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Home My WebLink About08-18-2025 PCSC Agenda PacketCouncil Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. August 18, 2025 Dublin Parks and Community Services Commission Agenda 1 1 The Commission will consider approving the July 21, 2025, Parks and Community Services Commission Regular Meeting minutes. Approve the minutes of the July 21, 2025, Parks and Community Services Commission Regular Meeting. Staff Report Attachment 1 - July 21, 2025, Parks and Community Services Commission Regular Meeting Minutes The Commission will receive the quarterly report from the Alameda County Library for the period of April through June 2025. Receive the report. Staff Report Attachment 1 - Alameda County Library Quarterly Report for April -June 2025 Attachment 2 - Alameda County Library Quarterly Report Program and Service Highlights for April-June 2025 PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 Dublin Senior Center New Fitness Room Policies and Procedure The Commission will receive a report on the new Fitness Room Policies and Procedures for the Dublin Senior Center. The policies address equipment use, safety protocols, participant responsibilities, Staff oversight, and are designed to ensure a safe and welcoming environment for all users. Provide feedback and receive the report. Staff Report Attachment 1 - Dublin Senior Center Fitness Room Policies and Procedures The Parks and Community Services Commission will receive a report on the development of a proposed Snack Bar Rental Program designed to sustain snack bar operations, ensure health and safety compliance, and continue providing this amenity for youth and adult sport user groups. Receive the report and provide feedback. Staff Report STAFF AND COMMISSIONER REPORTS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). August 18, 2025 Dublin Parks and Community Services Commission Agenda 2 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. August 18, 2025 Dublin Parks and Community Services Commission Agenda 3 3 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 1 Agenda Item 4.1 DATE: August 18, 2025 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Approval of the July 21, 2025, Parks and Community Services Commission Regular Meeting Minutes Prepared by: Kim Bonato, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approving the July 21, 2025, Parks and Community Services Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the July 21, 2025, Parks and Community Services Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Commission will consider approval of the July 21, 2025, Parks and Community Services Commission Regular Meeting minutes. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) July 21, 2025, Parks and Community Services Commission Regular Meeting Minutes 4 MINUTES OF THE PARKS AND COMMUNITY SERVICES COMMISSION Regular Meeting: July 21, 2025 Parks and Community Services Commission REGULAR MEETING JULY 21, 2025 A Regular Meeting of the Parks and Community Services Commission was held on Monday, July 21, 2025, at the Peter W. Synder City Council Chamber, 100 Civic Plaza, Dublin, CA 94568. The meeting was called to order at 7:00 PM by Chairperson Thornbury. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2) PRESENTATIONS 2.1) Tri-Annual Parks and Community Services Department Report for January through April 2025 The Commission received a presentation on the Tri-Annual Parks and Community Services Department Report on classes, activities, and events from January to Apr il 2025. 3) PUBLIC COMMENT – None. 4) CONSENT CALENDAR 4.1) Approved the April 21, 2025, Parks and Community Services Commission Regular Meeting Minutes. On a motion by Commissioner Washington, seconded by Vice Chairperson Matheny, and by unanimous vote, the Commission approved the Consent Calendar. Attendee Name Status Richard Thornbury, Chairperson Present Racheal Matheny, Vice Chairperson Present Sameer Hakim, Commissioner Present Pradeep Routra, Commissioner Present Joseph Washington, Commissioner Present Pawan Sohi, Alternate Commissioner Absent Sumit Aneja, Alternate Commissioner Absent Sanjana Gidwani, Student Representative Present Attachment 1 5 Parks and Community Services Commission REGULAR MEETING JULY 21, 2025 RESULT: APPROVED [UNANIMOUS] MOVED BY: Joseph Washington, Commissioner SECOND: Racheal Matheny, Vice Chairperson AYES: Thornbury, Matheny, Hakim, Routra, Washington, Gidwani 5) PUBLIC HEARING – None. 6) UNFINISHED BUSINESS – None. 7) NEW BUSINESS 7.1) Forest Park Tree Adoption Program The Commission received a presentation on the proposed tree adoption program at Forest Park and provided feedback. On a motion by Commissioner Hakim, seconded by Commissioner Washington, and by unanimous vote, the Commission approved “A Forest for the Future – Adopt a tree today, leave a legacy,” as the name for the Tree adoption program. RESULT: APPROVED [UNANIMOUS] MOVED BY: Sameer Hakim, Commissioner SECOND: Joseph Washington, Commissioner AYES: Thornbury, Matheny, Hakim, Routra, Washington, Gidwani 7.2) Five-Year Capital Improvement Program Update The Commission received a presentation on the Five-Year Capital Improvement Program for Fiscal Years 2024-2029, with a focus on projects relevant to the Parks and Community Services Department, and provided feedback. 8) STAFF AND COMMISSIONER REPORTS The Commission and Staff provided brief informational reports and project updates. 6 Parks and Community Services Commission REGULAR MEETING JULY 21, 2025 9) ADJOURNMENT Chairperson Thornbury adjourned the meeting at 9:04 PM. Richard Thornbury, Chairperson Parks and Community Services Commission ATTEST: Bridget Amaya, Assistant Parks and Community Services Director 7 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 4.2 DATE: August 18, 2025 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks and Community Services Director SUBJECT: Alameda County Library Quarterly Report for April-June 2025 Prepared by: Jennifer Staffa, Management Analyst II EXECUTIVE SUMMARY: The Commission will receive the quarterly report from the Alameda County Library for the period of April through June 2025. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Since opening in April 2003, funding for the Dublin Public Library has been provided via a partnership between Alameda County Library and the City of Dublin. The library is open 51 hours per week, excluding holidays, during which the library operates a circulation desk and a variety of programs, activities, and events. The Dublin Library provides a quarterly report that highlights the following: • Programs and services • Collaboration, partnerships, and community outreach • Statistical data • Upcoming events and programs Attachment 1 provides the Alameda County Library Quarterly Report for April through June 2025. Attachment 2 provides the Alameda County Library Quarterly Report Program and Service Highlights for April through June 2025. 8 Page 2 of 2 STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Alameda County Library Quarterly Report for April-June 2025 2) Alameda County Library Quarterly Report Program and Service Highlights for April -June 2025 9 Alameda County Library Fiscal Year 24-25,Quarter 4 Quarterly Report Attachment 1 10 Top Posts 11 Top Posts 12 Top Posts 13 PC Sessions 48,527 Albany 4,800 Castro Valley 8,905 Centerville 909 Dublin 8,061 Fremont 13,690 Newark 4,595 San Lorenzo 3,723 Union City 3,844 14 Tech it Out Sessions 4,858 Albany 1,356 Castro Valley 462 Centerville 233 Dublin 188 Fremont 674 Newark 793 San Lorenzo 813 Union City 339 15 Wi-Fi Sessions 145,625 Albany 12,306 Castro Valley 13,318 Centerville 2,747 Dublin 17,085 Fremont 77,470 Newark 11,649 Niles 321 San Lorenzo 4,220 Union City 6,509 16 Printing 141,233 Printing (Pages) Online Printing (Pages) Total Printing Albany 4,552 2,574 7,126 Castro Valley 22,577 5,892 28,469 Centerville 1,405 2,074 3,479 Dublin 14,688 5,755 20,443 Fremont 24,019 19,151 43,170 Newark 7,725 4,791 12,516 San Lorenzo 10,386 3,455 13,841 Union City 9,592 2,597 12,189 Total 94,944 46,289 141,233 17 eMaterials Borrowed 359,575 eBooks 187,200 eAudio 104,505 eVideo 3,694 Music 909 eMagazines & Other 49,600 Other eMedia 13,667 18 eMaterials Borrowed eAudio hoopla Audiobooks 13,444 OverDrive LISTEN 91,061 eBooks Gale Virtual Ref Lib/GDL 257 OverDrive Read 114,601 enki 117 OverDrive: Adobe PDF 21 OverDrive: Adobe EPUB 2,578 OverDrive: Open EPUB 108 OverDrive: Mobi/Kindle 60,850 OverDrive MediaDo 425 Overdrive Kobo 1,882 Overdrive: open PDF 3 hoopla comics 1,625 hoopla eBooks 4,733 eVideo OverDrive –Great Courses 157 Craftsy 101 hoopla tv 1,471 Craftsy en Español 2 hoopla movies 1,855 iNDIEFLIX 31 ArtistWorks 40 Classica 23 Qello 14 Other eMedia Count as eCollections Retrievals Metric O’Reilly 519 retrievals Ebsco eBks 358 retrievals Naxos Music Library 3,302 tracks played Naxos Music Library Jazz 1,711 tracks played Magzter 109 total views PressReader 6,971 issues opened Flipster 697 total usage eMagazines & Other OverDrive 49,232 hoopla BingePass 368 Music hoopla Music 909 19 Library Visits 379,297 Albany 36,550 Castro Valley 62,559 Centerville 18,471 Cherryland 5,152 Dublin 54,318 Fremont 94,394 MOS 1,607 Newark 40,540 Niles 1,021 REACH 5,678 San Lorenzo 26,082 Union City 32,925 20 Community Meeting Room Use Number of Bookings: 1,073 Community Meeting Room Location Number of Bookings Number of Hours Booked Average Booking Duration (Hours) Albany 159 337 2.1 Castro Valley 102 475 4.7 Dublin 189 420 2.2 Fremont 295 690 2.3 Newark 120 341 2.8 San Lorenzo 120 319 2.7 Union City 88 186 2.1 Total 1,073 2,768 2.6Number of Hours Booked: 2,768 21 Cards Mailed 459 22 Welcome Cards Issued 689 23 Albany 655 Castro Valley 779 Centerville 168 Cherryland 14 Dublin 997 Fremont 1,901 MOS 7 Newark 499 Niles 6 REACH 3 San Lorenzo 429 Union City 467New Cards Issued 5,925 24 Ask Us! Online Questions Answered 2,972 25 Volunteers 1,052 Volunteer Hours 7,177 Adult Adult Hours Teen Teen Hours Albany --20 505 Castro Valley 23 118 128 607 Dublin 8 58 320 1,933 Fremont 31 974 229 1,442 Fremont Neighborhood --43 166 Newark 1 4 149 803 REACH --2 27 San Lorenzo --47 321 Union City 2 9 49 210 Total 65 1,163 987 6,014 26 Virtual Programs 19 Attendance 251 27 Onsite Library Programs 1,193 Attendance 40,158 Location Number of Programs Attendance Albany 73 3,675 Castro Valley 132 5,807 Centerville 88 2,558 Cherryland 41 605 Dublin 149 4,935 Fremont 245 10,471 MOS 10 203 Newark 235 4,888 REACH 51 2,473 San Lorenzo 89 2,645 Union City 80 1,898 28 Items Checked Out (586,337 Checkouts + 495,342 Renewals) 1,081,679 Items Checked In 585,990 Items Checked Out Renewals Total Checkouts + Renewals Items Checked In Albany 43,747 1,128 44,875 43,456 Castro Valley 90,393 1,506 91,899 89,722 Centerville 23,048 282 23,330 25,773 Cherryland 742 11 753 744 Dublin 103,851 815 104,666 103,331 Fremont 197,400 2,356 199,756 194,983 MOS 2,509 1,452 3,961 3,700 Newark 66,447 824 67,271 65,937 Niles 1,663 42 1,705 1,864 REACH 58 -58 31 San Lorenzo 22,853 411 23,264 23,195 Union City 33,625 447 34,072 33,162 24/7 Library 1 486,068 486,069 92 Total 586,337 495,342 1,081,679 585,990 29 Holds Fulfilled 94,359 Albany 10,063 Castro Valley 12,721 Centerville 6,156 Cherryland 148 Dublin 18,571 Fremont 28,128 MOS 441 Newark 8,869 Niles 450 REACH 32 San Lorenzo 3,012 Union City 5,763 24/7 Library 5 30 Collection total 1,003,642 New Materials 23,136 Collection Total April 1,000,010 May 1,000,778 June 1,003,642 New Materials April 6,964 May 7,554 June 8,618 31 Link+ Circulation 9,321 April 3,041 May 3,200 June 3,080 32 33 Page 1 of 3 Dublin Library Quarterly Report (April – June 2025) Program and Service Highlights Teen Volunteers hosted Spring Pop-up Cards, Design Your Dreams, Science Learning Tree, Cracking the Case, AP Study sessions, Origami, Photo Frames, Pride Party, School Up 3, and Phone Bracelet Craft. Teens planned and presented programs such as Simple Slingshot Workshop, Dollar Detectives, Molecular Adventure, ABC to Drawing, and STEAM crafts. The last two programs were hosted last quarter as well and offered again due to their popularity. This quarter’s Teen Take Home Kits included Boba Keychains in April and Mental Health Kits in May. Library staff hosted Library Comic Book Day with crafts, bookmarks, stickers, and free comics for all ages. Crush Comics provided comics for free Comic Book Day to the library. We had 94 people in attendance. Teen Volunteer Orientations for the Summer season were held in May and June. Summer Adventure started on June 1st. It is for all ages and abilities, and anyone can participate and receive a free book after completion of their first activity. We have had over 100 people participate already and it continues through August 1st. Staff introduced an Adult Manga/Manwha club in May, and it has a total of 6 people signed up, meeting once a month on the 1st Monday. Adult programs included breathing meditation, Genealogy: My China Roots (online) and Palestinian Plate Art. Many events were for both adults and older teens including multiple gardening and nature programs, Art of Scent Making, Abstract Watercolors, Collage Lab and Tunnel Books. Library staff led a Nature Walk along the Alamo Canal. There was a total of 1549 hours logged for teen volunteers this quarter volunteering in person. Virtual Volunteering was busy again this quarter with 267 volunteer hours completed by teens submitting book reviews and book lists. Q1 had 241 hours completed. Family Storytime on Monday evenings had six regular sessions this quarter, averaging 50 attendees. Our special Summer Edition of Family Storytime had 30 attendees. Storytimes will resume in August. Children’s staff hosted two programs for the Scripps National Spelling Bee’s 100 th Anniversary, including a Word Games event and a showing of the movie Akeelah and the Bee. Children’s staff hosted an AANHPI Storytime and Craft Fest on May 31, 2025. 125 people attended, and 6 local authors joined to share their picture books and host a craft each. Local artist Cynthia Lian hosted a children’s Dragon Boat Festival craft program in May. In celebration of AANHPI Heritage Month, Children’s Take-Home Kits included Hawaiian quilt crafts Children’s and Teen staff host 5 different book clubs each month: Fantastic 4th Grade, Fearless 5th Grade, Spectacular 6th Grade, RTL Manga and Graphic Novel Club, and Isekai Survivors Club (Teen Manga). Book clubs held their final meetings for the school year in May. Children’s staff hosted many summer programs in June including two preschool craft programs, a family batik workshop led by a local artist, YJ Malladi, Wild Mind Science, Unique Derique, Cascada de Flores, Docusign Envelope ID: 49311A1C-5722-4FE4-8EED-265E1E614D2A Attachment 2 34 Page 2 of 3 Kids Go Mandarin, radial origami led by Rachel Palacios, and a weekly ukulele learning program for children led by Library Tech Kristen Hubbard. Collaboration, Partnerships, and Community Outreach  Teen Librarian Susan Gardner continued attending the Mayor’s Youth Advisory Committee meetings in Dublin and promoting teen events and happenings at the Dublin Library through May.  Children’s staff visited two preschool classes at a local Head Start that primarily serves military families at Camp Parks.  Staff continued their partnership with Wells and Fallon Middle Schools to cohost a middle school book club at each campus once a month with the last meeting in May for the school year.  Collaborated with Narika, a support organization for domestic abuse survivors, on two programs this quarter: Women & Financial Wellness and Community Stories: A Dance & Theatre Workshop.  Collaborated with Patelco for a Financial Literacy Workshop in April for teens and their parents.  Tiny Art Show was on display in the library in April with artwork submitted from the tiny art kits given out in March and from the Dublin Arts Collective (DAC). It was very popular.  Library staff hosted a table at the Dublin Farmer’s Market in May.  Library staff were invited to participate in a City Planning Committee to recommend artists for upcoming mural and art projects around the city, including the generator area outside of the library. The first meeting took place on June 18, 2025.  Library staff tabled at the Livermore Family Fair on May 3, 2025. New People, Initiatives and Activities  Meagan Wood presented Dublin library’s emergency and evacuation procedures to the ACL Safety Committee.  Jennifer Staffa will be Library’s new Liaison with the City of Dublin and regular meetings will resume in July Coming Up Next Quarter  Children’s ukulele students will showcase their new skills by performing in a concert  Teen Volunteers will continue to facilitate several programs.  Teen Volunteer Orientations for the Fall season will be held in August and September.  Tri-Valley Haven will begin doing twice-monthly legal clinics for those experiencing domestic abuse.  Adult programming will include a laptop workshop, gardening workshops, and a plant swap.  Staff will table at the Dublin Farmer’s Market and Splatter to promote library programs and services.  The annual Community Resource Fair is scheduled for August 25, 2025, at the library.  Additional staff will be completing AED/CPR certifications at sessions in Q3. Docusign Envelope ID: 49311A1C-5722-4FE4-8EED-265E1E614D2A 35 Page 3 of 3 ___________________________________ ________ Ramses Escobedo, Library Division Director Date Docusign Envelope ID: 49311A1C-5722-4FE4-8EED-265E1E614D2A 7/15/2025 36 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 2 Agenda Item 7.1 DATE: August 18, 2025 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks and Community Services Director SUBJECT: Dublin Senior Center New Fitness Room Policies and Procedures Prepared by: Lauren Marriott, Recreation Coordinator EXECUTIVE SUMMARY: The Commission will receive a report on the new Fitness Room Policies and Procedures for the Dublin Senior Center. The policies address equipment use, safety protocols, participant responsibilities, Staff oversight, and are designed to ensure a safe and welcoming environment for all users. STAFF RECOMMENDATION: Provide feedback and receive the report. FINANCIAL IMPACT: The Dublin Senior Center fitness room was included in the Parks and Community Services Department’s annual operating budget. DESCRIPTION: Background The Dublin Senior Center recently opened its new Fitness Room to expand wellness opportunities for adults aged 50 and older. The room features age -friendly fitness equipment and is designed to support physical health, balance, and independence i n a safe and welcoming environment. The decision to create the Fitness Room was in response to repeated requests from seniors for more health and fitness options. Staff identified an underutilized room and repurposed the space to meet this growing need. To ensure successful and sustainable operation, Staff have drafted a set of Fitness Room Policies and Procedures that govern user eligibility, expectations, safety, and access. Staff are seeking feedback on the draft policies and procedures, which have been presented to the Dublin Senior Center Advisory Committee. The committee’s recommendations are reflected in 37 Page 2 of 2 this draft. This includes placing limits on the number of participants that may use the room at one time and additional sanitary measures. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Dublin Senior Center Fitness Room Policies and Procedures 38 Attachment 1 DUBLIN SENIOR CENTER FITNESS ROOM POLICIES AND PROCEDURES To ensure a safe, respectful, and enjoyable environment for all users, please adhere to the following guidelines: ATTIRE & EQUIPMENT USE  Appropriate workout attire is required at all times.  Athletic, closed-toe shoes must be worn. No sandals, open-toe shoes, or dress shoes are allowed.  Members must bring their own towel and wipe down equipment with sanitizing wipes after each use.  A personal workout towel is required for entry. FOOD & DRINK  No food, gum, or beverages (other than water) are permitted in the Fitness Room.  Water bottles must have secure, closed lids — no open cups.  Spills should be reported to staff immediately to ensure user safety. ELECTRONICS & NOISE  Please silence or turn off cell phones while in the Fitness Room.  Phone calls are not permitted inside the Fitness Room. Please step into the lobby or outdoor areas to take calls.  Personal audio devices must be used with headphones only; external audio is not permitted. PERSONAL BELONGINGS  The City of Dublin and Dublin Senior Center are not responsible for lost, stolen, or damaged personal items. CONDUCT & SUPERVISION  Unauthorized personal training or instructing is not allowed.  Members must follow all directions from Senior Center Staff.  Inappropriate behavior — including profanity, abusive language, rudeness, theft, or physical contact — is strictly prohibited.  Fitness Room privileges may be revoked for repeated violations. The Senior Center reserves the right to deny access at its discretion. EMERGENCY PROCEDURES  Please contact 911 in the event of an emergency.  AED is located by the Senior Center office door across from the ballroom. 39 Attachment 1 FITNESS ROOM HOURS OF OPERATION Monday–Friday, 9:00 am to 4:00 pm Saturday, 8:00 am to 12:00 pm Hours are subject to change. Please check with the Senior Center for the most current schedule. MEMBERSHIP & ORIENTATION PROCESS 1. Purchase Membership at the Front Desk 2. Complete Required Forms a. Submit a signed Fitness Room Waiver and Release of Liability prior to use. 3. Attend a Mandatory Orientation a. Complete an orientation packet with a staff member and review the Equipment Training Checklist. Staff reserve the right to refuse entry to anyone who has not completed orientation and signed the waiver. DAILY USE PROCEDURES  Sign In at the Front Desk - All users must sign in prior to each visit. Staff or volunteers will verify that all required documentation is on file.  Store Personal Belongings Properly - Personal items must be placed in the designated cubby cabinet. For safety reasons, no items may be left on the floor or near any exercise equipment.  Please notify staff immediately if you observe any unsafe conditions or inappropriate behavior. We appreciate your cooperation in helping us maintain a safe, clean, and welcoming environment for all members. Please direct any questions to Senior Center staff. MEMBERSHIP INFORMATION  Use of the Fitness Room is limited to participants 50 years of age and older.  Prior to first use of the Fitness Room, there is a required orientation that must be completed with a staff member.  Membership Options Include: o Daily $3.00 | 10 Visits $20.00 o Non-Resident Rate: Daily $4.00 | 10 Visits $25.00  Refunds will not be issued after the completion of the required orientation.  Only members of the Fitness Room may use the equipment. A current membership card must be presented on each visit. Membership cards are non-transferable and may not be used by other members. Any unauthorized use of your card may result in termination of membership. All policies and procedures are subject to change at the discretion of City Staff. Please see the Front Desk for the most current edition. FITNESS ROOM EQUIPMENT USE GUIDELINES 40 Attachment 1 To ensure safety, comfort, and fairness for all users, please observe the following equipment use policies: GENERAL USE & SAFETY  No more than ten (10) members may use the gym at any time.  Orientation demonstrations take priority over drop-in use of equipment. Please allow staff to conduct orientations as needed.  Use all equipment with caution. If you feel faint, dizzy, nauseous, or unwell at any time, stop exercising immediately and notify Senior Center staff.  Follow all recommendations provided by your personal medical professional. Clients are responsible for adhering to their own health and safety needs when using exercise equipment. CARDIO EQUIPMENT  Time Limits: When there is a wait list for cardio machines, please limit your time on each machine to 20 minutes.  Treadmill Use: o The emergency stop clip must be worn at all times. o Reading while using the treadmill is not permitted for safety reasons. WEIGHT MACHINE ETIQUETTE  When multiple users are waiting to use weight machines: o Vacate the station after each set to allow others to work in. o Follow standard Fitness Room etiquette to promote fairness and efficiency. AVAILABLE EQUIPMENT  California Fitness Treadmill (2)  Vision Ascent Trainer Elliptical (2)  California Fitness Recumbent Bike (2)  Life Fitness Functional Trainer Cable Machine  Free Weights  Stretching Station LIABILITY NOTICE Use equipment at your own risk. Failure to follow safety instructions may result in serious injury. The City of Dublin and its fitness contractors are not responsible for any injuries or issues resulting from:  Improper use of equipment  Failure to follow medical advice  Disregard of equipment manufacturer guidelines 41 Attachment 1 We thank you for helping maintain a safe and respectful environment in the Fitness Room. Please reach out to staff if you have questions about proper equipment use or need assistance. CITY OF DUBLIN SENIOR CENTER FITNESS ROOM WAIVER AND RELEASE OF LIABILITY Participant Name (Print): _______________________________________ Date of Birth: ______________________ Phone Number: _____________________ Emergency Contact Name: _____________________________________ Emergency Contact Phone: _____________________ Acknowledgment of Risk and Participation I, the undersigned, understand that participation in physical fitness activities at the Dublin Senior Center Fitness Room involves inherent risks, including but not limited to muscle strains, sprains, falls, heart-related conditions, or other injuries which may be caused by my own actions, the actions of others, the use or misuse of equipment, or the condition of the premises. I certify that I am in good physical health and able to participate in physical activities. I have either received clearance from my physician or assume the risk of participating without such clearance. I acknowledge that the City of Dublin does not provide medical insurance for participants and that any medical expenses incurred as a result of injury will be my sole responsibility. Use of Equipment and Facility I agree to:  Complete the required orientation and training on equipment prior to use.  Use all equipment safely and as instructed.  Follow all posted rules and any verbal instructions from City of Dublin staff.  Report any malfunctioning or unsafe equipment to staff immediately.  Ask for assistance if unsure how to operate any equipment. I understand that failure to follow rules or staff instructions may result in suspension or termination of Fitness Room privileges. Release of Liability In consideration for being permitted to use the Fitness Room facilities and equipment, I hereby voluntarily agree to assume all risks and responsibilities associated with such use and further agree to: Release, waive, discharge, and hold harmless the City of Dublin, its officers, officials, employees, agents, volunteers, and contractors from any and all liability, claims, demands, losses, or damages 42 Attachment 1 arising out of or related to any injury, illness, or death that may result from my use of the Fitness Room or participation in any associated activities. This release includes, but is not limited to, liability for negligence on the part of the City of Dublin or its employees or agents and extends to all claims of injury or damage related to the condition of the facility or equipment. Acknowledgment and Agreement I have read this waiver and release of liability in its entirety. I understand its terms and agree to be legally bound by it. I am signing this document voluntarily and acknowledge that by doing so, I am waiving certain legal rights. Signature of Participant: ____________________________________ Date: ___________________ If Participant is Under Legal Guardianship: Name of Legal Guardian (Print): ____________________________ Signature of Guardian: _____________________________________ Date: ___________________ 43 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 4 Agenda Item 7.2 DATE: August 18, 2025 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Snack Bar Operations: Proposed Rental Program Prepared by: Anthony Calvo, Recreation Supervisor EXECUTIVE SUMMARY: The Parks and Community Services Commission will receive a report on the development of a proposed Snack Bar Rental Program designed to sustain snack bar operations, ensure health and safety compliance, and continue providing this amenity for youth and adult sport user groups. STAFF RECOMMENDATION: Receive the report and provide feedback. FINANCIAL IMPACT: The fee will be added to the City’s Master Fee Schedule in January 2026 and incorporated into the upcoming budget cycle. DESCRIPTION: Background The City currently operates five snack bar facilities, one at Dublin Sports Grounds, one at Emerald Glen Park, and three at Fallon Sports Park, which have become a valued part of the community sports experience. They offer a convenient service for participants and spectators, enhance the atmosphere at games and tournaments, and often serve as an important fundraiser for sports leagues. Throughout the year, several Dublin Youth Sports League (DYSL) partners utilize these City - owned snack bars at designated sports fields. While some organizations operate the snack bars regularly during their active seasons, others request use on a more limited basis, typically during large-scale tournaments and special events. At this time, there is no fee charged to user groups to access snack bar facilities. The City assumes full responsibility for all associated costs, including utilities, necessary repairs, payment of annual Alameda County Department of 44 Page 2 of 4 Environmental Health permit fees, and coordination of required health inspections to ensure compliance and safety. To date, the City has fully funded the operation and maintenance of t hese facilities as a way to support local youth sports. As the cost of materials, labor, and facility upkeep continues to increase, so has the Staff time required to support safe and consistent snack bar operations. In response, Staff began by conducting a benchmark review of comparable agency practices. This analysis helped establish an understanding of how neighboring cities manage and charge for snack bar use. As shown in TABLE 1, Dublin’s proposed fees are significantly lower than those charged by nearby jurisdictions, most of which rely on contracted concessionaires. TABLE 1: AGENCY SNACK BAR COSTS City/Organization Monthly Fee Facility User Type City of Dublin (Proposed) $75 Dublin Sports Leagues *City of Hayward $300-500 Contracted Concessionaire *City of Pleasanton $330-935 Contracted Concessionaire Livermore Area Parks & Rec $350 Youth Sports Organizations * Cities that utilize a concessionaire typically operate ongoing daily programs that require a more robust and comprehensive offering than the seasonal or event- based use seen with City of Dublin youth groups. Following the benchmarking effort, Staff distributed a survey to all current DYSL organizations to gather feedback on snack bar usage, assess interest in a rental model, and understand potential impacts. Survey feedback indicated that snack bar usage varies among user groups, with some using it occasionally for large-scale tournaments and others operating it regularly during the spring and summer seasons to enhance participant and family experiences. Factors influencing usage include seasonal volunteer availability, the proximity of snack bars to activity areas, and facility features such as storage capacity, temperature control, and utility access. Respondents emphasized the importance of clean, well -maintained facilities with secure, lockable storage and reliable utilities, as well as coordinated access when shared between groups. Opinions on fees varied, with some open to a minimal charge and others noting that fees may affect how often the snack bars are used. Based on comparative data and user input, the City is proposing a modest rental fee of $75 for user groups that wish to utilize City-operated snack bars. This fee would ensure a month-long reservation of use and is intended not to generate profit, but to help the City recover a portion of the increasing operational and administrative costs while maintaining an accessible , safe, and affordable program for community partners. The proposed monthly snack bar rental rate would include the following:  Access to a designated City-operated snack bar during approved rental times.  Use of existing utilities, appliances, and fixtures (e.g., refrigerator, sink, counters). 45 Page 3 of 4  Operational guidelines and food safety protocols provided by the City.  Trash and recycling service (bins provided on-site).  Ongoing facility maintenance and repair support.  Coverage under the City’s Alameda County Department of Environmental Health permit (as required).  A point of contact for support and issue resolution during the rental term . Program Parameters To ensure safety, accountability, and consistency, the following parameters are recommended for inclusion in the rental program:  Snack bar rentals are available only to approved user groups with an active field or facility reservation on file with the City.  Access is limited to the dates and times specified in the rental agreement.  Users may only use the facilities to sell snacks, food, and refreshments.  Users may not sell alcoholic beverages.  Users may not install any permanent signs. Temporary signs may be used during snack bar operation, but must be removed when not in use.  Signs must be in good condition. Signs that are tattered or in poor condition must be removed.  A Certificate of Insurance and additional insured endorsement naming the City of Dublin, its officers, employees, agents, and volunteers will be required.  Rental fees must be paid in advance. Non-payment may result in permit cancellation.  The City retains the right to restrict access based on maintenance needs, safety concerns, or programming priorities.  Groups must operate in compliance with all applicable Alameda County Department of Environmental Health and City food safety regulations, and any violation must be corrected within 14 days  Operators must have a valid food handler’s card if required by the types of food or beverages sold.  No modifications, signage, or decorations may be made without prior City approval.  User groups are responsible for cleanliness during and after use; failure to comply may result in additional fees or revoked privileges.  Use of the facility is at the renter’s own risk.  City Staff will provide general facility maintenance; however, damage caused by misuse may result in charges to the user group.  The City is not responsible for personal or organization items left on -site. 46 Page 4 of 4  Repeated violations or misuse may result in termination of rental privileges.  Facility keys or access codes (if issued) must be returned at the end of the term. Lost or unreturned items may incur a replacement fee. Next Steps Following feedback from the Parks and Community Services Commission, Staff will finalize the Snack Bar Rental Program, including establishing a clear fee structure, defining user eligibility, and developing application materials and user guidelines to ensure clarity and ease of participation. Parks and Community Services will collaborate with the Public Works Department to confirm that all snack bar facilities are safe, operational, and compliant with health and safety standards, including reviewing maintenance needs and verifying access procedures. Once program materials are complete, Staff will provide a detailed overview of the rental structure, implementation timeline, and necessary transition steps to all eligible user groups. The City anticipates launching the new program ahead of the upcoming 2026 Spring season to allow sufficient time for preparation and adaptation. The City values the long-standing partnership with DYSLs. This program is designed to protect the future of snack bar operations while keeping costs low for user groups. Staff will continue collaborating with them to ensure a smooth transition and a successful launch. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: None. 47