HomeMy WebLinkAbout08-13-2025 YAC Agenda PacketDublin Senior Center 7600 Amador Valley Blvd
Dublin, CA 94568
Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, August 13, 2025
Location: Dublin Senior Center 7600 Amador Valley Blvd
Dublin, CA 94568
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
3. PUBLIC COMMENT
At this time, the public is permitted to address the Youth Advisory Committee on non-
agendized items. Please step to the podium and clearly state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no
action or discussion may take place on any item not appearing on the posted agenda. The
Committee may respond to statements made or questions asked, or may request Staff to
report back at a future meeting concerning the matter. Any member of the public may
contact the Recording Secretary’s Office related to the proper procedure to place an item
on a future Youth Advisory Committee agenda. The exceptions under which the Committee
MAY discuss and/or take action on items not appearing on the agenda are contained in
Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the Youth Advisory Committee with one single action. Members of the
audience, Staff or the Youth Advisory Committee who would like an item removed from the
Consent Calendar for purposes of public input may request the Chair to remove the item.
4.1 Approval of the June 11, 2025, Youth Advisory Committee Regular Meeting Minutes
The Youth Advisory Committee will consider approving the minutes of the June 11, 2025,
Regular Youth Advisory Committee Meeting.
August 13, 2025 Dublin Youth Advisory Committee Agenda 1
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STAFF RECOMMENDATION:
Approve the minutes of the June 11, 2025, Regular Youth Advisory Committee Meeting.
Staff Report
Attachment 1 - Minutes of the June 11, 2025, Regular Youth Advisory Committee Meeting
5. UNFINISHED BUSINESS
5.1 2025-26 Youth Advisory Committee Workplan and Ad-Hoc Committee Appointments
The Youth Advisory Committee will review and approve the 2025 -26 Youth Advisory
Committee Work Plan and assign committee members to serve on ad-hoc committees.
STAFF RECOMMENDATION:
Approve the 2025 -26 Youth Advisory Committee Work Plan and appoint committee
members to serve on ad-hoc committees.
Staff Report
6. NEW BUSINESS
6.1 Discussion of Volunteer Assignments at Fall and Winter Special Events
The Committee will discuss volunteer assignments for upcoming events, including
Splatter, Harvest Fair, Ghosts of Dublin, Floating Pumpkin Patch, and Holiday Tree Lighting.
STAFF RECOMMENDATION:
Assign no less than four Committee members to volunteer shifts at the following
events: Splatter, Harvest Fair, Ghosts of Dublin, Floating Pumpkin Patch, and Holiday Tree Lighting.
Staff Report
7. STAFF AND COMMITTEE MEMBER REPORTS
Brief information only reports from Committee Members and/or Staff, including
committee reports and reports by Committee Members related to meetings attended
at City expense (AB1234).
8. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by Section
202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the
federal rules and regulations adopted in implementation thereof. To make a request for
disability-related modification or accommodation, please contact the City Clerk’s Office (925)
833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will
swiftly resolve requests for reasonable accommodation for individuals with disabilities,
consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda
materials that become available within 72 hours in advance of the meeting, and after
publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be
posted on the City’s website at www.dublin.ca.gov/ccmeetings.
August 13, 2025 Dublin Youth Advisory Committee Agenda 2 2
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and
sustainable environment, fosters new opportunities, and champions a culture of equity,
diversity, and inclusion.
August 13, 2025 Dublin Youth Advisory Committee Agenda 3 3
STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 4.1
DATE: August 13, 2025
TO: Honorable Chair and Committee Members
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT:
Approval of the June 11, 2025, Youth Advisory Committee Regular
Meeting Minutes
Prepared by: Kim Bonato, Senior Office Assistant
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approving the minutes of the June 11, 2025,
Regular Youth Advisory Committee Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the June 11, 2025, Regular Youth Advisory Committee Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the June 11, 2025,
Regular Youth Advisory Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
1) Minutes of the June 11, 2025, Regular Youth Advisory Committee Meeting
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MINUTES OF THE
YOUTH ADVISORY COMMITTEE
Regular Meeting: June 11, 2025
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
JUNE 11, 2025
REGULAR MEETING: 4:00 PM
A Regular Meeting of the Youth Advisory Committee was held on Wednesday, June
11, 2025, at the Dublin Senior Center. The meeting was called to order at 4:00 PM by
Recreation Coordinator, Shalini Reddy.
1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Neel KarurParekh, Chairperson Present
Kaitlin Weiss, Vice Chairperson Present
Alex McComb, Committee Member Present
Angad Hayer, Committee Member Present
Avika Vyawahare, Committee Member Present
Hrihaan Bhutani, Committee Member Present
Landon Colley, Committee Member Present
Mehek Kothari, Committee Member Present
Sharanya Donepudi, Committee Member Present
Trisha Bollapragada, Committee Member Present *
Varnika Sathish, Committee Member Present
Vir Tawadia, Committee Member Present
Yma Santos, Committee Member Absent
Prajval Balakavi, Alternate Committee Member Present
Sophie Ma, Alternate Committee Member Present
Tirtha Sivanandam, Alternate Committee Member Present
Nithila Sadheesh, PCSC Student Rep Absent
* Committee Member Trisha Bollapragada arrived at 4:02 PM
2) PRESENTATIONS
2.1) 2025-26 Youth Advisory Committee and Staff Introductions
City of Dubin Staff introduced themselves to the Committee.
2.2) Rosenberg’s Rules of Order and Brown Act Training
Attachment 1
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YOUTH ADVISORY COMMITTEE
REGULAR MEETING
JUNE 11, 2025
The Committee received a presentation on Rosenberg’s Rules of Order and the Brown
Act.
Recreation Supervisor, Ivan San Pedro, called for a break in the meeting at 4:45 PM.
Recreation Coordinator, Shalini Reddy, called the meeting back to order at 4:57 PM.
2.3) 2025-26 Youth Advisory Committee Team Building Activities
The Committee participated in a variety of team building activities.
3) PUBLIC COMMENT – None.
4) CONSENT CALENDAR
4.1) Approved the May 14, 2025, Youth Advisory Committee Regular Meeting
Minutes.
On a motion by Committee Member KarurParekh, seconded by Alternate Committee
Member Balakavi, and by a unanimous vote, the Committee adopted the Consent
Calendar.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Neel KarurParekh, Committee Member
SECOND: Prajval Balakavi, Alternate Committee Member
AYES: McComb, Hayer, Vyawahare, Bhutani, Weiss, Colley, Kothari,
KarurParekh, Donepudi, Bollapragada, Sathish, Tawadia, Balakavi
ABSENT: Santos
5) UNFINISHED BUSINESS – None.
6) NEW BUSINESS
6.1) Election of 2025-26 Youth Advisory Committee Chairperson and Vice
Chairperson
The Committee received an overview of the responsibilities of the Youth Advisory
Committee Chairperson and Vice Chairperson.
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YOUTH ADVISORY COMMITTEE
REGULAR MEETING
JUNE 11, 2025
On a motion by Committee Member Weiss, seconded by Committee Member Hayer,
and by a unanimous vote, the Committee appointed Neel KarurParekh as Chairperson
and Kaitlin Weiss as Vice Chairperson.
RESULT: APPOINTED [UNANIMOUS]
MOVED BY: Kaitlin Weiss, Committee Member
SECOND: Angad Hayer, Committee Member
AYES: McComb, Hayer, Vyawahare, Bhutani, Weiss, Colley, Kothari,
KarurParekh, Donepudi, Bollapragada, Sathish, Tawadia, Balakavi
ABSENT: Santos
Chairperson KarurParekh ran the remainder of the meeting.
6.2) 2025-26 Youth Advisory Committee Work Plan
The Youth Advisory Committee received a presentation on the 2025-26 Youth Advisory
Committee Work plan and provided feedback.
7) STAFF AND COMMITTEE REPORTS
The Committee and Staff provided brief information only reports.
8) ADJOURNMENT
Chairperson KarurParekh adjourned the meeting at 6:12 PM.
Neel KarurParekh,
Chairperson
Youth Advisory Committee
ATTEST:
Shalini Reddy, Recreation Coordinator
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DATE: August 13, 2025
TO: Honorable Chair and Committee Members
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT: 2025-26 Youth Advisory Committee Work Plan and Ad-Hoc Committee
Appointments
Prepared by: Shalini Reddy, Recreation Coordinator
EXECUTIVE SUMMARY:
The Youth Advisory Committee will review and approve the 2025 -26 Youth Advisory
Committee Work Plan and assign committee members to serve on ad-hoc committees.
STAFF RECOMMENDATION:
Approve the 2025-26 Youth Advisory Committee Work Plan and appoint committee members to
serve on ad-hoc committees.
FINANCIAL IMPACT:
None.
DESCRIPTIO
N:
Background
Each year, the Youth Advisory Committee (YAC) establishes a work plan for its term of
service. A work plan serves as a guide for accomplishing goals and objectives during a
specific period.
The Committee discussed and established goals for the 2025-26 work plan at its regular
meeting on June 11, 2025. However, the work plan was not formally approved at that time.
At this meeting, the Committee will consider and take formal action to approve the 2025 -26
work plan. The work plan should remain within the purview of the Committee, as stated in
the Bylaws and Rules of Procedure, Article VIII, Section 1:
Provide input on youth services and programming to the Parks and Community Services
Commission, City Council and to City Staff, address issues that affect youth in the
community, assist with the promotion and implementation of youth activities, generate an
STAFF REPORT
Youth Advisory Committee
Agenda Item 5.1
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annual report on the progress of the Youth Advisory Committee.
Additionally, some work plan items may involve the use of an Ad-Hoc committee to support
planning and implementation. As part of work plan approval, the YAC will appoint four to six
committee members to serve on Ad-Hoc Committees.
2025-26 Draft Work Plan
Work Plan Goal #1 – Explore a Collaborative Virtual Event with Wicklow, Ireland’s Youth
Advisory Committee
Collaboratively explore and begin planning a new youth-focused virtual event in
partnership with Wicklow, Ireland’s Youth Advisory Committee. This potential event aims
to promote cultural exchange, global youth engagement, and strengthen the sister city
relationship, while addressing the interests and needs of young people in Dublin.
o Objective 1.1 - Initiate discussions on the concept of a joint virtual event with Wicklow’s
Youth Advisory Committee during the August 2025 YAC Meeting.
o Objective 1.2 - Appoint four members to an ad-hoc committee to lead planning efforts.
o Objective 1.3 - Brainstorm event themes, formats, and potential goals that align
with both cities' youth interests and evaluate their feasibility.
o Objective 1.4 - Share preliminary ideas with Wicklow’s Youth Advisory Committee and
begin informal collaborative dialogue.
o Objective 1.5 - Continue coordination and planning of the potential event,
including roles, communication, and concept development.
o Objective 1.6 - Develop a general planning timeline and list of action items,
without finalizing specific dates, to guide ongoing collaboration and future
updates.
Work Plan Goal #2 - Youth Mini-Grant Program
Offer the Youth Mini-Grant Program to Dublin-based youth organizations/clubs and
programs that provide performing arts, multicultural awareness, or other youth-
related activities.
All members must participate in reviewing applications.
o Objective 2.1 - Advertise and begin accepting applications for the program on
September 2, 2025, to Dublin Unified School District (DUSD) high and middle
schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth
organizations.
o Objective 2.2 - Accept applications through the end of September.
o Objective 2.3 - Review applications and receive applicant presentations.
o Objective 2.4 - Present mini-grant recipient recommendations to the Parks
and Community Services Commission and forward them to the City Council
for final approval.
Work Plan Goal #3 – Youth Mental Health Forum
Plan and implement a mental health forum for Dublin middle and high school youth.
Panelists will include school counselors and local therapists who work with youth to
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provide an overview of mental health issues and coping strategies. The forum may
include students who have experienced mental health issues and wish to share their
stories.
o Objective 3.1 – Appoint four members to an ad-hoc committee to lead planning efforts.
o Objective 3.2 – Secure the event’s location, date, and time.
o Objective 3.3 – Develop event format, agenda, and timeline.
o Objective 3.4 – Begin to solicit panelists and set a deadline to have a panel in place.
o Objective 3.5 – Develop a marketing plan, including a flyer and social media
posts. Advertise the event to Dublin Unified School District high and middle
schools, Quarry Lane School, Valley Christian Schools, and Dublin -based youth
organizations.
o Objective 3.6 – Prepare a survey for participants and ask for feedback from
panelists and attendees at the conclusion of the event.
o Objective 3.7 – Prepare and send thank you notes to all panelists and complete
any follow-up within seven days following the event.
o Objective 3.8 – Meet to review and provide feedback about the event. Discuss
what went well and what improvements can be made. Present the findings to
the YAC.
Work Plan Goal #4 – KidVenture Night
Continue the development and enhancement of KidVenture Night, an engaging and
interactive evening designed for elementary school-aged youth. This event aims to
promote creativity, recreation, and social connection through themed activities led by
the YAC.
o Objective 4.1 – Review feedback from the previous year’s event and discuss areas
for improvement.
o Objective 4.2 – Appoint four members to an ad-hoc committee to lead planning efforts.
o Objective 4.3 – Begin event planning by brainstorming potential themes and structure.
o Objective 4.4 – Finalize the event timeline, theme, and program outline.
o Objective 4.5 - Collaborate with Staff on logistics and promotional efforts.
o Objective 4.6 - Execute KidVenture Night in early February 2026 (tentative), with
YAC members actively facilitating the event.
Work Plan Goal #5 – Benefit Concert
Plan and implement the 12th Annual Dublin Benefit Concert on April 23, 2026, at the
Dublin Farmer’s Market. Acts will include Dublin-based youth and senior
organizations/clubs and programs that provide performing arts, multicultural
awareness, or other youth-related activities. The event benefits the Youth Fee
Assistance Program.
o Objective 5.1 – Establish the timeline and work plan for the event and appoint
four members to an ad-hoc committee.
o Objective 5.2 – Create an application for performers for Staff review. Solicit youth
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and senior performers from the DUSD high and middle schools, Quarry Lane
School, Valley Christian Schools, City contracted youth and senior instructors,
Dublin cultural arts businesses, and other venues where youth and senior artists
perform.
o Objective 5.3 – Review applications and select performers.
o Objective 5.4 – Create an event flyer for Staff review and advertise it in the
Spring Recreation Activity Guide, City website, City newsflash, and distribute
by YAC members.
o Objective 5.5 – Attend, emcee, and implement the 2026 Dublin Benefit Concert on
April 23, 2026, at the Farmer’s Market in Emerald Glen Park.
Work Plan Goal #6– Volunteer Hours
In addition to ad-hoc committees, Committee Members will be required to volunteer at
a minimum of five City Events.
o Splatter – 9/13/25
o Harvest Fair – 10/11/25
o Ghosts of Dublin – 10/24/25 -10/25/25
o Floating Pumpkin Patch – 10/25/2025
o Tri-Valley Teen Job Fair – Dates TBD
o St. Patrick’s Day Celebration – 3/14-3/15/26
o Shamrock Fun Run – 3/15/26
o Spring Eggstravaganza – 4/18/2026
o Dublin Pride Volunteer Day – 4/25/2026
o Family Camp Outs – Dates TBD
Work Plan Goal #7 – Annual Report
Generate an annual report highlighting the accomplishments of the YAC during the
2025-26 term.
Chairperson and Vice Chairperson will present the report to the Parks and
Community Services Commission and the City Council.
o Objective 7.1 - Chair and Vice Chairperson to create a PowerPoint presentation of
the accomplishments of the 2025-26 YAC and provide Parks and Community
Services Staff with the Annual Report presentation.
o Objective 7.2 - Present the Annual Report at the April 2026 YAC meeting for
YAC members to review and provide feedback.
o Objective 7.3 - Present the Annual Report to the Parks and Community
Services Commission and the City Council. All YAC members are to be
present.
STRATEGIC PLAN INITIATIVE:
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None.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item
6.1
DATE: August 13, 2025
TO: Honorable Chair and Committee Members
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT:
Discussion of Volunteer Assignments at Fall and Winter Special Events
Prepared by: Shalini Reddy, Recreation Coordinator
EXECUTIVE SUMMARY:
The Committee will discuss volunteer assignments for upcoming events, including Splatter,
Harvest Fair, Ghosts of Dublin, Floating Pumpkin Patch , and Holiday Tree Lighting.
STAFF RECOMMENDATION:
Assign no less than four committee members to volunteer shifts at the following events:
Splatter, Harvest Fair, Ghosts of Dublin, Floating Pumpkin Patch, and Holiday Tree Lighting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
City-wide events offered by Dublin’s Parks and Community Services Department rely on
volunteers to make events successful. Volunteers complete various tasks, including helping
with event setup, cleanup, coordination, and more. Members of the Youth Advisory Committee
support these events by volunteering in various capacities. Volunteer shifts are typically 3-5
hours in duration.
Splatter
Splatter will be held at Emerald Glen Park on Saturday, September 13, 2025. The event
features three stages: a diverse line-up of live music and dance ensembles, an evening
concert, a community dance party under the stars, and a spectacular 250-drone show to close
the event. Splatter also features classic carnival games and other activities for kids of all
ages. Adults can sample fine wines from the Tri-Valley or enjoy a cold beer from local small-
batch brewers. The event includes a diverse selection of local food vendors and select food
trucks. Volunteer shifts are typically between 11 AM and 9 PM.
Harvest Fair
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The 2025 Harvest Fair will take place on Saturday, October 11, at Heritage Park and
Museums. Participants will enjoy an afternoon of old-fashioned fall fun with farm harvest
activities, lively music, and seasonal foods. Revelers may also play in the hay and help harvest
vegetables in the Farmyard, visit the Murray Schoolhouse to see exhibits on Dublin's
Immigrant founders, or tour the 1910 Kolb House to see how a true farm family lived. Volunteer
shifts are typically between 9 AM and 3 PM.
Ghosts of Dublin
The Ghosts of Dublin event will take place at Heritage Park on Friday, October 24, and
Saturday, October 25, 2025. Participants take a flashlight tour through the Dublin Historic
Cemetery, hear haunting stories of ghosts thought to be lurking in Dublin, see ghostly images
of long-dead pioneers in Old St. Raymond Church, and peek inside the Kolb House. This event
is recommended for ages eight and up. Volunteer shifts are typically between 6 PM and 11
PM.
Floating Pumpkin Patch
The Floating Pumpkin Patch will be held at The Wave on Saturday, October 25, 2025.
Participants will enjoy swimming, pumpkin decorating, and games. Entry fee includes one
pumpkin, decorating materials, and entry into recreation swim. Volunteer shifts are typically
between 12 PM and 7 PM.
Holiday Tree Lighting
The annual Holiday Tree Lighting event kicks off the City of Dublin’s Holiday Celebrations and
will take place on Thursday, December 4, 2025, at Civic Center. L ocal school choirs and bands
set the stage with performances, leading up to the illumination of a 30-foot tree. The event will
feature the Clover Express, arts and crafts, Letters to Santa, and a cozy booth serving hot
chocolate and cookies. Volunteer shift hours are typically between 5 PM and 9 PM.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
None.
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