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HomeMy WebLinkAbout08-13-2026 HCAC Agenda PacketCouncil Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. August 13, 2026 Dublin Heritage and Cultural Arts Commission Agenda 1 1 The Commission will consider approving the June 11, 2026 Heritage and Cultural Arts Commission Regular Meeting minutes. Approve the minutes of the June 11, 2026 Heritage and Cultural Arts Commission Regular Meeting. Staff Report Attachment 1 - Minutes of the June 11, 2026 Heritage and Cultural Arts Commission Regular Meeting The Commission will receive the report previewing Splatter 2026, taking place at Emerald Glen Park on September 12, 2026. Receive the report. Staff Report UNFINISHED BUSINESS 5.1 2026 Fall Home Decorating Contest The Heritage and Cultural Arts Commission will receive a report on the 2026 Fall Home Decorating Contest and provide feedback on categories and timeline. Receive the report and provide feedback on the program materials, categories, and timeline. Staff Report NEW BUSINESS 7. STAFF AND COMMISSIONER REPORTS Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolve any doubt in favor of accessibility. August 13, 2026 Dublin Heritage and Cultural Arts Commission Agenda 2 2 Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. August 13, 2026 Dublin Heritage and Cultural Arts Commission Agenda 3 3 Agenda Item 4.1 STAFF REPORT HERITAGE AND CULTURAL ARTS COMMISSION Page 1 of 2 DATE: August 13, 2026 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Approval of the June 11, 2026 Heritage and Cultural Arts Commission Regular Meeting Minutes Prepared by: Kim Bonato, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approving the June 11, 2026 Heritage and Cultural Arts Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the June 11, 2026 Heritage and Cultural Arts Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes from the June 11, 2026 Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: 4 Page 2 of 2 The Commission Agenda was posted. ATTACHMENTS: 1) Minutes of the June 11, 2026 Heritage and Cultural Arts Commission Regular Meeting 5 MINUTES OF THE HERITAGE AND CULTURAL ARTS COMMISSION Regular Meeting: Thursday, June 11, 2026 Heritage and Cultural Arts Commission REGULAR MEETING JUNE 11, 2026 A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday, June 11, 2026 at the Peter W. Snyder Council Chamber, 100 Civic Plaza, Dublin, CA 94568. The meeting was called to order at 7:00 PM by Chairperson Agrawal. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Shweta Agrawal, Chairperson Present Timea Iharosi, Vice Chairperson Present Jain Archana, Commissioner Absent Gina Gabriell, Commissioner Present Victoria Liu, Commissioner Present (arrived at 7:06 PM) Darren Phillips, Commissioner Absent Julia Tomtania, Commissioner Present 2) PRESENTATIONS – None. 3) PUBLIC COMMENT Vanessa Thomas provided public comment. 4) CONSENT CALENDAR 4.1) Approved May 14, 2026 Heritage and Cultural Arts Commission Regular Meeting Minutes. On a motion by Commissioner Tomtania, seconded by Commissioner Gabriell, and by a unanimous vote, the Commission adopted the Consent Calendar, except for item 4.2. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Julia Tomtania, Commissioner SECOND: Gina Gabriell, Commissioner AYES: Agrawal, Iharosi, Gabriell, Liu, Tomtania ABSENT: Archana, Phillips 4.2 Tri-Annual Parks and Community Services Department Report for January 2026 through April 2026 Attachment 1 6 Heritage and Cultural Arts Commission REGULAR MEETING JUNE 11, 2026 This item was pulled from the Consent Calendar by Vice Chairperson Iharosi for clarifying questions. On a motion by Commissioner Tomtania, seconded by Commissioner Gabriell, and by unanimous vote, the Commission adopted Consent Calendar item 4.2. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Julia Tomtania, Commissioner SECOND: Gina Gabriell, Commissioner AYES: Agrawal, Iharosi, Gabriell, Liu, Tomtania ABSENT: Archana, Phillips 5) UNFINISHED BUSINESS – None. 6) NEW BUSINESS 6.1 Future Temporary Art Projects Concepts The Commission received a report on the potential future Temporary Art Project concepts and provided feedback. 7) STAFF AND COMMISSIONER REPORTS Staff and Commissioners provided brief information-only reports. 7 Heritage and Cultural Arts Commission REGULAR MEETING JUNE 11, 2026 8) ADJOURNMENT Chairperson Agrawal adjourned the meeting at 7:42 PM. Shweta Agrawal, Chairperson Heritage and Cultural Arts Commission ATTEST: Ben Keisic Parks & Community Services Manager 8 Agenda Item 4.2 STAFF REPORT HERITAGE AND CULTURAL ARTS COMMISSION Page 1 of 3 DATE: August 13, 2026 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Preview of Splatter 2026 Prepared by: Shelby Perry, Recreation Coordinator EXECUTIVE SUMMARY: The Commission will receive the report previewing Splatter 2026, taking place at Emerald Glen Park on September 12, 2026. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: Funding for Splatter is included as part of the City’s annual operating budget. DESCRIPTION: Dublin's annual end-of-summer event returns on Saturday, September 12, 2026 from 12:00 to 8:30 pm at Emerald Glen Park, continuing its celebration of music, food, art, and culture with an emphasis on multicultural performances and expressions. The following is an overview of what attendees can expect to experience. Entertainment Splatter will host live performances across three distinct stages, complemented by dynamic roaming acts dispersed throughout the event site. The Amphitheater Stage hosts an assorted lineup of multicultural presentations, while the Side Yard Stage will showcase the community's artistic talents in music and dance. Notable acts include Bollywood-inspired dance performances as well as Kung Fu demonstrations. During the daytime, the Main Stage will feature Tyler Gene Band (country music) and Woodie and the Longboards (a Beatles and Beach Boys tribute). As the festival transitions into the 9 Page 2 of 3 evening, Good Time Collective will take over, bringing a fun and energetic atmosphere to close out the day’s festivities. Food, Beverage, and Shopping Attendees will be able to sample various dishes and shop from an assortment of goods from diverse regions across the globe. In addition, the Rotary Club of Dublin will curate a selection of local craft beers and wines sourced from the Livermore Valley. The Prisma Lounge – VIP Experience From 5:00 to 8:30 pm, the Prisma Lounge will provide attendees with the ultimate VIP experience. This velvet-roped outdoor lounge will feature interactive food stations, elevated wine and beer tastings, unique roaming entertainment, picturesque moments, and a front-row seat to the main stage entertainment. Tickets are $75 when purchased in advance through the City’s website and $95 at the event. The Arts Throughout the event area, Splatter will continue its tradition of celebrating the arts by offering an array of free art activities suitable for all attendees, including interactive art pieces. Also, in collaboration with the Dublin Arts Collective, an art exhibition titled "The High Life" will return to The Wave. This exhibition will feature an assemblage of fine artworks created by talented artists from local high schools. Special Event App The City’s special events application, “DublinCaEvent”, will continue to be utilized for the 2026 Splatter Festival and has been refreshed with updated features and content to enhance the attendee experience. Available for download on both Apple and Android devices, the app serves as a centralized source for event information, including festival maps, sponsor and vendor directories, parking and transportation details, schedules, and entertainment lineups. In addition to improving communication and providing real-time access to event information, the app supports the City’s sustainability efforts by reducing the need for printed materials and paper programs. New Feature: Color Dash The festival will kick off with the Color Dash, a non-competitive, family-friendly fun run starting at 9:00 am. Participants of all ages and fitness levels will walk, jog, or run a 1.2-mile course consisting of two laps through Emerald Glen Park. Along the route, participants will pass through five color stations featuring vibrant bursts of color, music, and interactive elements. Each registered participant will receive a commemorative Color Dash T-shirt. The experience will conclude with a festive finish-line celebration and photo opportunities. Registration is $25 per participant and is available on the City’s website. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: 10 Page 3 of 3 The Commission Agenda was posted. ATTACHMENTS: None. 11 Agenda Item 5.1 STAFF REPORT HERITAGE AND CULTURAL ARTS COMMISSION Page 1 of 3 DATE: August 13, 2026 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: 2026 Fall Home Decorating Contest Prepared by: Jennifer Li Marzi, Recreation Technician EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will receive a report on the 2026 Fall Home Decorating Contest and provide feedback on categories and timeline. STAFF RECOMMENDATION: Receive the report and provide feedback on the program materials, categories, and timeline. FINANCIAL IMPACT: Funding for the Fall Home Decorating Contest is included in the Parks and Community Services Department’s annual operating budget. DESCRIPTION: Background At its meeting on April 9, 2026, the Heritage and Cultural Arts Commission reviewed the Fall Home Decorating Contest and provided direction to refine program materials, messaging, and overall program structure. Program Refinements Staff has incorporated the following key recommendations from the Commission:  Family-Friendly Guideline All entries will be required to meet a family-friendly standard. Program materials will clarify that displays must be appropriate for all ages.  Program Structure and Timeline 12 Page 2 of 3 The contest will operate as a single program with minor variations in submission deadlines, judging periods, and recognition timing to align with seasonal celebrations and decorating timelines.  Inclusive Program Messaging Staff developed draft promotional language to reflect the program’s inclusive intent: “Celebrate the season your way! Inspired by fall traditions around the world, whether spooky, reflective, luminous, or festive, all interpretations of the season are welcome.”  Category Clarifications Each category includes examples to help participants understand the intended theme while encouraging creativity and how displays are interpreted. Program Categories  People’s Choice – The Great Fall Glow-Off Recognizes standout displays across all styles, as selected by the public. Entries may include spooky Halloween scenes, glowing Diwali lights, Día De Los Muertos altars, harvest décor, or other creative interpretations of the fall season.  Festival of Lights Award – Diwali Celebration Celebrates displays inspired by Diwali and other light-centered traditions, featuring diyas, lanterns, rangoli, and vibrant colors that symbolize light, joy, and renewal.  Harvest, Heritage & Remembrance Award – Cultural Traditions Celebrates displays that reflect fall traditions and cultural heritage, including Día de los Muertos altars, harvest celebrations, and other meaningful expressions of remembrance, heritage, and seasonal change.  Spirits & Spooktacular Scenes Award – Halloween & Whimsical Displays Recognizes fun, spooky, or imaginative Halloween-themed displays, from haunted scenes and playful characters to creative seasonal displays.  Cozy, Coven, & Lantern Loft Award – Best Decorated Condo/Apartment/Balcony Highlights creativity in smaller spaces, including balconies, patios, and entryways, using lights, lanterns, and seasonal décor to make a big impact in a limited area. General Contest Timeline  Program Launch & Promotion: Week of September 2  Registration / Submission Window: September 15 – October 12  Public Voting Period (People’s Choice – “The Great Fall Glow-Off”): October 15 – October 25  Judging Period (Commission): October 19 – October 22  Final Deliberation / Special Meeting: October 28  Winners Announced & Yard Sign Distribution: By October 31  Display Recognition Period: November 1 – November 10 13 Page 3 of 3 Festival of Lights Contest Timeline (Diwali)  Registration / Submission Window: September 15 – October 20  Judging Period (Commission): November 8 – November 11  Photo Submission Deadline: November 10  Final Deliberation / Commission Meeting: November 12  Winners Announcement & Yard Sign Distribution: November 13  Display Recognition Period: Through November Next Steps Following Commission feedback, Staff will finalize the program materials and proceed with implementation of the inaugural 2026 Fall Home Decorating Contest. Staff will evaluate program outcomes and adjust as needed for future years. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: None. 14