HomeMy WebLinkAboutReso 28-26 ApprovingConsultingServicesAgreementCityofDublin EN Engineering, LLC(dba ENTRUST
Reso. No. 28-26, Item 5.5, Adopted 04/21/2026 Page 1 of 2
RESOLUTION NO. 28 – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE CONSULTING SERVICES AGREEMENT WITH EN ENGINEERING, LLC (DBA ENTRUST
SOLUTIONS GROUP)
FOR THE FIBER OPTIC NETWORK MASTER PLAN
WHEREAS, the City desires to develop a comprehensive Fiber Optic Network Master Plan to guide
the planning, design, construction, implementation, maintenance, regulation, and funding of its municipal
fiber optic assets, providing connectivity to municipal facilities, critical infrastructure, parks, and future
intelligent infrastructure; and
WHEREAS, the City does not currently have a comprehensive fiber optic backbone. The existing
infrastructure consists of individual fiber runs and legacy copper network segments that are not
interconnected or contiguous, rather than a unified fiber ring around the City; and
WHEREAS, to support the development of the Fiber Optic Network Master Plan, Staff issued a
Request for Proposals (RFP) on November 5, 2025 with proposals due December 11, 2025; and
WHEREAS, the City received twelve proposals in response to the RFP; and
WHEREAS, Staff reviewed and evaluated the proposals in accordance with the RFP rating criteria;
and
WHEREAS, Staff interviewed the top firms, and through a forced ranking process, selected EN
Engineering, LLC (dba ENTRUST Solutions Group) as the top-ranked firm; and
WHEREAS, ENTRUST Solutions Group is a national engineering firm specializing in utility and
telecommunications infrastructure, including fiber optic network planning and design; and
WHEREAS, the City desires to enter into an agreement with ENTRUST Solutions Group for the
amount of $119,100.00; and
WHEREAS, funding for this agreement is available through the Municipal Fiber project in the 2024-
2029 Capital Improvement Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the Consulting Services Agreement with ENTRUST Solutions Group attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute this agreement,
attached hereto as Exhibit A, and make any necessary, non-substantive changes to carry out the intent of
this Resolution.
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Reso. No. 28-26, Item 5.5, Adopted 04/21/2026 Page 2 of 2
PASSED, APPROVED AND ADOPTED BY the City Council of the City of Dublin, on this 21st day of
April, 2026 by the following vote:
AYES: Councilmembers Josey, Morada, Qaadri and Mayor Hu
NOES:
ABSENT: Councilmember McCorriston
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Consulting Services Agreement between City of Dublin and April 21, 2026
EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
EN ENGINEERING, LLC (dba ENTRUST SOLUTIONS GROUP)
FOR
Fiber Optic Network Master Plan
THIS AGREEMENT for consulting services is made by and between the City of
Dublin (“City”) and EN Engineering, LLC (dba ENTRUST Solutions Group)
(“Consultant”) (together sometimes referred to as the “Parties”) as of April 21, 2026 (the
“Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this
Agreement, Consultant shall provide to City the services described in the Scope of
Work attached as Exhibit A at the time and place and in the manner specified therein.
In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the
Effective Date and shall end on June 30, 2027 unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section
8. The time provided to Consultant to complete the services required by
this Agreement shall not affect the City’s right to terminate the Agreement,
as referenced in Section 8. Notwithstanding the foregoing this Agreement
may be extended on a month to month basis for up to 6 months upon the
written consent of the Consultant and the City Manager, provided that: a)
sufficient funds have been appropriated for such purchase, b) the price
charged by the Consultant for the provision of the serves described in
Exhibit A does not increase. None of the foregoing shall affect the City’s
right to terminate the Agreement as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required
pursuant to this Agreement in the manner and according to the generally
accepted industry standards observed by a competent practitioner of the
profession in which Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent
personnel to perform services pursuant to this Agreement. In the event
that City, in its sole discretion, at any time during the term of this
Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary to meet the
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Consulting Services Agreement between City of Dublin and April 21, 2026
EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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standard of performance provided in Subsection 1.2 above and to satisfy
Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed One Hundred Nineteen Thousand One Hundred Dollars ($119,100.00),
notwithstanding any contrary indications that may be contained in Consultant’s
proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict regarding the amount of compensation between
this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the
manner set forth herein. The payments specified below shall be the only payments
from City to Consultant for services rendered pursuant to this Agreement. Consultant
shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City in writing, Consultant shall not bill City for duplicate services
performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to
Consultant under this Agreement is based upon Consultant’s estimated costs of
providing the services required hereunder, including salaries and benefits of employees
and subcontractors of Consultant. Consequently, the Parties further agree that
compensation hereunder is intended to include the costs of contributions to any
pensions and/or annuities to which Consultant and its employees, agents, and
subcontractors may be eligible. City therefore has no responsibility for such
contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a
month during the term of this Agreement, based on the cost for services
performed and reimbursable costs incurred prior to the invoice date. No
individual performing work under this Agreement shall bill more than 2,000
hours in a fiscal year unless approved, in writing, by the City Manager or
his/her designee. Invoices shall contain the following information:
▪Serial identifications of progress bills; i.e., Progress Bill No. 1 for the
first invoice, etc.;
▪The beginning and ending dates of the billing period;
▪A Task Summary containing the original contract amount, the amount
of prior billings, the total due this period, the balance available under
the Agreement, and the percentage of completion;
▪A copy of the applicable time entries or time sheets shall be submitted
showing the following:
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Consulting Services Agreement between City of Dublin and April 21, 2026
EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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o Daily logs of total hours worked by each individual
performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or
quarter hour;
o If this Agreement covers multiple projects, all hours must
also be logged by project assignment; and
o A brief description of the work, and each reimbursable
expense.
▪The total number of hours of work performed under the Agreement by
Consultant and each employee, agent, and subcontractor of
Consultant performing services hereunder;
▪The Consultant’s signature;
▪Consultant shall give separate notice to the City when the total number
of hours worked by Consultant and any individual employee, agent, or
subcontractor of Consultant reaches or exceeds 800 hours within a 12-
month period under this Agreement and any other agreement between
Consultant and City. Such notice shall include an estimate of the time
necessary to complete work described in Exhibit A and the estimate of
time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices
received, for services satisfactorily performed, and for authorized
reimbursable costs incurred. City shall have 30 days from the receipt of
an invoice that complies with all of the requirements above to pay
Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant
to this Agreement within 60 days after completion of the services and
submittal to City of a final invoice, if all services required have been
satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by
Consultant pursuant to this Agreement. City shall not pay any additional
sum for any expense or cost whatsoever incurred by Consultant in
rendering services pursuant to this Agreement. City shall make no
payment for any extra, further, or additional service pursuant to this
Agreement.
In no event shall Consultant submit any invoice for an amount in excess of
the maximum amount of compensation provided above, either for a task or
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EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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for the entire Agreement, unless the Agreement is modified prior to the
submission of such an invoice by a properly executed change order or
amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis
shall not exceed the amounts shown on the compensation schedule
attached hereto as Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in
Exhibit A. Expenses not listed in Exhibit A are not chargeable to City.
Reimbursable expenses are included in the total amount of compensation
provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal
or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant
terminates this Agreement pursuant to Section 8, the City shall
compensate the Consultant for all outstanding costs and reimbursable
expenses incurred for work satisfactorily completed as of the date of
written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to
perform any services or incur any costs whatsoever under the terms of
this Agreement until receipt of authorization from the Contract
Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant
shall, at its sole cost and expense, provide all facilities and equipment that may be
necessary to perform the services required by this Agreement. City shall make
available to Consultant only the facilities and equipment listed in this section, and only
under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space,
as may be reasonably necessary for Consultant’s use while consulting with City
employees and reviewing records and the information in possession of the City. The
location, quantity, and time of furnishing those facilities shall be in the sole discretion of
City. In no event shall City be obligated to furnish any facility that may involve incurring
any direct expense, including but not limited to computer, long-distance telephone or
other communication charges, vehicles, and reproduction facilities.
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Consulting Services Agreement between City of Dublin and April 21, 2026
EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall
procure the types and amounts of insurance listed below against claims for injuries to
persons or damages to property that may arise from or in connection with the
performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant
shall provide proof satisfactory to City of such insurance that meets the requirements of
this section and under forms of insurance satisfactory in all respects, and that such
insurance is in effect prior to beginning work. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of
such insurance shall be included in the Consultant's bid or proposal. Consultant shall
not allow any subcontractor to commence work on any subcontract until Consultant has
obtained all insurance required herein for the subcontractor(s) and provided evidence to
City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE
SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO
EXECUTION. Consultant shall maintain all required insurance listed herein for the
duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and
expense, maintain Statutory Workers’ Compensation Insurance and
Employer’s Liability Insurance for any and all persons employed
directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall
be provided with limits of not less than $1,000,000 per accident. In
the alternative, Consultant may rely on a self-insurance program to
meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the
standards of the California Labor Code shall be solely in the
discretion of the Contract Administrator.
The Workers’ Compensation policy shall be endorsed with a waiver
of subrogation in favor of the entity for all work performed by the
Consultant, its employees, agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1,
Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in
the section; and
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Consulting Services Agreement between City of Dublin and April 21, 2026
EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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b. Waiver of Subrogation Endorsement as required by the
section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense,
shall maintain commercial general liability insurance for the term of
this Agreement in an amount not less than $1,000,000 and
automobile liability insurance for the term of this Agreement in an
amount not less than $1,000,000 per occurrence, combined single
limit coverage for risks associated with the work contemplated by
this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate
limit is used, either the general aggregate limit shall apply
separately to the work to be performed under this Agreement or the
general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to
property resulting from activities contemplated under this
Agreement, including without limitation, blanket contractual liability
and the use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage
shall be at least as broad as Insurance Services Office Commercial
General Liability occurrence form CG 0001 (most recent edition)
covering comprehensive General Liability on an “occurrence” basis.
Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any
auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included
in the insurance coverage or added as a certified endorsement to
the policy:
a. The Insurance shall cover on an occurrence or an accident
basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to
be covered as additional insureds as respects: liability
arising out of work or operations performed by or on behalf
of the Consultant; or automobiles owned, leased, hired, or
borrowed by the Consultant.
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EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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c. Consultant hereby agrees to waive subrogation which any
insurer or contractor may require from vendor by virtue of the
payment of any loss. Consultant agrees to obtain any
endorsements that may be necessary to effect this waiver of
subrogation.
d. For any claims related to this Agreement or the work
hereunder, the Consultant’s insurance coverage shall be
primary insurance as respects the City, its officers, officials,
employees, and volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant’s insurance and
shall not contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2,
Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in
the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the
section; and
d. Primary Insurance Endorsement as required by the
section.
4.3 Professional Liability Insurance.
4.3.1 General Requirements. Consultant, at its own cost and expense,
shall maintain for the period covered by this Agreement
professional liability insurance for licensed professionals performing
work pursuant to this Agreement in an amount not less than
$2,000,000 covering the licensed professionals’ errors and
omissions. Any deductible or self-insured retention shall be
commercially reasonable and disclosed to City prior to
commencement of work.
4.3.2 Claims-Made Limitations. The following provisions shall apply if
the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must
be before the date of the Agreement.
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EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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b. Insurance must be maintained and evidence of insurance
must be provided for at least 3 years after completion of the
Agreement or the work, so long as commercially available at
reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced
with another claims-made policy form with a retroactive date
that precedes the date of this Agreement, Consultant shall
purchase an extended period coverage for a minimum of 3
years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement
of any work under this Agreement.
4.3.3 Submittal Requirements. To comply with Subsection 4.3,
Consultant shall submit the Certificate of Liability Insurance in the
amounts specified in the section.
4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is
to be placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this
Agreement, Consultant shall furnish City with compliant copies of
the required Certificates of Liability Insurance delivered to
Consultant by the insurer, including complete copies of all
endorsements attached to the certificates. All copies of Certificates
of Liability Insurance and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage
on its behalf. If the City does not receive the required insurance
documents prior to the Consultant beginning work, it shall not waive
the Consultant’s obligation to provide them. The City reserves the
right to require complete copies of all required insurance policies at
any time.
4.4.3 Deductibles and Self-Insured Retentions. Consultant shall
disclose any deductibles or self-insured retentions to the City for
informational purposes only before beginning any of the services or
work called for by any term of this Agreement.
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EN Engineering, LLC (dba ENTRUST Solutions Group)
for Fiber Optic Network Master Plan
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4.4.4 Wasting Policies. No policy required by this Section 4 shall
include a “wasting” policy limit (i.e. limit that is eroded by the cost of
defense).
4.4.5 Endorsement Requirements. Each insurance policy required by
Section 4 shall be endorsed to state that coverage shall not be
canceled by either party, except after 30 days’ prior written notice
has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as
insureds under its policies or shall furnish separate certificates and
certified endorsements for each subcontractor. All coverage for
subcontractors shall be subject to all of the requirements stated
herein.
4.5 Remedies. In addition to any other remedies City may have if Consultant
fails to provide or maintain any insurance policies or policy endorsements
to the extent and within the time herein required, City may, at its sole
option exercise any of the following remedies, which are alternatives to
other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
▪Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under the
Agreement;
▪Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work
and withhold any payment, until Consultant demonstrates compliance
with the requirements hereof; and/or
▪Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
Consultant shall, to the extent permitted by law, including without limitation California
Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in
any actions at law or in equity, the City, its employees, agents, volunteers, and elective
and appointive boards, from all claims, losses, and damages, including property
damage, personal injury, death, and liability of every kind, nature and description,
Subject to Buyer or Buyer’s client providing a safe worksite arising out of, pertaining to
or related to the proportionate negligence, recklessness or willful misconduct of
Consultant or any person directly or indirectly employed by, or acting as agent for,
Consultant, during and after completion of Consultant’s work under this Agreement.
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With respect to those claims arising from a professional error or omission, Consultant
shall defend, indemnify and hold harmless the City (including its elected officials,
officers, employees, and volunteers) from all claims, losses, and damages arising from
the professionally negligent acts, errors or omissions of Consultant, however, the cost to
defend charged to Consultant shall not exceed Consultant’s proportionate percentage
fault.
Consultant's obligation under this section does not extend to that portion of a claim
caused in whole or in part by the negligence or willful misconduct of the City.
Consultant shall also indemnify, defend and hold harmless the City from all suits or
claims for infringement of any patent rights, copyrights, trade secrets, trade names,
trademarks, service marks, or any other proprietary rights of any person or persons
because of the City or any of its officers, employees, volunteers, or agents use of
articles, products things, or services supplied in the performance of Consultant’s
services under this Agreement, however, the cost to defend charged to Consultant shall
not exceed Consultant’s proportionate percentage fault.
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless
City and its officers, elected officials, employees, agents and volunteers from and
against any and all liability, loss, damage, claims, expenses, and costs (including
without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”)
of every nature arising out of or in connection with Consultant’s performance of the
services called for or its failure to comply with any of its obligations contained in this
Agreement, except such Liability caused by the negligence or willful misconduct of City.
Notwithstanding the forgoing, to the extent this Agreement is a “construction contract”
as defined by California Civil Code Section 2782, as may be amended from time to
time, such duties of Consultant to indemnify shall not apply when to do so would be
prohibited by California Civil Code Section 2782.
The Consultant’s obligation to defend and indemnify shall not be excused because of
the Consultant’s inability to evaluate Liability or because the Consultant evaluates
Liability and determines that the Consultant is not liable to the claimant. The Consultant
must respond within 30 days to the tender of any claim for defense and indemnity by the
City. If the Consultant fails to accept or reject a tender of defense and indemnity within
30 days, in addition to any other remedy authorized by law, so much of the money due
the Consultant under and by virtue of this Agreement as shall reasonably be considered
necessary by the City, may be retained by the City until disposition has been made of
the claim or suit for damages, or until the Consultant accepts or rejects the tender of
defense, whichever occurs first.
Section 6. STATUS OF CONSULTANT.
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6.1 Independent Contractor. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an
employee of City. This Agreement shall not be construed as an agreement
for employment. City shall have the right to control Consultant only insofar
as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3;
however, otherwise City shall not have the right to control the means by
which Consultant accomplishes services rendered pursuant to this
Agreement. Consultant further acknowledges that Consultant performs
Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or
business of the same nature as the Consultant performs for the City and
has the option to perform such work for other entities. Notwithstanding
any other City, state, or federal policy, rule, regulation, law, or ordinance to
the contrary, Consultant and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify
for or become entitled to, and hereby agree to waive any and all claims to,
any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in the California Public
Employees Retirement System (PERS) as an employee of City and
entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing,
Consultant shall have no authority, express or implied, to act on behalf of
City in any capacity whatsoever as an agent. Consultant shall have no
authority, express or implied, pursuant to this Agreement to bind City to
any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this
Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors
shall comply with all laws and regulations applicable to the performance of
the work hereunder, including but not limited to, the California Building
Code, the Americans with Disabilities Act, and any copyright, patent or
trademark law. Consultant’s failure to comply with any law(s) or
regulation(s) applicable to the performance of the work hereunder shall
constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement
may be funded by fiscal assistance from another governmental entity,
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for Fiber Optic Network Master Plan
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Consultant and any subcontractors shall comply with all applicable rules
and regulations to which City is bound by the terms of such fiscal
assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that
Consultant and its employees, agents, and any subcontractors have all
licenses, permits, qualifications, and approvals of whatsoever nature that
are legally required to practice their respective professions. Consultant
represents and warrants to City that Consultant and its employees,
agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits,
and approvals that are legally required to practice their respective
professions. In addition to the foregoing, Consultant and any
subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not
discriminate, on the basis of a person’s race, sex, gender, religion
(including religious dress and grooming practices), national origin,
ancestry, physical or mental disability, medical condition (including cancer
and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression,
political affiliation or belief, military/veteran status, or any other
classification protected by applicable local, state, or federal laws (each a
“Protected Characteristic”), against any employee, applicant for
employment, subcontractor, bidder for a subcontract, or participant in,
recipient of, or applicant for any services or programs provided by
Consultant under this Agreement.
Consultant shall include the provisions of this Subsection in any
subcontract approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without
cause upon written notification to Consultant.
Consultant may cancel this Agreement upon 30 days’ written notice to City
and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation
for services performed to the effective date of termination; City, however,
may condition payment of such compensation upon Consultant delivering
to City any or all documents, photographs, computer software, video and
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for Fiber Optic Network Master Plan
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audio tapes, and other materials provided to Consultant or prepared by or
for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end
date of this Agreement beyond that provided for in Subsection 1.1. Any
such extension shall require a written amendment to this Agreement, as
provided for herein. Consultant understands and agrees that, if City
grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for
in this Agreement. Similarly, unless authorized by the Contract
Administrator, City shall have no obligation to reimburse Consultant for
any otherwise reimbursable expenses incurred during the extension
period.
8.3 Amendments. The Parties may amend this Agreement only by a writing
signed by all the Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and
agree that this Agreement contemplates personal performance by
Consultant and is based upon a determination of Consultant’s unique
personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of
Consultant. Consultant may not assign this Agreement or any interest
therein without the prior written approval of the Contract Administrator.
Consultant shall not subcontract any portion of the performance
contemplated and provided for herein, other than to the subcontractors
noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement
and all provisions of this Agreement allocating liability between City and
Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches
any of the terms of this Agreement, City’s remedies shall include, but are
not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design
documents, and any other work product prepared by Consultant
pursuant to this Agreement;
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8.6.3 Retain a different consultant to complete the work described in
Exhibit A not finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the
work described in Exhibit A that is unfinished at the time of breach
and the amount that City would have paid Consultant pursuant to
Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports,
data, maps, models, charts, studies, surveys, photographs, memoranda,
plans, studies, specifications, records, files, or any other documents or
materials, in electronic or any other form, that Consultant prepares or
obtains pursuant to this Agreement and that relate to the matters covered
hereunder shall be the property of the City. Consultant hereby agrees to
deliver those documents to the City upon termination of the Agreement. It
is understood and agreed that the documents and other materials,
including but not limited to those described above, prepared pursuant to
this Agreement are prepared specifically for the City and are not
necessarily suitable for any future or other use. City and Consultant agree
that, until final approval by City, all data, plans, specifications, reports and
other documents are confidential and will not be released to third parties
without prior written consent of both Parties.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all
ledgers, books of account, invoices, vouchers, canceled checks, and other
records or documents evidencing or relating to charges for services or
expenditures and disbursements charged to the City under this Agreement
for a minimum of 3 years, or for any longer period required by law, from
the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that
Subsection 9.2 of this Agreement requires Consultant to maintain shall be
made available for inspection, audit, and/or copying at any time during
regular business hours, upon oral or written request of the City. Under
California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall
be subject to the examination and audit of the State Auditor, at the request
of City or as part of any audit of the City, for a period of 3 years after final
payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
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10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including
an action for declaratory relief, to enforce or interpret the provision of this
Agreement, the prevailing party shall be entitled to reasonable attorneys’
fees in addition to any other relief to which that party may be entitled. The
court may set such fees in the same action or in a separate action brought
for that purpose.
10.2 Venue. In the event that either party brings any action against the other
under this Agreement, the Parties agree that trial of such action shall be
vested exclusively in the state courts of California in the County of
Alameda or in the United States District Court for the Northern District of
California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any
provision of this Agreement is invalid, void, or unenforceable, the
provisions of this Agreement not so adjudged shall remain in full force and
effect. The invalidity in whole or in part of any provision of this Agreement
shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific
provision of this Agreement does not constitute a waiver of any other
breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure
to the benefit of and shall apply to and bind the successors and assigns of
the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all
reports, written studies and other printed material on recycled paper to the
extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose
activities within the corporate limits of City or whose business, regardless
of location, would place Consultant in a “conflict of interest,” as that term is
defined in the Political Reform Act, codified at California Government
Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed
pursuant to this Agreement. No officer or employee of City shall have any
financial interest in this Agreement that would violate California
Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the
previous 12 months, an employee, agent, appointee, or official of the City.
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If Consultant was an employee, agent, appointee, or official of the City in
the previous 12 months, Consultant warrants that it did not participate in
any manner in the forming of this Agreement. Consultant understands
that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not
be entitled to any compensation for services performed pursuant to this
Agreement, including reimbursement of expenses, and Consultant will be
required to reimburse the City for any sums paid to the Consultant.
Consultant understands that, in addition to the foregoing, it may be subject
to criminal prosecution for a violation of California Government Code
Section 1090 et seq., and, if applicable, will be disqualified from holding
public office in the State of California.
At City’s sole discretion, Consultant may be required to file with the City a
Form 700 to identify and document Consultant’s economic interests, as
defined and regulated by the California Fair Political Practices
Commission. If Consultant is required to file a Form 700, Consultant is
hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting,
focus group, or interview related to this Agreement, either orally or through
any written materials.
10.9 Contract Administration. This Agreement shall be administered by the
City Manager ("Contract Administrator"). All correspondence shall be
directed to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
EN Engineering, LLC (dba ENTRUST Solutions Group)
Att: Jory Wolf
3105 Mountain Park Drive
Calabasas, CA 91302
818-312-7768
Any written notice to City shall be sent to:
City of Dublin
Att: Steve Windsor
100 Civic Plaza
Dublin, CA 94568
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10.11 Integration. This Agreement, including the scope of work attached hereto
and incorporated herein as Exhibit A represents the entire and integrated
agreement between City and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral.
Exhibit A Scope of Services & Compensation Schedule/Reimbursable
Expenses, Schedule of Hourly Rates, Billing Terms, Key
Personnel
10.12 Counterparts and Electronic Signatures. This Agreement may be
executed in multiple counterparts, each of which shall be an original and
all of which together shall constitute one agreement. Counterparts
delivered and/or signatures executed by City-approved electronic or digital
means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in
accordance with applicable federal and California law. Either Party may
revoke its agreement to use electronic signatures at any time by giving
notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this
contract is for
one million dollars ($1,000,000.00) or more, by Consultant’s signature
below Consultant certifies that Consultant, and any parent entities,
subsidiaries, successors or subunits of Consultant are not identified on a
list created pursuant to subdivision (b) of Section 2203 of the California
Public Contract Code as a person engaging in investment activities in Iran
as described in subdivision (a) of Section 2202.5, or as a person
described in subdivision (b) of Section 2202.5 of the California Public
Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
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Consulting Services Agreement between City of Dublin and April 21, 2026
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The Parties have executed this Agreement as of the Effective Date. The persons
whose signatures appear below certify that they are authorized to sign on behalf of the
respective Party.
CITY OF DUBLIN EN ENGINEERING, LLC (dba ENTRUST
Solutions Group)
Colleen Tribby, City Manager
Attest:
Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
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Tim Lawter, Sr. VP of Communications
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EXHIBIT-A
SCOPE OF SERVICES
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
SCOPE OF SERVICES
Consultant shall provide the following services for the Fiber Optic Network Master Plan Professional
Services project:
Task 1: Kick-Off Meeting & Project Management Plan
Task 2: Inventory of Existing Systems, Service Availability
Task 3: Needs Assessment & Goal Setting
Task 4: Conceptual Network Routes and Infrastructure Requirements
Task 5: Technical Specifications and Cost Estimation
Task 6: Governance, Ownership and Management Strategy Analysis
Task 7: Business Model and Financial Analysis
Task 8: Phased Implementation Plan
Task 9: Master Plan Compilation and Approval Process Support
Project Management and Meetings: Ongoing throughout project duration
Task 1: Kick-off Meeting and Project Management Plan
Consultant will begin the project by conducting a project kickoff meeting at City Hall to review project
objectives, goals, tasks, and resources to develop a Project Management Plan (PMP). The Plan will
provide a schedule for all tasks, deliverable dates, progress reports, and other milestones to ensure
alignment of the Consultant team with the City and that the final deliverables will meet City expectations.
This meeting will also give Consultant the opportunity to begin collecting information from City about the
project’s background, as well as to request additional information and plan for future tasks. Consultant will
coordinate with the appropriate City staff for development of the Plan and for all of the project meetings.
Consultant will complete at a minimum the following meetings:
One onsite kick-off meeting with Project Team
Bi-weekly meetings and written status reports to the City’s Representative/Team
Meetings with departments, local groups, stakeholders, and individuals
Presentations to various community, business and government groups on the findings and
recommendations, including to City staff and City Council.
Deliverables: Finalized PMP approved by the City within 7 working days from the kick-off meeting.
Task 2: Inventory of Existing Systems, Service Availability
CITY OF DUBLIN CURRENT FIBER AND COPPER CONDUIT SCHEMATIC MAP
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for Fiber Optic Network Master Plan Exhibit A – Page 2 of 11
Asset Inventory
Consultant will conduct a comprehensive asset inventory of current and planned public and private
broadband assets in the public right-of-way including conduit, fiber, antennas, poles, towers, abandoned
facilities, active facilities, and other infrastructure to determine their usefulness for expanding broadband
within the region. This effort will provide a realistic assessment of assets available for expanding broadband
connectivity.
Consultant will identify and analyze the following components:
Underground conduit, innerduct, empty and available conduit
Fiber cables, strand counts, splice points, terminations and utilized strands
Available and reserved capacity throughout the network
Construction and placement method policies
Current as-builts and documentation
Terminating locations and public facilities
Vertical assets including utility poles, street light poles, and traffic signal poles, cabinets, and
interconnect
Above ground assets including water tanks, antennas, towers, building rooftops and hilltops
GIS maps including publicly-owned and privately-owned assets, right of way, and easements
Location of capital improvement projects and economic development zones
Current and planned locations of public safety cameras, sensors, and traffic signal interconnect
GIS data for privately-owned assets from Consultant's licensed products and some provider's
maps as well as from State CPUC and Federal FCC databases.
Consultant will request GIS files, capital projects, planning, and development data from City to develop a
broadband asset map. Using this data, Consultant proposes to first build a geo-correct layer of conduit and
fiber, identifying placed conduit, type, size, status (occupied/vacant) and related information. A second
layer will incorporate above ground and vertical assets, poles, traffic signal cabinets, and other assets to be
used for expanding broadband.
A third layer will include General, Economic Development, Transportation, and Capital Projects Plans to
identify strategic and cost-effective methods of deploying and expanding broadband in a planned,
organized and phased approach. Consultant will work closely with the City to assess planned projects that
may create opportunities to install additional conduit and fiber through long-term capital projects schedules,
public rights-of-way encroachments and development agreements, and build a map that identifies the
projects where broadband infrastructure could be installed over a 10-year period.
Deliverables: Technical memorandums and ESRI GIS maps of current and planned public and private
broadband related assets and capital projects and developments that can be leveraged to reduce the cost
and expand broadband infrastructure
Task 3: Needs Assessment & Goal Setting
Consultant will conduct a needs assessment to gather current and future City and public
telecommunications needs. The assessment and goal setting will:
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for Fiber Optic Network Master Plan Exhibit A – Page 3 of 11
Identify project areas and trends in municipal use
Develop projections of City and public demands for fiber services
Maps locations needing fiber services, including businesses, schools, government, and other
community stakeholders and institutions
Develops and communicates network goals and objectives
Areas of Focus will include:
Dublin Police Department
Traffic Signals
Streetlight and Poles
Municipal Facility Connectivity
Smart City Services – Existing and Future
Public Connectivity
IT and Technology
Needs Assessment: Consultant will conduct an online broadband survey, providing important information
to inventory current services, test speeds across the region, and identify opportunities to build additional
infrastructure to serve underserved communities and improve services and rates. The survey instrument
will include an embedded speed test since actual performance is often lower than what is documented by
the FCC and other sources. It will also include questions about use and access to inform City about digital
literacy issues within the community. Consultant will hold and attend all required meetings with City staff
and stakeholders.
Consultant proposes also to hold interviews with key community organizations to gain a better
understanding of current and future broadband and technology needs and issues. Consultant finds the
most effective format for these interviews to be in group settings where participants are encouraged to
share open, honest feedback with the Consultant's team. During these meetings, Consultant will uncover
key information about the needs of the community including what locations are underserved or unserved
and digital equity issues including access, affordability, availability of devices, and digital literacy.
Consultant proposes holding interviews with City’s various departments within the areas of focus to gain a
thorough understanding of their needs and document them in the planning process. Consultant will meet
with departmental directors and key staff within each of the relevant City departments that have or will have
needs for fiber infrastructure. Consultant will conduct one-on-one meetings with each director of the focus
areas with their key staff present so Consultant can gain a comprehensive view of their needs for
government innovations and Smart City using wired and wireless network strategies. These include but are
not limited to intelligent transportation, traffic signal synchronization, mass transit priority, public safety,
parking and traffic, Wi-Fi, streaming video, credit card services, EV charging, environmental sensors,
vehicle and pedestrian counting and access control.
Consultant will hold eight meetings with representatives of the key potential external user groups such as
public buildings, schools, businesses, and other anchor institutions. Consultant will also meet with all
relevant City department directors and key staff.
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EN Engineering, LLC
for Fiber Optic Network Master Plan Exhibit A – Page 4 of 11
Goal Setting: Consultant believes a phased approach to implementing this project is key. Consultant's
team will help develop a prioritized, phased approach that uses a "crawl, walk, run" approach to additional
fiber deployment, which may include recommendations for using wireless infrastructure to meet the
immediate needs of the community. Consultant will identify near-term, high-impact projects that will
demonstrate capabilities and competence for City, while minimizing capital investment. These small steps
are important to help the City build toward larger goals. Building on the initial successes, Consultant will
provide a roadmap for fiber infrastructure deployment, based on the priorities of the City with clear
milestones that should be achieved along the way.
Deliverables: Technical memorandum summarizing the needs assessment (including data sources
consulted, interviews facilitated, and significant findings)—and the implications of those needs on City’s
fiber deployment plans.
Task 4: Conceptual Network Routes and Infrastructure Requirements
Consultant will create a Conceptual Design based on the findings from Tasks 2 and 3. As Consultant
develops the Conceptual Design, they will work with the City team to determine the best routes,
infrastructure, and locations where fiber should be constructed.
Consultant will begin the design process in which fiber alignments, placements, structures, cable sizes, and
splice points are identified in the network. Consultant will work with City to analyze any existing fiber
backbone routes and determine the best construction strategy and methods. Minor changes in the
backbone routes may be preferred to avoid congestion or those planned for replacement in the next few
years.
Consultant will also look at opportunities to optimize the backbone for future City services and broadband
applications that may give City advantages for expanding the network in the future but come with little, if
any, additional cost today. The Conceptual Design will include a technical memo and geo-located data
layers delivered in ESRI GIS shape files for the following:
Identification of construction and other technical requirements
Placement of new backbone cable
Right of way analysis
Sites to connect on the backbone
Laterals to each site
Equipment recommendations
Interconnection with core data centers/utility sites
Depiction of how the design will leverage existing and planned infrastructure
The Conceptual Design will also focus on three key components that will accurately inform and guide future
design engineering:
Backhaul/Redundant Connections – Connecting City’s local, publicly-owned fiber network to
other public and/or private regional middle-mile and long-haul transport circuits to procure diverse,
redundant pathways to colocation and data facilities that ensure connection to the Internet. A
resilient network will require at least two independent fiber paths to ensure that service is not
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EN Engineering, LLC
for Fiber Optic Network Master Plan Exhibit A – Page 5 of 11
interrupted due to technical issues, construction, accidental cable cuts, natural disasters/fire, or
other unforeseen events.
Core Fiber Backbone - Connecting municipal buildings and properties, public safety facilities,
parks, schools, intersections, controllers, cameras, security access systems, and key commercial
and institutional community stakeholders to one another across the City and building a high-
capacity fiber backbone that connects to the greater internet points of presence, colocation
centers, and central offices. The core fiber backbone will consist of high-count fiber using
redundant rings and/or mesh architectures to support a highly resilient backbone.
Fiber Laterals to Key Organizations – Consultant will connect community anchor organizations
to the fiber backbone, providing multi-gigabit connectivity to schools, hospitals, government offices,
public safety facilities, utilities, cooperatives, and other key facilities. It will include all outside plant
fiber assets and network elements to connect facilities to the network.
Deliverables: Technical memorandum and ESRI GIS shape files outlining conceptual network routes and
infrastructure requirements
Task 5: Technical Specifications and Cost Estimation
Consultant will work with the City to determine the pros and cons of various competing and emerging
technologies as well as operation and management structures. Consultant's team will recommend the most
feasible technical solution and business model for the City based on capital costs, operating expenses and
capacity, alternative financing methods, as well as risk, timing, and service quality considerations.
Consultant proposes using their Broadband Financial Sustainability Model to evaluate the business and
financial sustainability of the program. Using their financial tools, Consultant suggests using the following
process to conduct the business model analysis and make recommendations. Consultant would propose
using a 10-year period to analyze the project CAPX and OPX including:
Develop the cost model for the network, including one-time and ongoing capital expenditures to
build the network based on the most suitable technology solutions to address government and
public safety needs and requirements.
Develop the cost model for capital investment and operations, including high-level construction
costs, equipment, O&M, marketing, network operations, field services, staffing, billing, and
customer service, as applicable to the proposed operational model.
Lifecycle costs and Risk analysis.
Conduct comprehensive financial analysis on the project to determine overall financial
sustainability.
Include prevailing wage standards, labor agreements, community benefit agreements, and
description of best practices.
Evaluate partnership models and opportunities with existing and new service providers and
investors and include identified opportunities in the financial analysis and determination of the
overall financial sustainability.
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for Fiber Optic Network Master Plan Exhibit A – Page 6 of 11
Consultant will prepare a Bill of Materials (BOM) that includes cost estimates, recommended phases, and
supporting documentation for fiber deployment, inclusive of anticipated construction labor, materials,
engineering, permitting, pole attachment licensing, quality control, and testing.
Deliverables: Technical memorandum describing technical specification and cost estimate
Task 6: Governance, Ownership and Management Strategy Analysis
Consultant will assist City with developing a plan for governance in coordination with community
stakeholders including City departments, schools, businesses, anchor institutions, and other stakeholders.
Consultant will work with City to engage these entities to understand their broadband needs and willingness
to collaborate with City on deploying additional broadband infrastructure to benefit the community.
Consultant will analyze various service models and recommend strategies for City to consider for
implementing a digital network to drive government innovation, smart infrastructure, and economic
development, and to uplift the community.
Consultant's team will assist City with building political will for the network's governance, which may
include:
Engaging departments, councils, commissions, and community stakeholders
Educating and achieving support from internal champions and community stakeholders wanting to
connect to City’s network
Providing recommendations about best practices for governance including public/public and
public/private partnerships and JPA constructs
Identifying internet service providers who can assist City with operating, maintaining, and
expanding the network and providing last-mile services
Organization and attendance of up to eight (8) meetings with key City departments, community
stakeholders, service providers, and others to be determined
Recommending strategies for departments to engage and participate in receiving network services
while providing a structure for executive leadership in managing the system
Identifying and recommending solutions for policy or legal barriers based on strategies to be
implemented
Consultant will develop a governance plan for Dublin that includes recommendations for government
ownership strategies that will allow City to leverage its infrastructure, attract interest in leasing the assets,
and maintain local ownership and decision-making about the network. Consultant's team will conduct an
evaluation of potential legal barriers, including an analysis of state and federal broadband policy.
Consultant will also review, and if necessary, make recommendations about the City's current broadband
policies and practices related to microtrench and dig once, and provide example best practices if needed.
Consultant has vast experience with assisting cities in developing such practices, resulting in cost savings
for network deployment.
Consultant will also assess the priority business areas for broadband expansion and evaluate models to
make last mile connections to the network’s users. This analysis will include the available opportunities for
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for Fiber Optic Network Master Plan Exhibit A – Page 7 of 11
creating public-public and public-private partnerships, which have been widely successful broadband
strategies in other communities.
Deliverables: Technical memorandum recommending governance, ownership and management strategies
based on project findings
Task 7: Business Model and Financial Analysis
Based on the information gathered about the City during preceding tasks, Consultant's team will identify the
most appropriate business model option for broadband expansion which may include opportunities for joint
build, partnership options, regional collaborations, considerations about the competitive environment, and
funding. Consultant will incorporate findings from the asset inventory, needs assessment, and from
Consultant’s understanding of partnership opportunities to develop a business model that fits the
framework of financial, operational, and organizational requirements of the City that will have the greatest
chance of success and will be the most financially sustainable. Consultant will present this business case to
the City’s team and provide an analysis of how it meets the City’s goals in the project. Each engagement is
unique, and through their proven process Consultant will work with the City to find the model that is most
feasible and presents the best opportunity for its unique community.
Some considerations for the business model may include:
Public-Owned
City-owned “middle mile” infrastructure with potential partnership opportunities for “last mile”
connections
Open Access
Proceed with the intent to lease or otherwise make available, fiber infrastructure (conduit, dark or lit
fiber, vertical and other assets) to other municipal entities, telecommunications carriers, other
service providers, or businesses
Connect to an internet Point of Presence (POP) and offer a choice of Internet Service Providers
(ISPs) to partnership entities and end-users on the network through either wholesale, retail,
revenue sharing or passive network access
Demand-Driven
Deploying the network and associated services where areas of demand (both social and economic)
will be strongest
Realizing a financial return on investment in terms of economic development impact, infrastructure
enhancement, leased line or other communications service savings and revenue generation
Focusing on social return on investment in terms of enhancing Quality of Life via educational,
Public Safety, and Smart City initiatives
Incremental Build
City/municipal buildings and facilities, evaluating leased-line savings, communications, and
operational enhancements
Community Anchor Institutions (CAIs) such as large businesses, hospitals, learning institutions,
etc.
Docusign Envelope ID: F4FA7EF0-4F47-4C20-89DF-F0B718C24AC9
Consulting Services Agreement between City of Dublin and April 21,2026
EN Engineering, LLC
for Fiber Optic Network Master Plan Exhibit A – Page 8 of 11
Business economic development zones or corridors and the broader business community
Public WiFi areas, public safety, and other smart city services requiring a fiber backbone or
otherwise enhanced by high-speed access
Eventual possibility of residential communities including multi-dwelling units (MDUs), low-income
housing, and the broader community at large
Other considerations
Leverage the existing network, including adding redundancy and resiliency, building the network to
carrier-grade levels, monetizing current assets including leasing infrastructure
Capitalize on joint-trench opportunities and other right-of-way access opportunities in conjunction
with other Public Works projects and private development agreements to expand network
infrastructure
Building on the cost estimates and technical specifications developed in Task 5, Consultant will apply their
Broadband Financial Sustainability Model to ensure that the City has a full understanding of the business
and financial sustainability of the recommended program. Consultant suggests using the following process
to conduct the business model analysis and make recommendations, proposing a 10-year period to
analyze the project:
Develop the cost model for the network, including one-time and ongoing capital expenditures to
build the network. This will include an assessment of current facility locations, City owned land and
the City right-of-way for construction, and the need to purchase any land or equipment.
Develop the cost model for operations, including O&M, network operations, field services, staffing,
billing, and customer service.
From the market analysis and outreach, determine the customer segmentation and growth on the
network, across each type of customer (business, school, hospital, etc.).
Determine customer growth rates for the network, based on benchmarking analysis from other
utility and municipal providers.
Provide a phased deployment approach, including prioritization and costs for each phase.
Determine a proposed competitive rate schedule for potential services, using pricing information
from the market analysis and benchmarking information.
Develop financial statements, including:
• Operating income and cash flow
• Net present value analysis
• Projected revenues and benefits
• Uses and sources of funds
• Operational expenses
• Depreciation schedule
• Debt service analysis
• Key assumptions
Conduct comprehensive financial analysis on the project to determine overall financial
sustainability using key metrics such as free cash flow, debt service coverage, operating margin,
and net income.
Docusign Envelope ID: F4FA7EF0-4F47-4C20-89DF-F0B718C24AC9
Consulting Services Agreement between City of Dublin and April 21,2026
EN Engineering, LLC
for Fiber Optic Network Master Plan Exhibit A – Page 9 of 11
Identify policy and legal strategies to address risks
Provide an analysis of funding options from Federal and State programs, private grants, general
obligation bonds, revenue bonds and others and their impact on the selected business model
Consultant will incorporate findings, review them with the City's team, and provide direction for the
final business case.
Deliverables: Technical memorandum analyzing funding requirements, outlining potential business
models, identifying risks and providing recommendations for funding sources
Task 8: Phased Implementation Plan
Consultant believes a phased approach to implementing this project is key. Consultant’s team will help the
City develop a prioritized, phased approach that uses a “crawl, walk, run” approach to additional fiber
deployment. Consultant will identify near-term, high-impact projects that will demonstrate capabilities and
competence for the City, while minimizing capital investment. These steps are important to help the City
build toward larger goals. Building on the initial successes, Consultant will provide a roadmap for fiber
infrastructure deployment, based on the priorities of the City and with clear milestones that should be
achieved along the way.
Consultant will recommend the development of policy, regulations, procedures, engineering standards and
best practice. Consultant will also help the City determine what activities, funding, resources, and
partnerships you will need along the way to be successful at developing the City’s fiber infrastructure.
Consultant will provide cost estimates for each of the recommended phases in the Implementation Plan.
Deliverables: Technical memorandum laying out a Phased Implementation Plan
Task 9: Master Plan Compilation and Approval Process Support
The culmination of the project will be a Final Fiber Optic Master Plan inclusive of all project technical
memos that lays out strategies for the City to implement its community broadband initiatives. Consultant will
provide a report that details actionable steps for the City to expand broadband access and adoption among
its population to address the digital divide. Prior to finalizing, Consultant will provide the City team with an
opportunity to review the Plan and will work with the City to ensure that it is fully representative of the needs
of the community. Consultant will also be available to present their findings and recommendations to
leadership for adoption of the Plan.
Deliverables: Final Fiber Optic Master Plan and presentation to the City Council and Executive Staff Team
Project Management and Meetings
Consultant's project team will meet on a bi-weekly basis with the City's project team to discuss the status of
the project, major milestones, and deliverables, and ensure alignment on project goals, schedules, and
budgets. Besides the bi-weekly project tracking and status meetings, ENTRUST will attend 2 onsite
meetings for project kick-off and presentation to the Executive Staff Team and City Council Economic
Development Committee.
Docusign Envelope ID: F4FA7EF0-4F47-4C20-89DF-F0B718C24AC9
Docusign Envelope ID: F4FA7EF0-4F47-4C20-89DF-F0B718C24AC9
Consulting Services Agreement between City of Dublin and April 21,2026
EN Engineering, LLC
for Fiber Optic Network Master Plan Exhibit A – Page 11 of 11
REIMBURSABLE EXPENSES
Reimbursable expenses are included within the total not-to-exceed amount and shall be billed at actual
cost. Reimbursable expenses include:
Automobile mileage at the standard IRS rate for actual miles traveled in the performance of
services
Authorized out-of-town travel expenses including air fares, automobile rental, lodging, meals,
taxi fares, public transportation, and parking
Reproduction and printing costs (Color plotting: $1.00/S.F., B/W: $0.20/S.F.)
Postage, courier, and messenger services related to the project
Travel and expenses are estimated not to exceed $1,500 for two (2) onsite meetings: the project kick-off
meeting and presentation to the Executive Staff Team and City Council Economic Development
Committee.
BILLING TERMS
Consultant will bill on the first day of the month for the current month's services. Consultant will bill City in
eight (8) equal monthly payments of $14,700 for labor costs. Travel and expenses will be billed as actuals
as incurred, not to exceed $1,500. The total contract amount shall not exceed $119,100. Invoices are
payable within 30 days from the date of invoice.
KEY PERSONNEL
Project Executive: Jory Wolf, Vice President, Digital Innovation
Project Engagement Manager: Will Morat, Senior Manager, Communications
Project Manager/Primary Point-of-Contact: Matthew Steadman, Senior Broadband Consultant
Senior Broadband Consultant: Dave Brevitz
GIS Manager: Al Kamuda
Project Management Analyst: Adrienne Schmidt
Docusign Envelope ID: F4FA7EF0-4F47-4C20-89DF-F0B718C24AC9