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Home My WebLink About04-09-2026 HCAC Agenda PacketCouncil Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Thursday, April 9, 2026 Location: Peter W. Snyder City Council Chamber 100 Civic Plaza Dublin, CA 94568 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1 Approval of the March 12, 2026 Heritage and Cultural Arts Commission Regular Meeting Minutes April 09, 2026 Dublin Heritage and Cultural Arts Commission Agenda 1 1 The Commission will consider approving the March 12, 2026 Heritage and Cultural Arts Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the March 12, 2026 Heritage and Cultural Arts Commission Regular Meeting. Staff Report Attachment 1 - Minutes of the March 12, 2026 Heritage and Cultural Arts Commission Regular Meeting 5. UNFINISHED BUSINESS 5.1 2026 Fall Home Decorating Contest The Heritage and Cultural Arts Commission will receive a follow-up report on the 2026 Fall Home Decorating Contest and provide feedback on program materials, categories, and timeline prior to launch. STAFF RECOMMENDATION: Receive the report and provide feedback on the program materials, categories, and timeline. Staff Report Attachment 1 - 2026 Fall Home Decorating Contest Flyer 6. NEW BUSINESS 7. STAFF AND COMMISSIONER REPORTS Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). 8. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. April 09, 2026 Dublin Heritage and Cultural Arts Commission Agenda 2 2 Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. April 09, 2026 Dublin Heritage and Cultural Arts Commission Agenda 3 3 Agenda Item #4.1 STAFF REPORT HERITAGE AND CULTURAL ARTS COMMISSION Page 1 of 2 DATE: April 9, 2026 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Approval of the March 12, 2026 Heritage and Cultural Arts Commission Regular Meeting Minutes Prepared by: Kim Bonato, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approving the March 12, 2026 Heritage and Cultural Arts Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the March 12, 2026 Heritage and Cultural Arts Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes from the March 12, 2026 Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: 4 Page 2 of 2 The Commission Agenda was posted. ATTACHMENTS: 1) Minutes of the March 12, 2026 Heritage and Cultural Arts Commission Regular Meeting 5 MINUTES OF THE HERITAGE AND CULTURAL ARTS COMMISSION Regular Meeting: Thursday, March 12, 2026 Heritage and Cultural Arts Commission REGULAR MEETING March 12, 2026 A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday, March 12, 2026, at the Peter W. Snyder Council Chamber, 100 Civic Plaza, Dublin, CA 94568. The meeting was called to order at 7:02 PM by Chairperson Agrawal. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Shweta Agrawal, Chairperson Present Timea Iharosi, Vice Chairperson Present Jain Archana, Commissioner Present Gina Gabriell, Commissioner Absent Victoria Liu, Commissioner Absent Darren Phillips, Commissioner Present Julia Tomtania, Commissioner Absent Salim Razawi, Alternate Commissioner Present 2) PRESENTATIONS – None. 3) PUBLIC COMMENT – None. 4) CONSENT CALENDAR 4.1) Approved February 12, 2026, Heritage and Cultural Arts Commission Regular Meeting Minutes. On a motion by Vice Chairperson Iharosi, seconded by Commissioner Phillips, and by a unanimous vote, the Commission adopted the Consent Calendar. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Timea Iharosi, Vice Chairperson SECOND: Darren Phillips, Commissioner AYES: Agrawal, Iharosi, Archana, Phillips, Razawi ABSENT: Gabriell, Liu, Tomtania Attachment 1 6 Heritage and Cultural Arts Commission REGULAR MEETING March 12, 2026 5) UNFINISHED BUSINESS - None 6) NEW BUSINESS 6.1) Review of the Five-Year Capital Improvement Program The Commission received a report on the five-year capital improvement program and provided feedback. 7) STAFF AND COMMISSIONER REPORTS Staff and Commissioners provided brief information-only reports. 8) ADJOURNMENT Chairperson Agrawal adjourned the meeting at 7:23 PM. Shweta Agrawal, Chairperson Heritage and Cultural Arts Commission ATTEST: Ben Keisic Parks & Community Services Manager 7 Agenda Item 5.1 STAFF REPORT Heritage and Cultural Arts Commission Page 1 of 3 DATE: April 9, 2026 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks and Community Services Director SUBJECT: 2026 Fall Home Decorating Contest Prepared by: Jennifer Li Marzi, Recreation Technician EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will receive a follow-up report on the 2026 Fall Home Decorating Contest and provide feedback on program materials, categories, and timeline prior to launch. STAFF RECOMMENDATION: Receive the report and provide feedback on the program materials, categories, and timeline. FINANCIAL IMPACT: Funding for the Fall Home Decorating Contest is included in the Parks and Community Services Department’s annual operating budget. DESCRIPTION: Background At its meeting on February 12, 2026, the Heritage and Cultural Arts Commission reviewed the Fall Home Decorating Contest. The Commission expressed support for the program and provided direction to refine program details, messaging, and materials prior to implementation. Program Refinements Based on Commission Feedback Staff has incorporated the following key recommendations from the Commission:  Family-Friendly Guideline All entries will be required to meet a family-friendly standard. Program materials will 8 Page 2 of 3 clarify that displays must be appropriate for all ages and consistent with community standards.  Program Structure and Timeline The contest will operate as a single program with minor variations in submission deadlines, judging periods, and recognition timing to align with cultural observances and decorating timelines.  Inclusive Program Messaging Staff developed draft promotional language to reflect the program’s inclusive intent: “Celebrate the season your way! Inspired by fall traditions around the world , spooky, cultural, traditional, luminous, or festive, all interpretations of the season are welcome.”  Category Clarifications Each category will include brief examples to provide clarity and encourage participation while allowing flexibility in interpretation. Program Categories  People’s Choice – The Great Fall Glow-Off Recognizes standout displays across all styles, as selected by the public. Entries may include spooky Halloween scenes, glowing Diwali lights, Día De Los Muertos altars, harvest décor, or any creative interpretation of the season.  Festival of Lights Award – Diwali Celebration Honors displays inspired by Diwali and other light-centered traditions, featuring diyas, lanterns, rangoli, and vibrant colors that symbolize light, joy, and renewal.  Harvest, Heritage & Remembrance Award – Cultural Traditions Celebrates displays that reflect cultural fall traditions and storytelling, including Día de los Muertos altars, harvest celebrations, and other meaningful expressions of remembrance, heritage, and seasonal change.  Spirits & Spooktacular Scenes Award – Halloween & Whimsical Displays Recognizes fun, spooky, or imaginative Halloween-themed displays, from haunted scenes and playful characters to creative fall fantasy environments.  Cozy Coven & Lantern Loft Award – Best Decorated Condo/Apartment/Balcony Highlights creativity in smaller spaces, including balconies, patios, and entryways, using lights, lanterns, and seasonal décor to make a big impact in a limited area. Traditional Program Timeline  Program Launch & Promotion: Week of September 2  Registration / Submission Period Opens: September 15  Submission Deadline: October 12  Public Voting Period (People’s Choice – “The Great Fall Glow-Off”): October 15 – October 25  Judging Period (Commission): October 19 – October 22 9 Page 3 of 3  Final Deliberation / Special Meeting: Week of October 27  Winners Announced & Yard Sign Distribution: By October 31  Display Recognition Period: November 1 – November 10 Diwali Contest Timeline  Diwali Category Submission Window: September 15 – October 20  Diwali Judging Period (Commission or Subcommittee): October 23 – October 26  Optional Community Voting (if included): October 23 – October 28  Recognition & Award Announcement: By October 29  Display Recognition Period: Through early November Next Steps Following Commission input, Staff will finalize program materials and proceed with implementation of the 2026 Fall Home Decorating Contest. Outreach efforts will begin in late summer to support program awareness and participation. Staff will evaluate program outcomes during the inaugural year and adjust as needed for future years. STRATEGIC PLAN INITIATIVE: Strategic Objective 4: Inclusive and Effective Government Objective 4.D: Conduct ongoing outreach and garner feedback on services and programs to meet the community’s needs. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) 2026 Fall Home Decorating Contest Flyer 10 FALL DECORATING CONTEST CELEBRATE THE SEASON YOUR WAY Transform your home into a celebration of the season—honor tradition, light up the night, or create something entirely your own. Inspired by fall celebrations around the world—spooky, sacred, luminous, or festive—all interpretations are welcome. Registration opens: September 15 Deadline to enter: October 12 One winner will be chosen from each of the following categories: The Great Fall Glow-O Festival of Lights (Diwali celebration) Harvest, Heritage & Remembrance Spirits & Spooktacular Scenes Cozy Coven & Lantern Loft (small spaces) Voting: October 15–25 Judging: October 19–22 Winners announced: October 31 Winners will receive a special yard sign and a $50 gift certifcate from a local business. ENTER TODAY www.dublin.ca.gov/holidayhappenings Questions? Call us at 925-556-4500 or email recreation@dublin.ca.gov Attachment 1 11