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HomeMy WebLinkAboutReso 85-26 Approving the Consolidation of the Human Services Commission and the Parks and Community Services Commission Reso. No. 85-26, Item 8.2, Adopted 09/15/2026 Page 1 of 2 RESOLUTION NO. 85 – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE CONSOLIDATION OF THE HUMAN SERVICES COMMISSION AND THE PARKS AND COMMUNITY SERVICES COMMISSION AND RELATED ACTIONS WHEREAS, to ensure that commissions are meaningful and an effective use of the community members’ time, and to gain some efficiencies in the use of Staff, it is recommended that the activities of the Human Services Commission and Parks and Community Services Commission be consolidated into the roles and responsibilities of a single commission; and WHEREAS, at a Joint Special Meeting of the Human Services Commission and Parks and Community Services Commission, the commissions voted unanimously in favor of the consolidation; and WHEREAS, Staff prepared a consolidation plan, including the expansion of the new consolidated commission to a nine-member body beginning January 2027, inclusive of the Student Representative, who is seated each June annually, transitioning to a seven-member body beginning January 2029 through a planned, reduction in regular seats from eight to six; and WHEREAS, the consolidated Commission will retain the name of Parks and Community Services Commission; and WHEREAS, the consolidation of these two commissions requires the City to amend and restate the Parks and Community Services Commission bylaws to incorporate the roles and responsibilities of the Human Services Commission and to repeal the establishment of the Human Services Commission and its bylaws; and WHEREAS, in order to maintain staggered terms for the consolidated Commission, the five regular seats whose terms expire in December 2028 will not be fully refilled; instead, three new commissioners will be recruited for seats beginning January 2029, resulting in two three-member cohorts of regular commissioners serving staggered four-year terms, one cohort expiring December 2030 and one cohort expiring December 2032. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the consolidation of the Human Services Commission and Parks and Community Services Commission, and the activities of the two Commissions become part of a single Commission effective January 1, 2027. BE IT FURTHER RESOLVED that the City Council approves the Parks and Community Services Commission to retain its name, and amends and restates the Parks and Community Services Commission Bylaws, effective January 1, 2027, as attached as Exhibit A to this Resolution. BE IT FURTHER RESOLVED that the City Council repeal the establishment of the Human Services Commission and Human Services Commission bylaws effective December 31, 2026. BE IT FURTHER RESOLVED that the City Council approves a permanent reduction of the consolidated commission's regular seats from eight to six, effective with the recruitment cycle beginning Docusign Envelope ID: 8A1AF3A1-8FAD-84BB-830A-94D9FBCA3C5E Reso. No. 85-26, Item 8.2, Adopted 09/15/2026 Page 2 of 2 January 2029, structured so that regular commissioner terms remain staggered in two three-member cohorts, one expiring December 2030 and one expiring December 2032. PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 15th day of September 2026 by the following vote: AYES: Councilmembers Josey, McCorriston, Morada, Qaadri and Mayor Hu NOES: ABSENT: ______________________________ Mayor ABSTAIN: ATTEST: _________________________________ Deputy City Clerk Docusign Envelope ID: 8A1AF3A1-8FAD-84BB-830A-94D9FBCA3C5E Exhibit A to the Resolution _________________________________________________________________________________ Bylaws and Rules of Procedure Page 1 of 4 Parks and Community Services Commission September 15, 2026 ARTICLE I GENERAL PROVISIONS Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of Procedure of the Parks and Community Services Commission of the City of Dublin. A copy of these Rules and amendments thereto shall be filed in the offices of the City Clerk for examination by the public. Section 2. These Rules and any amendments hereto shall be effective on the date of the adoption hereof, and shall govern the meetings and activities of the Commission. ARTICLE II COMMISSION COMPOSITION AND METHOD OF APPOINTMENT Section 1. The Parks and Community Services Commission shall be composed of eight regular members and one student member ('members or Commissioners') from January 2027 through December 2028, and six regular members and one student member beginning January 2029. The student member shall be a high school student residing in the City of Dublin. Section 2. The Mayor shall make all appointments to the Commission, with the approval of the City Council. Section 3. Commission members and alternates may resign at any time by giving written notice to the Mayor and City Clerk. ARTICLE III TERM OF OFFICE AND REMOVAL Section 1. Commission members shall be appointed for terms that run four years. Terms shall begin in January following even-numbered election years and end in December of an even- numbered election year (or until successors are appointed). At the end of a Commission member’s term, the Commission member may be reappointed to the Commission in the same manner as the initial appointment. Commission members shall be eligible to serve a maximum of eight years with two four-year terms. No term limit shall apply to alternates. Section 2. The term of the student member shall be for one year, commencing July 1st and terminating on the following June 30th. Section 3. Any member or alternate of the Commission may be removed from office with the approval of a majority of the City Council. Removal and appointment of Commissioners shall be made only at a regularly scheduled meeting of the City Council. Section 4. Commission members and the alternate should endeavor to attend all regular and special meetings of the Commission. The Secretary to the Commission shall provide the Mayor with quarterly reports on Commissioner and Alternate Commissioner attendance. After the third absence from a regularly scheduled Commission meeting within any 12-month period, said Commission member’s or alternate’s office shall be automatically declared vacant. CITY OF DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION BYLAWS AND RULES OF PROCEDURE Docusign Envelope ID: 8A1AF3A1-8FAD-84BB-830A-94D9FBCA3C5E Exhibit A to the Resolution _________________________________________________________________________________ Bylaws and Rules of Procedure Page 2 of 4 Parks and Community Services Commission September 15, 2026 Section 5. If a Commission member or alternate ceases to reside in the City of Dublin, said Commissioner’s office shall be automatically declared vacant. ARTICLE IV VACANCIES Section 1. Vacancies on the Commission occurring other than by expiration of term shall be filled for the unexpired portion of the term in the same manner as the original appointment. In the event of a Commission vacancy, the alternate will be considered without submitting a new application unless the alternate notifies the Clerk that he or she does not want to be considered for appointment to the vacancy. ARTICLE V OFFICERS Section 1. Election and Term of Office. The Commission shall elect, by majority vote, a Chairperson and Vice Chairperson at the first meeting of each year. The Chairperson and Vice Chairperson shall serve until their successors are elected, or until their terms as members of the Commission expire, whichever is first. The Commission shall, unless no Commissioners meet the criteria, elect Commissioners to the positions that have not previously served in the position and have not declined the appointment, with the intent that no one should serve in the position for no more than two consecutive years. Alternates are not eligible to serve as Chairperson or Vice Chairperson. Section 2. The Secretary to the Commission will be the City Manager or his/her designee. Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term. Section 4. Duties of Officers. The Chairperson performs the following duties: (a) Presides at all meetings of the Commission. (b) Appoints committee members and chairpersons of committees as necessary. (c) Signs correspondence on behalf of the Commission. (d) Represents the Commission before the City Council. (e) Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson presides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. Section 5. The Committees. The Commission or Chairperson, upon direction of the Commission, may appoint several of its members, but fewer than a quorum, to serve as a committee. On certain occasions, such as when a particular kind of expertise or public Docusign Envelope ID: 8A1AF3A1-8FAD-84BB-830A-94D9FBCA3C5E Exhibit A to the Resolution _________________________________________________________________________________ Bylaws and Rules of Procedure Page 3 of 4 Parks and Community Services Commission September 15, 2026 representation is desirable, the Commission may appoint non-members to a committee. Committees make recommendations directly to the Commission. ARTICLE VI MEETINGS Section 1. The Commission shall hold all regular meetings at a designated time and place, which shall be fixed and determined by the Commission and entered upon its minutes. The Commission shall endeavor to hold at least one meeting per month. All meetings of the Commission shall be open to the public. Special meetings of the Commission may be called by a majority of the members thereof, or by the Chairperson thereof. Notice of any such special meeting shall be given as required by law. Section 2. A majority of the voting members of the Commission shall constitute a quorum for the purpose of transacting business. The secretary shall keep minutes of all regular and special meetings of the Commission, and these shall be sent to all members and adminis trative officers in advance of the meeting in which they are to be approved. Section 3. Commissioners and the Alternate Commissioner shall attend all regular and special Commission meetings in person. Commissioners will not be permitted to use teleconference as an option to attend any Commission meetings. ARTICLE VII GENERAL RESPONSIBILITIES OF THE COMMISSION Section 1. The Commission shall consider and make recommendations as it deems necessary to the City Council and to City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adequate program of parks, recreation, and community services for the citizens of Dublin. Additionally, the Commission shall consider and make recommendations as it deems necessary to the City Council and to City Staff in all matters pertaining to Human Services needs in the City of Dublin. Such recommendations would include, but are not limited to, the following: (a) recommendations for the development, improvement and/or modification of recreation and community services and facilities; (b) future recreation and community service needs; (c) conduct of persons using park and recreation facilities by the public; (d) annual review of the Parks and Community Services Strategic Plan; (e) funding for the Human Services Grants Program; and (f) Tri-Valley Needs Assessment. Section 2. The Commission shall also accept and consider recommendations from the Senior Center Advisory Committee and the Youth Advisory Committee, and forward the recommendations to the City Council, as appropriate. Docusign Envelope ID: 8A1AF3A1-8FAD-84BB-830A-94D9FBCA3C5E Exhibit A to the Resolution _________________________________________________________________________________ Bylaws and Rules of Procedure Page 4 of 4 Parks and Community Services Commission September 15, 2026 Section 3. A majority vote of voting members is required to take action. Section 4. The alternate shall participate in all Commission matters except the that alternate shall vote only in the event of an absence of a member or of a vacancy on the Commission. In such event, the alternate shall participate as a voting member for the duration of the absence or vacancy. ARTICLE VIII DUTIES OF COMMISSION TO BE ADVISORY ONLY Section 1. It is intended that the Commission shall be an advisory body to the City Council. Nothing herein contained shall be construed as a limitation on the power of the City Council or the Administrative Staff of the City or any other agency in their supervision, or authority over property or personnel which are under their respective jurisdiction. Each Commissioner and Alternate Commissioner is expected to serve the City and the residents of the City of Dublin with professionalism and respect. ARTICLE IX STAFF ASSISTANCE Section 1. The City Manager shall provide the Commission with such information and Staff assistance as the Commission may, from time to time, request, subject to the limitations imposed by the City Council. ARTICLE X AMENDMENTS Section 1. These Bylaws and Rules of Procedure may be amended in the same manner as originally adopted. Docusign Envelope ID: 8A1AF3A1-8FAD-84BB-830A-94D9FBCA3C5E