HomeMy WebLinkAboutItem 5.10 Agreement with the County of Alameda for Fiscal Year 2026 -27 Additional Library Services Agenda Item 5.10
STAFF REPORT
CITY COUNCIL
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DATE: June 16, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Agreement with the County of Alameda for Fiscal Year 2026-27 Additional
Library Services
Prepared by: Jennifer Staffa, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with the County of Alameda to provide
23 hours of library services per week at the Dublin Public Library for Fiscal Year 2026 -27.
These hours are in addition to the County’s base service level of 28 hours per week. There is
no change in the number of hours from the Fiscal Year 2025-26 Agreement.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement W ith the County of Alameda for Additional
Library Services for Fiscal Year 2026-27.
FINANCIAL IMPACT:
The City’s cost to fund 23 additional operating hours of library services during Fiscal Year
2026-27 is $739,028. Sufficient funding was included in the Fiscal Year 2026-27 Budget.
DESCRIPTION:
Through an operational agreement executed in October 2002, the County of Alameda
operates library-related activities in the Dublin Library building. It also provides equipment
related to the general operation of the Library, while the City owns and maintains the building.
On an annual basis, the City and County enter into an agreement for operational hours.
The County of Alameda provides a base service level of 28 weekly operating hours. The City
of Dublin has consistently provided funding to the County to extend the number of hours the
Library is open to the public. As proposed, the City would continue to provide fundi ng for an
additional 23 operating hours per week, excluding County-observed holidays, for a total of 51
operating hours per week. This level of service has remained consistent since Fiscal Year
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2016-17, except for temporary operating hour reductions during the COVID-19 pandemic. The
Library has operated at 51 hours per week since returning to regular service levels in
September 2021.
The Library adjusts its funding requests as needed to account for changes related to staffing
and operational costs. For Fiscal Year 2026-27, the County increased its funding request by
5% to $739,028. The increase applies to all cities served by the Alameda County Library,
reflecting the County staff’s cost-of-living adjustments and utility costs increases. The table
below provides a five-year history of City funding levels for additional Library Services.
Table 1: Five-Year History of Additional Hours and Funding Level
Fiscal Year Number of Hours Funding Level
2026-2027 23 $739,028
2025-2026 23 $703,836
2024-2025 23 $670,320
2023-2024 23 $638,400
2022-2023 23 $638,400
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving an Agreement W ith the County of Alameda for Additional Library
Services for Fiscal Year 2026-27
2) Exhibit A to the Resolution – Agreement with the County of Alameda for Additional Library
Services for Fiscal Year 2026-27
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Attachment 1
Reso. No. XX-26, Item X.X, Adopted 6/16/2026 Page 1 of 1
RESOLUTION NO. XX – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY
SERVICES FOR FISCAL YEAR 2026-27
WHEREAS, the County of Alameda provides funding for a base level of 28 hours of service per
week for Library Services, excluding County-observed holidays, at the Dublin Branch of Alameda
County Library System; and
WHEREAS, the City of Dublin proposes to fund an additional 23 hours of service a week in the
amount of $739,028 for Fiscal Year 2026-27, excluding County-observed holidays, for a total of 51
open hours per week; and
WHEREAS, funding for the additional hours was included in Fiscal Year 2026-27 Budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the Agreement with the County of Alameda for Additional Library Services for Fiscal Year
2026-27, attached hereto as Exhibit A.
PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 16th
day of June, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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AGREEMENT BETWEEN THE
CITY OF DUBLIN
AND
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
FISCAL YEAR 2026-2027
The County of Alameda and the City of Dublin enter into this Agreement as follows:
WHEREAS, current funding levels for County Library services limit the number of open
hours per week at the Dublin Branch of the Alameda County Library system; and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than
the County-funded hours per week; and
WHEREAS, the Dublin City Council has authorized funding for the increases in staffing
and utility costs required to open the Dublin Branch an average of 23 additional hours per week
for a total of 51 open hours per week: therefore,
The City of Dublin and the County of Alameda agree to provide an average of 23 additional hours
per week of Library services at the Dublin Branch of the Alameda County Library system, subject
to the following terms and conditions.
1)Time Period: This agreement will be in effect from July 1, 2026, to
June 30, 2027.
2)Services Described: During the period specified above, the County agrees to provide 23
additional open hours per week of library service at the Dublin Branch Library, excluding
County observed holidays, in order to maintain a total weekly schedule of open hours at
the Dublin Branch Library at 51 hours per week.
3)Payments: The City of Dublin agrees to pay the County of Alameda $739,028 in four (4)
quarterly installments as follows:
Payments shall be due and payable upon receipt of quarterly billing statements in
conjunction with the dates stated above. In addition to the amounts stated above,
interest of 5 percent / month shall be payable, for any payment which is more than 30
Attachment 2
Exhibit A to the Resolution
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days overdue.
4) Extension: All terms and conditions of this agreement may be extended, by mutual
written agreement, on a year-to-year basis or as otherwise agreed to by the parties,
provided the amount paid by the City of Dublin to the County of Alameda is adjusted
annually to reflect increases/decreases to the costs connected with providing the
services.
5) Periodic Activity Reports: Activity reports will be provided by the County Librarian to
the designated City Staff on a quarterly basis to coincide with the issuance of quarterly
billing statements. Dublin City Council or City Staff may request additional reports or
presentations at any time.
6) Option to Terminate or Renegotiate Agreement: In the event that either party
determines that it no longer has sufficient funding or staffing to meet the obligations of
this agreement, that party may terminate or renegotiate this Agreement by giving at
least thirty (30) days written notice.
7) Liability:
a) No person engaged in the performance of services and functions under this Agreement
shall be considered a City employee or gain rights to City pension, Civil service, or other
City employment status or right by way of this Agreement.
b) The City shall not be called upon to assume any liability for the direct payment of any
salary, wage, or other compensation to any County personnel performing services
hereunder for the City, or any liability other than that provided for in this Agreement.
Except as herein otherwise specified, the City shall not be liable for compensation or
indemnity to any County employee for injury or sickness arising out of his/her
employment.
c) The County will assume liability and pay cost of defense and hold the City harmless from
loss, costs, or expenses caused by the negligent or wrongful act or omission of County
officers, agents, and employees occurring in the performance of agreements between
the parties hereto to the extent that such liability is imposed on the City by the
provisions of Section 895.2 of the Government Code of the State of California.
d) The County will, at its own cost and expense, procure insurance for its Library events
held in the Dublin Library Parking Lot area in its entirety in connection with this
agreement. The County will furnish insurance certificates to the City prior to the event
date.
e) The City will assume liability and pay costs of defense and hold the County harmless
from loss, costs, or expenses caused by the negligent or wrongful act or omission of City
officers, agents, and employees occurring in the performance of agreements between
the parties hereto to the extent that such liability is imposed on the County by the
provisions of Section 895.2 of the Government Code of the State of California.
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f) The provisions of this paragraph shall apply only to liability arising out of the
performance by the Parties of their obligations under this Agreement.
8) Notices: Notices pertaining to this agreement shall be sent to the following:
CITY: COUNTY:
City Manager President, Board of Supervisors
CITY OF DUBLIN COUNTY OF ALAMEDA
100 Civic Plaza Administration Building
Dublin, CA 94568 1221 Oak Street
Oakland, CA 94612
County Librarian
ALAMEDA COUNTY LIBRARY
2450 Stevenson Boulevard
Fremont, CA 94538
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IN WITNESS WHEREOF:
The parties hereto have executed this Agreement on the day and year first above written, and
County has hereunto caused its corporate name to be signed by its President of the Board of
Supervisors, who is hereunto duly authorized on the day and year first above written.
CITY OF DUBLIN COUNTY OF ALAMEDA
By: _____________________________ By: ____________________________
Mayor, City of Dublin County Librarian
Date:
By:
By:
By:
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DUBLIN LIBRARY
FY 2026-27 Projected Budget
EXPENSES:
Branch Personnel (18.80 FTE) $2,280,906
Services & Supplies $551,250
*All other Direct Cost $2,464,808
Total Direct Costs (Sub Total) $5,296,964
**Admin. Cost $1,820,745
GRAND TOTAL $7,117,709
* Other Direct Costs include Dublin’s share of costs for physical and digital collections, IT,
and Equitable Library Services (Education & Literacy, Mobile & Outreach, and Social
Justice Services).
**Administrative Cost includes System-Wide Support.
REVENUE:
County Library Property Tax $5,657,769 (28 Base Hours)
GRAND TOTAL $7,117,709
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