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HomeMy WebLinkAboutReso 52-26 Approving a Second Amendment to the Consulting Services Agreement Between the City of Dublin and Willdan Energy Solutions Inc.RESOLUTION NO. 52 – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND WILLDAN ENERGY SOLUTIONS INC. WHEREAS, the City of Dublin has been a leader in the fight against climate change, having adopted its first Climate Action Plan in 2010 with an update in 2013, with the goal to reduce greenhouse gas (GHG) emissions to 1990 levels by 2020; and WHEREAS, on September 15, 2020 the City Council adopted the City of Dublin Climate Action Plan 2030 and Beyond (CAP 2030) which includes goals to reduce GHG emissions by 40% below 1990 levels by 2030 and to put the City on a path to reach carbon neutrality by 2045; and WHEREAS, CAP 2030 includes 22 measures under five strategy areas including renewable and carbon-free electricity, building efficiency and electrification, sustainable mobility and land use, materials and waste management, and municipal leadership; and WHEREAS, in order to achieve the goals in CAP 2030 the City must implement all 22 measures included in CAP 2030; and WHEREAS, on Ma y 17, 2022 the City Council passed Resolution No. 46-22, approving the Consulting Services Agreement between t he City of Dublin and Willdan Energy Solutions for Building Electrification, EV Charger, and Low Carbon Concrete Code Assistance; and WHEREAS, on June 12, 2025 the Agreement was amended to extend the term through June 30, 2026; and WHEREAS, the City and the Consultant now wish to amend the Agreement to extend the term through June 30, 2027 and increase the not-to-exceed amount to $523,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does herby approve the second amendment to the agreement with Willdan Energy Solutions Inc. attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the second amendment to the agreement, and make any necessary, non-substantive changes to carry out the intent of this Resolution. {Signatures on the following page} Reso. No. 52-26, Item 5.6, Adopted 06/16/2026 Page 1 of 2 Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C Reso. No. 52-26, Item 5.6, Adopted 06/16/2026 Page 2 of 2 PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 16th day of June, 2026 by the following vote: AYES: Councilmembers Josey, McCorriston, Morada, Qaadri and Mayor Hu NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND WILLDAN ENERGY SOLUTIONS, INC. WHEREAS, on May 18, 2022, the City of Dublin (hereinafter referred to as "CITY") and Willdan Energy Solutions (hereinafter referred to as "CONSULTANT") entered into a Consulting Services Agreement for Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Code Assistance Services (hereinafter referred to as the “AGREEMENT”); and WHEREAS, on June 12, 2025, the AGREEMENT was amended to extend the term through June 30, 2026; and WHEREAS, the CITY and CONSULTANT now wish to amend the AGREEMENT to extend the term through June 30, 2027, modifying section 1.1, section 2, and exhibits A and B of the Agreement; and NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows: 1)The end of the term, set forth in section 1.1 of the AGREEMENT, shall be extended until June 30, 2027. 2)The total compensation, set forth in section 2 of the AGREEMENT, shall be increased to $523,000, adding $103,000 to the not-to-exceed (NTE) compensation. 3)Revised Exhibit A (Scope of Services) of the AGREEMENT is amended per the attached. 4)Revised Exhibit B (Compensation Schedule & Reimbursable Expenses) of the AGREEMENT is amended per the attached. 5)Except to the extent inconsistent with this Second Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 6)All requisite insurance policies to be maintained by the CONSULTANT pursuant to the AGREEMENT, as may have been amended from time to time, shall include coverage for the amended term, as described above. 7)The individuals executing this Second Amendment and the instruments referenced in it on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions of this Second Amendment. SIGNATURES ON THE FOLLOWING PAGE Exhibit A to the Resolution Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C Page 2 of 8 IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed as of the date of the City Manager’s signature below. CITY OF DUBLIN WILLDAN ENERGY SOLUTIONS, INC. By: _____________________________ By: _____________________________ Colleen Tribby, City Manager Sharath Acharya, P.E., CEM, Vice President of Engineering Dated: ATTEST: By: _____________________________ Marsha Moore, City Clerk APPROVED AS TO FORM: By: _____________________________ City Attorney Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C Page 3 of 8 EXHIBIT A SCOPE OF SERVICES Revised Scope of Services from the Second Amendment to the Willdan Energy Solutions Agreement for Building Electrification, EV Charger, and Low Carbon Concrete Code Assistance Continued Tasks Project Management The Willdan Team will continue biweekly check in meetings with City staff to kick off and review progress on specific tasks. Project meeting frequency may vary depending on project needs. Deliverables x Meeting agendas and meeting minutes for all check in meetings (Word/PDF) Task 4. Additional Support for Measure SM-2, Develop an Electric Vehicle Infrastructure Plan x Make modifications to the Plan, as needed, based on City Council feedback (including two review cycles). Revisions are expected to be minor in nature, and do not include significant recalculations, major rewriting of report sections, or creation of new report sections. o Deliverables: Revised updated Plan and final Plan (Word/PDF) Task 6. Additional Support for Measure EE-4, Develop an Existing Building Electrification Plan x City Council presentation and/or attendance (one meeting) x Make modifications to the Plan, as needed, based on City Council feedback (including two review cycles). Revisions are expected to be minor in nature, and do not include significant recalculations, major rewriting of report sections, or creation of new report sections. o Deliverables: Revised updated Plan and final Plan (Word/PDF) Task 9. Miscellaneous CAP Implementation This is intended for CAP implementation activities that may arise from on-going or new efforts that would benefit from additional resources. New Tasks Task 10. 2025 GHG Inventory Update Subtask 1. Project Kickoff and Data Request Rincon will facilitate an inventory kickoff meeting with Dublin staff to discuss project goals and objectives. The kickoff meeting will provide an opportunity to refine the scope of work and proposed timeline and identify informational needs. To streamline the data collection process, Rincon will provide a comprehensive data request broken into sections to provide a clear understanding of the parties responsible for collecting specific data pieces to be included in the community emission inventories. Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C Page 4 of 8 Rincon will complete the inventories using consistent methodologies to those prepared previously for CAP 2030 and the 2022 inventory update. Subtask 2. Prepare 2025 Community GHG Inventory Using the communitywide activity data to be provided to Rincon by the City, Rincon will prepare a Dublin 2025 community GHG inventory. The completed GHG inventory workbook customized for Dublin for the City’s 2022 communitywide GHG inventory will be utilized to develop the 2025 GHG inventory. The Dublin GHG inventory workbook has been customized for the City based on protocols, data activity types/inputs, emissions factors, and emissions calculations. Using this workbook will streamline development of the inventory and ensure that the Community GHG Inventory is directly comparable to the City’s previous inventories. Emission factors will be updated for all sectors based on methodologies used in past inventories and best practices. Updated versions of EPA fuel emission factor will be sourced for transportation emissions calculations and current utility (PG&E/AVA) emission factors will be updated for electricity and water. Wastewater emission factors will be sourced from the International Council for Local Environmental Initiatives’ (ICLEI). Waste emission factors will be based on the most recent waste characterization study provided by the waste hauler, StopWaste, or CalRecycle. Vehicle miles travelled (VMT) data will be sourced from the Metropolitan Transportation Commission (MTC) and the CARB Emission FACtor (EMFAC 2021) model. GHG emissions from off-road vehicles and equipment will be sourced from CARB’s OFFROAD2021 model. Transparency and consistency are of the utmost importance to Rincon when completing GHG inventories. Therefore, Rincon has developed clear and easy to follow calculation tools and reports that allow inventories to be replicated in the future by referencing all data, assumptions, and methodologies. All calculations will be completed using the easy to read and transparent inventory tool Rincon developed for Dublin’s 2022 GHG inventory. Rincon will provide a completed copy of our inventory tool which will contain all activity data, emissions factors, emissions data, and references for methodologies as well as easy to read summary tabs. Following approval from the City, Rincon will provide the unlocked inventory with relevant tables and charts of the community GHG inventory findings. In addition, Rincon will provide a table visually comparing historical GHG inventory results. Subtask 3. Prepare a 2025 Municipal GHG Inventory An updated municipal GHG inventory for 2025 will be prepared as part of this scope of work. Rincon has historical municipal inventories for the City from 2005, 2010, and 2015; however, the methodologies used in those may differ from current methodologies. Where appliable, Rincon will make comparisons to historical inventories. During the project kick-off, Rincon will provide a comprehensive data request broken into sections to provide a clear understanding of the parties responsible for collecting specific data to be included in the municipal GHG emissions inventory update. Rincon will QA/QC all data and Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C Page 5 of 8 review any discrepancies or methodological changes required with City staff before generating the GHG inventory. The updated municipal inventory will be developed following the calculation and reporting standards outlined in the ICLEI Local Government Operation (LGO) Protocol, which aligns with the Global Protocol for Community-Scale GHG Emissions Inventories (GPC) local government operations protocol. Under the LGO Protocol, GHG Emissions from Dublin’s municipal operations will be classified into four main sectors: x Buildings and other facilities (e.g., stationary combustion) x City vehicle and equipment fleet (e.g., mobile combustion) x Wastewater facilities (e.g., wastewater treatment and discharge) x Indirect emissions (e.g., employee commuting, landfilled solid waste generation) Emission factors will also be updated for all sectors based on best practices including the most updated versions of EPA fuel emission factors and updated emission factors for electricity, water and wastewater emission factors from ICLEI. Waste emission factors will be based on the most recent waste characterization study provided by the waste hauler, StopWaste, and/or CalRecycle. All calculations will be completed using the easy to read and transparent inventory tool. The tool will also provide outputs that will align with the Statewide Energy Efficiency Collaborative (SEEC) ClearPath program. After review and approval from the City, Rincon will upload activity data and emissions factors using SEEC ClearPath. Subtask 4. City Council presentation and/or attendance (one meeting) Upon completion of the GHG inventories Rincon will prepare up to two PowerPoint presentations, one for each inventory, to present to City Council. The presentation will summarize the major GHG emission sources in the City and municipal operations. The presentations will highlight progress from previous inventories towards CAP goals, where applicable. The presentation will highlight how inventory data is incorporated into the tools created during the 2022 Inventory and available for staff and public use. It is assumed that the presentations are given virtually. Assumptions x City will provide and/or make connections to data providers to obtain the information needed to calculate the GHG inventories. Rincon will follow up with data providers as needed. x Rincon will collect any data which is publicly available (emission factors). x Rincon will provide a memorandum outlining data used to calculate the community inventory and a brief summary of the results. x The City will provide up to two rounds of consolidated comments on draft deliverables. x Inventory will take approximately 4 months to complete after task kickoff. Deliverables x Kickoff Meeting Agenda and Minutes for the kick-off meeting (MS Word) Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C Page 6 of 8 x Refined Schedule following the kick-off meeting (MS Excel) x Community and Municipal Data Request following kick-off meeting (MS Word) x Draft 2025 Community GHG inventory tool (MS Excel) x Tables visually comparing historic inventories x Draft 2025 Municipal GHG inventory tool (MS Excel) x Two virtual meetings per GHG inventory, (excluding the kick-off meeting) with the City team (MS Teams platform) x One virtual presentation for each GHG Inventory (MS PowerPoint) Contract Metrics x QA/QC is mandatory before release of deliverables. Examples of rigorous QA/QC include, but are not limited to, the following: o No to minimal (less than 3 per document) calculation/rounding errors o Text and table/figures alignment o Proper grammar, formatting, and punctuation x Responses to comments on draft documents must be clearly incorporated into revised documents. x GHG emissions inventories must be transparent, replicable and updateable by the City for future updates. Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C Page 7 of 8 EXHIBIT B COMPENSATION SCHEDULE & REIMBURSABLE EXPSNESES Revised Compensation Schedule & Reimbursable Expenses from the Second Amendment to the Willdan Energy Solutions Agreement for Building Electrification, EV Charger, and Low Carbon Concrete Code Assistance. Fee Schedule and Compensation Willdan will provide the scope of work described in Exhibit A for a total not to exceed (NTE) cost of $103,000, increasing the previous contract NTE from $420,000 to $523,000. Costs for the additional task and the new hourly rates are summarized in Table 1 and Table 2. Direct costs, including travel, outreach materials, or data purchases will be billed at cost without markup. Table 1. Proposed Additional Task Project Budget Proposed Additional Task Project Budget Task Task Budget 2025 GHG Inventory Update $49,000 SM-2 EV Infrastructure Plan Ongoing Support $9,000 EE-4 Building Electrification Plan Ongoing Support $15,000 As Needed CAP Support $20,000 Project Management $10,000 Total Labor $103,000 Direct Costs $0 Total Not to Exceed Fee $103,000 Table 2. Hourly Rates as of July 1, 2026 Compensation Rate Schedule - Maximum Rates, June 1, 2026 Labor Classification Hourly Rate Willdan Director $246 Senior Project Manager $203 Project Manager I $173 Senior Engineer IV $217 Senior Engineer II $203 Associate Engineer I $189 Assistant Engineer IV $176 Assistant Engineer III $171 Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C Page 8 of 8 Technical Aide I $83 Rincon Principal $350 Senior Supervisor I $311 Senior Professional II $291 Senior Professional I $271 Professional IV $240 Professional III $224 Professional II $198 Professional I $176 Clerical $123 E3 Senior Partner $575 Senior Director $465 Director $410 Senior Consultant $335 Consultant $275 Associate $240 Docusign Envelope ID: 5CEACDEC-2E92-8189-8372-F1B465F27A4C