HomeMy WebLinkAboutItem 5.4 Agreement with Lynx Technologies, Inc. for Geographic Information System Consulting Services Agenda Item 5.4
STAFF REPORT
CITY COUNCIL
Page 1 of 3
DATE: June 16, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Agreement with Lynx Technologies, Inc. for Geographic Information
System Consulting Services
Prepared by: Kira Evers, GIS Coordinator
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with Lynx Technologies, Inc. for
Geographic Information System Consulting Services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with Lynx Technologies, Inc. for GIS
Consulting Services.
FINANCIAL IMPACT:
Adequate funding for the agreement with Lynx Technologies, Inc. for Geographic Information
System Consulting Services was included in the Fiscal Year 2026-27 Budget and Fiscal Year
2027-28 forecast. The total agreement cost over the three-year term shall not exceed
$300,000.
DESCRIPTION:
Background
The City of Dublin uses a Geographic Information System (GIS) to support a wide range of
municipal operations, including public works infrastructure management, land use and zoning,
public safety, and community development. GIS technology enables City staff to visualize,
analyze, and manage spatial data across departments. Maintaining a reliable and current
enterprise GIS environment is essential to effective City operations.
On July 1, 2021 the City Council approved a three-year Consulting Services Agreement with
Lynx Technologies with a not-to-exceed amount of $232,000 (Resolution No. 53-21). The term
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of this agreement was later extended to June 30, 2026 and the compensation amount was
increased to $467,000 (Resolution Nos. 30-23 and 38-24).
In anticipation of the expiration of the current agreement, the City issued a Request for
Qualifications (RFQ) for GIS Consulting Services on March 4, 2026 with a submittal deadline
of March 27, 2026 (Attachment 3). The City received six Statements of Qualifications (SOQs)
in response to the RFQ. The SOQs were evaluated based on the following criteria:
responsiveness to the RFQ questions, experience of the firm, experience and qualifications of
the assigned individuals, and satisfaction of previous clients. Staff evaluated and ranked all
submissions using a forced ranking process. Based on the results of that evaluation, Staff
determined that Lynx Technologies most closely met the City’s requirements and has the
necessary background and experience in GIS data development and maintenance
(Attachment 4).
New Agreement with Lynx Technologies, Inc.
The proposed agreement with Lynx Technologies would be for a three -year period beginning
on July 1, 2026 through June 30, 2029 with a total not-to-exceed compensation amount of
$300,000 over the term. The scope of work includes comprehensive GIS consulting services to
support, maintain, and enhance the City's enterprise GIS environment across the following
areas:
Enterprise GIS support and system services
The Consultant will provide technical services including system architecture, configuration,
optimization, and upgrades; integration of the City's GIS environment with third -party systems;
and maintenance and enhancement of web-based GIS applications deployed on ArcGIS
Enterprise, ArcGIS Online, and VertiGIS platforms. The Consultant will also provide technical
support and knowledge transfer to City staff related to enterprise infrastructure design, system
configuration, planning and implementation, and long-term GIS strategy.
Data development and maintenance
The Consultant will provide digital conversion and GIS data maintenance services for a broad
range of City datasets, including city limit boundaries, parcels, subdivision layers, street
centerlines, address points, utility assets, storm drain networks, General Plan and zoning
layers, and public safety datasets. Services may include data modeling, quality
assurance/quality control, topology management, metadata development, and database
schema design.
Strategic and ad hoc services
The Consultant will support prioritized and time -sensitive GIS initiatives as directed by the City,
assist in the development of GIS standards and governance policies, and provide technical
consultation on emerging GIS technologies relevant to municipal operations.
STRATEGIC PLAN INITIATIVE:
None.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving an Agreement with Lynx Technologies, Inc. for GIS Consulting
Services
2) Exhibit A to the Resolution – Agreement with Lynx Technologies, Inc.
3) Request for Qualifications
4) Statement of Qualifications - Lynx Technologies, Inc.
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Attachment 1
Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 1 of 1
RESOLUTION NO. XX – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH LYNX TECHNOLOGIES, INC. FOR GIS CONSULTING
SERVICES
WHEREAS, the City desires to engage the services of a Geographic Information Systems (GIS)
consultant with specialized expertise in the field of GIS data development and maintenance ; and
WHEREAS, the City issued a Request for Qualifications (RFQ) for GIS Consulting Services and
received six proposals from qualified firms; and
WHEREAS, Staff evaluated the proposals and determined that Lynx Technologies Inc. most
closely met the City’s requirements and has background and experience in GIS data development and
maintenance; and
WHEREAS, Staff desires to enter into an agreement with Lynx Technologies Inc. effective July
1, 2026 through June 30, 2029 with a total not -to-exceed amount of $300,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the Agreement with Lynx Technologies Inc., attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement
and make any necessary, non-substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED BY the City Council of the City of Dublin, on this 16th
day of June, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
LYNX TECHNOLOGIES, INC.
FOR
GIS CONSULTING SERVICES
THIS AGREEMENT for consulting services is made by and between the City of
Dublin (“City”) and Lynx Technologies, Inc. (“Consultant”) (together sometimes referred
to as the “Parties”) as of July 1, 2026 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this
Agreement, Consultant shall provide to City the services described in the Scope of
Work attached as Exhibit A at the time and place and in the manner specified therein.
In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the
Effective Date and shall end on June 30, 2029, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section
8. The time provided to Consultant to complete the services required by
this Agreement shall not affect the City’s right to terminate the Agreement,
as referenced in Section 8. Notwithstanding the foregoing this Agreement
may be extended on a month to month basis for up to 6 months upon the
written consent of the Consultant and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price
charged by the Consultant for the provision of the serves described in
Exhibit A does not increase. None of the foregoing shall affect the City’s
right to terminate the Agreement as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required
pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which
Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent
personnel to perform services pursuant to this Agreement. In the event
that City, in its sole discretion, at any time during the term of this
Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary to meet the
standard of performance provided in Subsection 1.2 above and to satisfy
Consultant’s obligations hereunder.
Attachment 2Exhibit A to the Resolution
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Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $300,000, notwithstanding any contrary indications that may be contained in
Consultant’s proposal, for services to be performed and reimbursable costs incurred
under this Agreement. In the event of a conflict regarding the amount of compensation
between this Agreement and Consultant’s proposal, the Agreement shall prevail. City
shall pay Consultant for services rendered pursuant to this Agreement at the time and in
the manner set forth herein. The payments specified below shall be the only payments
from City to Consultant for services rendered pursuant to this Agreement. Consultant
shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City in writing, Consultant shall not bill City for duplicate services
performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to
Consultant under this Agreement is based upon Consultant’s estimated costs of
providing the services required hereunder, including salaries and benefits of employees
and subcontractors of Consultant. Consequently, the Parties further agree that
compensation hereunder is intended to include the costs of contributions to any
pensions and/or annuities to which Consultant and its employees, agents, and
subcontractors may be eligible. City therefore has no responsibility for such
contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a
month during the term of this Agreement, based on the cost for services
performed and reimbursable costs incurred prior to the invoice date. No
individual performing work under this Agreement shall bill more than 2,000
hours in a fiscal year unless approved, in writing, by the City Manager or
his/her designee. Invoices shall contain the following information:
▪Serial identifications of progress bills; i.e., Progress Bill No. 1 for the
first invoice, etc.;
▪The beginning and ending dates of the billing period;
▪A Task Summary containing the original contract amount, the amount
of prior billings, the total due this period, the balance available under
the Agreement, and the percentage of completion;
▪A copy of the applicable time entries or time sheets shall be submitted
showing the following:
o Daily logs of total hours worked by each individual
performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or
quarter hour;
o If this Agreement covers multiple projects, all hours must
also be logged by project assignment; and
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o A brief description of the work, and each reimbursable
expense.
▪The total number of hours of work performed under the Agreement by
Consultant and each employee, agent, and subcontractor of
Consultant performing services hereunder;
▪The Consultant’s signature;
▪Consultant shall give separate notice to the City when the total number
of hours worked by Consultant and any individual employee, agent, or
subcontractor of Consultant reaches or exceeds 800 hours within a 12-
month period under this Agreement and any other agreement between
Consultant and City. Such notice shall include an estimate of the time
necessary to complete work described in Exhibit A and the estimate of
time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices
received, for services satisfactorily performed, and for authorized
reimbursable costs incurred. City shall have 30 days from the receipt of
an invoice that complies with all of the requirements above to pay
Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant
to this Agreement within 60 days after completion of the services and
submittal to City of a final invoice, if all services required have been
satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by
Consultant pursuant to this Agreement. City shall not pay any additional
sum for any expense or cost whatsoever incurred by Consultant in
rendering services pursuant to this Agreement. City shall make no
payment for any extra, further, or additional service pursuant to this
Agreement.
In no event shall Consultant submit any invoice for an amount in excess of
the maximum amount of compensation provided above, either for a task or
for the entire Agreement, unless the Agreement is modified prior to the
submission of such an invoice by a properly executed change order or
amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis
shall not exceed the amounts shown on the compensation schedule
attached hereto as Exhibit A.
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2.6 Reimbursable Expenses. Reimbursable expenses are specified in
Exhibit A. Expenses not listed in Exhibit A are not chargeable to City.
Reimbursable expenses are included in the total amount of compensation
provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal
or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant
terminates this Agreement pursuant to Section 8, the City shall
compensate the Consultant for all outstanding costs and reimbursable
expenses incurred for work satisfactorily completed as of the date of
written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to
perform any services or incur any costs whatsoever under the terms of
this Agreement until receipt of authorization from the Contract
Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant
shall, at its sole cost and expense, provide all facilities and equipment that may be
necessary to perform the services required by this Agreement. City shall make
available to Consultant only the facilities and equipment listed in this section, and only
under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space,
as may be reasonably necessary for Consultant’s use while consulting with City
employees and reviewing records and the information in possession of the City. The
location, quantity, and time of furnishing those facilities shall be in the sole discretion of
City. In no event shall City be obligated to furnish any facility that may involve incurring
any direct expense, including but not limited to computer, long-distance telephone or
other communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall
procure the types and amounts of insurance listed below against claims for injuries to
persons or damages to property that may arise from or in connection with the
performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant
shall provide proof satisfactory to City of such insurance that meets the requirements of
this section and under forms of insurance satisfactory in all respects, and that such
insurance is in effect prior to beginning work. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of
such insurance shall be included in the Consultant's bid or proposal. Consultant shall
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not allow any subcontractor to commence work on any subcontract until Consultant has
obtained all insurance required herein for the subcontractor(s) and provided evidence to
City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE
SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO
EXECUTION. Consultant shall maintain all required insurance listed herein for the
duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and
expense, maintain Statutory Workers’ Compensation Insurance and
Employer’s Liability Insurance for any and all persons employed
directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall
be provided with limits of not less than $1,000,000 per accident. In
the alternative, Consultant may rely on a self-insurance program to
meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the
standards of the California Labor Code shall be solely in the
discretion of the Contract Administrator.
4.1.2 Submittal Requirements. To comply with Subsection 4.1,
Consultant shall submit the following:
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense,
shall maintain commercial general liability insurance for the term of
this Agreement in an amount not less than $1,000,000 and
automobile liability insurance for the term of this Agreement in an
amount not less than $1,000,000 per occurrence, combined single
limit coverage for risks associated with the work contemplated by
this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate
limit is used, either the general aggregate limit shall apply
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separately to the work to be performed under this Agreement or the
general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to
property resulting from activities contemplated under this
Agreement, including without limitation, blanket contractual liability
and the use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage
shall be at least as broad as Insurance Services Office Commercial
General Liability occurrence form CG 0001 (most recent edition)
covering comprehensive General Liability on an “occurrence” basis.
Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any
auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included
in the insurance coverage or added as a certified endorsement to
the policy:
a. The Insurance shall cover on an occurrence or an accident
basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to
be covered as additional insureds as respects: liability
arising out of work or operations performed by or on behalf
of the Consultant; or automobiles owned, leased, hired, or
borrowed by the Consultant.
c. Consultant hereby agrees to waive subrogation which any
insurer or contractor may require from vendor by virtue of the
payment of any loss. Consultant agrees to obtain any
endorsements that may be necessary to effect this waiver of
subrogation.
d. For any claims related to this Agreement or the work
hereunder, the Consultant’s insurance coverage shall be
primary insurance as respects the City, its officers, officials,
employees, and volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant’s insurance and
shall not contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2,
Consultant shall submit the following:
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a. Certificate of Liability Insurance in the amounts specified in
the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the
section; and
d. Primary Insurance Endorsement as required by the
section.
4.3 Professional Liability Insurance.
4.3.1 General Requirements. Consultant, at its own cost and expense,
shall maintain for the period covered by this Agreement
professional liability insurance for licensed professionals performing
work pursuant to this Agreement in an amount not less than
$2,000,000 covering the licensed professionals’ errors and
omissions. Any deductible or self-insured retention shall not
exceed $150,000 per claim.
4.3.2 Claims-Made Limitations. The following provisions shall apply if
the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must
be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance
must be provided for at least 3 years after completion of the
Agreement or the work, so long as commercially available at
reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced
with another claims-made policy form with a retroactive date
that precedes the date of this Agreement, Consultant shall
purchase an extended period coverage for a minimum of 3
years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement
of any work under this Agreement.
4.3.3 Submittal Requirements. To comply with Subsection 4.3,
Consultant shall submit the Certificate of Liability Insurance in the
amounts specified in the section.
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4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is
to be placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this
Agreement, Consultant shall furnish City with complete copies of all
Certificates of Liability Insurance delivered to Consultant by the
insurer, including complete copies of all endorsements attached to
the policies. All copies of Certificates of Liability Insurance and
certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City
does not receive the required insurance documents prior to the
Consultant beginning work, it shall not waive the Consultant’s
obligation to provide them. The City reserves the right to require
complete copies of all required insurance policies at any time.
4.4.3 Deductibles and Self-Insured Retentions. Consultant shall
disclose to and obtain the written approval of City for the self-
insured retentions and deductibles before beginning any of the
services or work called for by any term of this Agreement. At the
option of the City, either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its
officers, employees, and volunteers; or the Consultant shall provide
a financial guarantee satisfactory to the City guaranteeing payment
of losses and related investigations, claim administration and
defense expenses.
4.4.4 Wasting Policies. No policy required by this Section 4 shall
include a “wasting” policy limit (i.e. limit that is eroded by the cost of
defense).
4.4.5 Endorsement Requirements. Each insurance policy required by
Section 4 shall be endorsed to state that coverage shall not be
canceled by either party, except after 30 days’ prior written notice
has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as
insureds under its policies or shall furnish separate certificates and
certified endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated
herein.
4.5 Remedies. In addition to any other remedies City may have if Consultant
fails to provide or maintain any insurance policies or policy endorsements
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to the extent and within the time herein required, City may, at its sole
option exercise any of the following remedies, which are alternatives to
other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
▪Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under the
Agreement;
▪Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work
and withhold any payment, until Consultant demonstrates compliance
with the requirements hereof; and/or
▪Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
Consultant shall, to the extent permitted by law, including without limitation California
Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in
any actions at law or in equity, the City, its employees, agents, volunteers, and elective
and appointive boards, from all claims, losses, and damages, including property
damage, personal injury, death, and liability of every kind, nature and description,
arising out of, pertaining to or related to the negligence, recklessness or willful
misconduct of Consultant or any person directly or indirectly employed by, or acting as
agent for, Consultant, during and after completion of Consultant’s work under this
Agreement.
With respect to those claims arising from a professional error or omission, Consultant
shall defend, indemnify and hold harmless the City (including its elected officials,
officers, employees, and volunteers) from all claims, losses, and damages arising from
the professionally negligent acts, errors or omissions of Consultant, however, the cost to
defend charged to Consultant shall not exceed Consultant’s proportionate percentage
fault.
Consultant's obligation under this section does not extend to that portion of a claim
caused in whole or in part by the sole negligence or willful misconduct of the City.
Consultant shall also indemnify, defend and hold harmless the City from all suits or
claims for infringement of any patent rights, copyrights, trade secrets, trade names,
trademarks, service marks, or any other proprietary rights of any person or persons
because of the City or any of its officers, employees, volunteers, or agents use of
articles, products things, or services supplied in the performance of Consultant’s
services under this Agreement, however, the cost to defend charged to Consultant shall
not exceed Consultant’s proportionate percentage fault.
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Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless
City and its officers, elected officials, employees, agents and volunteers from and
against any and all liability, loss, damage, claims, expenses, and costs (including
without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”)
of every nature arising out of or in connection with Consultant’s performance of the
services called for or its failure to comply with any of its obligations contained in this
Agreement, except such Liability caused by the sole negligence or willful misconduct of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an
employee of City. This Agreement shall not be construed as an agreement
for employment. City shall have the right to control Consultant only insofar
as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3;
however, otherwise City shall not have the right to control the means by
which Consultant accomplishes services rendered pursuant to this
Agreement. Consultant further acknowledges that Consultant performs
Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or
business of the same nature as the Consultant performs for the City and
has the option to perform such work for other entities. Notwithstanding
any other City, state, or federal policy, rule, regulation, law, or ordinance to
the contrary, Consultant and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify
for or become entitled to, and hereby agree to waive any and all claims to,
any compensation, benefit, or any incident of employment by City,
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including but not limited to eligibility to enroll in the California Public
Employees Retirement System (PERS) as an employee of City and
entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing,
Consultant shall have no authority, express or implied, to act on behalf of
City in any capacity whatsoever as an agent. Consultant shall have no
authority, express or implied, pursuant to this Agreement to bind City to
any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this
Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors
shall comply with all laws and regulations applicable to the performance of
the work hereunder, including but not limited to, the California Building
Code, the Americans with Disabilities Act, and any copyright, patent or
trademark law. Consultant’s failure to comply with any law(s) or
regulation(s) applicable to the performance of the work hereunder shall
constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement
may be funded by fiscal assistance from another governmental entity,
Consultant and any subcontractors shall comply with all applicable rules
and regulations to which City is bound by the terms of such fiscal
assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that
Consultant and its employees, agents, and any subcontractors have all
licenses, permits, qualifications, and approvals of whatsoever nature that
are legally required to practice their respective professions. Consultant
represents and warrants to City that Consultant and its employees,
agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits,
and approvals that are legally required to practice their respective
professions. In addition to the foregoing, Consultant and any
subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not
discriminate, on the basis of a person’s race, sex, gender, religion
(including religious dress and grooming practices), national origin,
ancestry, physical or mental disability, medical condition (including cancer
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and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression,
political affiliation or belief, military/veteran status, or any other
classification protected by applicable local, state, or federal laws (each a
“Protected Characteristic”), against any employee, applicant for
employment, subcontractor, bidder for a subcontract, or participant in,
recipient of, or applicant for any services or programs provided by
Consultant under this Agreement.
Consultant shall include the provisions of this Subsection in any
subcontract approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without
cause upon written notification to Consultant.
Consultant may cancel this Agreement upon 30 days’ written notice to City
and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation
for services performed to the effective date of termination; City, however,
may condition payment of such compensation upon Consultant delivering
to City any or all documents, photographs, computer software, video and
audio tapes, and other materials provided to Consultant or prepared by or
for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end
date of this Agreement beyond that provided for in Subsection 1.1. Any
such extension shall require a written amendment to this Agreement, as
provided for herein. Consultant understands and agrees that, if City
grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for
in this Agreement. Similarly, unless authorized by the Contract
Administrator, City shall have no obligation to reimburse Consultant for
any otherwise reimbursable expenses incurred during the extension
period.
8.3 Amendments. The Parties may amend this Agreement only by a writing
signed by all the Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and
agree that this Agreement contemplates personal performance by
Consultant and is based upon a determination of Consultant’s unique
personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this
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Agreement was and is the professional reputation and competence of
Consultant. Consultant may not assign this Agreement or any interest
therein without the prior written approval of the Contract Administrator.
Consultant shall not subcontract any portion of the performance
contemplated and provided for herein, other than to the subcontractors
noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement
and all provisions of this Agreement allocating liability between City and
Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches
any of the terms of this Agreement, City’s remedies shall include, but are
not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design
documents, and any other work product prepared by Consultant
pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in
Exhibit A not finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the
work described in Exhibit A that is unfinished at the time of breach
and the amount that City would have paid Consultant pursuant to
Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports,
data, maps, models, charts, studies, surveys, photographs, memoranda,
plans, studies, specifications, records, files, or any other documents or
materials, in electronic or any other form, that Consultant prepares or
obtains pursuant to this Agreement and that relate to the matters covered
hereunder shall be the property of the City. Consultant hereby agrees to
deliver those documents to the City upon termination of the Agreement. It
is understood and agreed that the documents and other materials,
including but not limited to those described above, prepared pursuant to
this Agreement are prepared specifically for the City and are not
necessarily suitable for any future or other use. City and Consultant agree
that, until final approval by City, all data, plans, specifications, reports and
other documents are confidential and will not be released to third parties
without prior written consent of both Parties.
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9.2 Consultant’s Books and Records. Consultant shall maintain any and all
ledgers, books of account, invoices, vouchers, canceled checks, and other
records or documents evidencing or relating to charges for services or
expenditures and disbursements charged to the City under this Agreement
for a minimum of 3 years, or for any longer period required by law, from
the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that
Subsection 9.2 of this Agreement requires Consultant to maintain shall be
made available for inspection, audit, and/or copying at any time during
regular business hours, upon oral or written request of the City. Under
California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall
be subject to the examination and audit of the State Auditor, at the request
of City or as part of any audit of the City, for a period of 3 years after final
payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including
an action for declaratory relief, to enforce or interpret the provision of this
Agreement, the prevailing party shall be entitled to reasonable attorneys’
fees in addition to any other relief to which that party may be entitled. The
court may set such fees in the same action or in a separate action brought
for that purpose.
10.2 Venue. In the event that either party brings any action against the other
under this Agreement, the Parties agree that trial of such action shall be
vested exclusively in the state courts of California in the County of
Alameda or in the United States District Court for the Northern District of
California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any
provision of this Agreement is invalid, void, or unenforceable, the
provisions of this Agreement not so adjudged shall remain in full force and
effect. The invalidity in whole or in part of any provision of this Agreement
shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific
provision of this Agreement does not constitute a waiver of any other
breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure
to the benefit of and shall apply to and bind the successors and assigns of
the Parties.
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10.6 Use of Recycled Products. Consultant shall prepare and submit all
reports, written studies and other printed material on recycled paper to the
extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose
activities within the corporate limits of City or whose business, regardless
of location, would place Consultant in a “conflict of interest,” as that term is
defined in the Political Reform Act, codified at California Government
Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed
pursuant to this Agreement. No officer or employee of City shall have any
financial interest in this Agreement that would violate California
Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the
previous 12 months, an employee, agent, appointee, or official of the City.
If Consultant was an employee, agent, appointee, or official of the City in
the previous 12 months, Consultant warrants that it did not participate in
any manner in the forming of this Agreement. Consultant understands
that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not
be entitled to any compensation for services performed pursuant to this
Agreement, including reimbursement of expenses, and Consultant will be
required to reimburse the City for any sums paid to the Consultant.
Consultant understands that, in addition to the foregoing, it may be subject
to criminal prosecution for a violation of California Government Code
Section 1090 et seq., and, if applicable, will be disqualified from holding
public office in the State of California.
At City’s sole discretion, Consultant may be required to file with the City a
Form 700 to identify and document Consultant’s economic interests, as
defined and regulated by the California Fair Political Practices
Commission. If Consultant is required to file a Form 700, Consultant is
hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting,
focus group, or interview related to this Agreement, either orally or through
any written materials.
10.9 Contract Administration. This Agreement shall be administered by the
City Manager ("Contract Administrator"). All correspondence shall be
directed to or through the Contract Administrator or his or her designee.
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10.10 Notices. Any written notice to Consultant shall be sent to:
Patrick Kelleher
1350 41st Ave, Suite 202
Capitola, CA 95010
Any written notice to City shall be sent to:
City of Dublin
Attn: Kira Evers
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including the scope of work attached hereto
and incorporated herein as Exhibit A represents the entire and integrated
agreement between City and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral.
Exhibit A Scope of Services & Compensation Schedule/Reimbursable
Expenses
10.12 Counterparts and Electronic Signatures. This Agreement may be
executed in multiple counterparts, each of which shall be an original and
all of which together shall constitute one agreement. Counterparts
delivered and/or signatures executed by City-approved electronic or digital
means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in
accordance with applicable federal and California law. Either Party may
revoke its agreement to use electronic signatures at any time by giving
notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this
contract is for
one million dollars ($1,000,000.00) or more, by Consultant’s signature
below Consultant certifies that Consultant, and any parent entities,
subsidiaries, successors or subunits of Consultant are not identified on a
list created pursuant to subdivision (b) of Section 2203 of the California
Public Contract Code as a person engaging in investment activities in Iran
as described in subdivision (a) of Section 2202.5, or as a person
described in subdivision (b) of Section 2202.5 of the California Public
Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons
whose signatures appear below certify that they are authorized to sign on behalf of the
respective Party.
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EXHIBIT A
The selected Consultant shall provide professional GIS consulting services to support,
maintain, and enhance the City’s enterprise GIS environment. Services may include, but
are not limited to, the following:
1. General Requirements
a. The Consultant shall assign, at a minimum:
i. One Principal Consultant; and
ii. One Project Manager or Team Lead to serve as primary points of
contact for the City.
2. Enterprise GIS Support and System Services
The Consultant shall provide technical services to support and enhance the
City’s enterprise GIS infrastructure, including:
a. Enterprise system architecture, configuration, optimization, and upgrades.
b. Integration of the City’s GIS Enterprise environment with third-party
systems.
c. Maintenance and enhancement of web-based GIS applications deployed
on ArcGIS Enterprise, ArcGIS Online, and VertiGIS platforms.
d. Technical support and knowledge transfer to City staff regarding:
i. Enterprise infrastructure design
ii. System configuration
iii. Upgrade planning and implementation
iv. Long-term GIS strategy
3. Data Development and Maintenance
The Consultant shall provide digital conversion and GIS data maintenance
services, including but not limited to:
a. City limit boundaries
b. Parcels
c. Subdivision layers
d. Street centerlines
e. Address points
f. Utility assets and infrastructure
g. Storm drain network
h. General Plan and zoning layers
i. Public safety datasets
j. Additional layers as identified by the City
Services may include data modeling, quality assurance/quality control (QA/QC),
topology management, metadata development, and database schema design.
4. Strategic and Ad Hoc Services
The Consultant shall:
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a. Support prioritized and time-sensitive GIS initiatives as directed by the
City.
b. Assist in development of GIS standards, governance policies, workflows,
and best practices.
c. Provide technical consultation on emerging GIS technologies and
solutions relevant to municipal operations.
Performance Measures
1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions
with clients, colleagues, and stakeholders.
b. Respond to City inquiries within 1 business day.
c. Complete assigned tasks in accordance with schedules established in the
project scope or task order.
d. Meet project milestones and deadlines unless otherwise approved by the
City.
e. Attend biweekly coordination meetings and notify the City within 24 hours
of schedule conflicts or delays.
f. The Consultant shall attend on-site meetings as requested by the City.
g. Request schedule adjustments in advance when needed.
h. Repeated missed deadlines without prior coordination may affect future
task assignments.
i. Provide on-site support within five (5) business days of request, unless
otherwise agreed.
2. Quality of Deliverables:
a. Deliverables shall be complete, technically accurate, and consistent with
City guidelines and applicable standards.
b. Training materials shall be delivered for implemented systems.
c. All work shall conform to Esri and industry best practices.
3. Budget Adherence:
a. Consultant shall adhere to the agreed-upon budget for each project.
b. Any significant deviations must be promptly communicated and justified.
4. Staffing Continuity
a. Key personnel shall not be reassigned without prior written approval.
b. Staff augmentation requests shall be fulfilled within 5 business days.
c. Replacement personnel shall possess qualifications equal to or greater
than those originally proposed.
If the Consultant is unable to meet the timelines or requirements established by the
Public Works Department, the City will provide written comments outlining the deficient
deliverables and will, in good faith, meet and discuss with the Consultant regarding their
performance to understand the circumstances and collaboratively identify a resolution. If
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performance issues persist, and the City can reasonably demonstrate that such issues
are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold
payment for the specific deliverables in question until they are satisfactorily completed
and accepted, or (ii) request that the Consultant re-perform the services at no additional
cost. Repeated and material failure to meet agreed-upon performance measures, after
reasonable opportunity to cure and upon substantiated fault of the Consultant, may
constitute grounds for termination for cause.
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
FY26-27 Estimated Costs
Service Description Rate Annual
Hours
Totals
Total:1000 $74,400.00
FY26-27 Total Amount Not-to-Exceed:$100,000.00
* If a given task order requires code development, rate increases to $150 per
hour.
** Overhead and Project Management is billed at 12% of each monthly invoice.
***Travel expenses will be charged to the city as required for onsite work or
meetings.
Total contract amount will not exceed $300,000.00.
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Attachment 3
REQUEST FOR QUALIFICATIONS
GIS CONSULTING SERVICES
City of Dublin
Statement of Qualifications (SOQ) must be received by: Friday, March 27, 2026, at 4:00 p.m.
Kira Evers, GIS Coordinator
100 Civic Plaza
City of Dublin, CA 94568
Statement of Qualifications will be evaluated on the following: a) responsiveness to the Request for Qualification
questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction
of previous clients.
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Attachment 4
Request for Qualifications
For
GIS Consulting Services
Overview
The City of Dublin is seeking qualified firms providing GIS consulting services to support maintenance, support,
and regular updating of the GIS system on an ongoing basis.
Project Description
The City of Dublin is seeking qualified professional consulting services to support, maintain, enhance, and
strategically advance the City’s enterprise Geographic Information System (GIS) environment. This RFQ does not
commit the City to enter a contract, nor does it obligate the City to pay for any costs incurred in preparation and
submission of the statement of qualifications (SOQ) or in anticipation of a contract.
This agreement shall be established for a three-year term, with the option to extend it for up to two additional
years. Proposals shall be required for all services identified in this RFQ. Selected providers shall submit SOQs which
demonstrate that they can perform the scope of work for all potential projects but are not guaranteed work.
Work shall be requested on an as needed basis and paid according to an approved rate schedule. The cost of
developing a scope of service for a particular project shall be included in the Consultant’s cost of doing business
and the City will not be responsible for any costs associated with preparing it.
Considerations
The City seeks a qualified GIS consulting firm to provide ongoing professional GIS services. The City intends to
select the most qualified firm to provide these services. The selected firm will perform services on a “Time and
Materials” basis to be negotiated with the City. The firm’s services will be negotiated on a per project basis and
have a budget and specific work scope. Below are the required and desired qualifications for the GIS consulting
services firm:
• The Consultant shall demonstrate a proven history of designing, implementing, and maintaining
enterprise GIS systems for public agencies within Alameda County.
• All work shall be performed within the State of California and shall not be outsourced or subcontracted
to any entity located outside of the United States.
• Familiarity with, and participation in, Tri-Valley regional GIS collaboration efforts is highly desirable.
• The Consultant shall demonstrate advanced expertise in:
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o ArcGIS Enterprise
o ArcGIS Online
o Enterprise geodatabase architecture and system optimization
• Demonstrated experience with:
o Geocortex Essentials
o VertiGIS Studio
• Esri Business Partner status is preferred.
• The Consultant shall demonstrate the ability to deliver strategic, innovative, and forward-thinking GIS
solutions aligned with municipal best practices.
Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles,
meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may
request hourly rates be updated annually, prior to the City’s fiscal year start. Rate increases shall not exceed 3%
and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall
be submitted to the Public Works Management Analyst, or their designee, each May (effective each July 1st) for
approval prior to taking effect.
Scope of Services
The selected Consultant shall provide professional GIS consulting services to support, maintain, and enhance the
City’s enterprise GIS environment. Services may include, but are not limited to, the following:
1. General Requirements
a. The Consultant shall assign, at a minimum:
i. One Principal Consultant; and
ii. One Project Manager or Team Lead to serve as primary points of contact for the City.
2. Enterprise GIS Support and System Services
The Consultant shall provide technical services to support and enhance the City’s enterprise GIS
infrastructure, including:
a. Enterprise system architecture, configuration, optimization, and upgrades.
b. Integration of the City’s GIS Enterprise environment with third-party systems.
c. Maintenance and enhancement of web-based GIS applications deployed on ArcGIS Enterprise,
ArcGIS Online, and VertiGIS platforms.
d. Technical support and knowledge transfer to City staff regarding:
i. Enterprise infrastructure design
ii. System configuration
iii. Upgrade planning and implementation
iv. Long-term GIS strategy
3. Data Development and Maintenance
The Consultant shall provide digital conversion and GIS data maintenance services, including but not
limited to:
a. City limit boundaries
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b. Parcels
c. Subdivision layers
d. Street centerlines
e. Address points
f. Utility assets and infrastructure
g. Storm drain network
h. General Plan and zoning layers
i. Public safety datasets
j. Additional layers as identified by the City
Services may include data modeling, quality assurance/quality control (QA/QC), topology management,
metadata development, and database schema design.
4. Strategic and Ad Hoc Services
The Consultant shall:
a. Support prioritized and time-sensitive GIS initiatives as directed by the City.
b. Assist in development of GIS standards, governance policies, workflows, and best practices.
c. Provide technical consultation on emerging GIS technologies and solutions relevant to municipal
operations.
Performance Measures
1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients,
colleagues, and stakeholders.
b. Respond to City inquiries within 1 business day.
c. Complete assigned tasks in accordance with schedules established in the project scope or task
order.
d. Meet project milestones and deadlines unless otherwise approved by the City.
e. Attend biweekly coordination meetings and notify the City within 24 hours of schedule conflicts
or delays.
f. The Consultant shall attend on-site meetings as requested by the City.
g. Request schedule adjustments in advance when needed.
h. Repeated missed deadlines without prior coordination may affect future task assignments.
i. Provide on-site support within five (5) business days of request, unless otherwise agreed.
2. Quality of Deliverables:
a. Deliverables shall be complete, technically accurate, and consistent with City guidelines and
applicable standards.
b. Training materials shall be delivered for implemented systems.
c. All work shall conform to Esri and industry best practices.
3. Budget Adherence:
a. Consultant shall adhere to the agreed-upon budget for each project.
b. Any significant deviations must be promptly communicated and justified.
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Attachment 4
4. Staffing Continuity
a. Key personnel shall not be reassigned without prior written approval.
b. Staff augmentation requests shall be fulfilled within 5 business days.
c. Replacement personnel shall possess qualifications equal to or greater than those originally
proposed.
If the Consultant is unable to meet the timelines or requirements established by the Public Works Department,
the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss
with the Consultant regarding their performance to understand the circumstances and collaboratively identify a
resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the
Consultant’s actions or omissions, the City may, (i) tempo rarily withhold payment for the specific deliverables in
question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re -perform the
services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after
reasonable opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for
termination for cause.
Process and General Conditions
1. Proposers shall submit one electronic copy to:
Kira Evers
GIS Coordinator
100 Civic Plaza
Dublin, CA 94568
kira.evers@dublin.ca.gov
Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to a ShareFile or FTP site. Hardcopies will
not be accepted.
2. Deadline for submitting the Statement of Qualifications is Friday, March 27, 2026, at 4:00 p.m. via e-mail
only to Kira Evers at kira.evers@dublin.ca.gov. Late submissions will not be accepted.
3. The City will not pay for any costs incurred in preparation and submission of the Statement of
Qualifications or in anticipation of a contract. The format of submittals is at the discretion of the Proposer.
Each SOQ shall be limited to a maximum of 10 pages, single-sided, using minimum 12-point font size. Page
limit excludes a table of contents, tabbed dividers, maps/images, and resumes for Consultant’s team.
Schedule for RFQ Process
Wednesday, March 4 Request for Qualifications posted to City website.
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Friday, March 13 Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to
Kira Evers at kira.evers@dublin.ca.gov
Wednesday, March 18 Addendum posted, if required
Friday, March 27 SOQs are due no later than 4:00 PM on March 27th to Kira Evers at
kira.evers@dublin.ca.gov ONLY. Late submittals will not be accepted.
Friday, April 3 Interview firms (optional)
Tuesday, April 21 Consulting Services Agreement scheduled for approval by the Dublin City Council.
(Tentative dates, subject to change)
RFQ Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any
other information you would like to include should be placed in a separate section at the back of your Statement
of Qualification. Please note however that the RFQ submittal is limited to 10 pages maximum single sided
(excluding resumes), and should be submitted on 8 ½ x 11 paper, in 12-point font. Page limit excludes a table of
contents, tabbed dividers, maps/images, and resumes for Consultant’s team.
Interested firms are requested to submit one electronic copy of their SOQs as follows:
1. Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to
perform work necessary to provide consulting services. The person authorized by the firm to negotiate a
contract with the City of Dublin shall sign the cover letter. Please include this cover letter as the first
page of the submission and not as a separate page.
2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific
qualifications and experience with engagements of similar scope and complexity.
3. Provide at least three references (names and current phone numbers) from recent work (previous five
years) similar to the services outlined in this request for qualification. Please include a brief description
of the work performed and the role your firm performed.
4. Provide a Conflict of Interest statement, as identified below.
5. Present proposed project budget, to include a compensation rate schedule for services. All rates may be
increased annually, per the City’s fiscal year (July 1 – June 30) and may not exceed 3%, and shall be tied
to the CPI for Urban Wage Earners and Clerical Workers (CPI-W) for San Francisco-Oakland-Hayward, CA.
6. Firms shall indicate which services are proposed to be subcontracted out. Firms must request approval
for all future changes to work assignments.
7. When e-mailing a PDF submission, due to file size, you may provide a link to sample project documents,
including plan sets, technical provisions, and cost estimates for public agency projects other than Dublin.
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8. Provide confirmation of your firm’s ability to meet the City’s Standard Consulting Agreement and
insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically
noted in the SOQ.
Please provide an electronic copy of your Statement of Qualification to the City offices no later than Friday, March
27, 2026, by 4:00 p.m. The entire SOQ (excluding resumes) should be a maximum of 10 pages.
City of Dublin, Public Works Department
Attention: Kira Evers, GIS Coordinator
City of Dublin
100 Civic Plaza
Dublin, California 94568
kira.evers@dublin.ca.gov
SOQs received after the due date/time will NOT be accepted and will not be accepted for consideration.
Standard Consulting Agreement:
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on
a time and materials fee basis for a specified scope of work. The term of the agreement will begin July 1, 2026.
A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided
as Attachment A.
If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested
firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which
shall be included in the qualification. Exceptions will be taken into consideration in evaluating Qualifications.
Otherwise, the interested firm is to state in the Qualification that the Agreement and insurance requirements are
acceptable.
Consideration for exceptions will not be considered if not included in the submitted Qualification.
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a
public body within Alameda County or member or delegate to the Congress of the United States, during his/her
tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit
arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must
include, but is not limited to, a list of your firm’s clients who are the following: Private clients located or operating
within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of
Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including
public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to
these clients.
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This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as
current and future commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political
Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts
of interest. For additional information, proposers should refer to the FPPC website at
http://www.fppc.ca.gov/Form700.html.
Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap,
medical condition, or marital status either discriminate or permit discrimination against any employee or applicant
for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer non-
compliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may
also be declared ineligible for further contracts with the City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall
include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. Proposer and its sub-consultants shall post in conspicuous places, available to
all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42
U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR
Parts 60 et seq.].
Governing Law
This RFQ summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines
shall apply. The contract and legal relations between the parties hereto shall be governed and construed in
accordance with the laws of the State of California.
Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:
General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $2,000,000
Workers’ Compensation Insurance $1,000,000
References
Contractor must include three (3) references for which the company has provided services similar to those
described in this RFQ. Reference information shall include: Name, Address, Contact, Title, Phone Number, and
Term of the Contract.
92
Attachment 4
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City
Staff will evaluate the Statement of Qualifications provided in response to this RFQ. The subcommittee will use a
forced ranking process (please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal
interviews may be conducted by City staff and may include more than one firm that has submitted an SOQ.
Based on input from this review process, a recommendation will be made to the City Manager. The City Manager
will make a recommendation to the City Council for award of contract services.
The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of
the RFQ. The City reserves the right to reject any and all Statement of Qualifications prior to execution of the
Agreement, with no penalty to the City.
Selection of Consultant
Submitted SOQs will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members.
• Quality and completeness of the Qualification.
• Experience with engagement of similar scope and complexity.
• Satisfaction of previous clients.
93
Lynx Technologies, Inc.
Response to: City of Dublin RFQ-GIS Consulting Services
Prepared by:
Patrick C. Kelleher, CEO
patrickk@lynxgis.com
408 482-3255
State of Qualifications GIS Consulting Services
MARCH 27 , 2026
Lynx Technologies
1350 41st Ave, Suite 202
Capitola, CA 95010
Respectfully Submitted to:
Ms. Kira Evers
GIS Coordinator
100 Civic Plaza
Dublin, CA 94568
Kira.evers@dublin.ca.gov
Attachment 4
94
COV.ER LElllf ER
March 27, 2026
Ms. Kira Evers
GIS Coordinator
City ofDublin
1 Civic Plaza
Dublin, California 94568
kira.evers@dublin.ca.gov
Re: GIS Professional Services SOQ
Dear Kira:
Please accept this proposal as Lynx Technologies' commitment to provide GIS professional services
to the City ofDublin. We have carefully read the RFQ and believe that the scope of work aligns
exactly with our firm's core services. We specialize in providing GIS services to small agencies that
have limited resources and need ongoing support for a variety of GIS needs.
Patrick Kelleher, CEO of the firm will serve as the primary contact person and will act as the
designated lead for this project. Mr. Kelleher has been providing GIS services for small governments
for nearly 40 years. Stefanie Gee will be dedicated as the technical analyst for all maintenance
activities and ad hoc requests.
Lynx Contact Information is:
Lynx Technologies
1350 4Pt Ave, Suite 202
Capitola, CA 95010
(831) 479-4821
Patrick's cell: (408) 482-3255
California S Corporation
EIT: 26-1717677
Mr. Kelleher is the principal of Lynx Technologies and is fully authorized to contractually bind the
firm. Lynx Technologies accepts all terms and conditions contained in the sample contract agreement
including complying with all insurance requirements. Lynx staff is fully prepared to begin the project
within 5 days of an executed contract. Lynx Technologies has no outstanding or pending litigation, and
have never experienced a contract termination.
We appreciate this opportunity to help support your GIS effort and look forward to working with you.
Sincerely,
·p~;u~
Patrick Kelleher, CEO
Lynx Technologies , Inc.
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SECTION 2: STATEMENT OF UNDERSTANDING 2| P A G E
Overall Understanding of the Scope of Work
The City of Dublin is looking for a team to help maintain and enhance their Geographic
Information System (GIS). Lynx has the expertise and resources to fill this role. Indeed, we are
currently acting in the same capacity for a dozen other small government agencies in the San
Francisco Bay area. Our experience focusing on the needs of small, local government GIS
systems provides us with a unique perspective that other larger firms cannot match.
We envision 3 core functions critical to our role with the City. Some of the items listed below
reflect specific requests, others are possible projects or based on past experiences:
Item 1 Communication
Lynx will provide dedicated staff. Patrick Kelleher will act as the lead, will coordinate
all meetings, and serve the City as the principal GIS analyst for VertiGIS/ESRI Web
development and ArcGIS Enterprise requests. Stefanie Gee will be dedicated to the
City, and act as the principal contact person for maintenance work, ad hoc requests,
and as-needed desktop training. City staff will be able to work with Stefanie directly.
Weekly Team Meetings will be scheduled within the first 5 days of a Notice to Proceed.
Meetings will be remote via Teams and will take 30 minutes to 1-hour. Both Patrick
Kelleher and Stefanie Gee will attend all meeting unless otherwise directed by the
City.
Lynx proposes to use a Service Level Agreement (SLA) for all GIS requests. The City
and Lynx will agree on the terms during an initial kick-off meeting, and we can use an
IT Ticketing system such as Happy Fox or Zendesk, or any tracking method the City
provides.
Onsite Support. Lynx staff can be available to support projects onsite. This could be full-
time for short engagements such as a high-priority project, or on a weekly basis. Any
onsite requests will be coordinated and scheduled within one-week of a request.
Mr. Kelleher can fill in for the GIS Coordinator in an emergency. For example, if the
coordinator is on vacation, we can be called upon by City staff for troubleshooting a
GIS problem, or other GIS administrative tasks.
Training and Knowledge Transfer. Training can include: 1) ArcGIS Desktop Pro for GIS
Users, 2) AGOL app tools (Story Maps, Dashboards, Instant Apps, Experience
Builder, Survey123), 3) VertiGIS Studio, Workflow, Reporting or Printing. Training
will be remote, custom, and small groups of 1-4 people. Typically 1-2 hour sessions of
1 to several weeks is required.
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SECTION 2: STATEMENT OF UNDERSTANDING 3| P A G E
Item 2: GIS Maintenance Services
Maintenance for all layers is included in this proposal. Lynx has been working for local
governments for nearly 40 years, we are very experienced with best-practices to
maintain data and QA/QC procedures. Maintenance needs will vary by layer, and a
schedule will be established during the discovery phase of the project. High priority will
be placed on parcels, addresses and infrastructure. Typically, we use a 30-day refresh
cycle, however, we can also accommodate, ‘break-through/I need it now’ update
requests.
New data layers. Content development will be task-order based. Each new project will
include a kick-off, discovery period, design, prototype, schedule and cost before
proceeding. For example, we would like to develop the City’s easement overlay. This
would involve a comprehensive capture of all city easements that would benefit, building,
planning, and engineering business units.
Ad hoc requests, are one of our specialties. It is a very common occurrence in our
business, where something critical comes up for a manager’s report to council or a staff
member’s analysis. We are accustomed to short turnaround times. Staff and managers
should feel comfortable with the ask, and that we will drop what we’re doing and put
your request in front of the line.
Onsite availability. Lynx staff can be available for onsite work. Although this is not
required, it is something we enjoy doing because it gives us a better relationship with
staff and GIS needs. Onsite may be needed for a project that requires close contact with
staff and complex or sensitive source materials. It can also include biweekly GIS work
where we have a dedicated area to work for 2-3 days.
Field Work. Lynx staff is also available to conduct field data collection. This may include
GPS Data Collectors (we have our own), ArcGIS Field Maps, or site review (past projects
included citywide addresses, land uses, traffic control signs).
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SECTION 2: STATEMENT OF UNDERSTANDING 4| P A G E
Item 3: GIS Program Support
Lynx will support the City’s GIS Team in any way possible. We envision our primary role
regarding ArcGIS Enterprise administration and management as supportive. However, some
tasks previously discussed where we can contribute include:
VertiGIS Studio Development. This may include development in Studio Web,
Workflow, Reporting or Printing modules. We enjoy a collegial approach and will
share what we learn with other cities we work for.
Integration with existing business systems such as EnerGov, and Laserfiche.
Develop low-code and no-code apps using ESRI’s platform. For example, projects
we’ve developed: Safe Routes/Bike-To-Work, Park Finder, Adopt-a-Bench, and
Adopt-a-Storm Drain.
Migrate existing apps from the current JavaScript 3 WebApp Builder to JavaScript 4,
Experience Builder.
Implement out-of-the-box ArcGIS Solutions, such as Sign Management, CIP and
CRM modules.
Develop custom map templates, symbol libraries and basemaps in Portal and AGOL
so that City staff with minimal GIS experience can produce maps and exhibits.
Metadata. We propose to work with the GIS Team to agree on standard FGDC-
compliant items and ensure that these are propagated throughout the GIS (database,
portal and AGOL items).
Schema Development. Lynx will publish a schema document of the existing GIS
data. Each data set will be reviewed to look for opportunities to improve the property
characteristics, business needs and common work patterns. Workflows, Attribute
Rules, Contingent Values, Topologies, Network Dataset will be prioritized.
Training. Targeted training that covers a specific task or product has proven to be the
most effective method to engage staff in GIS capabilities. Typically, these include
one-hour hands-on sessions for VertiGIS, AGOL or ArcGIS Desktop.
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SECTION 3: QUALIFICATIONS AND REFERENCES 5| P A G E
Background
Lynx has more than 36 years of experience throughout California, is a registered ESRI Business
Partner (2010), and has successfully managed both large and small projects. Our core focus is
working with small local government agencies. Lynx is currently working with 12 agencies that
share the same profile as the City of Dublin, and we look forward to your reviewing our
qualifications and experience.
Lynx is very excited about this opportunity to serve the City. We believe that we understand the
priority of providing timely, service to ad hoc requests, and acting as an extension of the City’s
staff. Communication will be a key factor to establish the trust and confidence required for a
successful engagement. Lynx is fully prepared to provide onsite support as well as working
remotely; weekly check-in meetings is a standard practice for our Team.
Unique Qualifications
Lynx is uniquely qualified to provide the GIS services described in the RFQ for a number of
reasons.
First, Lynx is currently under contract with the Alameda County Sheriff’s Office, the Alameda
County Regional Emergency Communications Center, and the Alameda County Public Works
Department to maintain address points, street centerlines, and parcel data. This collaborative
effort is coordinated with the release of the County Assessor’s information; the program has been
in place for over 15 years. This project not only benefits the County agencies, but the City of
Dublin and other agencies in the Tri-Valley. Every 30-days Lynx staff collects all data changes
throughout the county and processes any updates and republishes a file geodatabase to our
SharePoint site. Lynx manages the data countywide, and is made available to everyone who has
signed the Tri-Valley Consortium GIS Data Sharing agreement.
Secondly, Lynx has been serving the City of Dublin for many years. We built many of the data
layers that are part of the City’s Enterprise system. Consequently, Lynx knows the database and
the ArcGIS architecture, and understands the integration requirements of other business systems.
We know the City’s staff, and they know us; the personnel will not change under the new
agreement, and we can be productive immediately.
Third, Lynx has been working in the Livermore Valley area for over 20 years, for the cities of
Dublin, Livermore, Pleasanton, and the Zone 7 Water Agency. We strive to act as a bridge to
make sure that data can be shared in a collegial fashion. For example, the Zone 7 distribution
system is a critical component to all agencies in the Livermore Valley. Lynx just completed a
major overhaul of the system, and helped to incorporate the new data into the city’s systems.
Finally, Lynx works with other cities in Alameda County, with very similar needs as the city of
Dublin:
City of Albany
City of Alameda
City of Emeryville
City of Livermore
City of Newark
City of Pleasanton
Zone 7 Water and Flood Control Agency
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SECTION 3: QUALIFICATIONS AND REFERENCES 6| P A G E
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SECTION 3: QUALIFICATIONS AND REFERENCES 7| P A G E
Current Maintenance / Onsite Support for Clients
The following is a list of current engagements Lynx holds with local government agencies. Most
are within the San Francisco Bay region, and have similar demographics, and scope of services
as the City’s RFQ. All clients have adopted ESRI’s platform, and we fully support all Enterprise
architectures. We also fully support Geocortex Essentials and VertiGIS Studio for GIS Web
development, as well as ESRI’s Portal/AGOL technologies (Enterprise Builder, Web App
Builder, Dashboards, Story Maps, Survey123)
Client Years of
Service
Population Contract
Agreement
Days
Onsite
Scope of Services
City of Livermore 22 85,000 $125,000 2
Maintenance, database
Administration, Design, Data
Development, Geocortex Site
Development, Ad Hoc Services
City of Pleasanton 17 74,000 $25,000 0.5
Maintenance, database Design,
Development, Geocortex/Web
Site Development
City of Palo Alto 5 69,000 $250,000 0 Maintenance, Schema Design,
Data Development
Town of Los
Gatos 20 30,500 $50,000 0
Comprehensive GIS
Administration and
Implementation,
Geocortex/VertiGIS Development
San Benito
County 20 57,600 $25,000 0
Ongoing ArcGIS Enterprise and
VertiGIS Studio Consulting. As-
needed maintenance
City of Sonoma 20 11,000 $21,600 0
Comprehensive GIS
Administration, AGOL platform,
data maintenance
City of Emeryville 8 15,000 $20,000 0 GIS Administration, AGOL
platform, maintenance
City of Gilroy 3 51,700 $100,000 0
Maintenance, database
Administration, Design, Data
Development, Web Site
Development, Ad Hoc Services
City of San Bruno 20 42,500 $50,000 0
Comprehensive ArcGIS Enterprise
Manager, Maintenance Web
Development, Training
Alameda County
Public Works 10 1,600,000 $60,000 4
Onsite GIS technical services,
storm drain system conversion
and upgrades, Parcels,
Easements
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SECTION 3: QUALIFICATIONS AND REFERENCES 8| P A G E
Client Years of
Service
Population Contract
Agreement
Days
Onsite
Scope of Services
City of Dublin 15 74,000 $75,000 0 Maintenance, Ad Hoc Services,
Geocortex, VertiGIS support
City of Saratoga 8 30,000 $38,000 0 Comprehensive GIS
Administration, AGOL platform
City of Campbell 9 43,000 $65,000 0
Comprehensive, manage full
ArcGIS Enterprise stack, VertiGIS
and AGOL, all maintenance
Alameda County
Sheriff's Office 8 1,600,000 $20,000 0 Address Point and Street
Centerline for CAD
City of Menlo
Park 25 40,800 $45,000 1 Database management (MSSQL),
Geocortex/VertiGIS Studio
Town of Los Altos
Hills 8 10,000 $20,000 0 Comprehensive, OpenGov,
Geocortex, AGOL
Other Related Experience
Lynx has a long history and an extensive resume in areas outside the San Francisco Bay Area:
San Diego County (52 public safety agencies)
Whatcom County Washington
Pierce County Washington
City of Los Angeles
Santa Fe Springs
Chino Valley FD
Norco FD
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SECTION 3: QUALIFICATIONS AND REFERENCES 9| P A G E
References
City of San Bruno
Daniel Rivas
IT Manager (interim)
567 El Camino Real
San Bruno, CA 94066
(650) 271-1114
drivas@sanbruno.ca.gov
City of Los Gatos
Mr. Sai Kim
Information Systems Manager
110 E Main Street
Los Gatos, CA 93953
(408) 354-6814
skim@losgatosca.org
City of Emeryville
Mr. Michael Parenti
IT Manager
1333 Park Ave
Emeryville, CA 94608
(510) 450-7803
mparenti@emeryville.org
City of Menlo Park
Mr. Whitney J. Loy
Applications Manager
701 Laurel Street
Menlo Park, CA 940255
(650) 656-5257
wjloy@menlopark.gov
City of Campbell
Mr. Stephen Rose
Senior Planner
70 N. First Street
Campbell, CA 95008
(408) 866-2142
stephenr@campbellca.gov
ArcGIS Enterprise Implementation, 2017. Comprehensive GIS
Implementation. ArcGIS Enterprise, Geocortex/VertiGIS, Maintenance
Sample Site:
https://cityofcampbell.maps.arcgis.com/apps/instant/portfolio/index.htm
l?appid=94865b6a1fbc49c293c0d854ee9d7593
GIS Administration, Onsite Support, Web Development. A
comprehensive, multi-phase Enterprise GIS implementation effort
Landbase COGO, administration and maintenance. Web Development
Geocortex / AGOL. Integration MaintStar CMMS and MGO
Sample Site:
https://sbgis.sanbrunocable.com/Html5Viewer/index.html?viewer=San
Bruno.San_Bruno
GIS Professional Services. Ongoing since 2000. All Maintenance,
Enterprise Portal Administration, VertiGIS Studio Web/Geocortex
Essentials development.
Sample Site:
https://gisweb.menlopark.gov/vertigisstudio/web/?app=b30214fbcb76
GIS Enterprise Development and Maintenance. Ongoing program
since 2001, Landbase COGO, Planning and various overlay GIS layers
developed and maintained on 30-day cycle. ESRI/Geocortex.
Integration with Accela, Cartegraph, and Tiburon systems.
Sample Site:
https://experience.arcgis.com/experience/548b368ab2494d3d868034336
GIS Enterprise Development and Maintenance. Integration with Police
CAD (Sunridge), Permitting (EnerGov). Maintenance, AGOL
Management, Site Development. Ongoing since: 2018
Sample Site:
https://experience.arcgis.com/experience/9c3d8f4ad0ef4fd1899677dc
62fdc11c
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SECTION 3: QUALIFICATIONS AND REFERENCES 10| P A G E
Team Organization
The team assembled for this project has been working together for
over 20 years, we work well together, complement each other’s strengths,
and together represent over 75 years of service in the GIS industry.
Patrick Kelleher will lead the project and
represent Lynx Technologies as the primary contact
for all workshops and ongoing development. He will
also represent Lynx for onsite work and technical issues related to web development, and
Enterprise GIS administration; he fills this capacity for the City of Menlo Park on a weekly basis
and will likewise be readily available to the City.
Stefanie Gee will serve as the GIS Analyst and Technical Manager for all phases of the project.
She will work directly with City staff, attend all bi-weekly meetings, and provide the day-to-day
maintenance work. Stefanie will also manage the Lynx staff required for any new data
development that requires additional help. She fills this capacity now for many of our clients.
Mark Dudley is president of CJM Networking Solution and has been working with Lynx
Technologies for over 5 years. He will work with the City’s IT staff and any hardware vendors
solicited for the contract to configure all hardware and network connectivity issues.
Key Resumes
Resumes for Patrick Kelleher and Stefanie Gee are included below.
Patrick Kelleher
CEO
Lynda Anastacio
GIS Analyst /
Manager
Mark Dudley
IT Engineer
Yoshie Morrisssey
GIS Technician
Eric Dolle
GIS Technician
Stefanie Gee
GIS Analyst / GPS
Specialist
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SECTION 3: RESUMES 11| P A G E
Mr. Kelleher started Lynx Technologies in 1991 and acts as the chief
executive officer. He engages in all aspects of the company including
management, financial and technical issues. Mr. Kelleher provides
oversight for the technical managers and typically acts as project lead for
large engagements. He also provides onsite support for long term clients
providing GIS expertise, specializing in geodatabase design and
administration.
EXPERIENCE
City of Menlo Park ArcGIS Enterprise/VertiGIS Studio
Onsite consultant for the City’s GIS program, A multi-year, multi-phase project
including GIS Enterprise design and development, web development, and
database administration. COGO Parcel (2000). Strategic Plan (2011). Web
Development Geocortex Essentials (2015), migration to VertiGIS
Studio/Workflow/Reporting ongoing.
City of Livermore GIS Implementation
Management of 3 offsite staff to conduct maintenance of the City’s GIS data
layers. Also provide onsite support synchronizing updates, and providing ad hoc
requests. Currently engaged to provide web development and integration services
for the City’s Accela Land Management, Asset Management, Pipe Inspections,
and BMI Document Imaging application.
City of Gilroy GIS Implementation
GIS Consultant for the City of Gilroy including geodatabase and web hosting.
Responsible for managing initial conversion (2002-2007), 6 staff members,
database design. Current agreement (2012-2017) expands development,
maintenance, and migration to ArcGIS Server. Current projects include:
Tiburon/Tritech CAD upgrade, coordination with Santa Clara County Assessor’s
Office, Implementation of Cityworks Asset management, and providing field
access to Public Works operations staff. Coordinates with GIS Users and fields
GIS functional requirement, provide onsite training for City staff.
San Diego County Regional Public Consortium
Project manager for the SDRP GIS project, 2007-2014. Project was UASI grant
funded and covered all 62 public safety agencies. Mr. Kelleher represented Lynx
for Geodatabase design and implementation components of the project, and
worked with other consultants, subject matter experts, and local GIS managers to
implement the system. Subsequent projects expanded the original scope to
include system architecture and additional design and development of structure
and wildland preplan applications. Spent 6 months onsite and managed 19 staff.
Patrick Kelleher
Lynx Technologies
Project Manager
Education
MS/1986/Geochemistry/
University of California, Santa Cruz
Years of Experience
Firm: 36
Industry: 40
Professional Affiliations
Bay Area Automated Mapping
Association (BAAMA)
Association of Monterey Bay Area
Governments (AMBAG)
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SECTION 3: RESUMES 12| P A G E
Ms. Gee started with Lynx Technologies in 2005 and is the technical manager
for the company. Stefanie has managed teams of 2-8 GIS technicians and
subject matter professionals for dozens of projects over the years. Her particular
expertise includes ArcGIS desktop, geodatabase management, network analysis
and management for all utility systems. Ms. Gee leads many long-term
maintenance agreements, and manages 30-day cycle deliveries without
exception. She services many clients onsite for technical meetings.
EXPERIENCE
City of Dublin Maintenance
Contract 2020-2026. Provide staff augmentation to help maintain ESRI Enterprise data.
Current responsibilities include: monthly parcel, address, and street centerline
maintenance; as-needed updates to specialized overlays (e.g. zoning CIP Annual
Report, map production); Update storm drain system using 6-year backlog of CIP/As-
Built Plans. On-site for specific mapping required by City staff such as park master
plan, street sweeping, and traffic count projects. Experience with ArcGIS Online
publishing, web map production, and updates for Story Maps and Dashboards.
City of Mountain View
Lead technician and technical manager, utilities mapping project. Project implemented
over several phases: initial conversion of 701 atlas maps, project manager for GPS field
mapping, subsequent rectification, utility mapping update project (750 CIP projects).
The last project (2014) developed analytical tools to test and correct address data set
from outside vendor.
San Benito County GIS Maintenance
Initial 2009-Present. Provide ongoing updates to basemap including parcel COGO,
address, street centerline, zoning, and general plan data. Worked with County Fire to
update fire wall maps for each of their stations. Provided basic GIS training in ArcGIS
Desktop beginning in 2009 to various City and County staff.
City of Los Gatos GIS Conversion, Maintenance
Digitize and maintain parcel, address, street centerline, storm water systems on a 30-
day cycle, post to GIS Web (hosted) and to client server. Uses two-way replication and
synchronization to coordinate Production, Web, and client geodatabases. Developed
ETL process to extract and combine County assessor, MetroScan and local data for web
noticing application. Represents City at SCC GIS User’s group meetings, quarterly,
coordinates with Sunnyvale for Tiburon CAD processing, monthly.
Stefanie Gee
Lynx Technologies
GIS Analyst
Education
BS Civil Engineering
San Jose State University, 2003
Certifications
ArcGIS Pro Certificate, 2020
ESRI ArcGIS Certificate, 2005
Years of Experience
Firm: 21
Industry: 23
Professional Affiliations
SOPAC
CSRC/CRTN
Silicon Valley Government GIS
Collaborative
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SECTION 4: COST P A G E | 13
Our fee structure is very simple, we charge a flat fee of $75 per hour for all GIS services, and
propose to keep this rate for the full term of our engagement. The only exception to this fee
structure is if a given task order requires code development, in which case, the fee is $150 per
hour.
Itemized worksheets detailing all work to the quarter hour is provided on a monthly basis and
included with each invoice. Overhead and Project Management is typically billed at 12% of each
monthly invoice.
Software purchasing, such as additional licensing from ESRI, is billed as a re-charge item only,
we act on behalf of the City and do not markup cost.
Travel expenses are also re-charged to the city as required for onsite work or meetings.
There are no other fees.
A contractual pattern, common for us, is to provide an annual estimate that includes annual
maintenance and administration, any anticipated project-level work, then operate within that
framework. Invoices vary over the course of the year.
Item # Description Monthly Annual Cost
1 Knowledge Transfer and Communication 8 96 $ 7,200
2 Maintenance 50 600 $ 45,000
3 GIS Support, Web Application Development 15 180 $ 13,500
4 Project Management and Overhead 10 120 $ 9,000
Total 83 1000 $ 74,700
SECTION 5: CONFLICT OF INTEREST STATEMENT P A G E | 12
Lynx Technologies, Inc. has no known competing financial interests or personal relationships
that could have appeared to influence the work reported in this proposal.
Further, we agree that, for the term of this contract, no member, officer or employee of the City
of Dublin, or of a public body within Alameda County or member or delegate to the Congress of
the United States, during his/her tenure or for one year thereafter, shall have any direct interest in
the contracts or any direct or material benefit arising therefrom.
107