HomeMy WebLinkAboutItem 5.5 Consulting Services Agreement with ENTRUST Solutions Group for the Fiber Optic Network Master Plan Agenda Item 5.5
STAFF REPORT
CITY COUNCIL
Page 1 of 3
DATE: April 21, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Consulting Services Agreement with ENTRUST Solutions Group for the
Fiber Optic Network Master Plan
Prepared by: Steve Windsor, Chief Information Security Officer
EXECUTIVE SUMMARY:
The City Council will consider approving a Consulting Services Agreement between the City of
Dublin and EN Engineering, LLC (dba ENTRUST Solutions Group) to develop a Fiber Optic
Network Master Plan. This plan will evaluate the City's current infrastructure and identify a
strategy for building a citywide fiber optic network capable of supporting high -speed internet,
public safety systems, and future technology needs. The Master Plan will serve as a roadmap
for expanding Dublin's digital intelligent infrastructure over the next 10 to 20 years.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Consulting Services Agreement Between the City of
Dublin and EN Engineering, LLC (dba ENTRUST Solutions Group) for the Fiber Optic Network
Master Plan.
FINANCIAL IMPACT:
The proposed not-to-exceed amount of $119,100 can be covered by available budget in the
Municipal Fiber Project (CIP No. GI0323) as approved in the 2024-2029 Capital Improvement
Program.
DESCRIPTION:
Background
The City of Dublin operates a combination of high-speed fiber optic and legacy copper
infrastructure that supports critical City services, including traffic signal management, public
safety systems, and City facility connectivity. However, the City does not have a
comprehensive fiber optic backbone. The existing infrastructure consists of individual fiber runs
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and legacy copper network segments that are not interconnected or contiguous, rather than a
unified fiber ring around the City. As the City continues to expand and invest in its intelligent
infrastructure, Staff identified the need for a comprehensive Fiber Optic Network Master Plan
to guide future decisions and establish a connected, future -ready network capable of
supporting growing technology demands.
Once completed, the Fiber Optic Network Master Plan will guide the planning, design,
construction, implementation, maintenance, regulation, and funding of the City's municipal fiber
optic assets and related intelligent infrastructure technologies. Any construction or
infrastructure work identified by the plan will be completed through a separate budget and
procurement process.
Request for Proposals
To support these goals, Staff issued a Request for Proposals (RFP) (Attachment 3) on
November 5, 2025, with proposals due December 11, 2025. The RFP included the following
nine tasks:
Task 1: Kick-Off Meeting and Project Management Plan
Task 2: Inventory of Existing Systems and Service Availability
Task 3: Needs Assessment and Goal Setting
Task 4: Conceptual Network Routes and Infrastructure Requireme nts
Task 5: Technical Specifications and Cost Estimation
Task 6: Governance, Ownership, and Management Strategy Analysis
Task 7: Business Model and Financial Analysis
Task 8: Phased Implementation Plan
Task 9: Master Plan Compilation and Approval Process S upport
Evaluation Process
The City received 12 proposals which were evaluated by Staff on the basis of qualifications
and team experience, technical approach, past performance, project management capacity,
financial and governance expertise, cost, and compliance with City contract requirements.
Based on the evaluation results, three firms were selected for interviews on January 13, 2026 :
Columbia Telecommunications Corporation (dba CTC Technology & Energy), HR&A Advisors,
Inc., and EN Engineering, LLC (dba ENTRUST Solutions Group). Through a forced ranking
process, ENTRUST Solutions Group was selected as the top-ranked firm. ENTRUST Solutions
Group is a national engineering firm specializing in utility and telecommunications
infrastructure, including fiber optic network planning and design.
Consulting Services Agreement
The proposed Consulting Services Agreement (Attachment 2) with ENTRUST Solutions Group
establishes the terms under which the Fiber Optic Network Master Plan will be delivered. The
agreement has an effective date of April 21, 2026, runs through June 30, 2027, and has a total
not-to-exceed amount of $119,100.
Scope of Services
The Master Plan will be completed through the nine tasks outlined above. Each task will
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produce a technical memorandum as a deliverable. The final plan will be presented to
management staff and the City Council.
STRATEGIC PLAN INITIATIVE:
Strategy 4: Inclusive and Effective Government Strategic Objectives.
Objective F: Continue proactive evaluation of policies and procedures and ensure
cybersecurity infrastructure and practices are sufficient to protect the City’s assets.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving a Consulting Services Agreement with ENTRUST Solutions Group
for the Fiber Optic Network Master Plan
2) Exhibit A to the Resolution – Consulting Services Agreement with ENTRUST Solutions
Group for the Fiber Optic Network Master Plan
3) Request for Proposals – Fiber Optic Network Master Plan Professional Services
4) ENTRUST Solutions Group Proposal
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Attachment 1
Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 1 of 2
RESOLUTION NO. XX – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE CONSULTING SERVICES AGREEMENT WITH EN ENGINEERING, LLC (DBA
ENTRUST SOLUTIONS GROUP)
FOR THE FIBER OPTIC NETWORK MASTER PLAN
WHEREAS, the City desires to develop a comprehensive Fiber Optic Network Master Plan to
guide the planning, design, construction, implementation, maintenance, regulation, and funding of its
municipal fiber optic assets, providing connectivity to municipal facilities, critical infrastructure, parks,
and future intelligent infrastructure; and
WHEREAS, the City does not currently have a comprehensive fiber optic backbone. The existing
infrastructure consists of individual fiber runs and legacy copper network segments that are not
interconnected or contiguous, rather than a unified fiber ring around the City; and
WHEREAS, to support the development of the Fiber Optic Network Master Plan, Staff issued a
Request for Proposals (RFP) on November 5, 2025 with proposals due December 11, 2025; and
WHEREAS, the City received twelve proposals in response to the RFP; and
WHEREAS, Staff reviewed and evaluated the proposals in accordance with the RFP rating
criteria; and
WHEREAS, Staff interviewed the top firms, and through a forced ranking process, selected EN
Engineering, LLC (dba ENTRUST Solutions Group) as the top-ranked firm; and
WHEREAS, ENTRUST Solutions Group is a national engineering firm specializing in utility and
telecommunications infrastructure, including fiber optic network planning and design; and
WHEREAS, the City desires to enter into an agreement with ENTRUST Solutions Group for the
amount of $119,100.00; and
WHEREAS, funding for this agreement is available through the Municipal Fiber project in the
2024-2029 Capital Improvement Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the Consulting Services Agreement with ENTRUST Solutions Group attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute this agreement,
attached hereto as Exhibit A, and make any necessary, non-substantive changes to carry out the intent
of this Resolution.
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Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 2 of 2
PASSED, APPROVED AND ADOPTED BY the City Council of the City of Dublin, on this 21st
day of April, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Consulting Services Agreement between City of Dublin and April 21, 2026
EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
EN ENGINEERING, LLC (dba ENTRUST SOLUTIONS GROUP)
FOR
Fiber Optic Network Master Plan
THIS AGREEMENT for consulting services is made by and between the City of
Dublin (“City”) and EN Engineering, LLC (dba ENTRUST Solutions Group)
(“Consultant”) (together sometimes referred to as the “Parties”) as of April 21, 2026 (the
“Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this
Agreement, Consultant shall provide to City the services described in the Scope of
Work attached as Exhibit A at the time and place and in the manner specified therein.
In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the
Effective Date and shall end on June 30, 2027 unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section
8. The time provided to Consultant to complete the services required by
this Agreement shall not affect the City’s right to terminate the Agreement,
as referenced in Section 8. Notwithstanding the foregoing this Agreement
may be extended on a month to month basis for up to 6 months upon the
written consent of the Consultant and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price
charged by the Consultant for the provision of the serves described in
Exhibit A does not increase. None of the foregoing shall affect the City’s
right to terminate the Agreement as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required
pursuant to this Agreement in the manner and according to the generally
accepted industry standards observed by a competent practitioner of the
profession in which Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent
personnel to perform services pursuant to this Agreement. In the event
that City, in its sole discretion, at any time during the term of this
Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary to meet the
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Exhibit A to the Resolution
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Consulting Services Agreement between City of Dublin and April 21, 2026
EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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standard of performance provided in Subsection 1.2 above and to satisfy
Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed One Hundred Nineteen Thousand One Hundred Dollars ($119,100.00),
notwithstanding any contrary indications that may be contained in Consultant’s
proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict regarding the amount of compensation between
this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the
manner set forth herein. The payments specified below shall be the only payments
from City to Consultant for services rendered pursuant to this Agreement. Consultant
shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City in writing, Consultant shall not bill City for duplicate services
performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to
Consultant under this Agreement is based upon Consultant’s estimated costs of
providing the services required hereunder, including salaries and benefits of employees
and subcontractors of Consultant. Consequently, the Parties further agree that
compensation hereunder is intended to include the costs of contributions to any
pensions and/or annuities to which Consultant and its employees, agents, and
subcontractors may be eligible. City therefore has no responsibility for such
contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a
month during the term of this Agreement, based on the cost for services
performed and reimbursable costs incurred prior to the invoice date. No
individual performing work under this Agreement shall bill more than 2,000
hours in a fiscal year unless approved, in writing, by the City Manager or
his/her designee. Invoices shall contain the following information:
▪Serial identifications of progress bills; i.e., Progress Bill No. 1 for the
first invoice, etc.;
▪The beginning and ending dates of the billing period;
▪A Task Summary containing the original contract amount, the amount
of prior billings, the total due this period, the balance available under
the Agreement, and the percentage of completion;
▪A copy of the applicable time entries or time sheets shall be submitted
showing the following:
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o Daily logs of total hours worked by each individual
performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or
quarter hour;
o If this Agreement covers multiple projects, all hours must
also be logged by project assignment; and
o A brief description of the work, and each reimbursable
expense.
▪The total number of hours of work performed under the Agreement by
Consultant and each employee, agent, and subcontractor of
Consultant performing services hereunder;
▪The Consultant’s signature;
▪Consultant shall give separate notice to the City when the total number
of hours worked by Consultant and any individual employee, agent, or
subcontractor of Consultant reaches or exceeds 800 hours within a 12-
month period under this Agreement and any other agreement between
Consultant and City. Such notice shall include an estimate of the time
necessary to complete work described in Exhibit A and the estimate of
time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices
received, for services satisfactorily performed, and for authorized
reimbursable costs incurred. City shall have 30 days from the receipt of
an invoice that complies with all of the requirements above to pay
Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant
to this Agreement within 60 days after completion of the services and
submittal to City of a final invoice, if all services required have been
satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by
Consultant pursuant to this Agreement. City shall not pay any additional
sum for any expense or cost whatsoever incurred by Consultant in
rendering services pursuant to this Agreement. City shall make no
payment for any extra, further, or additional service pursuant to this
Agreement.
In no event shall Consultant submit any invoice for an amount in excess of
the maximum amount of compensation provided above, either for a task or
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for the entire Agreement, unless the Agreement is modified prior to the
submission of such an invoice by a properly executed change order or
amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis
shall not exceed the amounts shown on the compensation schedule
attached hereto as Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in
Exhibit A. Expenses not listed in Exhibit A are not chargeable to City.
Reimbursable expenses are included in the total amount of compensation
provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal
or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant
terminates this Agreement pursuant to Section 8, the City shall
compensate the Consultant for all outstanding costs and reimbursable
expenses incurred for work satisfactorily completed as of the date of
written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to
perform any services or incur any costs whatsoever under the terms of
this Agreement until receipt of authorization from the Contract
Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant
shall, at its sole cost and expense, provide all facilities and equipment that may be
necessary to perform the services required by this Agreement. City shall make
available to Consultant only the facilities and equipment listed in this section, and only
under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space,
as may be reasonably necessary for Consultant’s use while consulting with City
employees and reviewing records and the information in possession of the City. The
location, quantity, and time of furnishing those facilities shall be in the sole discretion of
City. In no event shall City be obligated to furnish any facility that may involve incurring
any direct expense, including but not limited to computer, long-distance telephone or
other communication charges, vehicles, and reproduction facilities.
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Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall
procure the types and amounts of insurance listed below against claims for injuries to
persons or damages to property that may arise from or in connection with the
performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant
shall provide proof satisfactory to City of such insurance that meets the requirements of
this section and under forms of insurance satisfactory in all respects, and that such
insurance is in effect prior to beginning work. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of
such insurance shall be included in the Consultant's bid or proposal. Consultant shall
not allow any subcontractor to commence work on any subcontract until Consultant has
obtained all insurance required herein for the subcontractor(s) and provided evidence to
City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE
SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO
EXECUTION. Consultant shall maintain all required insurance listed herein for the
duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and
expense, maintain Statutory Workers’ Compensation Insurance and
Employer’s Liability Insurance for any and all persons employed
directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall
be provided with limits of not less than $1,000,000 per accident. In
the alternative, Consultant may rely on a self-insurance program to
meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the
standards of the California Labor Code shall be solely in the
discretion of the Contract Administrator.
The Workers’ Compensation policy shall be endorsed with a waiver
of subrogation in favor of the entity for all work performed by the
Consultant, its employees, agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1,
Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in
the section; and
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b. Waiver of Subrogation Endorsement as required by the
section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense,
shall maintain commercial general liability insurance for the term of
this Agreement in an amount not less than $1,000,000 and
automobile liability insurance for the term of this Agreement in an
amount not less than $1,000,000 per occurrence, combined single
limit coverage for risks associated with the work contemplated by
this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate
limit is used, either the general aggregate limit shall apply
separately to the work to be performed under this Agreement or the
general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to
property resulting from activities contemplated under this
Agreement, including without limitation, blanket contractual liability
and the use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage
shall be at least as broad as Insurance Services Office Commercial
General Liability occurrence form CG 0001 (most recent edition)
covering comprehensive General Liability on an “occurrence” basis.
Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any
auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included
in the insurance coverage or added as a certified endorsement to
the policy:
a. The Insurance shall cover on an occurrence or an accident
basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to
be covered as additional insureds as respects: liability
arising out of work or operations performed by or on behalf
of the Consultant; or automobiles owned, leased, hired, or
borrowed by the Consultant.
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c. Consultant hereby agrees to waive subrogation which any
insurer or contractor may require from vendor by virtue of the
payment of any loss. Consultant agrees to obtain any
endorsements that may be necessary to effect this waiver of
subrogation.
d. For any claims related to this Agreement or the work
hereunder, the Consultant’s insurance coverage shall be
primary insurance as respects the City, its officers, officials,
employees, and volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant’s insurance and
shall not contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2,
Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in
the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the
section; and
d. Primary Insurance Endorsement as required by the
section.
4.3 Professional Liability Insurance.
4.3.1 General Requirements. Consultant, at its own cost and expense,
shall maintain for the period covered by this Agreement
professional liability insurance for licensed professionals performing
work pursuant to this Agreement in an amount not less than
$2,000,000 covering the licensed professionals’ errors and
omissions. Any deductible or self-insured retention shall be
commercially reasonable and disclosed to City prior to
commencement of work.
4.3.2 Claims-Made Limitations. The following provisions shall apply if
the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must
be before the date of the Agreement.
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b. Insurance must be maintained and evidence of insurance
must be provided for at least 3 years after completion of the
Agreement or the work, so long as commercially available at
reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced
with another claims-made policy form with a retroactive date
that precedes the date of this Agreement, Consultant shall
purchase an extended period coverage for a minimum of 3
years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement
of any work under this Agreement.
4.3.3 Submittal Requirements. To comply with Subsection 4.3,
Consultant shall submit the Certificate of Liability Insurance in the
amounts specified in the section.
4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is
to be placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this
Agreement, Consultant shall furnish City with compliant copies of
the required Certificates of Liability Insurance delivered to
Consultant by the insurer, including complete copies of all
endorsements attached to the certificates. All copies of Certificates
of Liability Insurance and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage
on its behalf. If the City does not receive the required insurance
documents prior to the Consultant beginning work, it shall not waive
the Consultant’s obligation to provide them. The City reserves the
right to require complete copies of all required insurance policies at
any time.
4.4.3 Deductibles and Self-Insured Retentions. Consultant shall
disclose any deductibles or self-insured retentions to the City for
informational purposes only before beginning any of the services or
work called for by any term of this Agreement.
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4.4.4 Wasting Policies. No policy required by this Section 4 shall
include a “wasting” policy limit (i.e. limit that is eroded by the cost of
defense).
4.4.5 Endorsement Requirements. Each insurance policy required by
Section 4 shall be endorsed to state that coverage shall not be
canceled by either party, except after 30 days’ prior written notice
has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as
insureds under its policies or shall furnish separate certificates and
certified endorsements for each subcontractor. All coverage for
subcontractors shall be subject to all of the requirements stated
herein.
4.5 Remedies. In addition to any other remedies City may have if Consultant
fails to provide or maintain any insurance policies or policy endorsements
to the extent and within the time herein required, City may, at its sole
option exercise any of the following remedies, which are alternatives to
other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
▪Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under the
Agreement;
▪Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work
and withhold any payment, until Consultant demonstrates compliance
with the requirements hereof; and/or
▪Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
Consultant shall, to the extent permitted by law, including without limitation California
Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in
any actions at law or in equity, the City, its employees, agents, volunteers, and elective
and appointive boards, from all claims, losses, and damages, including property
damage, personal injury, death, and liability of every kind, nature and description,
Subject to Buyer or Buyer’s client providing a safe worksite arising out of, pertaining to
or related to the proportionate negligence, recklessness or willful misconduct of
Consultant or any person directly or indirectly employed by, or acting as agent for,
Consultant, during and after completion of Consultant’s work under this Agreement.
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With respect to those claims arising from a professional error or omission, Consultant
shall defend, indemnify and hold harmless the City (including its elected officials,
officers, employees, and volunteers) from all claims, losses, and damages arising from
the professionally negligent acts, errors or omissions of Consultant, however, the cost to
defend charged to Consultant shall not exceed Consultant’s proportionate percentage
fault.
Consultant's obligation under this section does not extend to that portion of a claim
caused in whole or in part by the negligence or willful misconduct of the City.
Consultant shall also indemnify, defend and hold harmless the City from all suits or
claims for infringement of any patent rights, copyrights, trade secrets, trade names,
trademarks, service marks, or any other proprietary rights of any person or persons
because of the City or any of its officers, employees, volunteers, or agents use of
articles, products things, or services supplied in the performance of Consultant’s
services under this Agreement, however, the cost to defend charged to Consultant shall
not exceed Consultant’s proportionate percentage fault.
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless
City and its officers, elected officials, employees, agents and volunteers from and
against any and all liability, loss, damage, claims, expenses, and costs (including
without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”)
of every nature arising out of or in connection with Consultant’s performance of the
services called for or its failure to comply with any of its obligations contained in this
Agreement, except such Liability caused by the negligence or willful misconduct of City.
Notwithstanding the forgoing, to the extent this Agreement is a “construction contract”
as defined by California Civil Code Section 2782, as may be amended from time to
time, such duties of Consultant to indemnify shall not apply when to do so would be
prohibited by California Civil Code Section 2782.
The Consultant’s obligation to defend and indemnify shall not be excused because of
the Consultant’s inability to evaluate Liability or because the Consultant evaluates
Liability and determines that the Consultant is not liable to the claimant. The Consultant
must respond within 30 days to the tender of any claim for defense and indemnity by the
City. If the Consultant fails to accept or reject a tender of defense and indemnity within
30 days, in addition to any other remedy authorized by law, so much of the money due
the Consultant under and by virtue of this Agreement as shall reasonably be considered
necessary by the City, may be retained by the City until disposition has been made of
the claim or suit for damages, or until the Consultant accepts or rejects the tender of
defense, whichever occurs first.
Section 6. STATUS OF CONSULTANT.
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6.1 Independent Contractor. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an
employee of City. This Agreement shall not be construed as an agreement
for employment. City shall have the right to control Consultant only insofar
as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3;
however, otherwise City shall not have the right to control the means by
which Consultant accomplishes services rendered pursuant to this
Agreement. Consultant further acknowledges that Consultant performs
Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or
business of the same nature as the Consultant performs for the City and
has the option to perform such work for other entities. Notwithstanding
any other City, state, or federal policy, rule, regulation, law, or ordinance to
the contrary, Consultant and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify
for or become entitled to, and hereby agree to waive any and all claims to,
any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in the California Public
Employees Retirement System (PERS) as an employee of City and
entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing,
Consultant shall have no authority, express or implied, to act on behalf of
City in any capacity whatsoever as an agent. Consultant shall have no
authority, express or implied, pursuant to this Agreement to bind City to
any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this
Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors
shall comply with all laws and regulations applicable to the performance of
the work hereunder, including but not limited to, the California Building
Code, the Americans with Disabilities Act, and any copyright, patent or
trademark law. Consultant’s failure to comply with any law(s) or
regulation(s) applicable to the performance of the work hereunder shall
constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement
may be funded by fiscal assistance from another governmental entity,
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Consultant and any subcontractors shall comply with all applicable rules
and regulations to which City is bound by the terms of such fiscal
assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that
Consultant and its employees, agents, and any subcontractors have all
licenses, permits, qualifications, and approvals of whatsoever nature that
are legally required to practice their respective professions. Consultant
represents and warrants to City that Consultant and its employees,
agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits,
and approvals that are legally required to practice their respective
professions. In addition to the foregoing, Consultant and any
subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not
discriminate, on the basis of a person’s race, sex, gender, religion
(including religious dress and grooming practices), national origin,
ancestry, physical or mental disability, medical condition (including cancer
and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression,
political affiliation or belief, military/veteran status, or any other
classification protected by applicable local, state, or federal laws (each a
“Protected Characteristic”), against any employee, applicant for
employment, subcontractor, bidder for a subcontract, or participant in,
recipient of, or applicant for any services or programs provided by
Consultant under this Agreement.
Consultant shall include the provisions of this Subsection in any
subcontract approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without
cause upon written notification to Consultant.
Consultant may cancel this Agreement upon 30 days’ written notice to City
and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation
for services performed to the effective date of termination; City, however,
may condition payment of such compensation upon Consultant delivering
to City any or all documents, photographs, computer software, video and
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audio tapes, and other materials provided to Consultant or prepared by or
for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end
date of this Agreement beyond that provided for in Subsection 1.1. Any
such extension shall require a written amendment to this Agreement, as
provided for herein. Consultant understands and agrees that, if City
grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for
in this Agreement. Similarly, unless authorized by the Contract
Administrator, City shall have no obligation to reimburse Consultant for
any otherwise reimbursable expenses incurred during the extension
period.
8.3 Amendments. The Parties may amend this Agreement only by a writing
signed by all the Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and
agree that this Agreement contemplates personal performance by
Consultant and is based upon a determination of Consultant’s unique
personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of
Consultant. Consultant may not assign this Agreement or any interest
therein without the prior written approval of the Contract Administrator.
Consultant shall not subcontract any portion of the performance
contemplated and provided for herein, other than to the subcontractors
noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement
and all provisions of this Agreement allocating liability between City and
Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches
any of the terms of this Agreement, City’s remedies shall include, but are
not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design
documents, and any other work product prepared by Consultant
pursuant to this Agreement;
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8.6.3 Retain a different consultant to complete the work described in
Exhibit A not finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the
work described in Exhibit A that is unfinished at the time of breach
and the amount that City would have paid Consultant pursuant to
Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports,
data, maps, models, charts, studies, surveys, photographs, memoranda,
plans, studies, specifications, records, files, or any other documents or
materials, in electronic or any other form, that Consultant prepares or
obtains pursuant to this Agreement and that relate to the matters covered
hereunder shall be the property of the City. Consultant hereby agrees to
deliver those documents to the City upon termination of the Agreement. It
is understood and agreed that the documents and other materials,
including but not limited to those described above, prepared pursuant to
this Agreement are prepared specifically for the City and are not
necessarily suitable for any future or other use. City and Consultant agree
that, until final approval by City, all data, plans, specifications, reports and
other documents are confidential and will not be released to third parties
without prior written consent of both Parties.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all
ledgers, books of account, invoices, vouchers, canceled checks, and other
records or documents evidencing or relating to charges for services or
expenditures and disbursements charged to the City under this Agreement
for a minimum of 3 years, or for any longer period required by law, from
the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that
Subsection 9.2 of this Agreement requires Consultant to maintain shall be
made available for inspection, audit, and/or copying at any time during
regular business hours, upon oral or written request of the City. Under
California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall
be subject to the examination and audit of the State Auditor, at the request
of City or as part of any audit of the City, for a period of 3 years after final
payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
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10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including
an action for declaratory relief, to enforce or interpret the provision of this
Agreement, the prevailing party shall be entitled to reasonable attorneys’
fees in addition to any other relief to which that party may be entitled. The
court may set such fees in the same action or in a separate action brought
for that purpose.
10.2 Venue. In the event that either party brings any action against the other
under this Agreement, the Parties agree that trial of such action shall be
vested exclusively in the state courts of California in the County of
Alameda or in the United States District Court for the Northern District of
California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any
provision of this Agreement is invalid, void, or unenforceable, the
provisions of this Agreement not so adjudged shall remain in full force and
effect. The invalidity in whole or in part of any provision of this Agreement
shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific
provision of this Agreement does not constitute a waiver of any other
breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure
to the benefit of and shall apply to and bind the successors and assigns of
the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all
reports, written studies and other printed material on recycled paper to the
extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose
activities within the corporate limits of City or whose business, regardless
of location, would place Consultant in a “conflict of interest,” as that term is
defined in the Political Reform Act, codified at California Government
Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed
pursuant to this Agreement. No officer or employee of City shall have any
financial interest in this Agreement that would violate California
Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the
previous 12 months, an employee, agent, appointee, or official of the City.
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If Consultant was an employee, agent, appointee, or official of the City in
the previous 12 months, Consultant warrants that it did not participate in
any manner in the forming of this Agreement. Consultant understands
that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not
be entitled to any compensation for services performed pursuant to this
Agreement, including reimbursement of expenses, and Consultant will be
required to reimburse the City for any sums paid to the Consultant.
Consultant understands that, in addition to the foregoing, it may be subject
to criminal prosecution for a violation of California Government Code
Section 1090 et seq., and, if applicable, will be disqualified from holding
public office in the State of California.
At City’s sole discretion, Consultant may be required to file with the City a
Form 700 to identify and document Consultant’s economic interests, as
defined and regulated by the California Fair Political Practices
Commission. If Consultant is required to file a Form 700, Consultant is
hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting,
focus group, or interview related to this Agreement, either orally or through
any written materials.
10.9 Contract Administration. This Agreement shall be administered by the
City Manager ("Contract Administrator"). All correspondence shall be
directed to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
EN Engineering, LLC (dba ENTRUST Solutions Group)
Att: Jory Wolf
3105 Mountain Park Drive
Calabasas, CA 91302
818-312-7768
Any written notice to City shall be sent to:
City of Dublin
Att: Steve Windsor
100 Civic Plaza
Dublin, CA 94568
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10.11 Integration. This Agreement, including the scope of work attached hereto
and incorporated herein as Exhibit A represents the entire and integrated
agreement between City and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral.
Exhibit A Scope of Services & Compensation Schedule/Reimbursable
Expenses, Schedule of Hourly Rates, Billing Terms, Key
Personnel
10.12 Counterparts and Electronic Signatures. This Agreement may be
executed in multiple counterparts, each of which shall be an original and
all of which together shall constitute one agreement. Counterparts
delivered and/or signatures executed by City-approved electronic or digital
means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in
accordance with applicable federal and California law. Either Party may
revoke its agreement to use electronic signatures at any time by giving
notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this
contract is for
one million dollars ($1,000,000.00) or more, by Consultant’s signature
below Consultant certifies that Consultant, and any parent entities,
subsidiaries, successors or subunits of Consultant are not identified on a
list created pursuant to subdivision (b) of Section 2203 of the California
Public Contract Code as a person engaging in investment activities in Iran
as described in subdivision (a) of Section 2202.5, or as a person
described in subdivision (b) of Section 2202.5 of the California Public
Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons
whose signatures appear below certify that they are authorized to sign on behalf of the
respective Party.
CITY OF DUBLIN EN ENGINEERING, LLC (dba ENTRUST
Solutions Group)
Colleen Tribby, City Manager
Attest:
Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
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Tim Lawter, Sr. VP of Communications
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EXHIBIT-A
SCOPE OF SERVICES
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
SCOPE OF SERVICES
Consultant shall provide the following services for the Fiber Optic Network Master Plan Professional
Services project:
Task 1: Kick-Off Meeting & Project Management Plan
Task 2: Inventory of Existing Systems, Service Availability
Task 3: Needs Assessment & Goal Setting
Task 4: Conceptual Network Routes and Infrastructure Requirements
Task 5: Technical Specifications and Cost Estimation
Task 6: Governance, Ownership and Management Strategy Analysis
Task 7: Business Model and Financial Analysis
Task 8: Phased Implementation Plan
Task 9: Master Plan Compilation and Approval Process Support
Project Management and Meetings: Ongoing throughout project duration
Task 1: Kick-off Meeting and Project Management Plan
Consultant will begin the project by conducting a project kickoff meeting at City Hall to review project
objectives, goals, tasks, and resources to develop a Project Management Plan (PMP). The Plan will
provide a schedule for all tasks, deliverable dates, progress reports, and other milestones to ensure
alignment of the Consultant team with the City and that the final deliverables will meet City expectations.
This meeting will also give Consultant the opportunity to begin collecting information from City about the
project’s background, as well as to request additional information and plan for future tasks. Consultant will
coordinate with the appropriate City staff for development of the Plan and for all of the project meetings.
Consultant will complete at a minimum the following meetings:
One onsite kick-off meeting with Project Team
Bi-weekly meetings and written status reports to the City’s Representative/Team
Meetings with departments, local groups, stakeholders, and individuals
Presentations to various community, business and government groups on the findings and
recommendations, including to City staff and City Council.
Deliverables: Finalized PMP approved by the City within 7 working days from the kick-off meeting.
Task 2: Inventory of Existing Systems, Service Availability
CITY OF DUBLIN CURRENT FIBER AND COPPER CONDUIT SCHEMATIC MAP
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Asset Inventory
Consultant will conduct a comprehensive asset inventory of current and planned public and private
broadband assets in the public right-of-way including conduit, fiber, antennas, poles, towers, abandoned
facilities, active facilities, and other infrastructure to determine their usefulness for expanding broadband
within the region. This effort will provide a realistic assessment of assets available for expanding broadband
connectivity.
Consultant will identify and analyze the following components:
Underground conduit, innerduct, empty and available conduit
Fiber cables, strand counts, splice points, terminations and utilized strands
Available and reserved capacity throughout the network
Construction and placement method policies
Current as-builts and documentation
Terminating locations and public facilities
Vertical assets including utility poles, street light poles, and traffic signal poles, cabinets, and
interconnect
Above ground assets including water tanks, antennas, towers, building rooftops and hilltops
GIS maps including publicly-owned and privately-owned assets, right of way, and easements
Location of capital improvement projects and economic development zones
Current and planned locations of public safety cameras, sensors, and traffic signal interconnect
GIS data for privately-owned assets from Consultant's licensed products and some provider's
maps as well as from State CPUC and Federal FCC databases.
Consultant will request GIS files, capital projects, planning, and development data from City to develop a
broadband asset map. Using this data, Consultant proposes to first build a geo-correct layer of conduit and
fiber, identifying placed conduit, type, size, status (occupied/vacant) and related information. A second
layer will incorporate above ground and vertical assets, poles, traffic signal cabinets, and other assets to be
used for expanding broadband.
A third layer will include General, Economic Development, Transportation, and Capital Projects Plans to
identify strategic and cost-effective methods of deploying and expanding broadband in a planned,
organized and phased approach. Consultant will work closely with the City to assess planned projects that
may create opportunities to install additional conduit and fiber through long-term capital projects schedules,
public rights-of-way encroachments and development agreements, and build a map that identifies the
projects where broadband infrastructure could be installed over a 10-year period.
Deliverables: Technical memorandums and ESRI GIS maps of current and planned public and private
broadband related assets and capital projects and developments that can be leveraged to reduce the cost
and expand broadband infrastructure
Task 3: Needs Assessment & Goal Setting
Consultant will conduct a needs assessment to gather current and future City and public
telecommunications needs. The assessment and goal setting will:
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Identify project areas and trends in municipal use
Develop projections of City and public demands for fiber services
Maps locations needing fiber services, including businesses, schools, government, and other
community stakeholders and institutions
Develops and communicates network goals and objectives
Areas of Focus will include:
Dublin Police Department
Traffic Signals
Streetlight and Poles
Municipal Facility Connectivity
Smart City Services – Existing and Future
Public Connectivity
IT and Technology
Needs Assessment: Consultant will conduct an online broadband survey, providing important information
to inventory current services, test speeds across the region, and identify opportunities to build additional
infrastructure to serve underserved communities and improve services and rates. The survey instrument
will include an embedded speed test since actual performance is often lower than what is documented by
the FCC and other sources. It will also include questions about use and access to inform City about digital
literacy issues within the community. Consultant will hold and attend all required meetings with City staff
and stakeholders.
Consultant proposes also to hold interviews with key community organizations to gain a better
understanding of current and future broadband and technology needs and issues. Consultant finds the
most effective format for these interviews to be in group settings where participants are encouraged to
share open, honest feedback with the Consultant's team. During these meetings, Consultant will uncover
key information about the needs of the community including what locations are underserved or unserved
and digital equity issues including access, affordability, availability of devices, and digital literacy.
Consultant proposes holding interviews with City’s various departments within the areas of focus to gain a
thorough understanding of their needs and document them in the planning process. Consultant will meet
with departmental directors and key staff within each of the relevant City departments that have or will have
needs for fiber infrastructure. Consultant will conduct one-on-one meetings with each director of the focus
areas with their key staff present so Consultant can gain a comprehensive view of their needs for
government innovations and Smart City using wired and wireless network strategies. These include but are
not limited to intelligent transportation, traffic signal synchronization, mass transit priority, public safety,
parking and traffic, Wi-Fi, streaming video, credit card services, EV charging, environmental sensors,
vehicle and pedestrian counting and access control.
Consultant will hold eight meetings with representatives of the key potential external user groups such as
public buildings, schools, businesses, and other anchor institutions. Consultant will also meet with all
relevant City department directors and key staff.
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Goal Setting: Consultant believes a phased approach to implementing this project is key. Consultant's
team will help develop a prioritized, phased approach that uses a "crawl, walk, run" approach to additional
fiber deployment, which may include recommendations for using wireless infrastructure to meet the
immediate needs of the community. Consultant will identify near-term, high-impact projects that will
demonstrate capabilities and competence for City, while minimizing capital investment. These small steps
are important to help the City build toward larger goals. Building on the initial successes, Consultant will
provide a roadmap for fiber infrastructure deployment, based on the priorities of the City with clear
milestones that should be achieved along the way.
Deliverables: Technical memorandum summarizing the needs assessment (including data sources
consulted, interviews facilitated, and significant findings)—and the implications of those needs on City’s
fiber deployment plans.
Task 4: Conceptual Network Routes and Infrastructure Requirements
Consultant will create a Conceptual Design based on the findings from Tasks 2 and 3. As Consultant
develops the Conceptual Design, they will work with the City team to determine the best routes,
infrastructure, and locations where fiber should be constructed.
Consultant will begin the design process in which fiber alignments, placements, structures, cable sizes, and
splice points are identified in the network. Consultant will work with City to analyze any existing fiber
backbone routes and determine the best construction strategy and methods. Minor changes in the
backbone routes may be preferred to avoid congestion or those planned for replacement in the next few
years.
Consultant will also look at opportunities to optimize the backbone for future City services and broadband
applications that may give City advantages for expanding the network in the future but come with little, if
any, additional cost today. The Conceptual Design will include a technical memo and geo-located data
layers delivered in ESRI GIS shape files for the following:
Identification of construction and other technical requirements
Placement of new backbone cable
Right of way analysis
Sites to connect on the backbone
Laterals to each site
Equipment recommendations
Interconnection with core data centers/utility sites
Depiction of how the design will leverage existing and planned infrastructure
The Conceptual Design will also focus on three key components that will accurately inform and guide future
design engineering:
Backhaul/Redundant Connections – Connecting City’s local, publicly-owned fiber network to
other public and/or private regional middle-mile and long-haul transport circuits to procure diverse,
redundant pathways to colocation and data facilities that ensure connection to the Internet. A
resilient network will require at least two independent fiber paths to ensure that service is not
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interrupted due to technical issues, construction, accidental cable cuts, natural disasters/fire, or
other unforeseen events.
Core Fiber Backbone - Connecting municipal buildings and properties, public safety facilities,
parks, schools, intersections, controllers, cameras, security access systems, and key commercial
and institutional community stakeholders to one another across the City and building a high-
capacity fiber backbone that connects to the greater internet points of presence, colocation
centers, and central offices. The core fiber backbone will consist of high-count fiber using
redundant rings and/or mesh architectures to support a highly resilient backbone.
Fiber Laterals to Key Organizations – Consultant will connect community anchor organizations
to the fiber backbone, providing multi-gigabit connectivity to schools, hospitals, government offices,
public safety facilities, utilities, cooperatives, and other key facilities. It will include all outside plant
fiber assets and network elements to connect facilities to the network.
Deliverables: Technical memorandum and ESRI GIS shape files outlining conceptual network routes and
infrastructure requirements
Task 5: Technical Specifications and Cost Estimation
Consultant will work with the City to determine the pros and cons of various competing and emerging
technologies as well as operation and management structures. Consultant's team will recommend the most
feasible technical solution and business model for the City based on capital costs, operating expenses and
capacity, alternative financing methods, as well as risk, timing, and service quality considerations.
Consultant proposes using their Broadband Financial Sustainability Model to evaluate the business and
financial sustainability of the program. Using their financial tools, Consultant suggests using the following
process to conduct the business model analysis and make recommendations. Consultant would propose
using a 10-year period to analyze the project CAPX and OPX including:
Develop the cost model for the network, including one-time and ongoing capital expenditures to
build the network based on the most suitable technology solutions to address government and
public safety needs and requirements.
Develop the cost model for capital investment and operations, including high-level construction
costs, equipment, O&M, marketing, network operations, field services, staffing, billing, and
customer service, as applicable to the proposed operational model.
Lifecycle costs and Risk analysis.
Conduct comprehensive financial analysis on the project to determine overall financial
sustainability.
Include prevailing wage standards, labor agreements, community benefit agreements, and
description of best practices.
Evaluate partnership models and opportunities with existing and new service providers and
investors and include identified opportunities in the financial analysis and determination of the
overall financial sustainability.
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Consultant will prepare a Bill of Materials (BOM) that includes cost estimates, recommended phases, and
supporting documentation for fiber deployment, inclusive of anticipated construction labor, materials,
engineering, permitting, pole attachment licensing, quality control, and testing.
Deliverables: Technical memorandum describing technical specification and cost estimate
Task 6: Governance, Ownership and Management Strategy Analysis
Consultant will assist City with developing a plan for governance in coordination with community
stakeholders including City departments, schools, businesses, anchor institutions, and other stakeholders.
Consultant will work with City to engage these entities to understand their broadband needs and willingness
to collaborate with City on deploying additional broadband infrastructure to benefit the community.
Consultant will analyze various service models and recommend strategies for City to consider for
implementing a digital network to drive government innovation, smart infrastructure, and economic
development, and to uplift the community.
Consultant's team will assist City with building political will for the network's governance, which may
include:
Engaging departments, councils, commissions, and community stakeholders
Educating and achieving support from internal champions and community stakeholders wanting to
connect to City’s network
Providing recommendations about best practices for governance including public/public and
public/private partnerships and JPA constructs
Identifying internet service providers who can assist City with operating, maintaining, and
expanding the network and providing last-mile services
Organization and attendance of up to eight (8) meetings with key City departments, community
stakeholders, service providers, and others to be determined
Recommending strategies for departments to engage and participate in receiving network services
while providing a structure for executive leadership in managing the system
Identifying and recommending solutions for policy or legal barriers based on strategies to be
implemented
Consultant will develop a governance plan for Dublin that includes recommendations for government
ownership strategies that will allow City to leverage its infrastructure, attract interest in leasing the assets,
and maintain local ownership and decision-making about the network. Consultant's team will conduct an
evaluation of potential legal barriers, including an analysis of state and federal broadband policy.
Consultant will also review, and if necessary, make recommendations about the City's current broadband
policies and practices related to microtrench and dig once, and provide example best practices if needed.
Consultant has vast experience with assisting cities in developing such practices, resulting in cost savings
for network deployment.
Consultant will also assess the priority business areas for broadband expansion and evaluate models to
make last mile connections to the network’s users. This analysis will include the available opportunities for
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EN Engineering, LLC
for Fiber Optic Network Master Plan Exhibit A – Page 7 of 11
creating public-public and public-private partnerships, which have been widely successful broadband
strategies in other communities.
Deliverables: Technical memorandum recommending governance, ownership and management strategies
based on project findings
Task 7: Business Model and Financial Analysis
Based on the information gathered about the City during preceding tasks, Consultant's team will identify the
most appropriate business model option for broadband expansion which may include opportunities for joint
build, partnership options, regional collaborations, considerations about the competitive environment, and
funding. Consultant will incorporate findings from the asset inventory, needs assessment, and from
Consultant’s understanding of partnership opportunities to develop a business model that fits the
framework of financial, operational, and organizational requirements of the City that will have the greatest
chance of success and will be the most financially sustainable. Consultant will present this business case to
the City’s team and provide an analysis of how it meets the City’s goals in the project. Each engagement is
unique, and through their proven process Consultant will work with the City to find the model that is most
feasible and presents the best opportunity for its unique community.
Some considerations for the business model may include:
Public-Owned
City-owned “middle mile” infrastructure with potential partnership opportunities for “last mile”
connections
Open Access
Proceed with the intent to lease or otherwise make available, fiber infrastructure (conduit, dark or lit
fiber, vertical and other assets) to other municipal entities, telecommunications carriers, other
service providers, or businesses
Connect to an internet Point of Presence (POP) and offer a choice of Internet Service Providers
(ISPs) to partnership entities and end-users on the network through either wholesale, retail,
revenue sharing or passive network access
Demand-Driven
Deploying the network and associated services where areas of demand (both social and economic)
will be strongest
Realizing a financial return on investment in terms of economic development impact, infrastructure
enhancement, leased line or other communications service savings and revenue generation
Focusing on social return on investment in terms of enhancing Quality of Life via educational,
Public Safety, and Smart City initiatives
Incremental Build
City/municipal buildings and facilities, evaluating leased-line savings, communications, and
operational enhancements
Community Anchor Institutions (CAIs) such as large businesses, hospitals, learning institutions,
etc.
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for Fiber Optic Network Master Plan Exhibit A – Page 8 of 11
Business economic development zones or corridors and the broader business community
Public WiFi areas, public safety, and other smart city services requiring a fiber backbone or
otherwise enhanced by high-speed access
Eventual possibility of residential communities including multi-dwelling units (MDUs), low-income
housing, and the broader community at large
Other considerations
Leverage the existing network, including adding redundancy and resiliency, building the network to
carrier-grade levels, monetizing current assets including leasing infrastructure
Capitalize on joint-trench opportunities and other right-of-way access opportunities in conjunction
with other Public Works projects and private development agreements to expand network
infrastructure
Building on the cost estimates and technical specifications developed in Task 5, Consultant will apply their
Broadband Financial Sustainability Model to ensure that the City has a full understanding of the business
and financial sustainability of the recommended program. Consultant suggests using the following process
to conduct the business model analysis and make recommendations, proposing a 10-year period to
analyze the project:
Develop the cost model for the network, including one-time and ongoing capital expenditures to
build the network. This will include an assessment of current facility locations, City owned land and
the City right-of-way for construction, and the need to purchase any land or equipment.
Develop the cost model for operations, including O&M, network operations, field services, staffing,
billing, and customer service.
From the market analysis and outreach, determine the customer segmentation and growth on the
network, across each type of customer (business, school, hospital, etc.).
Determine customer growth rates for the network, based on benchmarking analysis from other
utility and municipal providers.
Provide a phased deployment approach, including prioritization and costs for each phase.
Determine a proposed competitive rate schedule for potential services, using pricing information
from the market analysis and benchmarking information.
Develop financial statements, including:
• Operating income and cash flow
• Net present value analysis
• Projected revenues and benefits
• Uses and sources of funds
• Operational expenses
• Depreciation schedule
• Debt service analysis
• Key assumptions
Conduct comprehensive financial analysis on the project to determine overall financial
sustainability using key metrics such as free cash flow, debt service coverage, operating margin,
and net income.
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for Fiber Optic Network Master Plan Exhibit A – Page 9 of 11
Identify policy and legal strategies to address risks
Provide an analysis of funding options from Federal and State programs, private grants, general
obligation bonds, revenue bonds and others and their impact on the selected business model
Consultant will incorporate findings, review them with the City's team, and provide direction for the
final business case.
Deliverables: Technical memorandum analyzing funding requirements, outlining potential business
models, identifying risks and providing recommendations for funding sources
Task 8: Phased Implementation Plan
Consultant believes a phased approach to implementing this project is key. Consultant’s team will help the
City develop a prioritized, phased approach that uses a “crawl, walk, run” approach to additional fiber
deployment. Consultant will identify near-term, high-impact projects that will demonstrate capabilities and
competence for the City, while minimizing capital investment. These steps are important to help the City
build toward larger goals. Building on the initial successes, Consultant will provide a roadmap for fiber
infrastructure deployment, based on the priorities of the City and with clear milestones that should be
achieved along the way.
Consultant will recommend the development of policy, regulations, procedures, engineering standards and
best practice. Consultant will also help the City determine what activities, funding, resources, and
partnerships you will need along the way to be successful at developing the City’s fiber infrastructure.
Consultant will provide cost estimates for each of the recommended phases in the Implementation Plan.
Deliverables: Technical memorandum laying out a Phased Implementation Plan
Task 9: Master Plan Compilation and Approval Process Support
The culmination of the project will be a Final Fiber Optic Master Plan inclusive of all project technical
memos that lays out strategies for the City to implement its community broadband initiatives. Consultant will
provide a report that details actionable steps for the City to expand broadband access and adoption among
its population to address the digital divide. Prior to finalizing, Consultant will provide the City team with an
opportunity to review the Plan and will work with the City to ensure that it is fully representative of the needs
of the community. Consultant will also be available to present their findings and recommendations to
leadership for adoption of the Plan.
Deliverables: Final Fiber Optic Master Plan and presentation to the City Council and Executive Staff Team
Project Management and Meetings
Consultant's project team will meet on a bi-weekly basis with the City's project team to discuss the status of
the project, major milestones, and deliverables, and ensure alignment on project goals, schedules, and
budgets. Besides the bi-weekly project tracking and status meetings, ENTRUST will attend 2 onsite
meetings for project kick-off and presentation to the Executive Staff Team and City Council Economic
Development Committee.
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EN Engineering, LLC
for Fiber Optic Network Master Plan Exhibit A – Page 11 of 11
REIMBURSABLE EXPENSES
Reimbursable expenses are included within the total not-to-exceed amount and shall be billed at actual
cost. Reimbursable expenses include:
Automobile mileage at the standard IRS rate for actual miles traveled in the performance of
services
Authorized out-of-town travel expenses including air fares, automobile rental, lodging, meals,
taxi fares, public transportation, and parking
Reproduction and printing costs (Color plotting: $1.00/S.F., B/W: $0.20/S.F.)
Postage, courier, and messenger services related to the project
Travel and expenses are estimated not to exceed $1,500 for two (2) onsite meetings: the project kick-off
meeting and presentation to the Executive Staff Team and City Council Economic Development
Committee.
BILLING TERMS
Consultant will bill on the first day of the month for the current month's services. Consultant will bill City in
eight (8) equal monthly payments of $14,700 for labor costs. Travel and expenses will be billed as actuals
as incurred, not to exceed $1,500. The total contract amount shall not exceed $119,100. Invoices are
payable within 30 days from the date of invoice.
KEY PERSONNEL
Project Executive: Jory Wolf, Vice President, Digital Innovation
Project Engagement Manager: Will Morat, Senior Manager, Communications
Project Manager/Primary Point-of-Contact: Matthew Steadman, Senior Broadband Consultant
Senior Broadband Consultant: Dave Brevitz
GIS Manager: Al Kamuda
Project Management Analyst: Adrienne Schmidt
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Attachment 3
REQUEST FOR PROPOSALS
FIBER OPTIC NETWORK MASTER PLAN PROFESSIONAL
SERVICES
City of Dublin
Proposals must be received by: December 11, 2025
Steve Windsor, CISO
100 Civic Plaza
City of Dublin, CA 94568
Steve.windsor@dublin.ca.gov
Table of Contents
Overview 1
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Schedule for RFP Process 2
Project Description/Scope of Services: 3
Task 1: Kick-Off Meeting & Project Management Plan 3
Task 2: Inventory of Existing Systems, Service Availability 3
Task 3: Needs Assessment & Goal Setting 4
Task 4: Conceptual Network Routes and Infrastructure Requirements 6
Task 5: Technical Specifications and Cost Estimation 6
Task 6: Governance, Ownership and Management Strategy Analysis 7
Task 7: Business Model and Financial Analysis 7
Task 8: Phased Implementation Plan 8
Task 9: Master Plan Compilation and Approval Process Support 8
Optional Tasks 8
Qualifications 8
RFP/RFQ Submittal Requirements 9
Attachment A: Standard Consulting Services Agreement 14
Attachment B: Conflict of Interest Statement 16
Attachment C: Public Contract Code 16
Request for Proposal
For
Professional Services to Prepare a Fiber Optic Master Plan
Overview
The City of Dublin desires to solicit qualified proposals for a consultant team to lead the creation of a Fiber
Optic Master Plan (FOMP) to guide the planning, design, construction, implementation, maintenance,
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regulation, and funding of its municipal fiber optic assets and related public broadband technologies in
accordance with this Request for Proposals (RFP). Award resulting from this RFP will be a fixed contract
with a prospective initial term of February 3, 2026.
The City is currently undertaking several internal technology projects that have fiber optics components,
and the Municipal Fiber Optic Master Plan should articulate a mission and vision that unifies these
projects, both private and public, around its combined fiber optic networks. In addition, the plan should
include specific recommendations for appropriate policies and funding mechanisms to enable it.
Proposers shall submit one electronic copy to:
Steve Windsor
CISO
100 Civic Plaza
Dublin, CA 94568
is@dublin.ca.gov
Electronic copies shall be submitted by emailed PDF.
1. The deadline to submit questions and receive feedback/answers about the proposal is November
21, 2025, at 4:00 p.m. to the Office of the Information Systems Division via email
(is@dublin.ca.gov).
2. Deadline for submitting the proposal is December 11, 2025, at 4:00 p.m. to the Office of the
Information Systems Division via email (is@dublin.ca.gov).
3. The City will not pay for any costs incurred in preparation and submission of the proposals or in
anticipation of a contract. The format of submittals is at the discretion of the Proposer. Each
proposal shall be limited to a maximum of 20 pages, single-sided, using minimum 12point font
size. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.
4. Communication by telephone or in person will not be accepted. Attempts by or on behalf of a
prospective or existing vendor to contact or to influence any member of the selection committee,
any member of the City Council, or any employee on the City of Dublin regarding the acceptance
of a proposal may lead to elimination of that vendor from further consideration.
Schedule for RFP Process
Request for Proposals issued by posting on the City website
Deadline to submit questions to City of Dublin
Proposals are due no later than 4:00 PM. Late submittals will not be
January 7 & 8, 2026 Interview at least 3 firms
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Consulting Services Agreement scheduled for approval by the Dublin City
(Tentative dates, subject to change)
Project Description/Scope of Services:
The City will engage a qualified, professional consultant (individuals, firms, or teams of firms) to develop
and prepare a FOMP that will be a detailed actionable document to guide the planning and
implementation of a municipal and public fiber optic network infrastructure and strategy. The following
outlines the scope of work. Each Task should culminate in a separate Technical Memorandum. These
memoranda shall be provided at a culmination of each task for review and the final drafts will be
combined to form the comprehensive Master Plan at the end of the project.
Bidders are encouraged to refine and augment this scope of work as necessary to achieve the goals and
objectives of this project.
Task 1: Kick-Off Meeting & Project Management Plan
The objective of this task is to meet with City staff to discuss project goals, objectives, and key milestones.
The consultant shall schedule a kick-off meeting to be held at City Hall. The consultant shall prepare and
transmit a draft Project Management Plan (PMP) prior to the meeting. The PMP will include a schedule
for all tasks and identify deliverables and progress reporting dates. The consultant shall receive feedback
on the draft PMP and submit a final PMP within 7 working days following the kick-off meeting.
Task 2: Inventory of Existing Systems, Service Availability
The objective of this task is to review city assets, infrastructure, data and information required to facilitate
the preparation of an engineering study, network design, deployment cost model and potential business
model for a municipal fiber optic network. This task will involve the research and evaluation of the current
supply of municipal communication assets, products, capacity and services in the City. The consultant will
work with City Information Technology and Public Works staff to collect independent information to assess
the condition of the City’s existing fiber optic infrastructure.
The consultant shall produce an inventory and assessment of infrastructure required to support
deployment of a municipal and public fiber optic network. This will include maps of current public and
private telecommunications municipal infrastructure from available data.
CITY OF DUBLIN
CURRENT FIBER AND COPPER CONDUIT SCHEMATIC MAP
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Task 3: Needs Assessment & Goal Setting
The objective of this task is to conduct a needs assessment to gather information on current data
communication needs and usage by the City and public. The consultant will prepare a Technical
Memorandum that:
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1. Identifies the project area and trends in municipal use
2. Develops projections of municipal and public fiber optic service demand
3. Identifies and maps potential businesses, school, government, and other locations that have need
for fiber optic service.
4. Articulates system goals and objectives
The City Council’s Two-Year Strategic Plan 2024-2026 includes the following elements:
• 2.e Develop a more comprehensive security infrastructure for City facilities, including video
surveillance, building access and improvement and alarm systems.
• 4.F Continue proactive evaluation of policies and procedures and ensure cybersecurity
infrastructure and practices are sufficient to protect the City’s assets.
Areas of Focus
• Dublin Police Department o Dublin Police Services operates several software and hardware
systems and technology that aid law enforcement throughout the City. License plate readers,
situational cameras, major traffic intersection cameras all currently function, and many have cloud
management capabilities. However, a Municipal Fiber Master Plan
would enhance the practical usability and expansion capabilities of all these systems via
high-speed municipal fiber connectivity.
• Traffic Signals o Modern traffic lights can be monitored and controlled centrally. Transportation
engineers can use cloud and other in-house software to dynamically control traffic flow, assist
public safety and emergency services, and much more. The Master Plan shall include a description
of the municipal fiber optic infrastructure required to support this dynamic traffic signal control
system.
• Streetlights and Poles o A Municipal Fiber Master Plan will help the City determine the feasibility
of connecting street light poles to the municipal fiber network to support additional technologies.
It should address which areas of the City are of the highest strategic importance, which poles
provide the best cost/benefit ratio for municipal fiber connectivity, and the types of technologies
that should be considered to be used on street poles, along with a simple pro forma cost analysis
that can be applied for any pole.
• Municipal Facility Connectivity o A Municipal Fiber Optic Master Plan must address connecting
current, planned, and future City facilities and include recommended points of connection, system
security, and system resiliency.
• Smart City Services – Existing and Future o A Municipal Fiber Optic Master Plan must address
current smart city infrastructure, such as Downtown Wi-Fi, as well as future infrastructure, such
as connected street lights, electric vehicle charging communications, community Wi-Fi, public
space monitoring and security, etc. Public/Community Wi-Fi should strategically address locations
that encourage foot traffic and attract connected businesspeople and consumers by providing
access as a free amenity.
• Public Connectivity o A Municipal Fiber Optic Master Plan must address infrastructure and access
to Public Broadband Connectivity. The intent is to capitalize on competitive advantage to attract
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new businesses and investment, Encourage growth and universal availability of state-of-the-art
public broadband service by association with other utilities. Reduce costs and disruption to the
City of Dublin communities due to construction by promoting cost sharing and joint trench
planning. Extend the benefits of public dark fiber networks to under and unserved businesses and
commercial areas.
• IT and Technology o The City’s information technology department is increasingly being asked to
provide networking services to remote facilities: parks, schools, intersections, rain controllers,
situational and security cameras, badging access systems, to name a few. Access to close by
municipal fiber plant would enable providing current and
future networking needs more readily and on a more reliable infrastructure backbone
than cell service can provide. Situational cameras and other higher bandwidth systems
require dedicated, network-wired, and power over ethernet capable hardware and
cabling plant.
Task 4: Conceptual Network Routes and Infrastructure Requirements
The objective of this task is to develop potential network routes using information produced in Tasks 2 and
3 and data provided by the City on targeted service areas. The consultant shall prepare a Technical
Memorandum that:
1. Makes recommendations on routes and locations of municipal fiber infrastructure, equipment,
and points of connection.
2. Discusses how the proposed route(s) will leverage existing connectivity resources and meet the
network’s goals and objectives.
3. Identifies infrastructure and other technical requirements for the network build.
4. Includes a geographic information system (GIS) shape file and data table that includes the
recommended routes, locations, and other information that is provided in 1 and 3 above.
Task 5: Technical Specifications and Cost Estimation
The objective of this task is to provide detailed recommendations and cost estimates on the type, kind,
and location of infrastructure needed to develop a municipal fiber optic network. The consultant shall
also:
1. Provide the City with recommendations on the kind and type of telecom and municipal
infrastructure needed to support City government and public safety needs and requirements.
2. Identify key technical requirements needed to support “open” network operations.
3. Provide recommendations on operations and management of any infrastructure (e.g. telecom
conduit, dark fiber, etc.) owned by the City.
4. Provide a planning level estimate of costs for procurement and construction, with appropriate
line-item detail of significant plan elements.
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Task 6: Governance, Ownership and Management Strategy Analysis
The objective of this task is to analyze various potential service models that will meet the project’s goals.
The consultant shall recommend the strategies that the City could take to move from the current condition
to one where City of Dublin departments are served by the state-of-the-art digital infrastructure they need
to operate in the future.
The consultant shall identify, evaluate, and recommend:
1. The governance and ownership strategies that provide City Departments participation while
ensuring that the City’s overall interests and needs are well represented for the development of
such a network and that provides significant City Executive Staff input and decision-making ability
over the long term.
2. Potential policy and legal barriers that would need to be addressed linked to these various
strategies.
3. Future-proofing a municipal fiber optic network infrastructure.
The consultant shall incorporate this information, evaluate options and recommend a service model that
will best meet the goals of the project.
Task 7: Business Model and Financial Analysis
The objective of this task is to analyze funding requirements and outline potential business models.
Specifically, the consultant’s analysis shall:
1. Review potential financing structures, and related governance and collateral models, available to
the City, which may include network ownership vehicles.
2. Discuss financing a municipal fiber network infrastructure buildout, operation, maintenance, and
administration options.
3. Identify legal strategies related to potential project risks.
4. Provide an analysis of a variety of funding options including, but not limited to
federal/state/private grants, general obligations bonds, revenue bonds and others where
appropriate.
5. Analyze the advantages and disadvantages of each financing option and the potential impact of
the different strategies on the business plan.
While the City does not presume that a municipal fiber network needs to be built by the City itself, we
wish to ensure that we understand the business case for such an option. Provide the City with a ten-year
financial proforma (including a profit and loss statement, balance sheet, and income statements) for the
provision of a community fiber network. This pro forma will provide officials with a highly detailed
projection of revenue, expenses, debt costs, take rate projections, capital expenses, and build out plans.
The analysis should provide detailed schedules that show:
• Operating income and cash flow • Net present value analysis
• Projected revenues and benefits
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• Uses and sources of funds
• Operational expenses
• Depreciation schedule
• Debt service analysis
• Key Assumptions
Task 8: Phased Implementation Plan
The objective of this task is to lay out the next steps for implementing the Municipal Fiber Master Plan
including: identifying and prescribing the development of City-wide policies, regulations, procedures,
and engineering standards needed to implement the master plan or facilitate the building of municipal
infrastructure. The plan should also provide estimates on the cost of each implementation phase.
Task 9: Master Plan Compilation and Approval Process Support
The objective of this task is to aggregate the findings, recommendations and documentation prepared in
all previous tasks into a comprehensive Master Plan document. This document shall include:
• An Executive Summary.
• Final technical memoranda from each previous task.
• Final Recommendations and implementation roadmap.
• Maps and specific location data provided in the Master Plan should be GIS compatible so that
construction can be coordinated with other City infrastructure projects.
• The consultant shall also prepare a PowerPoint presentation and conduct presentations to the
City Council Economic Development Committee and the City’s Executive Staff Team.
• The Consultant shall also attend meetings or teleconferences, if requested, with employees and
officials to refine and clarify components of the Municipal Fiber Master Plan.
Optional Tasks
Additional services related to this project may be requested by the City. These services, which will be
scoped and budgeted for as potential options, include:
1. Assist the City in implementing any part of the proposed master plan.
2. Assist the City with the development of public and private partnerships needed for successful
implementation of these strategies.
Qualifications
Applicants must provide evidence of relevant experience and expertise in providing professional and
technical services pertaining to fiber optic network or municipal master planning research, analysis, cost
estimation and system design. Specific eligibility criteria for qualified consultants are as follows:
1. Must be widely recognized for master plan development and authorized to do business in the State
of California.
2. Must have proven experience preparing similar municipal or fiber optic master plans for similar
size jurisdictions
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Public Projects
Consultants are advised that some projects serviced under an agreement may be considered a “public
work” for purposes of the California Labor Code, which requires payment of no less than prevailing wages.
This requirement pertains solely to that portion of the scope of services related to the inspection of public
projects. The Consultant with whom an Agreement is entered must pay the prevailing rates, provide copies
of certified payrolls upon request, and otherwise comply with the applicable provisions of State law. The
Consultant is subject to prevailing wage rate compliance monitoring and enforcement by the California
Department of Industrial Relations. The City has obtained from the Director of Department of Industrial
Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and
overtime work. These rates will be on file at the Owner’s office at 100 Civic Plaza, Dublin, CA 94568 or
online at http://www.dir.ca.gov/OPRL/PWD/index.htm and they will be made available to any interested
party upon request.
The Consultant shall be qualified to submit a response to this RFQ, subject to the requirements of Section
4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined
in this chapter, unless currently registered and qualified to perform public work pursuant to Section
1725.5.
Public Contract Code
In accordance with Public Contract Code Section 10162, the Proposer shall complete a Public Contract
Code Statement and Questionnaire and include this in RFQ submittal. See Attachment C (Public Contract
Code).
The scope of services may include construction inspection of Capital Improvement Program projects
and/or improvements associated with public land development. Under the California Labor Code,
inspection of a “public work” will require payment of no less than prevailing wages for this classification
and in addition, require firm(s) be registered with the Department of Industrial Relations.
RFP/RFQ Submittal Requirements
Please prepare and organize your submittal based on the requirements provided below. Any other
information you would like to include should be placed in a separate section at the back of your Statement
of Qualification. Please note however that the RFQ submittal is limited to 20 pages maximum single sided
(excluding resumes) and should be submitted in 8 ½ x 11 in. layout, in 12point font.
Interested firms are requested to submit electronic copy of their Proposal as follows:
1. Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to
perform work necessary to provide consulting services for a preliminary engineering study. The
person authorized by the firm to negotiate a contract with the City of Dublin shall sign the cover
letter. Please include this cover letter within the document and not as a separate page.
2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific
qualifications and experiences with municipal or public institutions and any familiarity with Dublin,
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Alameda County, or the Bay Area. Provide a summary of similar completed projects which includes
client name, description, project team, date completed and total cost.
3. Provide at least three references (names and current phone numbers) from recent work (previous
five years) similar to the services outlined in this request for qualification. Please include a brief
description of the work performed and the role your firm performed.
4. List key staff members, including identification of the Principal-in-Charge and Project
Manager/primary point-of-contact. Include each team member’s availability, including all existing
committed hours, and the ability of being able to complete the project in time and budget. Please
also identify any and all subcontractors and their role in the project.
5. Provide an approach to completing this project, showing the flow of various tasks of the work and
demonstrating the clear understanding of the requested work.
6. Provide a timeline for the preparation and implementation of the various activities described in
the scope and requirements. The schedule should identify milestones, meetings, and specific
deliverables.
7. Present proposed project budget, to include a compensation rate schedule for services.
8. Provide confirmation of your firm’s ability to meet the City’s Standard Consulting Agreement and
insurance requirements. Exceptions to the Agreement and insurance requirements shall be
specifically noted in the Proposal.
9. Provide a narrative describing the technical approach the firm will take to provide services outlined
in the Scope of Work. This should include a description of how the firm intends to identify and
execute each task, what are the specific deliverables, who would staff the project, how the project
will be completed, and if there will be any post-project follow-up or compliance.
Please submit your Proposal electronically no later than December 11, 2025 by 4:00 p.m. The entire
Proposal (excluding resumes) should be a maximum of 20 pages. Electronic submittals should be sent to:
City of Dublin, IT Department
Steve Windsor - CISO
Steve.windsor@dublin.ca.gov
Emailed packages dated after specified proposal due date will NOT be accepted for consideration.
Standard Consulting Agreement:
It is anticipated that the services covered by the Agreement resulting from this solicitation will be
performed on a time and materials fee basis for a specified scope of work. The term of the agreement will
begin upon approval by the City Council.
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A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is
provided as Attachment A.
If the interested firm desires to take exception to the Agreement and/or insurance requirements, the
interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these
changes, which shall be included in the qualification. Exceptions will be taken into consideration in
evaluating Proposals. Otherwise, the interested firm is to state in the proposal that the Agreement and
insurance requirements are acceptable.
Consideration for exceptions will not be considered if not included in the submitted proposal.
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin,
or of a public body within Alameda County or member or delegate to the Congress of the United States,
during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct
or material benefit arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This
must include, but is not limited to, a list of your firm’s clients who are the following: Private clients located
or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks
and/or the County of Alameda, and a brief description of work for these clients. Proposers must also
identify any other clients (including public entities), that may pose a potential conflict of interest, as well
as a brief description of work you provide to these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RFQ as
well as current and future commitments to other projects.
Principals and those performing work for the City of Dublin may be required to submit a California Fair
Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential
financial conflicts of interest. For additional information, proposers should refer to the FPPC website at
http://www.fppc.ca.gov/Form700.html.
Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical
handicap, medical condition, or marital status either discriminate or permit discrimination against any
employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the
event of Proposer non-compliance, the City of Dublin may cancel, terminate or suspend the Contract in
whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are
treated during their employment, without regard to their race, religion, color, sex, or national origin. Such
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action shall include, but not be limited to the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. Proposer and its sub-consultants shall post in
conspicuous places, available to all employees and applicants for employment, a notice setting forth the
following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. §
12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.].
Governing Law
This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal
guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and
construed in accordance with the laws of the State of California.
Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s
requirements:
General Liability Insurance $2,000,000
Automobile Liability Insurance $2,000,000
Professional Liability Insurance $1,000,000
Workers’ Compensation Insurance $1,000,000
References
Contractor must include three (3) references for which the company has provided services similar to those
described in this RFP. Reference information shall include: Name, Address, Contact, Title, Phone Number,
and Term of the Contract.
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by
City Staff will evaluate proposals provided in response to this RFP. Informal interviews may be conducted
by City staff, and may include more than one firm that has submitted a Proposal.
Based on input from this review process, a recommendation will be made to the City Manager. The City
Manager will make a recommendation to the City Council for award of contract services.
The City reserves the right to award a contract to the firm(s) that the City feels best meets the
requirements of the RFP. The City reserves the right to reject any and all Proposals prior to execution of
the Agreement, with no penalty to the City.
All proposals submitted in response to this RFP become the property of the City of Dublin and thus become
public records of which may be subject to public review.
Selection of Consultant
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Submitted Proposals will be evaluated and scored using the following criteria:
● Qualifications and specific experience of key project team members.
● Quality and completeness of the proposal.
● Experience and past performance in successfully fulfilling contracts of a similar type, size, and
complexity.
● Demonstrated capacity to deliver high-quality work within a predetermined timeline and budget.
● Relevant experience with other municipal master plan development.
● Satisfaction of previous clients.
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Attachment A Standard Consulting Services Agreement
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
[NAME OF PROFESSIONAL
CONSULTANT]
{Removed for purposes of the April 21, 2026 Meeting}
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EXHIBIT A
SCOPE OF SERVICES
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
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Attachment B Conflict of Interest Statement
For the term of this contract, no member, officer or employee of the City of Dublin, or of a public body
within Alameda County or member or delegate to the Congress of the United States, during his/her
tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material
benefit arising therefrom.
Consultant must provide a list of any potential conflicts of interest in working for the City of Dublin. This
must include, but is not limited to, a list Consultant’s clients who are the following: Private clients
located or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp
Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must
also identify any other clients (including public entities), that may pose a potential conflict of interest,
as well as a brief description of work you provide to these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RFQ as
well as current and future commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair
Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting
potential financial conflicts of interest. For additional information, proposers should refer to the FPPC
website at http://www.fppc.ca.gov/Form700.html.
______________________________ SIGNATORY NAME, TITLE
FIRM
Attachment C Public Contract Code
[STAFF: YOU MAY DELETE IF NOT APPLICABLE TO YOUR DEPARTMENT]
***PRIME PROPOSER AND SUBCONSULTANTS MUST SUBMIT A SIGNED
PUBLIC CONTRACT CODE STATEMENT***
Public Contract Code Section 10285.1 Statement
In accordance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the proposer
hereby declares under penalty of perjury under the laws of the State of California that the proposer
Has_____, has not _____(mark one)
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been convicted within the preceding three years of any offenses referred to in that section, including
any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal
antitrust law in connection with the bidding upon, award of, or performance of, any public works
contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public
Contract Code Section 1100, including the Regents of the University of California or the Trustees of the
California State University. The term "proposer" is understood to include any partner, member, officer,
director, responsible managing officer, or responsible managing employee thereof, as referred to in
Section 10285.1.
Note: The proposer must place a check mark after "has" or "has not" in one of the blank spaces
provided. The above Statement is part of the Proposal. Signing this Proposal on the signature
portion thereof shall also constitute signature of this Statement. Proposers are cautioned that
making a false certification may subject the certifier to criminal prosecution.
Public Contract Code Section 10162 Questionnaire
In accordance with Public Contract Code Section 10162, the Proposer shall complete, under penalty of
perjury, the following questionnaire:
Has the proposer, any officer of the proposer, or any employee of the proposer who has a
proprietary interest in the proposer, ever been disqualified, removed, or otherwise prevented
from bidding on, or completing a federal, state, or local government project because of a
violation of law or a safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
Public Contract Code 10232 Statement
[STAFF MAY DELETE IF NOT APPLICABLE TO YOUR DEPARTMENT]
In accordance with Public Contract Code Section 10232, the PROPOSER, hereby states under penalty of
perjury, that no more than one final unappealable finding of contempt of court by a federal court has
been issued against the PROPOSER within the immediately preceding two-year period because of the
PROPOSER's failure to comply with an order of a federal court which orders the PROPOSER to comply
with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the
signature portion thereof shall also constitute signature of this Statement and Questionnaire.
Proposers are cautioned that making a false certification may subject the certifier to criminal
prosecution.
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By my signature on this proposal I certify, under penalty of perjury under the laws of the State of
California, that the foregoing questionnaire and statements of the Public Contract Code Sections 10162,
10232 and 10285.1 are true and correct and that the proposer has complied with the requirements of
Section 8103 of the Fair Employment and Housing Commission Regulations (Chapter 5, Title 2 of the
California Administrative Code.) By my signature on this proposal I further certify, under penalty of
perjury under the laws of the State of California and the United States of America, that the Non-
collusion Affidavit required under Title 23 United States Code, Section 112 and Public Contract Code
Section 7106; and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension
Certification are true and correct.
Date (authorized signature)
(name and title)
(company name)
(company address)
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FIBER OPTIC NETWORK MASTER
PLAN PROFESSIONAL SERVICES
Prepared for: City of Dublin
December 11, 2025
Vice President of Digital Innovation
jwolf@entrustsol.com
Attachment 4
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Cover Letter
December 11, 2025
City of Dublin, IT Department
Steve Windsor - CISO
Steve.windsor@dublin.ca.gov
Dear Mr. Windsor,
ENTRUST Solutions Group, LLC (ENTRUST) is pleased to submit our proposal for the City of
Dublin’s Request for Proposals—Fiber Optic Network Master Plan Professional Services. We are
fully committed to performing the required consulting services and partnering with the City to
produce an actionable Fiber Optic Master Plan that advances municipal connectivity, public safety,
Smart City capabilities, and equitable broadband access.
ENTRUST provides municipal consulting services that help local governments design and
implement effective digital inclusion/equity, broadband, and Smart City strategies grounded in real-
world results. Our advisors have supported public agencies across North America in developing
and executing broadband strategies tailored to their communities—leveraging existing assets,
forming strategic partnerships, crafting enabling policies, and guiding smart investments that
enhance services for government, businesses, education, and healthcare institutions, including:
Broadband Strategic Planning
City of Hayward, City of Los Angeles
County of Marin, San Gabriel Valley COG
Broadband Master Plan
City of West Hollywood, City of Fremont,
City of Pomona, County of Alameda,
County of Ventura, County of Sonoma,
County of Napa
Broadband Plan & Implementation
South Bay COG, Gateway Cities COG
Broadband Fiber & Wireless Strategic Plan
City of Sacramento, City of Fairfield
Broadband Fiber & Wireless Master Planning
City of Indio, City of South San Francisco
City of Vacaville
Broadband & Smart City Plan
City of San Leandro
For Dublin, our team will deliver the full scope of services outlined in the RFP through technical
memos, including: an inventory and assessment of existing systems; needs assessment and goal
setting; conceptual routing with GIS deliverables; technical specifications and planning-level cost
estimates; governance, ownership, and management strategy analysis; business model and ten-
year financial assessment; and a phased implementation plan. We will compile these into a
comprehensive Master Plan and support staff and Council presentations to facilitate timely review
and adoption.
ENTRUST is prepared to meet the City’s Standard Consulting Services Agreement and insurance
requirements and will coordinate closely with Information Systems, Public Works, and other
stakeholders to ensure the plan reflects Dublin’s priorities in traffic signal management, public
safety technology, municipal facility connectivity, and Smart City services while promoting public
broadband access across the community. We appreciate the opportunity to compete for this
important work and stand ready to begin immediately upon award. If you have any questions,
please contact me at (818) 312-7768 or jwolf@entrustsol.com.
Sincerely,
Jory Wolf
VP of Digital Innovation
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Company Overview
EN Engineering, LLC (EN), the operating and contracting entity under the ENTRUST Solutions Group brand, has a legacy rooted in innovation and technical excellence. The company’s origins trace back to 1998, when a team of managers, engineers, and designers from the Natural Gas Pipeline Company of America (NGPL) formed the Energy Division of Epstein Architects & Engineers. In 2002, EN Engineering, LLC was officially established as a joint venture between Epstein’s Energy Division and the Engineering & Technology Departments of Nicor Gas.
Today, EN is owned by Kohlberg & Company and Neuberger Berman. While EN Engineering, LLC continues to serve as the legal and operational entity for service delivery, it operates under the unified identity of ENTRUST Solutions Group—an integrated network of specialized entities dedicated to delivering innovative infrastructure solutions.
Headquartered in Warrenville, Illinois, ENTRUST has been in business for 23 years and has grown to include:
• 36 locations nationwide
• A workforce of over 3,600 employees
• Team members licensed in all 50 states
Our team members specialize in the following areas:
Consulting
Broadband Marketing Studies • Feasibility Studies & Business Plans • Network & Operational Assessments • SMART City Master & Strategic Plans • General Telecommunications Consulting
Design & Engineering
High Level Planning & Design • Low Level Design • Construction Ride Out & Staking • Field Engineering • Make-Ready Engineering & Pole Load Analysis
Project Management & Implementation
Turnkey Deployment Project Management • Network Electronics Procurement & Deployment Oversight • Software, Systems, & Infrastructure Procurement & Deployment Oversight • Business Operations Stand-Up • SMART City Infrastructure Deployment • Wireless Infrastructure Deployment
Construction Management & Inspections
Construction Management • Project Coordination • Construction Inspection
Complex Projects
FTTX • SMART Grid Turnkey Deployment • Consulting & Network Engineering •
Grants & Funding
Grant Planning • Grant Program Application Development • Grant Administration & Compliance
Joint Use Assistance
Utility Pole Attachment Coordination • Joint Use Application Preparation • Pole Attachment Agreement Review • Conflict Resolution with Utility Owners
Broadband Infrastructure
FTTH/FTTP Network Design • GPON & Active Ethernet Architectures • Open Access Network Planning • Integration with Municipal Systems
SMART Cities
IoT & Sensor Network Integration • Public Wi-Fi Deployment • Traffic & Utility Telemetry Systems• Smart Lighting & Infrastructure Monitoring
Permitting & Environmental Solutions
Permitting Strategy & Management • CEQA/NEPA Compliance • Environmental Impact Assessments • Utility Coordination & ROW Management
Wireless Infrastructure
Small Cell & 5G Backhaul Design • Fixed Wireless Access (FWA) • Wi-Fi Network Planning • Wireless Site Acquisition & Zoning
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ENTRUST provides fiber engineering, consulting and network implementation to municipalities and
utilities whose goal is to improve broadband in their communities. Over 400 municipalities, utilities and
cooperatives have used ENTRUST to develop their fiber and broadband networks. Our mission is to
connect every community, one at a time, to the digital economy so that no one is left behind. Our work
ensures that communities can access every opportunity the internet has to offer so they can thrive in the
connected world.
Our turnkey broadband solutions allow our clients to maintain a single partner that fulfills every aspect of
planning and deploying broadband networks, with seasoned experts guiding their deployments every
step of the way. Our success is based on our clients’ success and our fiber solutions enable our clients to
serve their citizens' most pressing broadband needs in the digital age.
Our mission is to provide a single-source solution to innovative cities that believe in broadband’s ability to
transform communities. Our staff comes from other cities that have implemented broadband. They carry
the most experience industry-wide in planning, community needs assessments, engineering,
construction management, inspections, sales, marketing and operations. ENTRUST provides a full
spectrum of services to our municipal clients because we know that they need guidance on all stages of
broadband planning and development, as well as guidance on how to fund, deploy, launch, operate, and
provide the best levels of services to their citizens and businesses.
Over our 20 years in business, we’ve worked with over 400 municipalities, with over 1 million miles of
municipal fiber designed and 50 municipal fiber networks built and active today. This experience has
shaped the way we serve our clients’ needs. It’s led us to develop a consultative and collaborative
approach, ensuring that your community is engaged, and their needs are well-defined. We work hard to
develop innovative solutions to deploy broadband networks because we know the political, financial,
regulatory, and operational challenges that cities face in implementing these projects.
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Qualifications and Experience
ENTRUST is a nationally recognized leader in fiber engineering, broadband consulting, and network
implementation for municipalities and public agencies. With over 20 years of experience, ENTRUST
has partnered with more than 400 municipalities, utilities, and cooperatives across North America to
plan, design, and deploy broadband and Smart City infrastructure that transforms communities and
bridges the digital divide.
Municipal and Public Sector Expertise
Comprehensive Municipal Services: ENTRUST specializes in delivering turnkey broadband
solutions for cities and public agencies, covering every aspect from needs assessment and master
planning to engineering, permitting, construction management, and ongoing operations. Our
multidisciplinary teams include engineers, planners, financial analysts, and community engagement
specialists, ensuring holistic and actionable plans for each client.
Proven Track Record: Over the past two decades, ENTRUST has designed more than 1 million
miles of municipal fiber and built over 50 active municipal fiber networks. Our staff brings direct
experience from cities that have successfully implemented broadband and Smart City initiatives,
offering deep insight into the unique challenges and opportunities facing public sector clients.
End-to-End Project Delivery: ENTRUST’s approach is consultative and collaborative, engaging
stakeholders at every stage to ensure solutions are tailored to local needs. Our services include
technical assessments, GIS mapping, financial modeling, phased deployment strategies, and
compliance with all relevant state and federal regulations.
Experience in Dublin, Alameda County, and the Bay Area
Regional Familiarity: ENTRUST has an established presence in California, with active projects and
staff in the Bay Area and throughout the state. Our teams have completed broadband and Smart City
planning for several public agencies in the region, including the cities of Palo Alto, Concord, Fremont,
South San Francisco, Hayward, San Leandro, Tiburon, Vacaville, Fairfield and Lathrop as well as the
counties of Alameda, Napa, Sonoma and Marin.
Local Engagement: ENTRUST’s project teams are experienced in working with Bay Area
stakeholders, including city departments, public safety agencies, and regional utilities. We understand
the regulatory landscape, permitting requirements, and community priorities unique to Dublin,
Alameda County, and the greater Bay Area.
California Compliance: Our firm is fully authorized to do business in California and is well-versed in
state and local requirements, including prevailing wage compliance, public contract code, and
environmental permitting.
Additional Strengths
Financial and Grants Expertise: ENTRUST’s grants and consulting teams provide ongoing contract
administration, grants compliance, and financial analysis, supporting clients in securing and managing
federal and state broadband funding.
Innovation and Technology: We leverage advanced tools such as GIS mapping, predictive analytics,
and digital twin modeling to enhance infrastructure resilience and operational efficiency.
Commitment to Equity: ENTRUST’s mission is to connect every community to the digital economy,
ensuring equitable access to broadband and Smart City services for all residents and businesses.
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ENTRUST brings unmatched municipal broadband and Smart City expertise, a proven record of
success with public agencies, and direct experience in the Bay Area and California. Our team is ready
to deliver a tailored, actionable Fiber Optic Master Plan for the City of Dublin.
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Project References
City of South San Francisco, CA – Broadband Wireless Network Feasibility and Broadband
Master Plan
Key Aspects: Starting in April 2021, led a citywide Broadband and Wireless Network Feasibility
Study identifying the needs for fiber and wireless connectivity for municipal services, businesses and
residents. The assessment developed an action plan and recommendations for implementing
redundant routing in the City’s existing network and to expand the network for multiple gateways for
resiliency. Provided conceptual designs for fiber and wireless in Westborough and downtown
commercial corridors. Delivered financial modeling, multiple implementation options, and a phased
strategy for immediate and future broadband expansion. Supported City leadership with data-driven
decision-making and positioned South San Francisco for business retention, residential connectivity,
and competitive economic growth. In October 2022, followed up with a full Broadband Master Plan for
the City, including smart city, network financials, community outreach, market analysis, phased
implementation plan, network expansion and public/private partnerships.
Contact: Tony Barrera, Director of Information Technology, (650) 829-3915, tony.barrera@ssf.net
Project Team: Jory Wolf, Will Morat, Dave Brevitz, Melanie Downing
Completion: Broadband and Wireless Network Feasibility (03/2022), Broadband Master Plan
(11/2023)
Total Cost: Confidential
City of Vacaville, CA – Broadband Master Plan
Key Aspects: Provided the City with engineering and grant writing assistance for submitting and
receiving a $.5M Local Agency Technical Assistance (LATA) Grant to conduct broadband planning
and design engineering. In November 2021, started development of a Broadband Master Plan and
completed design engineering for their fiber backbone and laterals to provide services to the
un/underserved in their community. The Master Plan also addressed furthering economic
development and digital equity for their rapid growth in the commercial and residential sectors of the
community and to plan for continued innovations in smart city, economic development, distance
learning, tele-health and at-home-work. The work culminated in the development and submittal of a
Federal Funding Account (FFA) Grant application to build their designed infrastructure in the amount
of $8M. While the City is awaiting Round 3 of FFA, we assisted the City with policy work on
construction standards, microtrenching standards and public/private partnership agreements. We are
now negotiating a partnership agreement with an ISP to build last mile throughout the community.
Contact: Rica Guidry, Program Manager, (707) 449-5134, rica.guidry@cityofvacaville.com
Project Team: Jory Wolf, Will Morat, Greg Laudeman, Alex Telthorst, Matthew Steadman
Completion: Master Plan (10/2022) Policy and partnership work is ongoing.
Total Cost: Confidential
Gateway Cities Council of Governments, CA – Regional Broadband Planning & Implementation
Key Aspects: Employed a phased approach: feasibility, master planning, grant assistance, policy
development, design engineering, and project/construction management for a 27-city region.
Developed a Regional Fiber Master Plan with conceptual design, cost estimates, and phased
implementation. Secured $500K for design engineering and $104M in state/federal grants for network
construction, demonstrating expertise in funding strategies and public-private partnerships. Currently
providing ongoing consulting, design, and project management through 2026, with construction
management services forthcoming.
Contact: Hector De La Torre, (562) 663-6850, hdelatorre@gatewaycog.org
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Project Team: Jory Wolf, Will Morat, Greg Laudeman, Alex Telthorst
Completion: Master Plan (2021); design and grants (2022); construction (12/2026)
Cost: Confidential
City of Indio, CA – Broadband Master Planning, Grant Assistance, & Implementation
Key Aspects: Developed a Broadband Master Plan and secured a $0.5M California LATA grant for
strategic planning targeting unserved/underserved areas. Delivered strategic planning, grant
assistance, and design engineering, leading to a $10M federal/state grant for infrastructure buildout.
Managing construction of a publicly owned fiber and wireless network connecting city facilities,
community centers, and unserved households/businesses. Plan includes a complementary Wireless
Strategic Plan and supports digital equity, Smart City services, and economic development.
Contact: Ian Cozens, (760) 391-4100, icozens@indio.org
Project Team: Jory Wolf, Will Morat, Alex Telthorst, Matthew Steadman
Completion: Master Plan (2022); strategic planning and grants (2023–2024); construction (06/2026)
Cost: Confidential
Key Staff
The City’s Master Plan will be delivered by a highly experienced team with proven expertise in
broadband planning, governance, and implementation. Each member brings specialized skills and a
strong track record of managing complex projects within time and budget constraints. Below is an
overview of their availability and capacity to meet Dublin’s objectives.
Jory Wolf | Vice President, Digital Innovation – Principal-in-Charge
Jory will serve as the Business Development Lead and provide strategic oversight throughout the
engagement. While actively involved in guiding multiple broadband initiatives, Jory’s role is primarily
advisory, ensuring high-level alignment and quality without requiring extensive operational hours.
This flexibility allows Jory to dedicate focused attention to Dublin’s strategic goals.
Will Morat | Senior Manager, Communications
Will is responsible for project budgeting, scheduling, and quality assurance. His current
commitments include financial modeling and client engagement for other municipal projects;
however, these tasks are scheduled to conclude prior to Dublin’s critical milestones. Will’s ability to
manage resources effectively ensures that the project will remain on track and within budget.
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Alex Telthorst | Senior Broadband Consultant – Project Manager/Primary Point-of-Contact
Alex will lead the technical design, including conceptual network routes and infrastructure planning.
While engaged in policy assessments for other cities, Alex’s workload will be structured to prioritize
Dublin’s deliverables. His deep technical expertise guarantees that the City will receive a robust,
future-ready network design.
Matthew Steadman | Senior Broadband Consultant
Matthew will support gap analysis and technical specifications. Current assignments involve RFP
reviews and invoicing for other projects, most of which are nearing completion. Matthew’s
availability aligns well with Dublin’s timeline, enabling him to contribute effectively to technical
documentation and analysis.
Adrienne Schmidt | Project Management Analyst
Adrienne will assist with stakeholder coordination and documentation support. Her current projects
include Gateway Cities, Huntington Park, Salem County, and Waterloo. However, Adrienne’s
schedule is closely aligned with Alex Telthorst’s availability, as their projects overlap. This
coordination ensures that when Alex is available for Dublin, Adrienne can also dedicate time to the
project, providing seamless support for technical and administrative tasks.
The team’s current commitments have been thoroughly assessed to confirm adequate capacity for
the Dublin project. Key deliverables for other engagements are scheduled to conclude before the
proposal deadline, enabling the team to dedicate full attention to Dublin. Leveraging strong project
management and resource allocation practices, we are positioned to deliver on time and within
budget. The anticipated award date aligns with the team’s ability to reprioritize tasks following
completion of existing obligations. Oversight from Will Morat and Jory Wolf will ensure strict
adherence to financial parameters and efficient resource utilization. While the team remains active
on other projects, most major milestones will be completed ahead of Dublin’s critical deadlines,
providing the necessary bandwidth for successful execution.
Scope of Work
Task 1: Kick-off Meeting and Project Management Plan
Our team will begin the project by conducting a project kickoff meeting at City Hall to review project
objectives, goals, tasks, and resources to develop a Project Management Plan (PMP). The Plan will
provide a schedule for all tasks, deliverable dates, progress reports, and other milestones to ensure
alignment of our team with yours and that the final deliverables will meet your expectations. This
meeting will also give us the opportunity to begin collecting information from the City of Dublin about
the project’s background, as well as to request additional information and plan for future tasks.
ENTRUST will coordinate with the appropriate City staff for development of the Plan and for all of the
project meetings. We will complete at a minimum the following meetings:
• One onsite kick-off meeting with Project Team
• Bi-weekly meetings and written status reports to City’s Representative/Team
• Meetings with departments, local groups, stakeholders, and individuals
• Presentations to various community, business and government groups on the findings and
recommendations, including to the City of Dublin staff and City Council.
Deliverables: Finalized PMP approved by the City within 7 working days from the kick-off meeting.
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Task 2: Inventory of Existing Systems, Service Availability
CITY OF DUBLIN CURRENT FIBER AND COPPER CONDUIT SCHEMATIC MAP
Asset Inventory
We will conduct a comprehensive asset inventory of current and planned public and private
broadband assets in the public right-of-way including conduit, fiber, antennas, poles, towers,
abandoned facilities, active facilities, and other infrastructure to determine their usefulness for
expanding broadband within the region. This effort will provide a realistic assessment of assets
available for expanding broadband connectivity.
We identify and analyze the following components:
• Underground conduit, innerduct, empty and available conduit
• Fiber cables, strand counts, splice points, terminations and utilized strands
• Available and reserved capacity throughout the network
• Construction and placement method policies
• Current as-builts and documentation
• Terminating locations and public facilities
• Vertical assets including utility poles, street light poles, and traffic signal poles, cabinets and
interconnect
• Above ground assets including water tanks, antennas, towers, building rooftops and hilltops
• GIS maps including publicly-owned and privately-owned assets, right of way, and easements
• Location of capital improvement projects and economic development zones
• Current and planned locations of public safety cameras, sensors and traffic signal interconnect
• GIS data for privately-owned assets from our licensed products and some provider’s maps as
well as from State CPUC and Federal FCC databases.
ENTRUST will request GIS files, capital projects, planning and development data from the City of
Dublin to develop a broadband asset map. Using this data, we propose to first build a geo-correct
layer of conduit and fiber, identifying placed conduit, type, size, status (occupied/vacant) and related
information. A second layer will incorporate above ground and vertical assets, poles, traffic signal
cabinets and other assets to be used for expanding broadband.
A third layer will include General, Economic Development, Transportation and Capital Projects
Plans to identify strategic and cost-effective methods of deploying and expanding broadband in a
planned, organized and phased approach. We will work closely with the City of Dublin to assess
planned projects that may create opportunities to install additional conduit and fiber through long-
term capital projects schedules, public rights-of-way encroachments and development agreements,
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and build a map that identifies the projects where broadband infrastructure could be installed over a
10-year period.
Deliverables: Technical memorandums and ESRI GIS maps of current and planned public and
private broadband related assets and capital projects and developments that can be leveraged to
reduce the cost and expand broadband infrastructure
Task 3: Needs Assessment & Goal Setting
ENTRUST will conduct a needs assessment to gather current and future City and public
telecommunications needs. The assessment and goal setting will:
• Identify project areas and trends in municipal use
• Develop projections of City and public demands for fiber services
• Maps locations needing fiber services, including businesses, schools, government, and other
community stakeholders and institutions
• Develops and communicates network goals and objectives
The assessment will gather data to address the City’s stated Two-year Strategic Plan goals and
objectives for 2024-2026, which include elements:
• 2.e Develop a more comprehensive security infrastructure for City facilities, including video
surveillance, building access and improvement and alarm systems
• 4.f Continue proactive evaluation of policies and procedures and ensure cybersecurity
infrastructure and practices are sufficient to protect the City assets
Areas of Focus will include:
• Dublin Police Department
• Traffic Signals
• Streetlight and Poles
• Municipal Facility Connectivity
• Smart City Services – Existing and Future
• Public Connectivity
• IT and Technology
Needs Assessment: ENTRUST will conduct an online broadband survey, providing important
information to inventory current services, test speeds across the region, and identify opportunities to
build additional infrastructure to serve underserved communities and improve services and rates.
The survey instrument will include an embedded speed test since actual performance is often lower
than what is documented by the FCC and other sources. It will also include questions about use and
access to inform us about digital literacy issues within the community. We will hold and attend all
required meetings with the City of Dublin staff and stakeholders.
ENTRUST proposes to also hold interviews with key community organizations to gain a better
understanding of current and future broadband and technology needs and issues. We find the most
effective format for these interviews to be in group settings where participants are encouraged to
share open, honest feedback with our team. During these meetings, we will uncover key information
about the needs of the community including what locations are underserved or unserved and digital
equity issues including access, affordability, availability of devices, and digital literacy.
We propose to hold interviews with the City’s various departments within the areas of focus to gain
a thorough understanding of their needs and document them in the planning process. We will meet
with departmental directors and key staff within each of the relevant City departments that have or
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will have needs for fiber infrastructure. We will conduct one-on-one meetings with each director of
the focus areas with their key staff present so we can gain a comprehensive view of their needs for
government innovations and Smart City using wired and wireless network strategies. These include
but are not limited to intelligent transportation, traffic signal synchronization, mass transit priority,
public safety, parking and traffic, Wi-Fi, streaming video, credit card services, EV charging,
environmental sensors, vehicle and pedestrian counting and access control.
ENTRUST will hold eight meetings with representatives of the key potential external user groups
such as public buildings, schools, businesses, and other anchor institutions. ENTRUST will also
meet with all relevant City department directors and key staff.
Goal Setting: We believe a phased approach to implementing this project is key. ENTRUST’s team
will help you develop a prioritized, phased approach that uses a “crawl, walk, run” approach to
additional fiber deployment, which may include recommendations for using wireless infrastructure to
meet the immediate needs of the community. We will identify near term, high-impact projects that
will demonstrate capabilities and competence for the City of Dublin, while minimizing capital
investment. These small steps are important to help you build toward larger goals. Building on the
initial successes, we will provide a roadmap for fiber infrastructure deployment, based on the
priorities of your community and with clear milestones that should be achieved along the way.
Deliverables: Technical memorandum summarizing the needs assessment (including data sources
consulted, interviews facilitated, and significant findings)—and the implications of those needs on
the City’s fiber deployment plans
Task 4: Conceptual Network Routes and Infrastructure Requirements
ENTRUST will create a Conceptual based on the findings from Tasks 2 and 3. As we develop the
Conceptual Design, we will work with the City of Dublin team to determine the best running lines,
infrastructure and locations where fiber should be constructed.
ENTRUST will have their design process begin in which fiber alignments, placements, structures,
cable sizes and splice points are identified in the network. ENTRUST will work with the City of Dublin
to analyze any existing fiber backbone routes and determine the best construction strategy and
methods. Minor changes in the backbone routes may be preferred to avoid congestion or those
planned for replacement in the next few years.
Also, ENTRUST will look at opportunities to optimize the backbone for future City of Dublin services
and broadband applications that may give the City of Dublin advantages for expanding the network
in the future but come with little if any additional cost today. The Conceptual Design will include a
technical memo and geo-located data layers delivered in ESRI GIS shape files for the following:
• Identification of construction and other technical requirements
• Placement of new backbone cable
• Right of way analysis
• Sites to connect on the backbone
• Laterals to each site
• Equipment recommendations
• Interconnection with core data centers/utility sites
• Depiction of how the design will leverage existing and planned infrastructure
The Conceptual Design will also focus on 3 key components that will accurately inform and guide
future design engineering:
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Backhaul/Redundant Connections – Connecting the City of Dublin’s local, publicly-owned fiber
network to other public and/or private regional middle-mile and long-haul transport circuits to procure
diverse, redundant pathways to colocation and data facilities that ensure connection to the Internet.
A resilient network will require at least two independent fiber paths to ensure that service is not
interrupted due to technical issues, construction, accidental cable cuts, natural disasters/fire, or other
unforeseen events.
Core Fiber Backbone - Connecting municipal buildings and properties, public safety facilities, parks,
schools, intersections, controllers, cameras, security access systems, key commercial and
institutional community stakeholders to one another across the City of Dublin and building a high-
capacity fiber backbone that connects to the greater internet points of presence, colocation centers
and central offices. The core fiber backbone will consist of high-count fiber using redundant rings
and/or mesh architectures to support a highly resilient backbone.
Fiber Laterals to Key Organizations – We will connect community anchor organizations to the fiber
backbone, providing multi-gigabit connectivity to schools, hospitals, government offices, public safety
facilities, utilities, cooperatives, and other key facilities. It will include all outside plant fiber assets and
network elements to connect facilities to the network.
Deliverables: Technical memorandum and ESRI GIS shape files outlining conceptual network
routes and infrastructure requirements
Task 5: Technical Specifications and Cost Estimation
We will work with the City of Dublin to determine the pros/cons of various competing and emerging
technologies as well as operation and management structures. ENTRUST’s team will recommend
the most feasible technical solution and business model for the City of Dublin based on capital
costs, operating expenses and capacity, alternative financing methods, as well as risk, timing, and
service quality considerations.
ENTRUST proposes using our Broadband Financial Sustainability Model to evaluate the business
and financial sustainability of the program. Using our financial tools, we suggest using the following
process to conduct the business model analysis and make recommendations. We would propose
using a 10-year period to analyze the project CAPX and OPX including:
• Develop the cost model for the network, including one-time and ongoing capital expenditures to
build the network based on the most suitable technology solutions to address government and
public safety needs and requirements.
• Develop the cost model for capital investment and operations, including high-level construction
costs, equipment, O&M, marketing, network operations, field services, staffing, billing, and
customer service, as applicable to the proposed operational model.
• Lifecycle costs and Risk analysis.
• Conduct comprehensive financial analysis on the project to determine overall financial
sustainability.
• Include prevailing wage standards, labor agreements, community benefit agreements and
description of best practices.
• Evaluate partnership models and opportunities with existing and new service providers and
investors and include identified opportunities in the financial analysis and determination of the
overall financial sustainability.
ENTRUST will prepare a Bill or Materials (BOM) that includes cost estimates, recommended
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phases, and supporting documentation for fiber deployment, inclusive of anticipated construction
labor, materials, engineering, permitting, pole attachment licensing, quality control, and testing.
Deliverables: Technical memorandum describing technical specification and cost estimate
Task 6: Governance, Ownership and Management Strategy Analysis
ENTRUST will assist the City of Dublin with developing a plan for governance in coordination with
community stakeholders including City departments, schools, businesses, anchor institutions and
other stakeholders. We will work with the City to engage these entities to understand their
broadband needs and willingness to collaborate with the City of Dublin on deploying additional
broadband infrastructure to benefit the community. We will analyze various service models and
recommend strategies for the City to consider taking for implementing a digital network to drive
government innovation, smart infrastructure, economic development and uplift the community.
Our team will assist the City with building political will for the network’s governance, which may
include:
Engaging departments, councils, commissions, and community stakeholders
Educating and achieving support from internal champions and community stakeholders wanting
to connect to the City’s network
Providing recommendations about best practices for governance including public/public and
public/private partnerships and JPA constructs
Identifying internet service providers who can assist the City with operating, maintaining and
expanding the network and providing last-mile services
Organization and attendance of up to twelve (8) meetings with key City departments,
community stakeholders, service providers and others to be determined
Recommending strategies for departments to engage and participate in receiving network
services while providing a structure for executive leadership in managing the system
Identify and recommend solutions for policy or legal barriers based on strategies to be
implemented
We will develop a governance plan for Dublin that includes recommendations for government
ownership strategies that will allow the City to leverage its infrastructure, attract interest in leasing
the assets, and maintain local ownership and decision-making about the network. Our team will
conduct an evaluation of potential legal barriers, including an analysis of state and federal
broadband policy. We will also review, and if necessary, make recommendations about the City’s
current broadband policies and practices related to microtrench and dig once and provide example
best practice if needed. ENTRUST has vast experience with assisting cities in developing such
practices, resulting in cost savings for network deployment.
Magellan will also assess the priority business areas for broadband expansion and evaluate models
to make last mile connections to the network’s users. This analysis will include the available
opportunities for creating public-public and public-private partnerships, which have been widely
successful broadband strategies in other communities.
Deliverables: Technical memorandum recommending governance, ownership and management
strategies based on project findings
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Task 7: Business Model and Financial Analysis
Based on the information gathered about your community during preceding tasks, our team will
identify the most appropriate business model option for broadband expansion which may include
opportunities for joint build, partnership options, regional collaborations, considerations about the
competitive environment, and funding. ENTRUST will incorporate findings from the asset inventory,
needs assessment, and from our understanding of partnership opportunities to develop a business
model that fits the framework of financial, operational, and organizational requirements of Dublin
that will have the greatest chance of success and will be the most financially sustainable. We will
present this business case to the City’s team and provide an analysis of how it meets Dublin’s goals
in the project. Each city is unique, and through our proven process we will work with Dublin to find
the model that is most feasible and presents the best opportunity for its unique community.
Some considerations for the business model may include:
Public-Owned
• City-owned “middle mile” infrastructure with potential partnership opportunities for “last mile”
connections
Open Access
• Proceed with the intent to lease or otherwise make available, fiber infrastructure (conduit, dark
or lit fiber, vertical and other assets) to other municipal entities, telecommunications carriers,
other service providers or businesses
• Connect to an internet Point of Presence (POP) and offer a choice of Internet Service Providers
(ISPs) to partnership entities and end-users on the network through either wholesale, retail,
revenue sharing or passive network access
Demand-Driven
• Deploying the network and associated services where areas of demand (both social and
economic) will be strongest
• Realizing a financial return on investment in terms of economic development impact,
infrastructure enhancement, leased line or other communications service savings and revenue
generation
• Focusing on social return on investment in terms of enhancing Quality of Life via educational,
Public Safety, and Smart City initiatives
Incremental Build
• City/municipal buildings and facilities, evaluating leased-line savings, communications and
operational enhancements
• Community Anchor Institutions (CAIs) such as large businesses, hospitals, learning institutions,
etc.
• Business economic development zones or corridors and the broader business community
• Public WiFi areas, public safety and other smart city services requiring a fiber backbone or
otherwise enhanced by high-speed access
• Eventual possibility of residential communities including multi-dwelling units (MDUs), low-income
housing and the broader community at large
Other considerations
• Leverage the existing network, including adding redundancy and resiliency, building the network
to carrier-grade levels, monetizing current assets including leasing infrastructure
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• Capitalize on joint-trench opportunities and other right-of-way access opportunities in
conjunction with other Public Works projects and private development agreements to expand
network infrastructure
After the best business model option has been selected, ENTRUST proposes using our Broadband
Financial Sustainability Model to ensure that Dublin has a full understanding of the business and
financial sustainability of the program. Using our financial tools, we suggest using the following
process to conduct the business model analysis and make recommendations. We would propose
using a 10-year period to analyze the project:
• Develop the cost model for the network, including one-time and ongoing capital expenditures to
build the network. This will include an assessment of current facility locations, City owned land
and the City right-of-way for construction, and the need to purchase any land or equipment.
• Develop the cost model for operations, including O&M, network operations, field services,
staffing, billing, and customer service.
• From the market analysis and outreach, determine the customer segmentation and growth on the
network, across each type of customer (business, school, hospital, etc.).
• Determine customer growth rates for the network, based on benchmarking analysis from other
utility and municipal providers.
• Provide a phased deployment approach, including prioritization and costs for each phase.
• Determine a proposed competitive rate schedule for potential services, using pricing information
from the market analysis and benchmarking information.
• Develop financial statements, including:
o Operating income and cash flow
o Net present value analysis
o Projected revenues and benefits
o Uses and sources of funds
o Operational expenses
o Depreciation schedule
o Debt service analysis
o Key assumptions
• Conduct comprehensive financial analysis on the project to determine overall financial
sustainability using key metrics such as free cash flow, debt service coverage, operating
margin, and net income.
• Identify policy and legal strategies to address risks
• Provide an analysis of funding options from Federal and State programs, private grants, general
obligation bonds, revenue bonds and others and their impact on the selected business model
• We will incorporate findings, review them with the City’s team and provide direction for the final
business case.
Deliverables: Technical memorandum analyzing funding requirements, outlining potential business
models, identifying risks and providing recommendations for funding sources
Task 8: Phased Implementation Plan
We believe a phased approach to implementing this project is key. ENTRUST’s team will help you
develop a prioritized, phased approach that uses a “crawl, walk, run” approach to additional fiber
deployment. We will identify near-term, high-impact projects that will demonstrate capabilities and
competence for the City, while minimizing capital investment. These steps are important to help you
build toward larger goals. Building on the initial successes, we will provide a roadmap for fiber
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infrastructure deployment, based on the priorities of your community and with clear milestones that
should be achieved along the way.
ENTRUST will recommend the development of policy, regulations, procedures, engineering
standards and best practice. We will also help you determine what activities, funding, resources,
and partnerships you will need along the way to be successful at developing the City’s fiber
infrastructure. We will provide cost estimates for each of the recommended phases in the
Implementation Plan.
Deliverables: Technical memorandum laying out a Phased Implementation Plan
Task 9: Master Plan Compilation and Approval Process Support
The culmination of the project will be a Final Fiber Optic Master Plan inclusive of all project technical
memos that lays out strategies for the City of Dublin to implement its community broadband initiatives.
ENTRUST will provide a report that details actionable steps for the District to expand broadband
access and adoption among its population to address the digital divide. Prior to finalizing, ENTRUST
will provide the City of Dublin team with an opportunity to review the Plan and will work with the District
to ensure that it is 100% representative of the needs of the community. We will also be available to
present our findings and recommendations to leadership for adoption of the Plan.
Deliverables: Final Fiber Optic Master Plan and presentation to the City Council Economic
Development Committee and Executive Staff Team
Project Management and Meetings
ENTRUST’s project team will meet on a bi-weekly basis with your project team to discuss the status
of the project, major milestones and deliverables, and ensure alignment on project goals, schedules
and budgets. Besides the bi-weekly project tracking and status meetings, ENTRUST will attend 2
onsite meetings for project kick-off and presentation to the Executive Staff Team and City Council
Economic Development Committee.
Optional Tasks:
Optional Task 1: Assist the City in implementing any part of the proposed master
plan.
ENTRUST has assisted a large number of cities in implementing all or phases of their Master Plan
recommendations. We are a turnkey engineering firm specializing in all aspects of municipal
broadband from planning to turn up, except for construction. Our teams provide our clients with the
full spectrum of services including broadband consulting for planning, policy, and grants; design
engineering for design, make-ready, pole loading, permitting, fielding and as-builts; project
management; and construction management, testing, and inspection management.
Recently, ENTRUST managed 24 California Local Agency Technical Assistance (LATA) grant
applications in the amount of $13M for municipalities of which 20 received awards for planning and
design engineering. We assisted 12 of those agencies in applying for California Federal Funding
Account (FFA) awards in the amount of $190M and are currently assisting 6 in consulting, design
engineering, project management and construction management for building out their network
infrastructure.
Upon adoption of the Citywide Fiber Optics Master Plan ENTRUST’s team stands ready to assist
the City of Dublin with implementation of the action items recommended by the plan. We will be
available for up to sixty (60) hours to assist the City with implementing the Plan’s recommendations.
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This task is in addition to public-private partnership development, which is priced separately, and
may include follow up work on governance, Smart City, architectural & engineering, construction,
grant application assistance, and/or construction management for the first phase of implementation
as described in the Plan’s recommendations. If additional hours are needed to complete the
implementation of recommendations, they will be billed at an hourly rate of $250 per hour plus
actual travel expenses.
We are capable and ready to assist Dublin with implementing any or all of the recommendations
stemming from the Master Plan and if the scope requires more than 60 hours, ENTRUST will scope
and price the project(s) based on funding, request(s) from the City and pricing found in Table 1 –
Schedule of Rates and Services in Attachment E found below.
Optional Task 2: Assist the City with the development of public and private
partnerships needed for successful implementation of these strategies.
Partnership RFP Development
ENTRUST will assist the City throughout the process of soliciting, evaluating, and selecting the best
private sector partner that can operate, maintain, and manage the City’s publicly owned fiber
network through a public-private partnership. Publicly owned fiber networks that serve retail
customers (business and/or residential) require day-to-day management and maintenance, and
some grant funding opportunities require public agencies to secure a private partner prior to
application submission. Municipalities that don’t already operate a power utility typically are not
resourced or equipped to efficiently operate as an internet provider, and finding the right private
partner to handle network management is essential to long-term success.
Aligned with City project goals and adhering to procurement processes, ENTRUST will develop and
draft an RFP that will solicit comprehensive proposals from Internet Services Providers (ISP) that
are qualified and capable of operating the City’s future fiber network. We will organize and draft the
RFP to leverage City assets, infrastructure, and planned network construction to maximize the
proposed contribution of RFP respondents.
ENTRUST will also utilize its experience to help the City evaluate proposals based on detailed and
transparent criteria, including working closely with City-appointed evaluators (either City staff,
community stakeholders, or both).
Partnership Negotiations
ENTRUST will assist the City in determining terms and conditions of an agreement with its selected
partner and assist the City in negotiating a long-term public-private partnership agreement.
ENTRUST will work closely with the City to participate and advise throughout the negotiation
process, including developing and drafting a Term Sheet for the City to review and negotiate from.
ENTRUST will specifically assist the City in determining the best terms that address the following
key terms:
• City broadband services for public facilities
• Retail services & pricing to a range of customer segments, which may include residential and/or
commercial
• Retail services & pricing to government, education, healthcare, and anchor organizations
• Retail services that leverage other utilities for outsourced content and services
• Fiber leasing arrangements
• Revenue sharing agreements
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• Open Access Model compliance
• Milestones & performance schedules to guarantee delivery of services
• Partnership arrangements with third-party asset owners (County, other private telecoms)
• Others to be determined throughout the course of negotiations.
Partnership Agreement
ENTRUST will assist the City of Tiburon in developing a partnership agreement with the selected
provider from the previous bidding process. The partnership agreement will include terms and
conditions to provide mutual benefit to both parties. These may include:
• Network peering
• Sales and marketing
• Wholesale/retail broadband services
• Funding/investment
• Network management
• Broadband adoption
• Compliance, monitoring, and oversight
• Partner funding, resources, and asset flows
• How does money flow? Who pays whom,
when, and for what? What triggers
payment?
• How do assets flow and under what terms?
Are assets given, granted, loaned, or
leased?
• What resources are provided via
partnership agreements (e.g., staff,
services, customer records)?
• Procurement
• Financing parameters
• Operational parameters
• Key Components of a Partnership Contract
• The parties involved
• The expectations of the partnership
• Roles and responsibilities
• Expected deliverables
• Project timelines and milestones
• Dependencies and/or risks that could inhibit
performance
• Remuneration (e.g., cost-sharing, rates,
charges)
• How intellectual property (IP) will be shared
and managed
• Procedures for managing change
• Terms for dispute resolution
TimeLine
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Price Proposal
The total labor cost to the City of Dublin is $117,600 (not including optional tasks) and includes
all work to be completed by ENTRUST as stated in this Proposal. ENTRUST will bill on the first
day of the month for the current month’s services. Travel and incidental expenses are not to
exceed $1,500 for 2 onsite meetings, the project kick-off and presentation to the Executive Staff
Team and City Council Economic Development Committee. ENTRUST will bill the City in eight
(8) equal monthly payments of $14,700. Travel and expenses will be billed as actuals as
incurred. Invoices are payable on net 30 terms from the date of invoice. The City may select to
add or delete required or optional tasks per their requirements. Pricing for Optional Task 1 is
based on a cap of 60 hours. Work beyond the 60 hours will be based on Table 1 – Schedule of
Rates and Services in Attachment E. Any travel and expenses for Optional Task 1 will be billed
separately and as actuals as incurred. Optional Task 2 for a public private partnership is priced
below.
Task 5: Technical Specifications and Cost Estimation
Task 8: Phased Implementation Plan
Task 9: Master Plan Compilation and Approval Process Support
Project Management and Meetings
Total Labor Costs (Not to Exceed) $117,600
Total Project (Not Including Optional Tasks) $119,100
proposed master plan not to exceed 60 hours (See Table 1 – Schedule of
private partnerships needed for successful implementation of these
Total for Optional Tasks 1 and 2 $59,000
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