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Home My WebLink AboutItem 5.3 Forest Park Project CIP No. PK0322 Contract Change Order and Project Acceptance Authorization Agenda Item 5.3 STAFF REPORT CITY COUNCIL Page 1 of 3 DATE: April 21, 2026 TO: Honorable Mayor and City Councilmembers FROM: Colleen Tribby, City Manager SUBJECT: Forest Park Project, CIP No. PK0322, Contract Change Order and Project Acceptance Authorization Prepared by: Rosemary Alex, Parks Planner EXECUTIVE SUMMARY: The City Council will consider a resolution approving an increase to the contract change order authority of the City Manager by $20,000 to compensate the contractor, Suarez & Munoz Construction, Inc., for needed irrigation system revisions for Forest Park Project, CIP No. PK0322. The resolution also authorizes the City Manager to accept the Project upon completion. STAFF RECOMMENDATION: Adopt the Resolution Approving a Contract Change Order with Suarez & Munoz Construction, Inc. and Authorizing the City Manager to Accept the Forest Park Project, CIP No. PK0322, Upon Completion. FINANCIAL IMPACT: Sufficient budget is available within the Forest Park Project to absorb the increased cost associated with the recommended action, as shown below: Project Funding Source Public Facility Fees $2,898,947 General Fund Measure BB Bike and Ped Fund (Alameda CTC) Measure BB Local Streets Fund (Alameda CTC) $350,000 $250,000 $40,000 Total Funding $3,538,947 77 Page 2 of 3 Expenditures Construction Contract with Change Orders Additional Change Order Contingency $2,416,700 $20,000 Contract Services, Design, Salary, and Testing $1,098,276 Total Expenditures $3,534,976 Estimated Remaining Project Balance $3,971 DESCRIPTION: On July 16, 2024 the City Council adopted Resolution No. 82-24 awarding a construction contract of $2,197,000 to Suarez & Munoz Construction, Inc. for Forest Park Project, CIP No. PK0322, and authorizing the City Manager to approve change orders up to a contingency amount of $219,700 for a total potential construction contract of $2,416,700. The Project improvements include the following elements:  A multi-use court that allows for basketball and futsal  Picnic tables and shade elements  Reservable picnic area with shade elements and BBQ  Fitness stations  Playgrounds for ages 2 to 5 years and 5 to 12 years  A grass area for free play  Interior pathways for circulation and exercise  Modifications to ADA ramps along Central Parkway, Twain Hart, and Pino Grande Roads  Realignment of crosswalk intersection at Central Parkway and T wain Hart Road In November 2025 during the Project’s maintenance period, Dublin San Ramon Services District notified the City that the temporary potable water meter could be converted to a permanent meter for recycled water service. In December 2025 the meter was changed and in January 2026 an irrigation audit revealed lower water pressure than the initial system design. To prevent burning of the grass during the summer and improve spray coverage, the irrigation needs modifications. Since previously approved change orders utilized the full amount of the Project’s contingency, Staff is seeking approval to increase the City Manager’s change order authority by $20,000 for a total potential construction contract amount of $2,436,700. Staff has determined that the Project will be complete and ready for acceptance upon implementation of the irrigation modifications. Staff is seeking City Council approval to provide the City Manager the authority to accept the Project upon completion. 78 Page 3 of 3 STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. A copy of this report was sent to Suarez & Munoz Construction, Inc. ATTACHMENTS: 1) Resolution Approving a Contract Change Order with Suarez & Munoz Construction, Inc. and Authorizing the City Manager to Accept the Forest Park Project, CIP No. PK0322, Upon Completion 2) Resolution No. 82-24 Approving the Plans and Specifications and Awarding a Contract to Suarez & Munoz Construction, Inc. for the Forest Park Project, CIP No. P K0322 3) CIP No. PK0322 79 Attachment 1 Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 1 of 2 RESOLUTION NO. XX – 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A CONTRACT CHANGE ORDER WITH SUAREZ & MUNOZ CONSTRUCTION, INC. AND AUTHORIZING THE CITY MANAGER TO ACCEPT THE FOREST PARK PROJECT, CIP NO. PK0322, UPON COMPLETION WHEREAS, on July 16, 2024, the City Council adopted Resolution No. 82-24 awarding a construction contract of $2,197,000 to Suarez & Munoz Construction, Inc. for the Forest Park Project, CIP No. PK0322 (Project), and authorizing the City Manager to approve change orders up to a contingency amount of $219,700 for a total potential construction contract amount of $2,416,700; and WHEREAS, in November 2025 during the Project’s maintenance period, Dublin San Ramon Services District notified the City that the temporary potable water meter could be converted to a permanent meter for recycled water service; and WHEREAS, in December 2025 the meter was changed and in January 2026 an irrigation audit revealed lower water pressure than the initial system design ; and WHEREAS, to prevent burning of the grass during the summer and improve spray coverage, the irrigation system needs modifications; and WHEREAS, compensating the contractor for the additional cost of the modifications requires an increase of $20,000 to the City Manager’s change order authority, for a total change order authority of $239,700 and a total potential construction cost to $2,436,700. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to approve up to $239,700 in Contract Change Orders with Suarez & Munoz Construction, Inc. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to accept the Forest Park Project, CIP No. PK0322, upon completion of Project in accordance with plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the City of Dublin. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the retention, if after 35 days of filing the Notice of Completion there are no subcontractor claims. {Signatures on the Following Page} 80 Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 2 of 2 PASSED, APPROVED AND ADOPTED BY the City Council of the City of Dublin, on this 21st day of April, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 81 Reso. No. 82-24, Item 5.9, Adopted 07/16/2024 Page 1 of 2 RESOLUTION NO. 82 – 24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO SUAREZ AND MUNOZ CONSTRUCTION, INC. FOR THE FOREST PARK PROJECT, CIP NO. PK0322 WHEREAS, on December 6, 2022 the City Council approved the schematic design for the Forest Park Project (Project), formally known as Jordan Ranch Neighborhood Square, located along Central Parkway, Pino Grande Road, Twain Harte Road, and Pandora Way; and WHEREAS, the design team has completed the plans and specifications for the Project; and WHEREAS, the City of Dublin did, on May 23, 2024, publicly open, examine, and declare all sealed bids for doing the work described in the approved plans and specifications for the Project, which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to Staff and Suarez and Munoz Construction, Inc. was determined to be the lowest responsive and responsible bidder for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Plans and Specifications for the Project. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the Contract for the Project to the lowest responsive and responsible bidder, Suarez and Munoz Construction, Inc., at a bid of two million one-hundred and ninety- seven thousand dollars and zero cents ($2,197,000.00), the particulars of which bids are on file in the Office of the Public Works Director. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the Project contract change orders based on the appropriated funds designated for the Project up to the contingency amount of two-hundred nineteen thousand seven-hundred dollars and zero cents ($219,700.00). BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute the Construction Agreement for the Project with Suarez and Munoz Construction, Inc. and make any necessary, non-substantive changes to carry out the intent of this Resolution. Signatures on the Following Page} Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C Attachment 2 82 Reso. No. 82-24, Item 5.9, Adopted 07/16/2024 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 16th day of July 2024, by the following vote: AYES: Councilmembers Hu, Josey, Qaadri, Thalblum and Mayor McCorriston NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C 83 !"#"$%#&"'()*+, $%&- Attachment 3 84 !"#$#% &$'#() *+,-!% &'.85