HomeMy WebLinkAboutItem 5.3 Second Amendment Consulting Services Agreement with GUIDA Agenda Item 5.3
STAFF REPORT
CITY COUNCIL
Page 1 of 2
DATE: April 7, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Second Amendment to the Consulting Services Agreement with GUIDA
(Formerly Guida Surveying, Inc.) for On-Call Surveying Services
Prepared by: Julius Pickney, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider approving an amendment to the agreement with GUIDA for On -
Call Surveying Services. The proposed amendment extends the term of the agreement by one
year and increases the not-to-exceed compensation by $150,000.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Second Amendment to the Consulting Services Agreement
with GUIDA (Formerly Guida Surveying, Inc.) for On-Call Surveying Services.
FINANCIAL IMPACT:
The proposed contract amendment extends the agreement term by one year and increases
the not-to-exceed compensation by $150,000, for a cap of $350,000. The cost of these
services will be charged based on the work done and in accordance with the adopted annual
operating budget, Capital Improvement Program project budgets, or developme nt projects.
DESCRIPTION:
The Public Works Department utilizes consultants and contractors on Capital Improvement
Program (CIP) projects, private development projects, and City operation and maintenance
programs. On June 15, 2021, the City Council adopted Resolution No. 77-21 approving an
agreement with GUIDA (formerly Guida Surveying, Inc.) for On-Call Surveying Services. On
June 4, 2024, the City Council adopted Resolution No. 35-24 approving the first amendment to
the agreement extending the term to June 30, 2026, and increasing the not-to-exceed
compensation limit from $100,000 to $200,000.
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Page 2 of 2
The proposed term and compensation amendment are needed to allow completion of projects
currently in progress, including the Dublin Fallon 580 project final map review, the right-of-way
acquisition along Iron Horse Trail from Alameda County, and the Alamo Creek Park and
Assessment District Fence Replacement project. Transitioning these efforts to a new
consultant at this stage would be inefficient, create continuity challenges, and risk delays.
Additionally, this extension will allow GUIDA to continue mapping services for the Dublin Fallon
580 project which is necessary to avoid a potential conflict of interest, given that the City’s
other on-call surveying consultant is serving as the surveyor-of-record for that project.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving a Second Amendment to the Consulting Services Agreement with
GUIDA (Formerly Guida Surveying, Inc.) for On-Call Surveying Services
2) Exhibit A to the Resolution – Second Amendment to the Consulting Services Agreement
with GUIDA
3) Consulting Services Agreement Between the City of Dublin and GUIDA and First
Amendment to the Consulting Services Agreement Between the City of Dublin and GUIDA
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Attachment 1
Reso. No. XX-26, Item X.X, Adopted 04/07/2026 Page 1 of 1
RESOLUTION NO. XX – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
GUIDA (FORMERLY GUIDA SURVEYING, INC.) FOR ON-CALL SURVEYING SERVICES
WHEREAS, on June 15, 2021, the City Council adopted Resolution No. 77-21 approving the
Consulting Services Agreement (“Agreement”) with GUIDA for On-Call Surveying Services for an
amount not to exceed $100,000 over a three-year term; and
WHEREAS, on June 4, 2024, the City Council adopted Resolution No. 35-24 Approving the First
Amendment to the Agreement to extend the term through June 30, 2026, and increase the not-to-
exceed amount to $200,000; and
WHEREAS, the City and Consultant mutually desire to amend the Agreement to extend
the term through June 30, 2027, and increase the not-to-exceed amount by $150,000, for a total
agreement amount not to exceed $350,000; and
WHEREAS, the extended term and increased not to exceed amount are needed to conclude
current services, mitigate conflicts of interest on private development projects under review, and allow
for supplementary mapping and surveying services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does herby
approve the Second Amendment to the agreement with GUIDA, attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendment
to the agreement and make any necessary, non-substantive changes to carry out the intent of this
Resolution.
PASSED, APPROVED AND ADOPTED BY the City Council of the City of Dublin, on this 7th
day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Attachment 2
Exhibit A to the Resolution
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DocuSign Envelope ID: 9147E6E0-B61C-4C48-BC9D-5973E690C4B4
AMENDMENT #1 TO CONSUL TING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND GUIDA
WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as
"CITY") and GUIDA (hereinafter referred to as" CONSULTANT") entered into a Consulting
Services Agreement for On-Call Surveying Services (hereinafter referred to as the
"AGREEMENT"); and
WHEREAS, the existing AGREEMENT will expire on June 30, 2024; and
WHEREAS, the CITY and CONSUL TANT now wish to amend the Agreement
to extend the term through June 30, 2026 by modifying section 1.1 of the Agreement, and to
increase the not to exceed compensation amount to $200,000 by modifying Section 2 of the
Agreement.
NOW THEREFORE, for good and valuable consideration, the sufficiency of
which is hereby acknowledged, the AGREEMENT is amended as follows:
1)Section 1.1 shall be rescinded in its entirety and replaced with the following:
2)
Term of Services. The term of this Agreement shall begin on the Effective Date and
shall end on June 30, 2026, the date of completion specified in Exhibit A, and
Consultant shall complete the work described in Exhibit A on or before that date, unless
the term of the Agreement is otherwise terminated or extended, as provided for in
Section 8. The time provided to Consultant to complete the services required by this
Agreement shall not affect the City's right to terminate the Agreement, as referenced
in Section 8. Notwithstanding the foregoing this Agreement may be extended on a
month to month basis for up to 6 months upon the written consent of the Consultant
and the City Manager, provided that: a) sufficient funds have been appropriated for
such purchase, b) the price charged by the Consultant for the provision of the serves
described in Exhibit A does not increase. None of the foregoing shall affect the City's
right to terminate the Agreement as provided for in Section 8.
Section 2 COMPENSATION, the first paragraph shall be rescinded in its entirety and
replaced with the following:
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $200,000, notwithstanding any contrary indications that may be contained in
the Consultant's proposal, for services to be performed and reimbursable costs
incurred under his Agreement. In the event of a conflict between this Agreement and
the Consultant's proposal, regarding the amount of compensation, the Agreement shall
prevail. City shall pay Consultant for services rendered pursuant to this Agreement at
the time and in the manner set forth herein. Consultant shall submit all invoices to City
in the manner specified herein. Except as specifically authorized by City, Consultant
shall not bill City for duplicate services performed by more than one person.
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