HomeMy WebLinkAboutReso 34-26 Approving Technology Disruption Policy
Reso. No. 34-26, Item 8.2, Adopted 05/05/2026 Page 1 of 1
RESOLUTION NO. 34 – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A TECHNOLOGY DISRUPTION POLICY TO ESTABLISH PROCEDURES FOR RESPONDING
TO A DISRUPTION IN THE TELEPHONIC OR INTERNET SERVICES THAT PROVIDE TWO -WAY REMOTE
PUBLIC ACCESS TO MEETINGS OF THE CITY OF DUBLIN CITY COUNCIL
WHEREAS, on October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which
amended the Brown Act to diversify and increase public engagement in meetings of local legislative
bodies. Among the various new requirements under SB 707, all qualified legislative bodies must now offer
hybrid meetings (through a two-way phone or video platform); and
WHEREAS, the City Council currently holds its meetings in a hybrid format via Zoom and will
continue to do so; and
WHEREAS, SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that
establishes the procedure for recessing and reconvening a meeting in the event of a disruption of remote
participation and the efforts that the City Council and Staff shall make to attempt to restore service .
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves the
Technology Disruption Policy, attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED BY the City Council of the City of Dublin, on this 5th day of
May, 2026 by the following vote:
AYES: Councilmembers Josey, McCorriston, Qaadri and Mayor Hu
NOES: Councilmember Morada
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Docusign Envelope ID: 50EBE52E-EE09-804A-802E-00538F070BC9
Exhibit A to the Resolution
City of Dublin
City Council Policy
POLICY NAME: Technology
Disruption Policy
ADOPTED YEAR: 2026 DEPARTMENT: CC
REVISION YEAR:
DEPARTMENT NUMBER: 1200
RESOLUTION #: XX-26 POLICY NUMBER: 1200-110
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PURPOSE:
The purpose of this policy is to create procedures for responding to a disruption in the
telephonic or internet services that provide two -way remote public access to meetings of the
City of Dublin City Council as required by the Brown Act (Gov. Code § 54953.4). The policy
ensures transparency, public participation, and continuity of government during technology
disruptions.
POLICY MANDATE:
Senate Bill 707 (2025) amended the Brown Act to require eligible legislative bodies to adopt, on
or before July 1, 2026, a policy addressing how the agency will respond to disruptions in
telephonic or internet service that prevent members of the public from attending or observing a
meeting remotely. This policy is adopted to comply with that requirement and to ensure
continuity of public participation during technical disruptions.
POLICY PROCEDURES AND DESCRIPTION:
I. Definitions
For purposes of this policy:
1. “Disruption” means any failure, outage, or other interruption that prevents members
of the public from attending or observing the meeting via these remote access
services.
2. “Remote access services” means the two-way telephonic service and/or two-way
audiovisual platform used to provide real-time remote public attendance and
observation of meetings.
II. Applicability
This policy applies to all open and public meetings of the City of Dublin City Council at
which remote public participation is offered or required under the Brown Act.
Docusign Envelope ID: 50EBE52E-EE09-804A-802E-00538F070BC9
Policy Number 1200-110: Technology Disruption Policy
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III. Procedures in the Event of a Service Disruption
Response to Service Disruption
If the City becomes aware of a disruption to the agency’s remote access services that
prevents members of the public from attending or observing the meeting remotely:
1. The Mayor or City Clerk shall immediately announce the disruption to the public.
2. The Mayor may then call for a recess of the open session or convene the legislative
body in closed session, consistent with the Brown Act.
3. Staff shall begin efforts to diagnose and restore the disrupted service.
4. The meeting shall remain in recess for at least one hour or until service is restored,
whichever is sooner. The recess period may be extended if restoration efforts are
ongoing.
Efforts to Restore Service
The agency shall make good faith efforts to restore remote access services, which may
include:
• Troubleshooting platform or teleconferencing software.
• Resetting or replacing audiovisual equipment.
• Attempting alternative connection methods.
• Contacting necessary support staff or service providers.
• Switching to back-up equipment or platforms, if available.
The City Clerk shall document the restoration efforts undertaken.
Reconvening the Open Session
Timing. The open session may be reconvened after at least one hour has elapsed
from the time of disruption or as soon as service is restored, whichever occurs earlier.
If service is restored. If the remote access service is restored before or at the
time the meeting reconvenes, the meeting shall continue as normal.
If service is not restored. If service has not been restored after one hour, the City
Council may reconvene and:
1. Adjourn the meeting; or
2. Continue the meeting in open session by adopting, by roll call vote, the
following, or a substantially similar, finding:
“The City of Dublin has made good faith efforts to restore telephonic or
internet service in accordance with its adopted policy, and the public
Docusign Envelope ID: 50EBE52E-EE09-804A-802E-00538F070BC9
Policy Number 1200-110: Technology Disruption Policy
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interest in continuing the meeting outweighs the public interest in remote
public access.”
Upon adoption of the finding, the legislative body may continue the open
session despite the fact that remote access services have not been
restored.
IV. Recordkeeping
The City Clerk shall enter a brief statement into the meeting minutes, including the
following:
• The nature and time of the disruption
• The restoration efforts undertaken
• The time the meeting was reconvened (if applicable)
• Any finding adopted pursuant to this policy
V. Review and Updates
This policy may be amended by the City Council at a noticed public meeting in open
session, not on the consent calendar.
APPROVED BY:
The City Council, Resolution No. XX-26
SUMMARY OF REVISIONS:
May 5, 2026: Adopted by the Dublin City Council
Docusign Envelope ID: 50EBE52E-EE09-804A-802E-00538F070BC9