HomeMy WebLinkAboutItem 5.7 Approval of Position Allocation Changes Agenda Item 5.7
STAFF REPORT
CITY COUNCIL
Page 1 of 3
DATE: April 7, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Approval of Position Allocation Changes
Prepared by: Sarah Monnastes, Human Resources Director/Risk Manager
EXECUTIVE SUMMARY:
The City Council will consider adding two new positions to the Position Allocation Plan in
advance of the Fiscal Year 2026–27 budget adoption: a Recreation Supervisor in the Parks
and Community Services Department and a Maintenance Coordinator in the Public Works
Department. In addition, the City Council will consider extending the previously approved
limited-term Management Fellow classification to support a new limited-term assignment at the
Management Analyst I level. The proposed positions and limited -term assignment will address
immediate operational needs, ensure readiness for the opening of the Dublin Arts Center, and
expand capacity to manage growing infrastructure demands.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the City of Dublin Position Allocation Plan for Fiscal Year
2025-26.
FINANCIAL IMPACT:
The total annual cost (top-step salary and full family medical) of the proposed positions is
estimated at $187,086 for the Recreation Supervisor and $194,611 for the Maintenance
Coordinator. The Recreation Supervisor position represents a net increase of 0.5 FTE, as it will
be partially offset by the elimination of a permanent part -time Office Assistant II position,
resulting in a net cost increase of $105,861. The combined net impact on the General Fund is
$292,947.
The proposed extension of the limited-term assignment, and its conversion to a Management
Analyst I classification, was included in the budget projections pr esented to the City Council at
the Strategic Planning Session in March and reflects an additional annual cost of
approximately $40,000 to the General Fund.
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For the remainder of Fiscal Year 2025–26, costs associated with the proposed positions can
be absorbed through existing salary savings. Ongoing costs, including the limited -term
Management Analyst I assignment, were incorporated into the preliminary Fiscal Year 2026–
27 budget projections presented to the City Council at the Strategic Planning Session in
March.
DESCRIPTION:
The requested positions are described below.
Recreation Supervisor – Dublin Arts Center
The Parks and Community Services Department is preparing for the opening of the Dublin Arts
Center (DAC) in the coming months. To ensure successful launch and ongoing operations,
Staff is requesting the addition of a Recreation Supervisor to oversee day-to-day activities at
the facility.
Key responsibilities of this position include oversight of art exhibit ions and programming, black
box theater rentals and operations, ceramics studio programming, and contract services and
vendor coordination. This position is critical to ensure the DAC is operationally ready upon
opening and positioned to deliver high-quality programming and services to the community.
Staff anticipates filling this position through an internal recruitment, which will create a vacancy
at the Recreation Coordinator level. Recruitment for Recreation Coordinator positions during
the summer months has historically been challenging due to the seasonal nature of
programming and staffing demands. Early approval will allow sufficient lead time to complete
both recruitments in advance of peak summer operations.
Maintenance Coordinator – Public Works Department
City maintenance responsibilities have expanded significantly as infrastructure assets have
grown in number, complexity, and age, and existing personnel are operating at or beyond
capacity. This limits the City’s ability to proactively manage maintenance needs, oversee
contractors, and implement long-term infrastructure strategies. Advancing this position now is
necessary to address these constraints and avoid further delays in implementing critical
maintenance and asset management initiatives.
The addition of a Maintenance Coordinator will distribute operational and oversight
responsibilities and enable greater efficiency and specialization in developing and
implementing an asset management program. This position will support proactive maintenance
strategies and reduce reliance on costly reactive repairs, improve prioritization and sequenci ng
of work, and enhance contractor oversight, performance monitoring, and accountability.
Extension of Limited Term Assignment
The limited-term Management Fellow position is proposed to be extended for an additional two
years, through Fiscal Year 2027–28, and reclassified to a Management Analyst I to better align
with the scope and complexity of the work. While the prior Management Fellow has departed,
several key projects initiated under that assignment remain ongoing and require continued
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support to ensure successful completion. The position will provide critical assistance with
economic development initiatives, support a range of City Manager’s Office priorities, assist
with the implementation of the City’s new website, and play a key role in advancing t he City’s
compliance with evolving requirements related to the Americans with Disabilities Act,
particularly those related to digital accessibility under new legislation. Transitioning the role to
a Management Analyst I classification will provide the appropriate level of experience and
continuity needed to carry these efforts forward effectively.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Amending the Position Allocation Plan for Fiscal Year 2025-26
2) Exhibit A to the Resolution - Position Allocation Plan for Fiscal Year 2025-26
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Attachment 1
Reso. No. XX-26, Item X.X, Adopted 04/07/2026 Page 1 of 2
RESOLUTION NO. XX – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CITY OF DUBLIN POSITION ALLOCATION PLAN
FOR FISCAL YEAR 2025-26
WHEREAS, at the Budget Hearing on June 17, 2025, the City Council adopted the position
allocation plan for Fiscal Year 2025-26; and
WHEREAS, it is necessary to periodically amend and update the Position Allocation Plan ; and
WHEREAS, an updated Position Allocation Plan for Fiscal Year 2025-26 (Exhibit A) is attached
reflecting the following changes:
DEPARTMENT CHANGE
City Manager’s Office
Management Fellow (Limited Term) 1.00 (delete)
Management Analyst I (Limited Term) 1.00 (add)
Parks and Community Services
Recreation Supervisor 1.00 (add)
Office Assistant II 0.50 (delete)
Public Works
Maintenance Coordinator 1.00 (add)
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves the
updated Position Allocation Plan for Fiscal year 2025 -26 attached as Exhibit A.
{Signatures on the following page}
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Reso. No. XX-26, Item X.X, Adopted 04/07/2026 Page 2 of 2
PASSED, APPROVED AND ADOPTED BY the City Council of the City of Dublin, on this 7th
day of April, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Attachment 2
Exhibit A to the Resolution
POSITION ALLOCATION PLAN
CITY POSITIONS
Department / Classification
Actual
2023-24
Adopted
2024-25
Actual
2024-25
Proposed
2025-26
Updated
2025-26
Update vs
Amended
City Manager Office
City Manager 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00
City Clerk 1.00 1.00 1.00 1.00 1.00
Communications Manager 1.00 1.00 1.00 1.00 1.00
Digital Engagement Specialist 1.00 1.00
Digital Communications Technician 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00
Deputy City Manager 1.00 1.00 1.00 1.00 1.00
Economic Development Manager 1.00 1.00 1.00 1.00
Executive Aide 1.00 1.00 1.00 1.00 1.00
Management Analyst I (Limited Term)1.00 1.00
Management Analyst II 3.00 3.00 2.00 1.00 1.00
Management Fellow (Limited Term)1.00 1.00 1.00 1.00 (1.00)
Office Assistant II 2.00 2.00 2.00 2.00 1.00 (1.00)
Senior Digital Engagement Specialist 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00 1.00 2.00 1.00
Special Projects Manager 1.00 1.00
Special Projects Manager (Limited Term)1.00
Total - City Manager Office 17.00 17.00 17.00 19.00 19.00
Community Development
Community Development Director 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Assistant Director of Comm Development 1.00 1.00 1.00 1.00 (1.00)
Assistant Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00
Chief Building Official 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00
Office Assistant II 2.00 2.00 2.00 2.00 2.00
Permit Technician 2.00 2.00 2.00 2.00 2.00
Plan Check Engineer 1.00 1.00 1.00 1.00 1.00
Planning Manager 1.00 1.00
Plans Examiner 1.00 1.00 1.00 1.00 1.00
Principal Planner 2.00 2.00 2.00 2.00 1.00 (1.00)
Senior Code Enforcement Officer 1.00 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 2.00 2.00 2.00 2.00 2.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Total - Community Development 19.00 20.00 20.00 20.00 20.00
J:\POSITION ALLOCATION\FY 2025-2026\01_Position Allocation Plan FY 24-25 and FY 25-26 - Updated 4.7.26 125
Attachment 2
Exhibit A to the Resolution
POSITION ALLOCATION PLAN
CITY POSITIONS
Department / Classification
Actual
2023-24
Adopted
2024-25
Actual
2024-25
Proposed
2025-26
Updated
2025-26
Update vs
Amended
Finance
Finance Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Accounting Manager 1.00 1.00 1.00 1.00 1.00
Financial Analyst 1.00 1.00 1.00 1.00 1.00
Management Analyst II 1.00 1.00 1.00 1.00 1.00
Senior Accountant 1.00 1.00 1.00 1.00 1.00
Senior Finance Technician 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00 1.00 1.00
Total - Finance 8.00 8.00 8.00 8.00 8.00
Fire Department
Office Assistant II 1.00 1.00
Permit Technician 1.00 1.00 1.00
Total - Fire Department 1.00 1.00 1.00 1.00 1.00
Human Resources
Human Resources Director 1.00 1.00 1.00 1.00 1.00
Human Resources Manager 1.00 1.00 1.00 1.00 1.00
Administrative Technician 2.00 2.00 2.00 2.00 2.00
Total - Human Resources 4.00 4.00 4.00 4.00 4.00
Information Systems
Chief Information Security Officer 1.00 1.00 1.00 1.00 1.00
Audio-Visual Specialist 1.00 1.00 1.00 1.00 1.00
Information Systems Manager 1.00 1.00 1.00 1.00 1.00
Information Systems Specialist 1.00 1.00 1.00 1.00 1.00
Information Systems Technician I/II 1.00 1.00 1.00 1.00 1.00
Network Systems Coordinator 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00 1.00 1.00
Total - Information Systems 7.00 7.00 7.00 7.00 7.00
Parks & Community Services
Parks & Community Svcs Director 1.00 1.00 1.00 1.00 1.00
Asst. Parks & Comm Services Dir.1.00 1.00 1.00 1.00 1.00
Graphic Design & Comm Coordinator 1.00 1.00 1.00
Management Analyst I 1.00 1.00
Management Analyst II 1.00 1.00 1.00 1.00 1.00
Office Assistant II 1.00 1.00 0.50 0.50 (0.50)
Parks & Community Services Manager 1.00 1.00 2.00 2.00 2.00
Recreation Coordinator 9.00 9.00 9.00 9.00 9.00
Recreation Supervisor 4.00 4.00 3.00 3.00 4.00 1.00
Recreation Technician 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 3.00 3.00 3.50 3.50 3.50
Total - Parks & Community Services 24.00 24.00 23.00 22.00 22.50 0.50
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Attachment 2
Exhibit A to the Resolution
POSITION ALLOCATION PLAN
CITY POSITIONS
Department / Classification
Actual
2023-24
Adopted
2024-25
Actual
2024-25
Proposed
2025-26
Updated
2025-26
Update vs
Amended
Police Department
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Office Assistant II 2.00 2.00 2.00 3.00 3.00
Total - Police Department 4.00 4.00 4.00 5.00 5.00
Public Works
Public Works Director 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Assistant Civil Engineer 1.00 1.00 2.00 2.00 2.00
Assistant Public Works Dir/City Engineer 1.00 1.00 1.00 1.00 1.00
Associate Civil Engineer 2.00 3.00 2.00 2.00 2.00
Capital Improvement Program Manager 1.00 1.00 1.00 1.00 1.00
Environmental & Sustain. Manager 1.00 1.00 1.00 1.00 1.00
Environmental Technician 1.00 1.00 1.00 1.00 1.00
GIS Coordinator 1.00 1.00 1.00 1.00 1.00
Maintenance Coordinator 1.00 1.00 1.00 1.00 2.00 1.00
Management Analyst II 1.00 1.00 2.00 2.00 2.00
Office Assistant II 1.00 1.00 1.00 1.00 1.00
Parks & Facilities Dev. Coordinator 1.00 1.00 1.00 1.00 1.00
Permit Technician 1.00 1.00 1.00 1.00 1.00
Principle Engineer 1.00 1.00 1.00 1.00 1.00
Public Works Manager 1.00 1.00 1.00 1.00 1.00
Public Works Trans/Ops Manager 1.00 1.00 1.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00 1.00 1.00
Senior Public Works Inspector 2.00 2.00 2.00 2.00 2.00
Total - Public Works 22.00 23.00 24.00 24.00 25.00 1.00
GRAND TOTAL - CITY POSITIONS 106.00 108.00 108.00 110.00 111.50 1.50
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