HomeMy WebLinkAboutItem 5.4 Budget Adjustment for the Emerald Glen Ball Field Renovation Project, CIP No. PK0127Staff Report
City of Dublin
File #:2026-137 Agenda Date:10/20/2026 Agenda #:5.4.
Budget Adjustment for the Emerald Glen Ball Field Renovation Project, CIP No. PK0127
TO: Honorable Mayor and City Councilmembers
FROM:Colleen Tribby, City Manager
Prepared By:Vatsal Patel, Assistant Public Works Director/City Engineer
EXECUTIVE SUMMARY:
The City Council will consider approving a budget adjustment to increase the project funding by
$120,000 for the Emerald Glen Ball Field Renovation Project, CIP No. PK0127.
STAFF RECOMMENDATION:
Approve the budget change.
FINANCIAL IMPACT:
As approved in the 2026-2031 Capital Improvement Program, the City-funded portion of the Emerald
Glen Ball Field Renovation Project is $400,000, funded by the General Fund.
The additional work identified by Staff requires a budget increase of $120,000 funded by the Internal
Service Fund (ISF) - Equipment. There is sufficient fund balance in the ISF to cover this cost. With this
adjustment, the total City-funded project budget would be $520,000.
DESCRIPTION:
Background
The City has agreed to allow Dublin Unified School District (DUSD) to utilize Fallon Sports Park as its
primary fields for the Emerald High School baseball and softball programs. To do so, the City needs to
relocate other community user groups from Fallon Sports Park to Emerald Glen Park, which requires
improvements to three Emerald Glen Park ball fields. DUSD is completing the required work in
exchange for the use of Fallon Sports Park.
As part of the project, the City requested that additional improvements be made, including upgrades
to the concrete walkways, installation of dugout covers/shelters, and replacement of the scoreboard
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File #:2026-137 Agenda Date:10/20/2026 Agenda #:5.4.
at Field A. The City Council subsequently approved the Emerald Glen Ball Field Renovation Project, CIP
No. PK0127, with adoption of the 2026-2031 Capital Improvement Program, allocating a budget of
$400,000 for the City-requested enhancements to Fields A, B, and C.
After construction began, Staff identified additional elements that were not anticipated during design
and are outside DUSD’s responsibilities. The requested $120,000 budget adjustment would fund the
installation of additional fencing and the replacement of aging fixtures such as existing fencing, foul
poles, and dugout benches. Completing this work under the current project offers several advantages:
·Utilizing the contractor’s existing mobilization of equipment and crews reduces costs compared
with completing the work under a separate contract.
·Utilizing current unit prices for additional quantities avoids higher prices in the future.
·Completing the work during the scheduled construction minimizes disruption to the public and
organized sports groups.
·Completing all the work together prevents damage to newly completed improvements and
avoids future construction to replace outdated or deteriorated facilities.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1)Budget Change
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Budget Change Reference #:
From Un-Appropriated Reserves Budget Transfer Between Funds
From Designated Reserves
Account Amount Account Amount
pk0127-9400-9401 $120,000
pk0127-6305 $120,000
10/20/2026
Posted By:Date:
**********Finance Use Only**********
CITY OF DUBLIN
Staff identified additional elements that were not anticipated during the design of the project and that go beyond the original
scope of work. The increase in cost will be fully funded by additional funds from the Internal Services Fund - Equipment.
Sufficient funds are available for the additional cost.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2026-27
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
Expenditures: (Emerald Glen Field Renovations -
Improvements - Not Building)
Revenues: (Emerald Glen Field Renovations - Internal Services
Fund - Equipment)
City Council's Approval Required
Attachment 1
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