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Home My WebLink About03-03-2026 FIC Regular Meeting Agenda Packet March 3, 2026 Dublin Finance and Investment Committee Agenda 1 COMMITTEE MEMBERS Kashef Qaadri, Councilmember Michael McCorriston, Councilmember Regular Meeting of the DUBLIN FINANCE AND INVESTMENT COMMITTEE Tuesday, March 3, 2026 Location: City Manager’s Conference Room Dublin Civic Center 100 Civic Plaza Dublin, CA 94568 REGULAR MEETING 5:30 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT 3. ACTION ITEMS 3.1 Approval of the February 3, 2026 Regular Finance and Investment Committee Meeting Minutes The Committee will consider approval of the minutes of the February 3, 2026 Regular Finance and Investment Committee Meeting. STAFF RECOMMENDATION: Approve the minutes of the February 3, 2026 Regular Finance and Investment Committee Meeting. February 3, 2026 Finance and Investment Committee Meeting Minutes 4. REPORTS 4.1 Phased Adjustments to Sports Field Use Fees for Grass Athletic Fields The Finance and Investment Committee will receive a report on proposed phased adjustments to grass athletic field use fees. The adjustments are intended to reduce the structural operating subsidy, improve cost recovery, and establish a predictable long-term strategy while maintaining support for youth sports and community access. STAFF RECOMMENDATION: Receive the report and discuss the proposed phased adjustments to sports field use fees for grass athletic fields. Staff Report 1 March 3, 2026 Dublin Finance and Investment Committee Agenda 2 5. REQUEST FOR FUTURE MEETING AGENDA ITEMS The Committee and/or City Staff will present items to be discussed at future meetings. 6. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. 2 Tuesday, February 3, 2026 Finance and Investment Committee Minutes 1 MINUTES OF THE FINANCE AND INVESTMENT COMMITTEE REGULAR MEETING Tuesday, February 3, 2026 – 5:00 p.m. A regular meeting of the Finance and Investment Committee was held on Tuesday, February 3, 2026 at the Civic Center. The meeting was called to order at 5:02 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE PRESENT: Councilmember Kashef Qaadri and Councilmember Michael McCorriston ABSENT: None 2. PUBLIC COMMENT None. 3. ACTION ITEMS 3.1 Approval of the January 13, 2026 Finance and Investment Committee Meeting Minutes ACTION: By consensus, the Committee approved the minutes of the Regular Meeting of January 13, 2026. 4. REPORTS The Committee unanimously agreed to move item 4.2 up on the agenda. 4.2 Presentation on the City of Dublin’s Investment Report Through Quarter Ending December 31, 2025 The Committee received a presentation from Bill Dennehy, Co-Chief Investment Officer at Chandler Asset Management Inc., providing an overview of the current economic outlook and the performance of the City’s portfolio during the quarter ending December 31, 2025. 4.1 Fiscal Year 2025-26 2nd Quarter Financial Review The Committee received a report on finances through the second quarter of Fiscal Year 2025-26 from Finance Director Jay Baksa. 5. REQUEST FOR FUTURE MEETING AGENDA ITEMS The Committee requested a review of the grass athletic field use fee increases during the March 3, 2026 meeting. COMMITTEE MEMBERS Kashef Qaadri, Councilmember Michael McCorriston, Councilmember Agenda Item 3.1 3 Tuesday, February 3, 2026 Finance and Investment Committee Minutes 2 6. ADJOURNMENT The meeting was adjourned at 5:59 p.m. Minutes prepared by Christopher Rhoades, Financial Analyst. ____________________________________ Councilmember Qaadri ATTEST: ____________________________________ Finance Director 4 STAFF REPORT FINANCE AND INVESTMENT COMMITTEE Page 1 of 4 Agenda Item 4.1 DATE: March 3, 2026 TO: Honorable Committee Members FROM: Hazel Wetherford, Deputy City Manager SUBJECT: Phased Adjustments to Sports Field Use Fees for Grass Athletic Fields Prepared by: Jackie Dwyer, Parks & Community Services Director EXECUTIVE SUMMARY: The Finance and Investment Committee will receive a report on proposed phased adjustments to grass athletic field use fees. The adjustments are intended to reduce the structural operating subsidy, improve cost recovery, and establish a predictable long-term strategy while maintaining support for youth sports and community access. STAFF RECOMMENDATION: Receive the report and discuss the proposed phased adjustments to sports field use fees for grass athletic fields. FINANCIAL IMPACT: In Fiscal Year 2024-25, maintenance costs of the City’s grass athletic fields totaled $1,604,365. Field use revenue was $261,854, resulting in a $1,342,511 General Fund subsidy (84%), with current fees recovering approximately 16% of costs. The proposed fee adjustments would be phased in over five years across three rate cycles (2026, 2028, and 2030), increasing cost recovery to approximately 25%-30% and reducing the General Fund subsidy while maintaining affordability for youth sports and community users. No budget amendment is required at this time. Additional revenue would be incorporated into future operating budget projections. DESCRIPTION: Grass athletic fields are among the City’s most heavily used recreational assets, supporting youth and adult leagues, camps, tournaments, and community programming year round. The City has historically subsidized field use to promote participation and resident access. However, most field 5 Page 2 of 4 use fees have not been adjusted since 2012, but General Fund costs has grown significantly due to rising labor, materials, irrigation, utility, and contracted service costs. The City currently recovers approximately 16% of grass field maintenance costs, as demonstrated in Table 1. Table 1: Grass Field Cost Recovery – FY 2024/25 Category Amount Annual Maintenance Cost $1,604,365 Total Field Use Revenue $261,854 Annual Subsidy $1,342,511 Subsidy Rate 84% Non-Profit Dublin-Based Youth Sports Leagues are the predominant users of grass athletic fields, making up the largest share of revenue from all user groups in Table 2. Table 2: Usage Distribution User Category Revenue % of Total Revenue Non-Profit Dublin-Based Youth Sports Leagues $89,883 34% All Other Users $171,971 66% Total $261,854 100% The average fee collected is $20.77 per hour, compared to an estimated $69.23 per hour needed to achieve approximately 30% cost recovery. This is based on an average across all usage hours and current fees, Tables 3 and 4. Table 3: Dublin-Based Youth Sports Leagues – Grass Field Usage Hours by Location Grass Location Hours Dublin Sports Grounds – Baseball Fields 4,781 Dublin Sports Grounds – Soccer Fields 1,636 Emerald Glen 1,869 Fallon – Baseball Fields 4,553 Total 12,839 6 Page 3 of 4 Table 4: Current Grass Field Hourly Rates* User Group Current Rate Groups 1 & 2 – Public Agencies: County of Alameda, Dublin-San Ramon Services District, Dublin Unified School District (1). Approved Dublin-Based Youth Sports League Organizations - at least 75% Dublin Residents (2). $7 Group 3 – Dublin-Based Non-Profits and Approved Adult Sports League Organizations (51% residents): Chamber of Commerce, Charitable and Social Welfare Organizations, and Homeowners Associations. $18 Group 4 – Individuals and Other Groups: Dublin Residents and Charitable Groups Not Approved for Group 3. $22 - $26 Group 5 – Commercial: Dublin-Based Businesses. $35 *Unless otherwise noted, all Parks & Community Services Fees listed are for Dublin Residents or Dublin- based Businesses. The fees for Non-Residents or Non-Dublin Businesses (as part of Groups 4 & 5) shall be 20% higher. Proposed Phased Adjustments To responsibly address the structural gap, Staff recommends a five-year phased adjustment spanning three rate cycles (2026, 2028, and 2030). Table 5: Phased Grass Field Hourly Rate Adjustment Schedule Groups Current Rate 2026 2028 2030 Groups 1 & 2 $7 $10 $13 $15 Group 3 $18 $26 $33 $39 Group 4 $22 $31 $41 $47 Group 5 $35 $37 $48 $56 The phased schedule was developed by first establishing a target rate of approximately $15 per hour for Groups 1 and 2, reflecting a movement toward improved cost recovery while maintaining affordability for youth sports organizations. The total increase required to reach this target was then distributed across three rate cycles. Following completion of the phased schedule, Staff recommends implementing a biennial increase of $1 across all field types to maintain alignment with maintenance costs and avoid future structural gaps. At this time, no fee adjustments are proposed for artificial turf fields or the Fallon cricket pitch. Tables 6 through 8 below show projected annual cost for the major youth user groups, with the proposed rate increases in place. This assumes that annual reserved hours remain constant. 7 Page 4 of 4 Table 6: Dublin Little League (9,334 hours annually) Year Grass Field Fee (Hourly Rate) Annual Cost 2025 (Current) $7 $65,339 2026 $10 $93,342 2028 $13 $121,345 2030 $15 $140,013 Table 7: Dublin United Soccer League (1,636 hours annually) Year Grass Field Fee (Hourly Rate) Annual Cost 2025 (Current) $7 $11,455 2026 $10 $16,364 2028 $13 $21,273 2030 $15 $24,546 Table 8: Cricket at Emerald Glen - Grass (1,869 hours annually) Year Grass Field Fee (Hourly Rate) Annual Cost 2025 (Current) $7 $13,084 2026 $10 $18,690 2028 $13 $24,297 2030 $15 $28,035 Regional Comparison An evaluation of comparable jurisdictions shows that even with the proposed adjustments, Dublin’s grass field use fees would remain generally consistent with or below regional averages. The City would continue to subsidize a significant portion of maintenance costs but would be slowly closing the structural gap. Table 9: Regional Hourly Fee Comparison Group Grass Field Fee (Hourly Rate) Livermore Youth Organizations $17-39 Pleasanton Co-Sponsored Groups $3.75 - $50 San Ramon Non-Profit Groups $14.65 - $28.31 ATTACHMENTS: None. 8