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HomeMy WebLinkAbout08.12.26 YAC Agenda PacketDublin Senior Center 7600 Amador Valley Blvd Dublin, CA 94568 Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday, August 12, 2026 Location: Dublin Senior Center 7600 Amador Valley Blvd Dublin, CA 94568 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Youth Advisory Committee on non- agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1 Approval of the June 10, 2026 Youth Advisory Committee Regular Meeting Minutes The Committee will consider approving the June 10, 2026 Youth Advisory Committee Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the June 10, 2026 Youth Advisory Committee Regular Meeting. Staff Report August 12, 2026 Dublin Youth Advisory Committee Agenda 1 Attachment 1 - Minutes of the June 10, 2026 Youth Advisory Committee Regular Meeting 5. UNFINISHED BUSINESS 5.1 2026-27 Youth Advisory Committee Work Plan and Ad-Hoc Committee Appointments The Youth Advisory Committee will review and approve the 2026-27 Youth Advisory Committee Work Plan and appoint committee members to ad-hoc committees. STAFF RECOMMENDATION: Approve the 2026 -27 Youth Advisory Committee Work Plan and appoint committee members to serve on ad-hoc committees. Staff Report 6. NEW BUSINESS 6.1 Volunteer Assignments at Fall and Winter Special Events The Committee will assign members to volunteer shifts at the following events: Splatter, Harvest Fair, Ghosts of Dublin, Floating Pumpkin Patch, and Holiday Tree Lighting. STAFF RECOMMENDATION: Assign no fewer than four committee members to volunteer shifts at each of the following events: Splatter, Harvest Fair, Ghosts of Dublin, Floating Pumpkin Patch, and Holiday Tree Lighting. Staff Report 7. STAFF AND COMMITTEE MEMBER REPORTS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 8. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. August 12, 2026 Dublin Youth Advisory Committee Agenda 2 Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. August 12, 2026 Dublin Youth Advisory Committee Agenda 3 Agenda Item 4.1 STAFF REPORT YOUTH ADVISORY COMMITTEE Page 1 of 2 DATE: August 12, 2026 TO: Committee Members FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Approval of the June 10, 2026 Youth Advisory Committee Regular Meeting Minutes Prepared by: Crystal McLean, Senior Office Assistant EXECUTIVE SUMMARY: The Committee will consider approving the June 10, 2026 Youth Advisory Committee Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the June 10, 2026 Youth Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of minutes from the June 10, 2026 Youth Advisory Committee Regular Meeting. STRATEGIC PLAN INITIATIVE: None. 4 Page 2 of 2 NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) Minutes of the June 10, 2026 Youth Advisory Committee Regular Meeting. 5 MINUTES OF THE YOUTH ADVISORY COMMITTEE Regular Meeting: June 10, 2026 YOUTH ADVISORY COMMITTEE REGULAR MEETING JUNE 10, 2026 REGULAR MEETING: 2:00 PM A Regular Meeting of the Youth Advisory Committee was held on Wednesday, June 10, 2026 at the Dublin Senior Center, 7600 Amador Valley Blvd, Dublin, CA 94568 . The meeting was called to order at 2:03 PM by Recreation Coordinator, Shalini Reddy. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Kaitlin Weiss, Committee Member Present Rex Wan, Committee Member Present (Arrived 2:04 PM) Kashyap Bavimane, Committee Member Present Hrihaan Bhutani, Committee Member Present Neha Dhulipala, Committee Member Present Emma Jacob, Committee Member Present Sophie Ma, Committee Member Present Fiona (Yue) Mou, Committee Member Present Shriyadita Poduval, Committee Member Present Allison Pyle, Committee Member Absent Tirtha Sivanandam, Committee Member Present Abhiram Vegesna, Committee Member Present Amber Wang, Committee Member Absent Anya Gangineni, Alternate Committee Member Present Shivanshi Singh, Alternate Committee Member Present Kimaya Sivanandam, Alternate Committee Member Present Vishwak Reddy Etikela, Student Representative Present 2) PRESENTATIONS 2.1) Rosenberg's Rules of Order and Brown Act Training The Committee received a presentation from Vanessa Rosales, Deputy City Clerk, regarding Rosenberg’s Rules of Order and the Brown Act. Attachment 1 6 YOUTH ADVISORY COMMITTEE REGULAR MEETING JUNE 10, 2026 2.2) 2026-27 Youth Advisory Committee and Staff Introductions The Youth Advisory Committee Members and Staff made introductions. 3) PUBLIC COMMENT - None 4) CONSENT CALENDAR 4.1) Approval of the May 13, 2026 Youth Advisory Committee Regular Meeting Minutes On a motion by Committee Member Kaitlin Weiss, seconded by Committee Member Shriyadita Poduval, and by a unanimous vote, the Committee adopted the Consent Calendar. RESULT: APPROVED [UNANIMOUS] MOVED BY: Kaitlin Weiss, Committee Member SECOND: Shriyadita Poduval, Committee Member AYES: Weiss, Wan, Bavimane, Bhutani, Dhulipala, Jacob, Ma, Mou, Poduval, Sivanandam, Vegesna, Gangineni, Singh ABSENT: Pyle, Wang 5) UNFINISHED BUSINESS - None 6) NEW BUSINESS 6.1) Election of 2026-27 Youth Advisory Committee Chairperson and Vice Chairperson The Committee received an overview of the responsibilities of the Youth Advisory Committee Chairperson and Vice Chairperson. On a motion by Committee Member Tirtha Sivanandam, seconded by Committee Member Poduval, and by a unanimous vote, the Committee appointed Kaitlin Weiss as Chairperson and Rex Wan as Vice Chairperson. RESULT: APPROVED [UNANIMOUS] MOVED BY: Tirtha Sivanandam, Committee Member SECOND: Shriyadita Poduval, Committee Member AYES: Weiss, Wan, Bavimane, Bhutani, Dhulipala, Jacob, Ma, Mou, Poduval, Sivanandam, Vegesna, Gangineni, Singh ABSENT: Pyle, Wang 7 YOUTH ADVISORY COMMITTEE REGULAR MEETING JUNE 10, 2026 6.2) 2026-27 Youth Advisory Committee Work Plan The Committee discussed and developed the 2026-27 Youth Advisory Committee Work Plan. 7) STAFF AND COMMITTEE REPORTS The Committee and Staff provided brief information only reports. 8) ADJOURNMENT Chairperson Weiss adjourned the meeting at 3:58 PM. __________________________ ____ Kaitlin Weiss, Chairperson Youth Advisory Committee ATTEST: Shalini Reddy, Recreation Coordinator 8 Agenda Item 5.1 STAFF REPORT Youth Advisory Committee Page 1 of 5 DATE: August 12, 2026 TO: Honorable Chair and Committee Members FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: 2026-27 Youth Advisory Committee Work Plan and Ad-Hoc Committee Appointments Prepared by: Shalini Reddy, Recreation Coordinator EXECUTIVE SUMMARY: The Youth Advisory Committee will review and approve the 20 26-27 Youth Advisory Committee Work Plan and appoint committee members to ad-hoc committees. STAFF RECOMMENDATION: Approve the 2026-27 Youth Advisory Committee Work Plan and appoint committee members to serve on ad-hoc committees. FINANCIAL IMPACT: None. DESCRIPTION: Each year, the Youth Advisory Committee establishes a work plan for its term of service. A work plan serves as a guide for accomplishing goals and objectives during a specific period. The Committee discussed and established goals for the 2026 -27 work plan at its regular meeting on June 10, 2026. Eight work plan goals have been recommended. The Committee will consider and take formal action to approve the 2026-27 work plan. The work plan should remain within the purview of the Committee, as stated in the Bylaws and Rules of Procedure, Article VIII, Section 1: Provide input on youth services and programming to the Parks and Community Services Commission, City Council and to City Staff, address issues that affect youth in the community, assist with the promotion and implementation of youth activities, 9 Page 2 of 5 generate an annual report on the progress of the Youth Advisory Committee. Additionally, some work plan items may involve the use of an ad -hoc committee to support planning and implementation. As part of work plan approval, the YAC will establish four ad-hoc committees, one each for the Collaborative Virtual Event (Goal #1), the Youth Mental Health Forum (Goal #4), KidVenture Night (Goal #5), and the Benefit Concert (Goal #6), and ap point four members on each. Committee members may serve on more than one ad-hoc committee. 2026-27 Draft Work Plan WORK PLAN GOAL #1 – Explore a Collaborative Virtual Event with Wicklow, Ireland’s Youth Advisory Committee  Explore and begin planning a new youth -focused virtual event in partnership with Wicklow, Ireland’s Youth Advisory Committee. This event aims to promote cultural exchange, global youth engagement, and strengthen the sister city relationship, while addressing the interests and needs of young people in Dublin. o Objective 1.1 – Initiate discussions on the concept of a joint virtual event with Wicklow’s Youth Advisory Committee during the August 2026 YAC Regular Meeting. o Objective 1.2 – Appoint four members to an ad-hoc committee to lead planning efforts. o Objective 1.3 – Brainstorm event themes, formats, and potential goals that align with both cities' youth interests and evaluate their feasibility. o Objective 1.4 – Share preliminary ideas with Wicklow’s Youth Advisory Committee and begin informal collaborative dialogue. o Objective 1.5 – Continue coordination and planning of the potential event, including roles, communication, and concept development. o Objective 1.6 – Develop a general planning timeline and list of action items, without finalizing specific dates, to guide ongoing collaboration and future updates. o Objective 1.7 – By the October 2026 YAC Regular Meeting, assess the progress of collaborative discussions and determine whether the event concept is viable to continue pursuing. Present findings to the full committee . WORK PLAN GOAL #2 - Youth Mini-Grant Program  Offer the Youth Mini-Grant Program to Dublin-based youth organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth -related activities.  All members must participate in reviewing applications. o Objective 2.1 – Advertise and begin accepting applications for the Youth Mini- Grant Program in September 2026 to all City of Dublin middle and high schools and as well as Dublin-based youth organizations. 10 Page 3 of 5 o Objective 2.2 – Host an informational meeting for potential applicants to provide an overview of the Youth Mini-Grant Program application and review process in September 2026. o Objective 2.3 – Accept applications through September 2026. o Objective 2.4 – Review applications and receive applicant presentations during the October 2026 YAC meeting. o Objective 2.5 – Present funding recommendations to the Parks and Community Services Commission in November 2026. Then forward funding recommendations to the City Council for final approval in December 2026. WORK PLAN GOAL #3 – “One Good Thing” Youth Mental Health Awareness Program  Plan and implement the “One Good Thing” initiative, a short-term program running October – November 2026 that encourages youth to identify and reflect on one positive moment from their day as simple mental wellness practice. The program will lead into the Youth Mental Health Forum and may include social media participation, reflection prompts, and community engagement activities. o Objective 3.1 – Finalize program framework and participation guidelines. o Objective 3.2 – Explore opportunities to share mental health resources during the program period. o Objective 3.3 – Implement the “One Good Thing” initiative as a short-term program during October – November 2026, leading up to the Youth Mental Health Forum. o Objective 3.4 – Collect informal feedback from participants and the Youth Advisory Committee to assess program impact. WORK PLAN GOAL #4- Youth Mental Health Forum  Plan and implement a mental health forum for Dublin middle and high school youth. Panelists will include school counselors and local therapists who work with youth to provide an overview of mental topics and coping strategies. The forum may include students who have experienced mental health issues and wish to share t heir stories. o Objective 4.1 – Appoint four members to an ad-hoc committee to lead planning efforts. o Objective 4.2 – Secure the event’s location, date, and time. o Objective 4.3 – Develop event format, agenda, and timeline. o Objective 4.4 – Begin to solicit panelists and set a deadline to have a panel in place. o Objective 4.5 – Develop a marketing plan, including a flyer and social media posts. Advertise the event to local high and middle schools and Dublin -based youth organizations. o Objective 4.6 – Prepare a survey for participants and ask for feedback from panelists and attendees at the conclusion of the event. 11 Page 4 of 5 o Objective 4.7 – Meet to review and provide feedback about the event. Discuss what went well and what improvements can be made. Present the finding s to the YAC. WORK PLAN GOAL #5 - KidVenture Night  Continue the development and enhancement of KidVenture Night, an engaging and interactive evening designed for elementary school-aged youth. This event aims to promote creativity, recreation, and social connection through themed activities led by the YAC. o Objective 5.1 – Review feedback from the previous year’s event and discuss areas for improvement. o Objective 5.2 – Appoint four members to an ad-hoc committee to lead planning efforts. o Objective 5.3 – Begin event planning by brainstorming potential themes and structure. o Objective 5.4 – Finalize the event timeline, theme, and program outline. o Objective 5.5 – Collaborate with Staff on logistics and promotional efforts. o Objective 5.6 – Confirm the event date by the October 2026 YAC Regular Meeting and execute KidVenture Night in early February 2027. WORK PLAN GOAL #6 – Benefit Concert  Plan and implement the 13th Annual Dublin Benefit Concert on April 22, 2027, at the Dublin Farmer’s Market in Emerald Glen Park. Acts will include Dublin-based youth and senior organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth-related activities. The event benefits the Youth Fee Assistance Program. o Objective 6.1 – Establish the timeline and work plan for the event and appoint four members to an ad-hoc committee. o Objective 6.2 – Create an application for performers for Staff review. Solicit youth and senior performers from the DUSD high and middle schools, Quarry Lane School, Valley Christian Schools, City contracted youth and senior instructors, Dublin cultural arts businesses, and other venues where youth and senior artists perform. o Objective 6.3 – Review applications and select performers. o Objective 6.4 – Create an event flyer for Staff review and advertise it in the Spring Recreation Activity Guide, City website, City newsflash, and distribute by YAC members. o Objective 6.5 – Attend, emcee, and implement the 2027 Dublin Benefit Concert on April 22, 2027 at the Farmer’s Market in Emerald Glen Park. WORK PLAN GOAL #7 – Volunteer Hours  In addition to ad-hoc committees, Committee Members will be required to volunteer at a 12 Page 5 of 5 minimum of five City Events. o Splatter – 9/12/26 o Harvest Fair – 10/10/26 o Ghosts of Dublin – 10/23/26-10/24/26 o Floating Pumpkin Patch – 10/24/26 o Holiday Tree Lighting – 12/3/26 o Tri-Valley Teen Job Fair – Date TBD o St. Patrick’s Day Celebration – 3/13/27-3/14/27 o Shamrock Fun Run – 3/14/27 o Spring Eggstravaganza – 4/17/27 o Dublin Pride Volunteer Day – 4/24/27 o Family Camp Outs – Dates TBD WORK PLAN GOAL #8 – Annual Report  Generate an annual report highlighting the accomplishments of the YAC during the 2026-27 term.  Chairperson and Vice Chairperson will present the report to the Parks and Community Services Commission and the City Council. o Objective 8.1 – Chairperson and Vice Chairperson to create a PowerPoint presentation of the accomplishments of the 2026 -27 YAC and provide Parks and Community Services Staff with the Annual Report presentation. o Objective 8.2 – Present the Annual Report at the April 2027 YAC meeting for YAC members to review and provide feedback. o Objective 8.3 – Present the Annual Report to the Parks and Community Services Commission and the City Council. All YAC members are to be present. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: None. 13 Agenda Item 6.1 STAFF REPORT Youth Advisory Committee Page 1 of 2 DATE: August 12, 2026 TO: Honorable Chair and Committee Members FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Volunteer Assignments at Fall and Winter Special Events Prepared by: Ivan San Pedro, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will assign members to volunteer shifts at the following events: Splatter, Harvest Fair, Ghosts of Dublin, Floating Pumpkin Patch, and Holiday Tree Lighting. STAFF RECOMMENDATION: Assign no fewer than four committee members to volunteer shifts at each of the following events: Splatter, Harvest Fair, Ghosts of Dublin, Floating Pumpkin Patch, and Holiday Tree Lighting. FINANCIAL IMPACT: None. DESCRIPTION: City-wide events offered by the Parks and Community Services Department rely on volunteers to make events successful. Volunteers complete various tasks, including helping with event setup, cleanup, coordination, and more. Members of the Youth Advisory Committee support these events by volunteering in various capacities. Volunteer shifts are typically between 3-5 hours in duration. Splatter Splatter will be held at Emerald Glen Park on Saturday, September 12, 2026. The event features three stages: the Amphitheater Stage, which showcases a diverse lineup of music and dance ensembles; the Side Yard Stage, which features Dublin's best local talent; and the Main Stage, which features this year's headliner, Good Time Collective, turning the festival into a community dance party under the stars. Splatter also features classic carnival games and 14 Page 2 of 2 activities for kids of all ages. The event includes a diverse selection of local food vendors and select food trucks. Volunteer shifts are typically between 11 :00 am and 9:00 pm. Harvest Fair Harvest Fair will take place on Saturday, October 10, 2026 at Heritage Park and Museums. Participants will enjoy an afternoon of old-fashioned fall fun with farm harvest activities, lively music, and seasonal foods. Revelers may also play in the hay and help harvest vegetables in the Farmyard, visit the Murray Schoolhouse to see exhibits on Dublin's Immigrant founders, or tour the 1910 Kolb House. Volunteer shifts are typically between 9 :00 am and 3:00 pm. Ghosts of Dublin The Ghosts of Dublin event will take place at Heritage Park on Friday, October 2 3, and Saturday, October 24, 2026. Participants take a flashlight tour through the Dublin Historic Cemetery, hear haunting stories of ghosts thought to be lurking in Dublin, see ghostly images of long-dead pioneers in Old St. Raymond Church, and peek inside the Kolb House. Volunteer shifts are typically between 6:00 pm and 11:00 pm. Floating Pumpkin Patch The Floating Pumpkin Patch will be held at The Wave on Saturday, October 24, 2026. Participants will enjoy swimming, pumpkin decorating, and games. Entry fee includ es one pumpkin, decorating materials, and entry into recreation swim. Volunteer shifts are typically between 12:00 pm and 7:00 pm. Holiday Tree Lighting The annual Holiday Tree Lighting event kicks off the City of Dublin’s Holiday Celebrations and will take place on Thursday, December 3, 2026 at Civic Center. Local school choirs and bands set the stage with performances, leading up to the illumination of a 30 -foot tree. The event will feature the Clover Express, arts and crafts, Letters to Santa, and a coz y booth serving hot chocolate and cookies. Volunteer shifts are typically between 5:00 pm and 9:00 pm. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: None. 15