date set forth above being for reference purposes only. DocuSign Envelope ID: 668B55B5-FB83-486B-81D5-2CED85E4BE06 330 Legal Services Agreement Page 4 of 4 Between Dublin and Redwood Public Law, LLP) IN WITNESS WHEREOF, the parties have executed this Agreement for Legal Services the day and year set forth below. Dated: CITY OF DUBLIN a Municipal Corporation By Melissa Hernandez, Mayor Attest: City Clerk Dated: REDWOOD PUBLIC LAW, LLP By John D. Bakker, Partner 2878504.1 DocuSign Envelope ID: 668B55B5-FB83-486B-81D5-2CED85E4BE06 3/6/2024 3/12/2024 331 First Amendment to Agreement for Legal Services Page 1 Between Dublin and Redwood Public Law, LLP) FIRST AMENDMENT TO AGREEMENT FOR LEGAL SERVICES This First Amendment to Agreement for Legal Services is made and entered into as of August 20, 2024, and effective July 1, 2024, by and between the CITY OF DUBLIN, a Municipal Corporation in the State of California, hereinafter referred to as “CITY,” and REDWOOD PUBLIC LAW, LLP, a California limited liability partnership, hereinafter referred to as “REDWOOD.” WITNESSETH WHEREAS, CITY and REDWOOD are parties to an Agreement for Legal Services, dated and entered into as of March 5, 2024 (the “Agreement for Legal Services”); and WHEREAS, it is the desire of the parties hereto to amend the Agreement for Legal Services. NOW, THEREFORE, IT IS MUTUALLY AGREED that the Agreement for Legal Services is amended as follows: 1. Amendment of Paragraph 4. Existing paragraph 4 is amended, to read as follows: 4. Compensation. City shall compensate ATTORNEY, through REDWOOD, in the amount of $330 per hour for all attorney services rendered, whether by ATTORNEY or by other attorneys associated with REDWOOD, and $175 per hour for all paralegal services rendered, with the following exceptions: litigation, for which ATTORNEY, through REDWOOD, shall be compensated at REDWOOD’s then-current standard public agency rates for all litigation services rendered whether by ATTORNEY or by other attorneys associated with REDWOOD; and cost recovery and labor and employment advice, for which ATTORNEY, through REDWOOD, shall be compensated at the following rates per hour for all services rendered whether by ATTORNEY or other attorneys associated with REDWOOD: Senior Principal $495 Principal and Senior Of Counsel $420 Senior Associate and Of Counsel $365 Associate $340 Paralegal $175” Docusign Envelope ID: A0A5BE00-C26F-493C-8FE4-BF7D12E14CF9 332 First Amendment to Agreement for Legal Services Page 2 Between Dublin and Redwood Public Law, LLP) IN WITNESS WHEREOF, the parties have executed this First Amendment to the Agreement for Legal Services the day and year set forth below. Dated: CITY OF DUBLIN, a Municipal Corporation By: Michael McCorriston, Mayor Attest: Marsha Moore, City Clerk Dated: REDWOOD PUBLIC LAW, LLP By: John D. Bakker, Partner 20023189.v1 Docusign Envelope ID: A0A5BE00-C26F-493C-8FE4-BF7D12E14CF9 8/23/2024 8/24/2024 333 Second Amendment to Agreement for Legal Services Page 1 Between Dublin and Redwood Public Law, LLP) SECOND AMENDMENT TO AGREEMENT FOR LEGAL SERVICES This Second Amendment to Agreement for Legal Services is made and entered into as of October 21, 2025, and effective July 1, 2025, by and between the CITY OF DUBLIN, a Municipal Corporation in the State of California, hereinafter referred to as “CITY,” and REDWOOD PUBLIC LAW, LLP, a California limited liability partnership, hereinafter referred to as “REDWOOD.” WITNESSETH WHEREAS, CITY and REDWOOD are parties to an Agreement for Legal Services, dated and entered into as of March 5, 2024, as amended on August 20, 2024 (the “Agreement for Legal Services”); and WHEREAS, it is the desire of the parties hereto to amend the Agreement for Legal Services. NOW, THEREFORE, IT IS MUTUALLY AGREED that the Agreement for Legal Services is amended as follows: 1. Amendment of Paragraph 4. Existing paragraph 4 is amended to read as follows: 4. Compensation. City shall compensate ATTORNEY, through REDWOOD, in the amount of $340 per hour for all attorney services rendered, whether by ATTORNEY or by other attorneys associated with REDWOOD, and $180 per hour for all paralegal services rendered, with the following exceptions: litigation, for which ATTORNEY, through REDWOOD, shall be compensated at REDWOOD’s then-current standard public agency rates for all litigation services rendered whether by ATTORNEY or by other attorneys associated with REDWOOD; and cost recovery and labor and employment advice, for which ATTORNEY, through REDWOOD, shall be compensated at the following rates per hour for all services rendered whether by ATTORNEY or other attorneys associated with REDWOOD: Senior Partner $510 Partner and Senior Of Counsel $430 Senior Associate and Of Counsel $375 Associate $350 Paralegal $180” Docusign Envelope ID: C7D0FC51-156A-4B09-A678-1E0FB598C1CA 334 Second Amendment to Agreement for Legal Services Page 2 Between Dublin and Redwood Public Law, LLP) IN WITNESS WHEREOF, the parties have executed this Second Amendment to the Agreement for Legal Services the day and year set forth below. Dated: CITY OF DUBLIN, a Municipal Corporation By: Sherry Hu, Mayor Attest: Marsha Moore, City Clerk Dated: REDWOOD PUBLIC LAW, LLP By: John D. Bakker, Partner 20228171.1 Docusign Envelope ID: C7D0FC51-156A-4B09-A678-1E0FB598C1CA 10/22/2025 10/22/2025 335 Staff Report City of Dublin File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. Traffic Signal Operations and Maintenance Update TO: Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager Prepared By:Sai Midididdi, Transportation and Operations Manager EXECUTIVE SUMMARY: The City Council will receive an informational report on the operation, coordination, monitoring, and maintenance of the City’s traffic signal system. The report also describes Staff’s procedures for investigating and responding to community concerns regarding traffic signal operations. The City Council requested this report under Item 9 at the August 18, 2026 City Council meeting. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: There is no financial impact associated with receiving this report. DESCRIPTION: On August 18, 2026, the City Council requested an informational report on the City’s traffic signal system. The City’s traffic signal system continuously balances the needs of all roadway users, including motorists, transit, pedestrians, and bicyclists. The City has established procedures to maintain the system, address community concerns, and improve system performance and reliability. This report provides an overview of how the City’s traffic signals are operated, coordinated, monitored, and maintained. Dublin’s Traffic Signal System: Overview The following is a summary of key aspects of the traffic signal system: •There are 96 signalized intersections in the City, with three additional signalized intersections planned as part of development projects. Page 1 of 9 336 File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. •Seventy-five signalized intersections are connected to the Traffic Operations Center (TOC) at City Hall, allowing Staff to monitor and adjust them remotely. The remaining 21 signalized intersections will be connected to the TOC as opportunities arise by upgrading or adding fiber through capital improvement and development projects. •Seven additional traffic signals at I-680 and I-580 ramps are operated and maintained by the California Department of Transportation (Caltrans) or the City of Pleasanton. While the City does not directly program these signals, Staff works with these agencies to address issues and pursue funding to improve operations and safety at these locations. •Signals along major corridors including Dublin Boulevard, Dougherty Road, Tassajara Road, and San Ramon Road are coordinated to improve traffic flow. •Backup power exists at 81 signalized intersections. Backup power will be added at the remaining 15 signalized intersections through an upcoming project. •There are nine Rectangular Rapid Flashing Beacons at pedestrian crosswalks and nine speed radar signs throughout the City. •Routine field maintenance is provided by the Alameda County Public Works Agency under an agreement with the City. Traffic Signal Components Each signalized intersection is a small system made up of several components: •Controller and cabinet. The controller is the computer that runs the intersection. The controller, housed in a roadside cabinet, decides which movements get a green light, in what order, and for how long, based on timing programmed by Staff. •Detection. Sensors tell the controller that a vehicle, bicycle, or pedestrian is waiting. Dublin uses three types: inductive loops cut into the pavement, video cameras, and hybrid radar-video units. •Pedestrian push buttons. When pressed, the button alerts the signal that a pedestrian is waiting to cross and turns on the “walk” signal. •Emergency vehicle preemption. Certain equipment is present with the controller that lets responding fire apparatus turn the light green in their direction. •Backup power. Batteries or fuel cells keep signals running during a power outage at the majority of the signalized intersections. •Communications. Fiber-optic or copper cable connects each signal to the TOC through underground conduit. Traffic Signal Operations All traffic signals in the city are “actuated,” meaning they respond to real-time detection. If no vehicle, bicycle, or pedestrian is detected, that movement is typically skipped and the green time is reallocated to other movements or remains with the major direction. Traffic Operations Center and Advanced Traffic Management System An Advanced Traffic Management System (ATMS), the central software that communicates with each Page 2 of 9 337 File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. connected signal, is operated from the TOC. The ATMS allows Staff to monitor signal operations in real time and adjust timing remotely. It also sends automatic alerts to Staff about power failures, communication loss, and equipment malfunctions at connected intersections, and keeps a detailed history of each signal’s operation. Signals not yet connected to the TOC are checked or adjusted by a technician in the field. Traffic Signal Coordination Signal coordination, also referred to as synchronization, times a series of signals so that vehicles traveling at the posted speed can proceed through consecutive green lights with fewer stops. The City uses two methods of coordination: time-of-day and adaptive. Signals that are too widely spaced do not benefit from coordination and operate independently as described below. Time-of-Day Coordination Time-of-day coordination uses pre-set timing plans for specific periods, developed from traffic count data. This method is effective where traffic patterns are predictable, but plans must be updated every three to five years. Separate plans are typically used for the morning, midday, and evening peak periods. Time-of-day plans are in place on Dublin Boulevard between Hacienda Drive and Tassajara Road, Tassajara Road from Dublin Corporate Way to Silvera Ranch Drive, and San Ramon Road from Dublin Boulevard to Vomac Road. On Tassajara Road, coordination is periodically affected by ongoing adjacent construction. When construction affects signal detection or lane configurations, Staff may temporarily operate these signals uncoordinated or in recall mode, as described below. Traffic signal coordination prioritizes the main street, which can increase wait times on side streets. To reduce these impacts, the morning coordination plans on Tassajara Road and San Ramon Road begin after school drop-off hours. This allows parents leaving neighborhood streets to reach schools without extended delays. Adaptive Coordination Adaptive coordination adjusts signal timing automatically in response to real-time traffic conditions, within parameters set by Staff. The City uses SynchroGreen, an adaptive system that operates within the ATMS. Unlike time-of-day plans, adaptive coordination can respond to unpredictable changes in traffic, such as those caused by incidents or construction. It works best on busy corridors where traffic varies significantly. For example, traffic on Dublin Boulevard can shift quickly when an incident occurs on I-580. Corridors with more consistent traffic are well served by time-of-day plans. Although adaptive coordination adjusts automatically, Staff also periodically reviews and fine-tunes the parameters that guide it. Adaptive coordination currently operates on Dublin Boulevard between San Ramon Road and Hacienda Drive, and on Dougherty Road between Dublin Boulevard and Amador Valley Boulevard. On Page 3 of 9 338 File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. Dublin Boulevard, the system also provides transit signal priority, which gives Livermore Amador Valley Transit Authority (LAVTA) buses extra green time when needed. Staff is currently working toward adaptive coordination along the entire Dublin Boulevard corridor as further discussed below. Uncoordinated Operation Coordination is effective only when signals are close enough for vehicles to travel between them in groups. Where intersections are widely spaced, such as on Fallon Road, signals operate independently and respond to traffic detected at each intersection. Factors Affecting Wait Times Signal timing must balance the needs of all users, including main-street and side-street traffic, turning vehicles, pedestrians, bicyclists, and transit. Green light time given to one movement is generally taken away from another, making it challenging to minimize delay for every movement at an intersection. Most signal cycles in the City range from 130 to 140 seconds. Competing Demands at Major Intersections •Major cross streets. At many of the City’s major intersections, the cross street carries traffic volumes comparable to the main street, often because these cross streets provide access to the freeway, regional destinations, or residential neighborhoods. In these locations, signal timing must serve both directions rather than favor one. For example, Dublin Boulevard intersects several primary north-south routes to I-580 including San Ramon Road, Dougherty Road, Hacienda Drive, Tassajara Road, and Fallon Road. At these intersections, signal timing must balance smooth traffic flow on Dublin Boulevard with heavy north-south demand to and from I-580. •Intersection size. Several major intersections include up to three left-turn, three through, and three right-turn lanes in a single direction. Serving each movement safely and in sequence increases the overall signal cycle length, which is the time it takes the signal to serve every direction once. •Pedestrian crossing time. State standards require pedestrian crossing time based on a walking speed of 3.5 feet per second. On the City’s wider arterials, which can include six travel lanes, turn pockets, and a median, a single crossing can require more than 40 seconds. When a pedestrian activates the push button, the signal must provide the full required crossing time, which can interrupt other movements and signal coordination along the corridor. •Transit and active transportation. Intersections near transit stations and bus routes experience significant pedestrian and bicycle activity, and signal timing must accommodate these users along with vehicles. For example, the Dublin Boulevard corridor serves two Bay Area Rapid Transit (BART) stations, West Dublin/Pleasanton and Dublin/Pleasanton, as well as LAVTA Rapid bus service, and includes bicycle lanes along much of its length. •Higher-density and mixed-use areas. In higher-density areas, signals must balance through traffic on the main street with frequent side-street demand from nearby businesses, schools, and residences. For example, at Dublin Boulevard and Regional Street in Downtown Dublin, Page 4 of 9 339 File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. east-west traffic competes with side-street demand from downtown commercial and residential development as well as a school. Staff continuously evaluates these competing needs. Because flexibility at these intersections is limited, Staff balances signal timing to keep overall delay as low as possible across all movements and calibrates as conditions change. Other Factors Affecting Wait Times In addition to coordination and pedestrian crossing time described above, the following conditions can result in longer-than-expected waits: •Recall mode. When detection is unavailable, a signal may be placed in “recall,” which serves a movement every cycle whether a user is present or not. Recall maintains safe operation but is less efficient. For example, during recent construction on Tassajara Road, Staff coordinated with the developer in advance to convert inductive loops to video detection. However, construction activities periodically disabled pedestrian push buttons. Recall was used at cross streets such as Central Parkway and Gleason Drive to maintain pedestrian access to residential neighborhoods and nearby schools. Staff reviews recall situations as they are reported, prioritizes them based on location and the users affected, and restores normal operation as soon as practical. •Damaged detection. Roadway construction and paving projects can damage inductive loops embedded in the pavement. Although Staff arranges inductive loop repair in advance, signals may operate less efficiently until repairs are completed. •Detection technology limitations. Based on conditions at each intersection, the City uses a combination of inductive loops, video cameras, and hybrid radar-video detection. Video detection is not affected by pavement work, can be reconfigured remotely when lanes change during construction, and allows Staff to view intersection conditions from the TOC. However, cameras can be affected by low sun angles at sunrise and sunset, and by dense winter tule fog. At locations where glare and fog have been an issue, Staff installs hybrid radar-video units or loops. Staff continues to evaluate detection performance and select the most reliable technology for each intersection. •Emergency vehicle preemption. When a fire apparatus preempts a signal, normal operation is interrupted to provide a green indication. The signal may take several cycles to return to coordination, which can appear to drivers as a malfunction. Monitoring and Verifying Signal Operations The City uses several tools to identify problems proactively, often before complaints are received: •ATMS reports and alarms. The ATMS generates operational reports and alerts Staff to power failures, communication loss, and equipment malfunctions at connected intersections. These reports are the primary tool for monitoring signal performance. Page 5 of 9 340 File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. •Signal Performance Measures (SPMs). SPMs are used in the adaptive corridors to provide more detailed performance data, such as how many vehicles arrive on a green indication and whether a detector has malfunctioned. The SPMs and ATMS reports are reviewed weekly to proactively identify issues. •Camera monitoring. Staff periodically views intersections remotely through detection and traffic monitoring cameras. •Routine field inspections. County technicians inspect every signal quarterly. •Community reports. Resident reports remain an important source of information, particularly at signals not yet connected to the TOC. Power Outages and Backup Power When the power goes out at an intersection with backup power, the backup system activates automatically, and drivers usually do not notice the switch. Backup power coverage at the City’s 96 signalized intersections is as follows: •Fuel cells.Eleven of the largest and most critical intersections are equipped with hydrogen fuel cells, which can operate a signal for up to three days. •Battery backup units. Seventy intersections use battery backup units, which operate a signal for approximately three to four hours when batteries are in good condition. As batteries run low, the signal switches to flashing red. Once fully depleted, the signal goes dark. •Remaining intersections. Battery backup units will be installed at the 15 intersections currently without backup power as part of the upcoming Citywide Signal Communications Upgrade Project, Capital Improvement Project (CIP) No. ST0713 (Attachment 1). If a signal goes dark, the California Vehicle Code (CVC) requires drivers to treat the intersection as an all-way stop (CVC Section 21800(d)). Although not required by State law, the City installs temporary stop signs when Dublin Police Services determines they are needed and removes them as soon as power is restored. Traffic Signal Maintenance Since incorporating in 1982, the City has contracted with the Alameda County Public Works Agency for traffic signal maintenance. The current agreement with the County runs through June 30, 2027. City Staff and on-call contractors handle the rest of the maintenance. Responsibilities are divided as follows: •County. Maintains signal equipment in the field, including: o Performing quarterly preventive maintenance at every signalized intersection, including inspection of signals, controllers, detectors, signal heads, pedestrian push buttons, and cabinets o Testing and replacing battery backup units on a quarterly basis Page 6 of 9 341 File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. o Cleaning signal lenses, detection, and preemption equipment annually o Providing 24-hour emergency response to repair damage from equipment failures, malfunctions, collisions, and vandalism •City Staff. Operates the TOC and ATMS, including: o Performing signal timing and programming o Monitoring performance o Responding to community concerns o Planning system improvements o Managing traffic signal maintenance contracts •On-call contractors. Support the County when: o Additional capacity or specialized work is needed, such as detection replacement o Maintaining the hydrogen fuel cell backup systems, which require specialized expertise Reporting Community Concerns The easiest way for residents to report traffic signal concerns is through Fix It Dublin, online or in the app, or by calling the Public Works Department at 925-833-6630. To help Staff investigate efficiently, reports should include: •The intersection and direction of travel; •The date and approximate time of the issue; and •A description of the issue, such as an extended wait, a signal not changing, a non-functioning pedestrian push button, or a single signal light (green, yellow, or red) that is out while the rest of the intersection is working. Signals that are dark or knocked down should be reported to the Dublin Police Services non- emergency line at 925-462-1212, or to 911 if there is an immediate safety hazard. Each request is addressed based on the nature of the issue, as summarized in Table 1. Non-emergency requests are prioritized based on safety and the number of users affected. Table 1. Concerns and Responses Type of Concern Responsible Party Typical Response Emergency (dark or flashing signal, knockdown, equipment damage) Alameda County or City on-call contractor Referred immediately; repaired same day Signal light outage (green, yellow, or red LED) Alameda County Referred immediately; repaired within 24 to 48 hours Detection failure Alameda County or City on-call contractor Referred immediately; recall used in the interim if needed Signal changing when no one is waiting (recall mode) City Staff, with Alameda County or City on-call contractor Prioritized by location and users affected; typically two to five days Signal timing or extended wait City Staff and on-call traffic engineering consultant Requires field observation and data review; varies by complexity Page 7 of 9 342 File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. Type of Concern Responsible Party Typical ResponseEmergency (dark or flashingsignal, knockdown,equipment damage)Alameda County or Cityon-call contractor Referred immediately; repairedsame daySignal light outage (green, yellow, or red LED) Alameda County Referred immediately; repaired within 24 to 48 hours Detection failure Alameda County or City on-call contractor Referred immediately; recall used in the interim if needed Signal changing when no one is waiting (recall mode) City Staff, with Alameda County or City on-call contractor Prioritized by location and users affected; typically two to five days Signal timing or extended wait City Staff and on-call traffic engineering consultant Requires field observation and data review; varies by complexity Staff investigates reported intersection delays remotely or in the field at the reported time of day. Staff also reviews the signal’s recorded operating history and ATMS reports to verify actual wait times. For signals on adaptive corridors, Staff additionally reviews SPM data. If needed, Staff adjusts the signal timing or arranges equipment repairs. If a signal is operating as intended, Staff continues to monitor the signal periodically to determine whether further action is needed. Signal Timing Updates and System Improvements In recent years, new development, new schools, increased walking and bicycling activity, construction, and post-pandemic changes in travel patterns have all affected traffic in the City. The City’s current and upcoming efforts to improve signal timing and make system improvements include: •Dublin Boulevard, San Ramon Road to Hacienda Drive.Updated timing and fine-tuning of the adaptive system were completed in September 2026 to reflect current traffic patterns. •Dublin Boulevard, Hacienda Drive to Fallon Road. Staff is developing updated time-of-day coordination plans including data collection, analysis, plan development, and field fine-tuning. Implementation is anticipated by the end of 2026. These plans will serve the corridor until adaptive coordination is extended. •Detection improvements. Staff is continuing to evaluate detection performance and upgrade equipment where needed. •Citywide Signal Communications Upgrade. The Citywide Signal Communications Upgrade Project (Attachment 1) replaces copper and older fiber on Dublin Boulevard between San Ramon Road and Tassajara Road to provide the capacity needed for cameras, adaptive operation, and performance monitoring, and adds battery backup units at the 15 intersections currently without backup power. The Alameda County Transportation Commission awarded this project a $1,854,000 grant. Staff anticipates advertising the project for bids in spring 2027. The Tassajara Road Gap Closure Project, CIP No. ST0119, and the Dublin Centre development will install fiber on Tassajara Road. The Village Parkway Reconstruction Project, CIP No. ST0323, will install fiber on Village Parkway. San Ramon Road and Dougherty Road already have fiber installed through previous CIP projects. •I-580 Interchange Pedestrian and Bicycle Improvements. The City of Pleasanton applied for an Alameda County Transportation Commission grant, with a letter of commitment and support from the City. Staff is working with Pleasanton on the project concepts, but they generally Page 8 of 9 343 File #:2026-135 Agenda Date:11/3/2026 Agenda #:8.1. include improving pedestrian and bicycle safety at the I-580 interchanges at Dougherty Road, Hacienda Drive, and Tassajara Road, adding Rectangular Rapid Flashing Beacons at freeway ramp crossings, improving signs and pavement markings, and adding bicycle lanes where there is sufficient room. These improvements would remove a major barrier identified in the City’s Bicycle and Pedestrian Plan. STRATEGIC PLAN INITIATIVE: Priority 5: City Infrastructure Objective B: Invest in proactive and preventative maintenance to preserve City infrastructure and extend asset life cycles. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1)CIP No. ST0713: Citywide Signal Communications Upgrade Project Page 9 of 9 344 Citywide Signal Communications Upgrade Overview Request Owner Michael Boitnott, Capital Improvement Program Manager Department Public Works Type Capital Improvement Project Type Streets Project Number ST0713 Project Location Description This project provides for continued upgrades of the traffic signal communications system and replacement of signal controllers, conflict monitors, and battery backup units, as well as managing ongoing signal operations of coordinated corridors. The project provides for the installation of new conduits, removal of the existing copper communication cables, and installation of new fiber optic cables on Dublin Boulevard. The project also expands the adaptive traffic signal system along key corridors to connect existing and new public safety infrastructure, such as situational awareness cameras and automated license plate recognition cameras, to the high-speed fiber optic communications system. The City received $1,854,000 in VRF funds through the Alameda County Transportation Commission’s Comprehensive Investment Plan program to install fiber optic cable along Dublin Boulevard from San Ramon Road to Tassajara Road. The project will replace old copper communication lines with faster and more reliable fiber optic cable, improve traffic signal coordination, upgrade detection systems, add battery backup units, and improve safety, reliability, and transit operations along the corridor. Details Type of Project:Improvements Capital Cost FY2027 Budget $0 Total Budget (all years) $0 Project Total (to date) $6.94M Detailed Breakdown Category Historical Budgeted FY2027 Requested FY2028 Requested FY2029 Requested FY2030 Requested FY2031 Requested Future Budgeted Total 9100 - Salaries & Benefits $187,482 $0 $0 $0 $0 $0 $0 $187,482 9200 - Contract Services $1,445,200 $0 $0 $0 $0 $0 $0 $1,445,200 9400 - Improvements $5,291,725 $0 $0 $0 $0 $0 $0 $5,291,725 9500 - Miscellaneous $9,900 $0 $0 $0 $0 $0 $0 $9,900 9600 - Equipment $5,120 $0 $0 $0 $0 $0 $0 $5,120 Total $6,939,427 $0 $0 $0 $0 $0 $0 $6,939,427 Citywide Signal Communications Upgrade 2026-2031 Five-Year Capital Improvement Program | Dublin Page 96 Attachment 1 345 Funding Sources FY2027 Budget $0 Total Budget (all years) $0 Project Total (to date) $6.94M Project Timeline ●06/30/2020 The Travel Demand Model was updated to provide traffic flow projections on arterial and collector roadways, and future land use and transportation network changes were analyzed. ●04/30/2021 The City Council adopted a Resolution establishing CEQA transportation thresholds of significance for Vehicle Miles Traveled. ●06/30/2021 The City's traffic communications network was expanded, and traffic signals on Dublin Boulevard, San Ramon Road, Fallon Road, and Tassajara Road were connected. ●07/1/2025 The installation of a conduit pathway between the Civic Center and San Ramon Road to accommodate the future fiber optic upgrades to city infrastructure was completed. The design for fiber optic cables on Dublin Boulevard between San Ramon Road and Tassajara Road had begun. ●07/1/2026 The project design is anticipated to complete in 2026 and construction is anticipated to begin in 2027. Detailed Breakdown Category Historical Budgeted FY2027 Requested FY2028 Requested FY2029 Requested FY2030 Requested FY2031 Requested Future Budgeted Total 1001 - General Fund $79,851 $0 $0 $0 $0 $0 $0 $79,851 1101 - General Fund Designated Reserve $1,420,149 $0 $0 $0 $0 $0 $0 $1,420,149 2201 - State Gas Tax $104,000 $0 $0 $0 $0 $0 $0 $104,000 2204 - Measure B Sales Tax - Local Streets Fund (Alameda CTC) $248,640 $0 $0 $0 $0 $0 $0 $248,640 2207 - Transportation for Clean Air $79,771 $0 $0 $0 $0 $0 $0 $79,771 2212 - Vehicle Registration Fee (Alameda CTC)$787,396 $0 $0 $0 $0 $0 $0 $787,396 2214 - Measure BB Sales Tax - Local Streets Fund (Alameda CTC) $1,150,000 $0 $0 $0 $0 $0 $0 $1,150,000 2220 - Road Maint. & Rehab Account (RMRA)$694,320 $0 $0 $0 $0 $0 $0 $694,320 2924 - VRF (ACTC) Grants $1,854,000 $0 $0 $0 $0 $0 $0 $1,854,000 4300 - Eastern Dublin Transportation Impact Fee $200,000 $0 $0 $0 $0 $0 $0 $200,000 4304 - Western Dublin Transportation Impact Fee $199,000 $0 $0 $0 $0 $0 $0 $199,000 6305 - Internal Service Fund - Equipment Replacement $122,300 $0 $0 $0 $0 $0 $0 $122,300 Total $6,939,427 $0 $0 $0 $0 $0 $0 $6,939,427 Citywide Signal Communications Upgrade 2026-2031 Five-Year Capital Improvement Program | Dublin Page 97 346 Traffic Signal Operations and Maintenance Update City Council Meeting 347 Dublin’s Traffic Signal System 96 Signalized intersections Plus 3 planned with development Monitored remotely Operated by Caltrans or Pleasanton At pedestrian crosswalks Located citywide 348 Dublin’s Signalized Intersections 349 Key Traffic Signal Components •Controller and cabinet •Detection •Pedestrian push buttons •Backup power •Communications •Emergency vehicle preemption 350 Traffic Signal Operations •Traffic Operations Center (TOC) at City Hall •Advanced Traffic Management System (ATMS) software •Real-time monitoring and remote timing adjustments •All signals are actuated: they respond to detected users and skip movements when no one is waiting 351 How Signals Are Coordinated Time-of-Day Pre-set timing plans for different times of day, based on traffic counts Dublin Blvd (Hacienda Dr to Tassajara Rd), Tassajara Rd, and San Ramon Rd Adjusts automatically to real-time traffic; best where traffic changes unpredictably Dublin Blvd (San Ramon Rd to Hacienda Dr) and Dougherty Rd (Dublin Blvd to Amador Valley Blvd) Where intersections are widely spaced, such as on Fallon Rd, signals operate independently. 352 Factors Affecting Wait Times •Major cross streets •Intersection size •Pedestrian crossings •Transit and active transportation •High-density areas •Detection damage or limitations •Recall mode •Emergency vehicle preemption 353 Monitoring Signal Operations •ATMS reports and alarms •Weekly performance data review •Camera monitoring •Quarterly field inspections •Community reports 354 How Staff Responds Type of Concern Responsible Party Typical Response Emergency (dark or flashing signal, knockdown, equipment damage) Alameda County or City on-call contractor Referred immediately; repaired same day Alameda County Referred immediately; repaired within 24 to 48 hours Alameda County or City on-call contractor Referred immediately; recall used in the interim if needed City Staff, with County or contractor support Prioritized by location and users affected; typically 2 to 5 days City Staff and traffic engineering consultants Requires field observation and data review; varies by complexity 355 Who Maintains the Signals Alameda County Quarterly inspections of every signal, annual cleaning, battery testing, and 24-hour emergency response Specialized work, including detection and fuel cell maintenance Signal timing, monitoring, community concerns, improvements, and contract management Note: Staff will solicit proposals and return to the City Council with a recommendation before the Alameda County Traffic Signal Maintenance Agreement expires on June 30, 2027. 356 Backup Power 11 Fuel cells at critical intersections Up to 3 days of power About 3 to 4 hours of power Through CIP No. ST0713 357 Dublin’s Signalized Intersections With Backup Power 358 Signal Improvements Completed Sept 2026 Adaptive timing fine-tuned: Dublin Blvd, San Ramon Rd to Hacienda Dr Time-of-day timing update: Dublin Blvd, Hacienda Dr to Fallon Rd Detection upgrades, including radar where glare or fog affects cameras Dublin Blvd fiber and citywide battery backup upgrade (CIP No. ST0713; $1.854M grant) I-580 interchange pedestrian and bicycle safety (Pleasanton-led) 359 How to Report a Concern Fix It Dublin App, City website, or Public Works 925-833-6630 •Long wait or signal not changing •Pedestrian push button not working •A single signal light out Include location, direction of travel, and time of day •Signal is dark •Signal pole knocked down Call 911 only if there is an immediate safety hazard 360 Questions ? 361