HomeMy WebLinkAbout09-10-2025 YAC Agenda PacketSeptember 10, 2025, Dublin Youth Advisory Committee Agenda
Dublin Senior Center 7600 Amador Valley Blvd
Dublin, CA 94568
Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, September 10, 2025
Location: Dublin Senior Center 7600 Amador Valley Blvd
Dublin, CA 94568
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
3. PUBLIC COMMENT
At this time, the public is permitted to address the Youth Advisory Committee on non-
agendized items. Please step to the podium and clearly state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no
action or discussion may take place on any item not appearing on the posted agenda. The
Committee may respond to statements made or questions asked, or may request Staff to
report back at a future meeting concerning the matter. Any member of the public may
contact the Recording Secretary’s Office related to the proper procedure to place an item
on a future Youth Advisory Committee agenda. The exceptions under which the Committee
MAY discuss and/or take action on items not appearing on the agenda are contained in
Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the Youth Advisory Committee with one single action. Members of the
audience, Staff or the Youth Advisory Committee who would like an item removed from the
Consent Calendar for purposes of public input may request the Chair to remove the item.
4.1 Approval of August 13, 2025, Youth Advisory Committee Regular Meeting Minutes
The Youth Advisory Committee will consider approving the minutes of August 13,
2025, Regular Youth Advisory Committee Meeting.
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September 10, 2025, Dublin Youth Advisory Committee Agenda
STAFF RECOMMENDATION:
Approve the minutes of August 13, 2025, Regular Youth Advisory Committee Meeting.
Staff Report
Attachment 1 - Minutes of August 13, 2025, Regular Youth Advisory Committee Meeting
5. UNFINISHED BUSINESS
6. NEW BUSINESS
6.1 Fall/Winter Events Forum Ad Hoc Committee Updates and Discussion
The Committee will receive an update from the 2025 Mental Health Forum, the Sister City
partnership with Bray, Ireland’s Youth Advisory Committee, and KidVenture Night Ad Hoc
Committees.
STAFF RECOMMENDATION:
Receive updates from the 2025 2025 Mental Health Forum, the Sister City partnership
w with Bray, Ireland’s Youth Advisory Committee, and KidVenture Night Ad Hoc.
Staff Report
6.2 Discussion of Youth Mini-Grant Program Rating Sheet
The Committee will review and discuss the Youth Mini-Grant Program and Rating Sheet.
STAFF RECOMMENDATION:
Review and discuss the Youth-Grant Program and Raing Sheet.
Staff Report
Attachment 1 – Youth Advisory Committee Mini-Grant Rating Sheet
7. STAFF AND COMMITTEE MEMBER REPORTS
8. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by Section
202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the
federal rules and regulations adopted in implementation thereof. To make a request for
disability-related modification or accommodation, please contact the City Clerk’s Office (925)
833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will
swiftly resolve requests for reasonable accommodation for individuals with disabilities,
consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda
materials that become available within 72 hours in advance of the meeting, and after
publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be
posted on the City’s website at www.dublin.ca.gov/ccmeetings.
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September 10, 2025, Dublin Youth Advisory Committee Agenda
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and
sustainable environment, fosters new opportunities, and champions a culture of equity,
diversity, and inclusion.
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September 10, 2025, Dublin Youth Advisory Committee Agenda
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STAFF REPORT
Youth Advisory Committee
Page 1 of 1
Agenda Item 4.1
DATE: September 10, 2025
TO: Honorable Chair and Committee Members
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT:
Approval of the August 13, 2025, Youth Advisory Committee Regular
Meeting Minutes
Prepared by: Crystal McLean, Senior Office Assistant
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approving the minutes of the August 13, 2025,
Regular Youth Advisory Committee Meeting.
STAFF RECOMMENDATION:
Approve the minutes of August 13, 2025, Regular Youth Advisory Committee Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes August 13, 2025, Regular
Youth Advisory Committee Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
1) Minutes of the August 13, 2025, Regular Youth Advisory Committee Meeting
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MINUTES OF THE
YOUTH ADVISORY COMMITTEE
Regular Meeting: August 13, 2025
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
AUGUST 13, 2025
REGULAR MEETING: 7:00 PM
A Regular Meeting of the Youth Advisory Committee was held on Wednesday, August
13, 2025, at the Dublin Senior Center. The meeting was called to order at 7:00 PM by
Chairperson Neel KarurParekh.
1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Neel KarurParekh, Chairperson Present
Kaitlin Weiss, Vice Chairperson Present
Alex McComb, Committee Member Present
Angad Hayer, Committee Member Absent
Avika Vyawahare, Committee Member Present
Hrihaan Bhutani, Committee Member Present
Landon Colley, Committee Member Absent
Mehek Kothari, Committee Member Present
Sharanya Donepudi, Committee Member Present
Trisha Bollapragada, Committee Member Present
Varnika Sathish, Committee Member Absent
Vir Tawadia, Committee Member Present
Yma Santos, Committee Member Present
Prajval Balakavi, Alternate Committee Member Present
Sophie Ma, Alternate Committee Member Present
Tirtha Sivanandam, Alternate Committee Member Present
Sanjana Gidwani, PCSC Student Rep Present
2) PRESENTATIONS - None.
3) PUBLIC COMMENT
Susan Gardner, Teen Librarian, provided public comment on Teen Movie Night, August
and September calendar events, book sale weekend, and gardening workshops.
4) CONSENT CALENDAR
Attachment 1
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YOUTH ADVISORY COMMITTEE
REGULAR MEETING
AUGUST 13, 2025
4.1) Approved June 11, 2025, Youth Advisory Committee Regular Meeting Minutes.
On a motion by Vice Chairperson Weiss, seconded by Committee Member McComb,
and by a unanimous vote, the Committee adopted the Consent Calendar.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Kaitlin Weiss, Vice Chairperson
SECOND: Alex McComb, Committee Member
AYES: KarurParekh, Weiss, McComb, Vyawahare, Bhutani, Kothari,
Donepudi, Bollapragada, Tawadia, Santos, Balakavi, Ma,
Sivanandam
ABSENT: Hayer, Colley, Sathish
5) UNFINISHED BUSINESS
5.1) 2025-26 Youth Advisory Committee Workplan and Ad Hoc Committee
Appointments
The Committee received an overview of the 2025-26 Youth Advisory Committee Work
Plan and ad hoc committees.
On a motion by Vice Chairperson Weiss, seconded by Committee Member Donepudi,
and by unanimous vote, the Youth Advisory Committee approved the work plan and
designated ad hoc committee members.
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Kaitlin Weiss, Vice Chairperson
SECOND: Sharanya Donepudi, Committee Member
AYES: KarurParekh, Weiss, McComb, Vyawahare, Bhutani, Kothari,
Donepudi, Bollapragada, Tawadia, Santos, Balakavi, Ma,
Sivanandam
ABSENT: Hayer, Colley, Sathish
Ad Hoc Committees
Explore Wicklow Committee in Ireland
Alexander (Alex) McComb
Avika Vyawahare
Kaitlin Weiss
Trisha Bollapragada
Sanjana, Gidwani
Yma Santos
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YOUTH ADVISORY COMMITTEE
REGULAR MEETING
AUGUST 13, 2025
Mental Health Forum
Avika Vyawahare
Neel KarurParekh
Sanjana, Gidwani
Trisha Bollapragada
Yma Santos
Kid Venture Night
Alexander (Alex) McComb
Hrihaan Bhutani
Kaitlin Weiss
Trisha Bollapragada
Mehek Kothari
Prajval Balakavi
Sharanya Donepudi
Benefit Concert
Avika Vyawahare
Neel KarurParekh
Sanjana Gidwani
Sophie Ma
Tirtha Sivanandam
Trisha Bollapragada
Sharanya Donepudi
6) NEW BUSINESS
6.1) Discussion of Volunteer Assignments at Fall and Winter Special Events
The Committee received a report on the Volunteer Assignments at Fall and Winter
Special Events, including Splatter, Harvest Fair, Ghosts of Dublin, Floating Pumpkin
Patch, and Holiday Tree Lighting. Committee members volunteered for shifts for the
events.
7) STAFF AND COMMITTEE REPORTS
Staff and Committee Members gave information only reports.
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YOUTH ADVISORY COMMITTEE
REGULAR MEETING
AUGUST 13, 2025
8) ADJOURNMENT
Chairperson KarurParekh adjourned the meeting at 7:28 PM.
_______________________
_____
Neel KarurParekh,
Chairperson
Youth Advisory Committee
ATTEST:
Shalini Reddy, Recreation Coordinator
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 6.1
DATE: September 10, 2025
TO: Honorable Chair and Committee Members
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT:
Fall/Winter Events Forum Ad Hoc Committee Updates and Discussion
Prepared by: Shalini Reddy, Recreation Coordinator
EXECUTIVE SUMMARY:
The Committee will receive an update from the 2025 Mental Health Forum, the Sister City
partnership with Bray, Ireland’s Youth Advisory Committee, and KidVenture Night Ad Hoc
Committees.
STAFF RECOMMENDATION:
Receive updates from the 2025 Mental Health Forum, the Sister City partnership with Bray,
Ireland’s Youth Advisory Committee, and KidVenture Night Ad Hoc Committees.
FINANCIAL IMPACT:
None.
DESCRIPTION:
At its previous meetings, the Youth Advisory Committee (YAC) appointed members to serve
on Ad Hoc Committees to assist with the planning and development of key initiatives and
events, including the 2025 Mental Health Forum, the Sister City partnership with Bray,
Ireland’s Youth Advisory Committee, and KidVenture Night. The purpose of these Ad Hoc
Committees is to research, plan, and provide recommendations to the YAC to support the
successful implementation of these programs. The updates provided will highlight progress to
date, upcoming tasks, and next steps for ea ch initiative.
As part of the 2025–26 YAC Work Plan, members were appointed to serve on Ad Hoc
Committees to support key initiatives. These include:
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Page 2 of 2
Work Plan Goal #1 – Explore a Collaborative Virtual Event with Bray, Ireland’s
Youth Advisory Committee: The Ad Hoc Committee will begin discussions with Bray’s
Youth Advisory Committee to explore the concept of a joint virtual event. The goal is to
promote cultural exchange, strengthen the Sister City relationship, and engage youth in
both communities.
Work Plan Goal #2 – Youth Mental Health Forum: The Ad Hoc Committee is tasked
with planning and implementing a youth-focused forum featuring school counselors and
local therapists. The event will provide Dublin youth with resources, coping strategies,
and opportunities to discuss mental health challenges and support systems.
Work Plan Goal #3 – KidVenture Night: The Ad Hoc Committee will continue to
develop KidVenture Night, an interactive evening for elementary school-aged youth.
The event encourages creativity, recreation, and social connection through activities led
by Committee members.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
None.
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STAFF REPORT
Youth Advisory Committee
Page 1 of 2
Agenda Item 6.2
DATE: September 10, 2025
TO: Honorable Chair and Committee Members
FROM: Jackie Dwyer, Parks & Community Services Director
SUBJECT:
Discussion on Youth Mini-Grant Program and Rating Sheet
Prepared by: Shalini Reddy, Recreation Coordinator
EXECUTIVE SUMMARY:
The Committee will review and discuss the Youth Mini-Grant Program and Rating Sheet.
STAFF RECOMMENDATION:
Review and discuss the Youth Mini-Grant Program and Rating Sheet.
FINANCIAL IMPACT:
The City of Dublin Youth Mini-Grant Program is supported by the General Fund in the amount
of $10,000 for Fiscal Year 2025-26.
DESCRIPTION:
At the August 13, 2025, meeting, the Youth Advisory Committee (YAC) discussed goals for the
2025-26 work plan, including implementation of the Youth Mini-Grant program. Youth Mini-
Grants are provided to Dublin-based youth organizations/clubs and programs that provide
performing arts, multicultural awareness, and other yout h-related activities.
The Youth Mini-Grant program was established in Fiscal Year 2012-13 to support youth
organizations that offer programs for middle and high school students not offered by the Parks
and Community Services Department. Funding is recomme nded annually by the YAC and
awarded by the City Council to organizations and clubs that best meet the needs of Dublin
youth. The program and associated work plan are outlined below:
Youth Mini-Grant Program
The program is administered by the YAC and includes the following activities that all members
participate in.
Assist with program advertising at Dublin Unified School District (DUSD) high and
middle schools, Quarry Lane School, Valley Christian Schools, and Dublin-based youth
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Page 2 of 2
organizations.
Review applications and receive presentations at a regularly scheduled YAC meeting
and make a recommendation on funding amounts using the Mini-Grant Rating Form
(Attachment 1).
Present mini-grant recipient recommendations to the City of Dublin Parks and
Community Services Commission meeting and then forward to City Council for
approval.
Upon City Council approval, awarded grantees will be notified of their success and the award
amount. Following the completion of projects, grant recipients will have two weeks to complete
a brief project report to describe how the funds were used and how many young people were
impacted. Grantees are encouraged to provide photos, testimonials, and flyers to promote and
describe their projects successes. Only those who submit a project report in a timely manner
may be considered for future Youth Mini-Grants.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
1) Youth Advisory Committee Mini-Grant Rating Sheet.
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Attachment 1
Organization: ______________________________ Program: _______________________________
Proposal Score Funding Recommendation
Total Points (out of 21): Recommend Funding? Yes No
Applicant has received funding
before.
Yes No If Yes, did the applicant submit
year-end in a timely manner?
Yes No (If "No," the applicant
does not qualify for funding.)
Funding Categories
Total Requested $ Total Recommended $
Recommending funding for the following youth activities: (check one)
School Club Sport Organization Performing Arts Cultural Awareness
Health Awareness Other Youth Activity/Organization
Rating criteria: The word “Program” is used below on this form to include services, activities or improvements.
1. Goal Achievement & Organization (Max 6 points)
Goal Achievement: How likely is the group to achieve their stated goals and outcomes?
Not very likely = 0 points | Somewhat likely = 1 point | Very likely = 2 points | Definitely = 3 points
Adult Sponsor: Qualified adult sponsor for management/oversight (minimum requirement).
Yes = 1 point | No = 0 points
Application Completion: All requirements of the application process completed (minimum requirement).
Yes = 1 point | No = 0 points
Score: ______________
2. Needs/Benefit (Max 8 points)
Target Audience: The project benefits Dublin youth.
Low benefit (less than 50%) = 0 points | Moderate benefit (50–74%) = 1 point | High benefit (75% or more) = 2 points
Community Impact: Estimated number of Dublin Community Members who will benefit if successful.
Small (≤ 25) = 1 point | Medium (26–250) = 2 points | Large (> 250) = 3 points
Uniqueness: Activity is unique within Dublin and not provided by other organizations.
Yes = 1 point | No = 0 points
Collaboration: Applicant collaborates with other youth-oriented organizations.
Yes = 1 point | No = 0 points
Score: ____________
3. Funding/Budget (Max 7 points)
Fund Usage: Clarity and detail on how funds will be used.
o Vague/Unclear = 0 points | Somewhat Detailed = 1 point | Very Detailed & Specific = 2 points
Verification: The organization describes how they will verify fund usage to the Youth Advisory Committee.
o Weak or missing plan = 0 points | Somewhat clear = 1 point | Very clear & measurable = 2 points
Bank Account: The organization has a separate bank account for group activities.
o Yes = 1 point | No = 0 points
Score: ____________
Notes/Comments:
City of Dublin
Youth Advisory Committee
Mini-Grant Rating Form
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