HomeMy WebLinkAbout09-10-2026 HCAC Agenda PacketCouncil Chamber Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
2.1 Dublin Arts Collective Update
The Heritage and Cultural Arts Commission will receive a presentation from the Dublin Arts
Collective on its recent and ongoing work in Dublin.
Receive the presentation.
Staff Report
PUBLIC COMMENT
At this time, the public is permitted to address the Heritage & Cultural Arts
Commission on non-agendized items. Please step to the podium and clearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES.
In accordance with State Law, no action or discussion may take place on any item
not appearing on the posted agenda. The Commission may respond to statements
made or questions asked, or may request Staff to report back at a future meeting
concerning the matter. Any member of the public may contact the Recording
Secretary’s Office related to the proper procedure to place an item on a future
Heritage & Cultural Arts Commission agenda. The exceptions under which the
Commission MAY discuss and/or take action on items not appearing on the
agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
September 10, 2026 Dublin Heritage and Cultural Arts Commission Agenda 1 1
CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the Heritage & Cultural Arts Commission with one single action. Members of
the audience, Staff or the Heritage & Cultural Arts Commission who would like an item
removed from the Consent Calendar for purposes of public input may request the Chair to
remove the item.
The Commission will consider approving the August 13, 2026 Heritage and Cultural Arts
Commission Regular Meeting minutes.
Approve the minutes of the August 13, 2026 Heritage and Cultural Arts Commission Regular
Meeting.
Staff Report
Attachment 1 - Minutes of the August 13, 2026 Heritage and Cultural Arts Commission
Regular Meeting
UNFINISHED BUSINESS
6. NEW BUSINESS
6.1 Dublin C.R.E.A.T.E. Program – 2027 Quarter One Applicant
The Heritage and Cultural Arts Commission will consider the 2027 Quarter One Dublin
C.R.E.A.T.E. Program application submitted by the Dublin Sister City Association and
approve or deny the requested fee waiver.
Approve or deny the Dublin Sister City Association's request for a fee waiver under the
Dublin C.R.E.A.T.E. Program.
Staff Report
Attachment 1 - Dublin C.R.E.A.T.E. Program Application
STAFF AND COMMISSIONER REPORTS
Brief information only reports from Commissioners and/or Staff, including committee reports
and reports by Commissioners related to meetings attended at City expense (AB1234).
ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by Section
202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof. To make a request for disability-
related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650
at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly
September 10, 2026 Dublin Heritage and Cultural Arts Commission Agenda 2 2
resolve requests for reasonable accommodation for individuals with disabilities, consistent
with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolve any
doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and after
publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on
the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and
sustainable environment, fosters new opportunities, and champions a culture of equity,
diversity, and inclusion.
September 10, 2026 Dublin Heritage and Cultural Arts Commission Agenda 3 3
Agenda Item 2.1
STAFF REPORT
HERITAGE AND CULTURAL ARTS COMMISSION
Page 1 of 2
DATE: September 10, 2026
TO: Honorable Chair and Commissioners
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT:
Dublin Arts Collective Update
Prepared by: Ben Keisic, Parks & Community Services Manager
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will receive a presentation from the Dublin Arts
Collective on its recent and ongoing work in Dublin.
STAFF RECOMMENDATION:
Receive the presentation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Dublin Arts Collective is a nonprofit organization established in September 2018,
dedicated to promoting and supporting visual arts through collaboration with artists,
communities, and other art associations. Their mission is to actively enrich the cultural
landscape of Dublin and its surrounding areas, making art accessible and impactful for all
residents.
Representatives of the Dublin Arts Collective will present an update to the Heritage and
Cultural Arts Commission on the organization's programming and activities.
STRATEGIC PLAN INITIATIVE:
None.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
None.
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Agenda Item 4.1
STAFF REPORT
HERITAGE AND CULTURAL ARTS COMMISSION
Page 1 of 2
DATE: September 10, 2026
TO: Honorable Chair and Commissioners
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT:
Approval of the August 13, 2026 Heritage and Cultural Arts Commission
Regular Meeting Minutes
Prepared by: Kim Bonato, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approving the August 13, 2026 Heritage and Cultural Arts
Commission Regular Meeting minutes.
STAFF RECOMMENDATION:
Approve the minutes of the August 13, 2026 Heritage and Cultural Arts Commission Regular
Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Heritage and Cultural Arts Commission will consider approval of the minutes from the
August 13, 2026 Regular Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
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Page 2 of 2
The Commission Agenda was posted.
ATTACHMENTS:
1) Minutes of the August 13, 2026 Heritage and Cultural Arts Commission Regular Meeting
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MINUTES OF THE HERITAGE AND
CULTURAL ARTS COMMISSION
Regular Meeting: Thursday, August 13, 2026
Heritage and Cultural Arts Commission
REGULAR MEETING
AUGUST 13, 2026
A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday,
August 13, 2026 at the Peter W. Snyder Council Chamber, 100 Civic Plaza, Dublin, CA
94568. The meeting was called to order at 7:02 PM by Vice Chairperson Iharosi.
1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Shweta Agrawal, Chairperson Absent
Timea Iharosi, Vice Chairperson Present
Jain Archana, Commissioner Present
Gina Gabriell, Commissioner Present
Victoria Liu, Commissioner Present
Darren Phillips, Commissioner Present
Julia Tomtania, Commissioner Present
2) PRESENTATIONS – None.
3) PUBLIC COMMENT
Vanessa Thomas provided public comment.
4) CONSENT CALENDAR
4.1 Approved June 11, 2026 Heritage and Cultural Arts Commission Regular
Meeting Minutes.
4.2 Received preview of Splatter 2026.
On a motion by Commissioner Tomtania, seconded by Commissioner Gabriell, and by a
unanimous vote, the Commission adopted the Consent Calendar.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Julia Tomtania, Commissioner
SECOND: Gina Gabriell, Commissioner
AYES:
Iharosi, Archana, Gabriell, Liu, Phillips, Tomtania
ABSENT: Agrawal
Attachment 1
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Heritage and Cultural Arts Commission
REGULAR MEETING
AUGUST 13, 2026
5) UNFINISHED BUSINESS – None.
5.1 2026 Fall Home Decorating Contest
The Commission received a report on the 2026 Fall Home Decorating Contest and
provided feedback.
6) NEW BUSINESS – None.
7) STAFF AND COMMISSIONER REPORTS
Staff and Commissioners provided brief information-only reports.
8) ADJOURNMENT
Vice Chairperson Iharosi adjourned the meeting at 7:20 PM.
Timea Iharosi, Vice
Chairperson
Heritage and Cultural Arts Commission
ATTEST:
Ben Keisic
Parks & Community Services Manager
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Agenda Item 6.1
STAFF REPORT
HERITAGE AND CULTURAL ARTS COMMISSION
Page 1 of 2
DATE: September 10, 2026
TO: Honorable Chair and Commissioners
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT:
Dublin C.R.E.A.T.E. Program – 2027 Quarter One Applicant
Prepared by: Lauren Marriott, Recreation Supervisor
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will consider the 2027 Quarter One Dublin
C.R.E.A.T.E. Program application submitted by the Dublin Sister City Association and approve
or deny the requested fee waiver.
STAFF RECOMMENDATION:
Approve or deny the Dublin Sister City Association's request for a fee waiver under the Dublin
C.R.E.A.T.E. Program.
FINANCIAL IMPACT:
Approval of the request would result in an estimated $2,717 in waived facility rental fees for
use of the Alamilla Springs Ballroom on January 23, 2027, reducing Fiscal Year 2026 -27 rental
revenue by that amount. Waivers granted under the Dublin C.R.E.A.T.E. Program range from
$1,000 to $3,500 per event, with an estimated annual revenue impact of $4,000 to $14,000.
DESCRIPTION:
Background
At its regular meeting on March 5, 2024, the City Council directed Staff to explore opportunities
to recognize and support cultural events that are meaningful to Dublin community members
and complement the City’s existing annual events.
In response, Staff developed the Event Space Grant Program and presented it to the City
Council on February 18, 2025. The City Council received the report and provide d direction on
the program guidelines. Now known as the Dublin C.R.E.A.T.E. Program, it provides nonprofit
organizations and community groups with in-kind support through waived facility rental or
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exhibition fees. Support may include facility use for programs such as exhibits, performances,
workshops, classes, rehearsals, and screenings, as well as larger community cultural events
such as festivals, heritage celebrations, and cultural gatherings.
Applicants are required to attend and present their proposal at the Heritage and Cultural Arts
Commission (HCAC) meeting held approximately four months prior to the beginning of the
quarter in which the event is proposed. Application deadlines and corresponding Commission
meeting dates are outlined below:
Quarter One – January 1 through March 31: Applications are due August 15 and
presented at the September HCAC meeting of the preceding year.
Quarter Two – April 1 through June 30: Applications are due November 15 and
presented at the December HCAC meeting of the preceding year.
Quarter Three – July 1 through September 30: Applications are due February 15 and
presented at the March HCAC meeting of the same year.
Quarter Four – October 1 through December 31: Applications are due May 15 and
presented at the June HCAC meeting of the same year.
For the 2027 Quarter One Dublin C.R.E.A.T.E. Program, Staff received one application from
the Dublin Sister City Association (DSCA). DSCA is requesting a fee waiver to host a cultural
event at the Dublin Senior Center – Alamilla Springs Ballroom on January 23, 2027
(Attachment 1). The proposed event date has been revised from the dates identified in the
submitted application and is presented to the Commission for consideration.
Next Steps
If the Commission approves the request, Staff will work directly with the applicant to complete
the application process, verify proposal details, and finalize program requirements.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
1) Dublin C.R.E.A.T.E. Program Application
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•TcDUBLIN
CALIFORNIA
ABOUT
DUBLIN C.R.E.A.T.E. PROGRAM GUIDE
Dublin C.R.E.A.T.E. (Community Resources for the Arts, Together & Everywhere) provides in-kind support
for arts and cultural programming presented in Dublin. For additional information about the program, contact
the Parks & Community Services Department at DublinArtsCenter@dublin.ca.gov or 925-556-4500.
The City of Dublin partners with artists, organizations, and community groups to support programming that enriches the
community's cultural life. Through this program, eligible applicants may request support in the form of waived facility
rental or exhibition fees for programs and events that provide cultural, educational, or artistic benefit to the public.
Please note, teachers wishing to offer market-rate recreation classes at City facilities should submit contract instructor
proposals and will be considered using different criteria.
TYPES OF SUPPORT
In-kind support is typically provided for arts and cultural programming such as exhibits, performances, workshops, classes,
rehearsals, and other activities presented in City facilities. In most cases, applicants may request use of designated facilities
for up to 40 hours per calendar year, or up to six weeks for art exhibits, subject to availability and program eligibility.
Limited promotional support may also be provided through City communication channels when available.
The program may also support larger community cultural events through the waiver of certain City fees associated with
festivals, cultural celebrations, and community gatherings. These events may require coordination with multiple City
departments, depending on size and operational needs. Cultural event fee waiver requests must be submitted by non
profit organizations and are evaluated based on cultural significance, community benefit, alignment with the City's cultural
arts goals, and resource availability.
ELIGIBILITY
General Requirements:
•Applicants must provide arts or cultural programming that is open and accessible to the public and demonstrate a
clear community benefit.
•Applicants must have the ability to obtain general liability insurance, consistent with requirements for any renter of
City-owned facility.
•Approved events may also require permits, and coordination with multiple City departments.
•Programs involving supervision of minors under age 18 must comply with City of Dublin youth safety requirements,
including DOJ background checks (fingerprinting), TB test verification within the past two years, and mandatory
reporter compliance.
Additional Requirements for Cultural Event Requests:
•Applicants must be a non-profit organization. Proof of non-profit status is required.
•Applicants must have the ability to obtain special event related permits, consistent with requirements for any renter
of City-owned facility
•Applicants must provide a refundable security deposit ranging from $500--$750, depending on the requested facility.
Deposits are fully refundable if the facility is vacated on time and left in good condition. Applicants who cancel
reservations, overstay their scheduled time, or leave damage or excessive cleanup may forfeit all or part of the deposit.
•Submit a completed project budget summary worksheet.
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