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HomeMy WebLinkAbout01-17-2006 Adopted CC Min MINUTES OF THE cm COUNCIL OF THE cm OF DUBLIN REGULAR MEETING - JANUARY 17. 2006 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: I. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 549576) City Negotiators. Councilmember Hildenbrand and Councilmember McCormick - Unrepresented Employee: City Manager .. A regular meeting of the Dublin City Council was held on Tuesday, January 17,2006, m the Council Chambers of the Dublin Civic Center. The meetmg was called to order at 7:04 p.m., by Mayor Lockhart. .. ROLL CALL PRESENT: Council members Hildenbrand, Oravetz and Zika, and Mayor Lockhart ABSENT: Councilmember McCormlCk .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recIted by the Council, Staff and those present. .. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 14 @) ~ REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that no action was taken during Closed Session. .. ORAL COMMUNICATIONS Introduction of New Employee: Jeff Bucknam, Public Works Insoector 7:04 p.m. 3.1 (700-10) City Engineer Mark Lander introduced new Pubhc Works Inspector Jeff Bucknam. The Council welcomed Mr. Bucknam to the City of Dublin Staff. .. Acceptance of Grant from Altamont Cruisers 7:07 p.m. 3.2 050-70) Commander Gary Thuman presented the Staff Report and advised that the Altamont Cruisers have donated $1,500 to Dubhn Police ServIces to present Mother's Agamst Drunk Dnvmg's (MADD) new multimedia school assembly entitled "The Spot." On motion of Cm. Hildenbrand, seconded by Cm. Zika and by unanimous vote (Cm. McCormIck absent), the Council accepted the grant; approved the Budget Change in the amount of $1,500; directed Staff to formally acknowledge the donor; and schedule and present the program at school assemblies. .. California Park &: Recreation Society Award of Excellence - Dublin Senior Center 7:08 p.m. 3.3 050-20) Parks & Community Services Manager Paul McCreary presented the Staff Report and adVIsed that the City of Dublm was selected as a 2005 California Park & Recreation Society (CPRS) Award of Excellence wmner in the awards category of Facility DeSIgn - Community Centers/Facilities for the Dublin Semor Center in a population category of DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 15 ~ 20,001 to 50,000. The award will be presented at the CPRS Awards and Installation Banquet on Saturday, March 18,2006, in Ontano, California. Mayor Lockhart advised that Cm. Hildenbrand had mdicated desire to represent the City at the awards banquet. The Council received the report and determined that Cm. Hildenbrand should attend the banquet to accept the award on behalf of the City of Dublin. .. Acceptance of Donation from GFWC Dublin/San Ramon Women's Club- Two Auto-Pulse Resuscitation Systems 7:10 p.m. 3.4 050-70) AsSIstant CIty Manager Joni Pattillo presented the Staff Report and advised that the GFWC Dublin/San Ramon Women's Club donated two Auto-Pulse Resuscitation Systems, valued at $29,272.50 to the City of Dublin over the past year. These systems are a non-invasIVe cardiac support pump that automatically pumps the patients' chest in order to circulate blood to the heart and brain during a cardiac arrest situation. One system was located at Fire Station No. 16 and the other at Fire Station No. 17. Carol Lopez, GFWC Dublin/San Ramon Women's Club, advised that they were pleased to present the City with two Auto-Pulse Systems. They have also donated one system to the San Ramon Fire District, and were currently raising funds to prOVIde one to the Livermore- Pleasanton Fire District. This had been a two-year fundraising effort. Mayor Lockhart thanked the Dublin/San Ramon Women's Club for their generous donation. On motion of Cm. Zika, seconded by Vm. Oravetz and by unanimous vote (Cm. McCormick absent), the Council recognized the Dublin/San Ramon Women's Club and formally accepted the donation of two Auto-Pulse Resuscitation Systems. .. Mayor Lockhart advised that Cm. McCormlck would be absent tomght due to a death in the family and asked that everyone keep her m their thoughts. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 16 ~ Mayor Lockhart remmded the public that the City was stJJl acceptmg nommatlOns for the 2005 Cltizen of the Year and OrgamzatlOn of the Year and encouraged everyone to submlt a nominatJon form to the Clty Clerk's Office by February 1,2006, at 3:00 p.m. . Public Comments 7:14 p.m. 3.5 No comments were made by any member of the public at this time. +- CONSENT CALENDAR 7:15 p.m. Items 4.1 through 4.5 On motion of Cm. Zika, seconded by Cm. Hildenbrand and by unanimous vote, the Council took the followmg actions: Approved (4.1) Minutes of Regular Meeting of January 3, 2006; Adopted (4.2 600-60) RESOLUTION 5 - 06 ACCEPTANCE OF IMPROVEMENTS FOR PARCEL MAP 8407 (ENEA PROPERTIES COMPANY, LLC) WaIved reading and adopted (4.3 600-60) ORDINANCE 2 -06 APPROVING THE DEVELOPMENT AGREEMENT FOR SORRENTO AT DUBLIN RANCH AREA F WEST (SORRENTO DUBLIN RANCH I, L.P.) PA 04-042 Received (4.4 320-30) CIty Treasurer's Investment Report for 2nd Quarter 2005-2006; Approved (4.5 300-40) the Warrant Register in the amount of $2,080,232.43. . WRITTEN COMMUNICATIONS - None DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 17 . . .. PUBUC HEARINGS Public Hearing Dublin Transit Center Site EN 1, Metropolitan at Dublin Station, Site Development Review, Staqe 2 Planned Develovment Rezoning, and DeveloDment ~reement 7:15 p.m. 6.1 (600-60/410-30) Mayor Lockhart opened the public hearing. Senior Planner ErIca Fraser presented the Staff Report and adVised that D.R. Horton, Inc., was proposing to construct a multi-family residential condommium community of 300 Units and +15,000 square feet of ground floor retail on +4.1 net acres of land Within the Dublm TranSit Center project on Site E- 1, which was located less than one-quarter mile from the Dubhn/Pleasanton BART StatIOn in eastern Dublm. The City Council would consider the project's Site Development Review, and two proposed Ordmances that would approve a Stage 2 Planned Development Zoning and a Development Agreement between the City and D.R. Horton, Inc. The Council and Staff engaged in a questIOn and answer session regardmg the buildmg architecture, and pedestrian and landscapmg elements. The elevation varIations and architectural elements, mc1udmg balCOnies, columns and colors, would help mitigate the mass of the bUlldmg and bring down the perceived height. Mayor Lockhart asked what the total number of reSidents at the BART Station would be. City Manager RIchard Ambrose adVised the standard of two people per Unit with respect to multi-family projects was used. With 1,800 umts, there would be approXimately 3,600 reSidents. Mayor Lockhart asked why the square footage for restaurants would be limited If there were 3,600 people Iivmg withm walkmg distance. Ms. Fraser advised that it was limited because of Dublm's Code reqUirements. If deSired, the Developer could request more If they could show that a reduction m parkmg spaces was warranted. DUBLIN CITY COUNCIL MINIJTES VOLUME 25 REGUI,AR MEETING January 17,2006 PAGE 18 (i) . . Mayor Lockhart expressed concern about the balconies facing Dublin Boulevard because people would use them for storage. Ms. Fraser adVised that a shaded materIal would be installed on the balcomes to hIde what was stored there from view. Vm. Oravetz asked if the proposed redwood trees were on the HerItage Tree list. Ms. Fraser advised yes; however, the Ordinance would only go into effect when the trees grew to a certain diameter. Cm. Zika asked if the tIme lImIted parkmg spaces appbed to all 19 spaces on Iron Horse Parkway. Ms. Fraser advised that the time lImIted parkmg appbed to Iron Horse Parkway and Campus DrIve. Dean Mills, representing D.R. Horton, thanked Staff for an excellent presentation and advised that, regarding the restaurant issue, they were lookmg to sell the entIre 15,000 square feet as One block and were planning on Just the 6,000 square feet for a restaurant use. If they were in the situatIOn where the buyer of the retail was looking for more restaurant space, they would go through the process outlined by Staff. Regardwg public art, they planned to allocate $50,000 to the public art feature for thIS proJect, based on the County's $250,000 contributIon for the four projects. Vm. Oravetz asked if the Developer was confident there was enough parkIng. Mr. Mills advised yes, their mternal standard exceeded the City standard. Cm. Zika expressed concern about trying to mandate property owners to have a compact car to suit the parking requirements. Mr. Mills advised that the property owners would be sigmng an agreement acknowledgmg that one of theIr spots was a compact parkIng spot, and it would be included in the CC&R's. He could not guarantee, though, that everyone would follow the agreement. Cm. Zika asked if the Developer planned to help pay for parking meters to help enforce the 2-hour lImited parkmg The proximIty to the BART Station might encourage people to abuse the 2-hour parking limit if there was not an enforcement mechanism. DlJBLIN CITY COUNCIL MINUTES VOLtJME 25 REGlJLAR MEETING January 17,2006 PAGE 19 ~ . . Mr. Mills advised that he could not agree to pay for parkmg meters at thIS time because he dId not know how much it would COSt. TicketIng VIOlators would help curb the problem. Mayor Lockhart expressed concern about reSidents USll18 tandem garages for storage instead of parklllg. Mr. Mills adVised that the CC&R's would prohibIt that. A manager would be on-site to mom tor CC&R comphance. Cm. Hildenbrand asked If there would be something written llltO the CC&R's to mandate that people be responsible dog owners to keep the area clean. She suggested dog waste stations and signage asking people to clean up after their dogs be placed III various locations. She hoped that this condItion would be mcluded m all future prOJects. Mr. Mills agreed to work With Staff to Identify how many stations would be needed and appropriate locatIons. Ms. Fraser adVised that a Condition of Approval could be added to reqUire the Developer to place special containers around the sIte to mitigate the Issue. The Council concurred that a condition should be added. Mayor Lockhart closed the pubhc hearIng. The Council brIefly discussed the three dImensional presentation and expressed appreciatIOn in how It helped to better vIsuahze what that portion of Dublm Boulevard would look like when It was buIlt-OUt. Cm. Zika expressed Concern about the 26 spaces of tIme-limIted on-street parking WIthout metermg and stated that It would cost the City a lot of money to enforce. ReSIdents and retailers would complalll that they could not find parklllg because of BART parkers. He needed some aSSUl'ance that that would not happen or he would have to vote azainst the project. Mayor Lockhart stated that a reasonable assumption would be that someone would purchase on of these umts for the convemence of commutmg and would not have two cars. She would also give potentIal buyers credit for looking at those questIons and concerns before buying. She was also optimistIc that people would look at other DUBLIN CITY COUNCIL MINlI'f.ES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 20 ~ . . opportunities to get to the BART statIon if park1l1g was 1l1convenient. As far as providmg Police support m that area, we would have to support them anyway. Mayor Lockhart reiterated her concern for the need for more restaurants m the area. There would be plenty of close-by resIdents who would walk to the restaurants. CIty Attorney Elizabeth Silver referred to the Mayor's previous question regal'dmg the restriction on the amount of restaurant square footage and advised that parking Was determined at the Stage 2 Planned Development (PO) level, WhICh was before the Council tomght. As such, and because park1l1g was the reason for the restrICtIOn on the amount of square footage of restaurants, the Council had the dIscretIon to vary the standard provisions of the Zomng Ordmance. Vm. Oravetz agreed With the Mayor that the majol'lty people eating at those restaurants would be from one of the proJects wIth1l1 walk1l1g distance. Mayor Lockhart stated that she dId not want to mess with the economICS of the property to the pomt where it dId not work for a potential purchaser, but wanted to find a way to gIve the Developer lIttle flexibility in the restaurant square footage to offer more, If desired. Ms. Fraser advised that the ConditIon #22 of the Site Development Review lImIted it to 6,000 square feet at this tIme. The conditIon also stated that a parking study could be submitted at any tIme to increase the restaul'ant space. Mayor Lockhart suggested raIsmg the square footage now so they dId not have to come back with a parking study if they found a buyer looking for more restaurant square footage. City Manager Ambrose advised that the Council could indIcate that It wanted a higher threshold in Condition #22. By domg that, the Council was recogniz1l1g that It was chang1l1g the parking standard for that use. EconomIC Development DIrector ChrIS Foss adVIsed that Fuddrucker's and Mimi's Cafe were apprmumately 6,000 square feet each; Macaroni Grill was approximately 7,500 square feet; and On-the-Border was 8,000 square feet. Some of the in-line spaces were between 1,000 - 1,500 square feet. The Council and Staff briefly discussed vanous eXisting restaurant square footages. DlJBLIN CITY COllNCIL MINUTES VOLUME 25 REGULAR MEETING Jannary 17,2006 PAGE 21 ~ . . Mayor Lockhart recommended raislllg the threshold by 2,000 square feet up to 8,000 to give a little more flexibility. Vm. Oravetz made a motion to adopt the Resolution approvmg the Site Development Review for the Dublin TranSit Center SIte E-l; waIve the reading and introduce the Ordinances appl'OVlllg Stage 2 Planned Development Rezomng, and Development Agreement. Site Development RevIew CondItion #22 would be changed from 6,000 square feet to 8,000 square feet, and adding a condition reqUIre dog waste trash receptacles and sIgnage remmding people to be responsible dog owners. CIty Attorney Silver advised that modIfication to ConditiOn #22 needed to be made to the SIte Development RevIew Resolution as well as the Stage Z PD Ordlllance. She suggested that the Council contlllue this Item brIefly to allow Stage to prepare a potential motion. Mayor Lockhart agreed and advised that the Council would move on to Item 6.2. .. Public Hearing Amendment to Dublin Municipal Code to Provide for Increase in Salary for Members of the City Council 8:12 p.m. 6.2 (700-20) Mayor Lockhart opened the pubhc hearlllg. City Clerk Fawn Holman presented the Staff Report and advised that thIS was the second reading of an Ordinance which would proVide for an increase m salary for members of the City Council following the November 2006 election. Council salarIes would be increased from the current amount of $687.58/month to $758.06/month. The Mayor would receIve an addItional $100/month. No testimony was entered by any member of the pubhc relative to thIS issue. Mayor Lockhart closed the public hearIng. DIIBLIN CITY COlJNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 22 (i) . . On motIon of Cm. Zika, seconded by Cm. Hildenbrand and by majorIty vote (Vm. Oravetz opposed/Cm. McCormick absent), the Council adopted ORDINANCE NO. 3 - 06 AMENDING DUBLIN MUNICIPAL CODE SECTION 2.08.020 AND PROVIDING FOR AN INCREASE IN THE SALARY FOR MEMBERS Of THE CITY COUNCIL .. Continuation of Dublin Transit Center Site EN 1, Metropolitan at Dublin Station, Site Development Review, St~e 2 Planned Develovment Rezoning, and Development Agreement 8:15 p.m. 6.1 (600-60/410-30) CIty Attorney Silver suggested Vm. Oravetz's motion include reVlSlons to the Stage Z Development Plan to change any reference to 6,000 square feet to 8,000 square feet. Those references occur on pages 41,42 and 45 of the Staff Report. Vm. Oravetz accepted the addition to his motIon. On motIon of Vm. Oravetz, seconded by Cm. Hildenbrand and by majorIty vote (Cm. Zika opposed/Cm. McCormIck absent), the Council adopted RESOLlITION NO.6 - 06 APPROVING SITE DEVELOPMENT REVIEW FOR DUBLIN TRANSIT CENTER SITE E-1 (METROPOLITAN AT DUBLIN STATION) LOCATED AT THE SOUTHEAST CORNER OF DUBLIN BOULEVARD AND IRON HORSE PARKWAY (APN 986-0001-013-002) PA 05-042 WIth a modIfication to ConditIon #22 to be changed from 6,000 square feet to 8,000 square feet, and adding a conditIon requ1l'1ng dog waste trash receptacles and related signage; waived the first reading and introduced the 01'dlllanCe approving a Stage Z Planned Development Zolllng for Dublm TranSIt Center Site E-I, Metropolitan at Dubhn StatIon, with Development Plan, mcludlllg changes to any reference of 6,000 square feet to 8,000 square feet, attached as Exhibit A, and contmued the matter to the February 7, 2006, Council meeting; and waived the first readlllg and llltroduced the Ordinance approving a Development Agreement between Western Pacific HOUSlllg (doing business DUBLIN CITY COUNCIl, MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 23 ~ . . as D.R. Horton) and the City of Dublin for Dublin Transit Center Site E~I, MetropolItan at Dublin Station, and contInued matter to the February 7,2006 Council meeting. .. Mavor Lockhart announced that item 8.1, Community Development Block Grant Program for Fiscal Year 2006-07 Prqject Applications, would be heard at this time in order to accommodate those in the audience. . UNFINISHED BUSINESS Preliminary General Fund User Fee Study and Full Cost Allocation Plan Note. This item was heard after Item 8 1 8:40 p.m. 7.1 (390-20/600-30) Assistant City Manager ]om Pattillo presented the Staff Report and advised that, at Its November 16, 2004, meetIng, the Council awarded a contract to Public Resource Management Group (PRM) to work WIth Staff to prepare a Cost Allocation Plan and User Fee Study. This study is to ensure that the City is utilizmg the overhead rates, and accurately accounting and charging for the true cost of proVIding CIty servICes. The report proposes changes to existing fees and overhead rates, as well as new fees resultmg from the Fee Study. The Council and Staff discussed the appeal process and whether the appellant should receive a refund for the appeal fee should they win their appeal. Mayor Lockhart referred to the proposed Green BU1ldmg fee and asked why a builder would be charged an additIonal fee to prOVIde green building, which was a benefit for the commumty. ThIS would discourage compliance of a policy that the City was endorsIng. City Manager Ambrose clarified that "green buildmg" was not a generic term, but related to the CIty's ConstructIon and Demolition Ordinance only. The CIty was currently spend1l1g over $100,000 a year to make certain people were m compliance with that Ordinance. This fee would not apply to new green build1l1g features in a buildmg. DUBLIN CITY COllNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 24 ~ . . Mayor Lockhart suggested calhng it something other than "Green Buildmg Fee" so as not to create a mlsperception. CIty Manager Ambrose adVIsed that the fee only related to inspecting Job SItes for constructIon and demolition complIance and suggested renammg it "Construction and Demolition Compliance Fee." The Council concurred. ASSistant CIty Manager Pattillo briefly reviewed the proposed fees related to Temporary Use PermIts, Day Care CondItional Use Permits, housing-related fees, and fees related to Public Works and Police SerVIces. Cm. Zika referred to asked about taXI cabs permIts and asked If there Was a way to comb1l1e the process so cab companies only needed to get one permit for the entIre Tri- Valley. Sr. Admmistrahve Analyst Amy Cunningham adVIsed that each City had ItS own standards; however, Staff could reVieW other standards to see If it would be feasible to work cooperatIvely on some portIons of the process. Staff was currently studymg the feasibihty of workr~11; with P1easanton in the taxi cab inspection portion of iSSUIng permits. The Council and Staff discussed the feasibility of a regional process, whIch would neceSSItate a Jomt Powers Agreement with the other cIties in the Tri-Valley. Mayor Lockhart stated that there could be some opportunity for regIOnal cooperation; however, a Jomt Powers Agreement did not seem feasible. Cm. Hildenbrand expressed concern about long waiting hsts for Livescan fingel'prll1ting and asked If DubIIll'S Livescan would be available for others beSIdes Dublin residents and employees. Commander Thuman advised that most surrounding CItIes already had Livescan and Dublm's would be available for Dublin residents and employees only. Assistant CIty Manager Pattillo agreed and advised that JUl'lsdictIons should look at and meet their own demands. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 25 ~ . . TIle Council and Staff briefly discussed the massage permit and one-day alcohol beverage control permIt processes. Mayor Lockhart commended Staff for a very well written report and stated that she looked forward to hearing the feedback from the development commumty and Chamber of Commerce. ASSIstant CIty Manager Pattillo clarified that the Council's directIon was to rename the "Green Buildmg Fee" to "ConstructIon and Demolition Compliance Fee." The Council concurred. ASSIstant CIty Manager Pattillo asked for further c1anfication as to the Council's dIrectIOn regardmg the fee appeal process. The Council discussed the appeal process, the proposed appeal fee and whether the fee should be reimbursed if the appeal was granted and if It should be walved If the appeal fee was a financIal hardship. There were many opportumties for someone to demonstrate theIr oppositIon dunng the public hearing process and by written commumcation pnor to a decision bemg rendered before It got to the appeal level. City Attorney Silver adVIsed that the Applicant had the nght to due process. If the appeal was a financial hardship, the Appellant could contact a Council member and ask them to appeal on theIr behalf. The fee could also possibly be waIved after submittm2; tax mformatIon and pay stubs, etc. Cm. Hildenbrand stated that she was confident that any Council member would take that appeal forward If there was a true hardshIp. The Council accepted the report with the dIrection provided. ASSIstant CIty Manager Pattillo recognized everyone mvolved for theIr commitment to the project, m partIcular Staffmembers Amy Cunmngham, Lisa Hisatomi, Fred Marsh, Jerl Ram, Gregory Shreeve, Julia Abdala, Mark Landers and Carole Perry. .. DlJBLIN CITY COUNCIL MINUTES VOLlIME 25 REGULAR MEETING January 17, 2006 1',\(;1': 26 (i) . . NEW BUSINESS Community Development Block Grant (CDBG) PI'09:ram for Fiscal Year 2006-2007. Proiect ADDlications Note: This item was heard prior to Item 7 1 8:16 p.m. 8.1 (480-30) HOUSlllg SpecIalist JulIa Abdala presented the Staff Report and adVIsed that advlsed that the City had partlCipated in the Alameda County Urban County Houslllg and Commumty Block Grant (CDBG) Program smce 1982. The County of Alameda had receIved the final figures from HUD for dIstribution of CDBG funds to the Urban County Cities, 1l1c1uding Dublin. The City Council will determine how to allocate $93,505 1rt antICIpated CDBG funds for Fiscal year 2006-2007. Ms. Abdala further adVised that the City had not yet received the actual funding numbers from the County, and had been advised to assume the same numbers as last year. There was a chance that the numbers could be cut up to 30%. If the cut was realIzed, Staff recommended reducing the numbers approved by Council across the board, wlth the exception of the funding to Sojourner Housing. The City had a to-year monetary commItment which could not be reduced. Cm. Zika noted that Dublin was not a direct-donor Clty. Because of its population, Dublin received much less than surrounding cities to proVIde funds. When Dublin hits 50,000, It would become a dIrect-donor City and have much more money to assign. Marlene Petersen, Senior Support Program of the Tri-Valley, outlined her agency's miSSIon and thanked the Council for their past support. Funds received from DublIn were life-altering for seniors. Ehzabeth Pazdral, Commumty Resources for Independent LIVlllg (CRIL), outlined her agency's miSSIOn and described some of the resources they provide. CRIL would like to partner WIth the City to provide a more accessible Dubhn to those wlth disabilities. John Lucero and Kerri Bock-Willmes, Tn-Valley Housing Opportunity Center, outlmed their agency's miSSIOn and advised that they work wlth people one-on-one to develop home ownershIp plans and offer workshops on the homeownership process. DUBLIN CITY COUNCIL MINUTES VOLlJME 25 REGULAR MEETING January t 7, 2006 PAGE 27 (fj . . Mayor Lockhart asked about the status of Congresswoman Tauscher's work toward a grant for the agency. Mr. Lucero advised that they receIved a grant for $225,000 from HUD, whIch could only be used for capital improvements, not day-to-day operatIonal expenses. As such, they were lookIng at alternatIve ways to utilize the grant. They were also receiving funds and servIces from several other sources. Lisa Elfand, Bay Area Commumty Services, outlined her agency's miSSIon and adVIsed that last year was their first year to receIve money from Dublin and it was very helpful. Mayor Lockhart reviewed the original funding request numbers and compared them to the recommended funding and asked If the approxImately $1,600 dIfference could be taken out of the sidewalk grants and added back to the orlgInal request to fund the total request. CIty Manager Ambrose adVIsed that Staff could build the sidewalk ramps With the reduced money, if that was Council's dIrection. Ms. Abdala clanfied that it was suggested to fund the different organizatIOns that were recommended for funding at their origmal request level. The Council concurred. Mayor Lockhart expressed the deSIre to help everyone, and extended regrets to the Housing Opportumty Center for not being able to fund them. Dublin's funding resources were Just too lunited at thIS time and SOCIal services fundmg needed pnority. On motIon of Mayor Lockhart, seconded by Cm. Hildenbrand and by unanImous vote, the City Council directed Staff to submit applicatIons for $93,505 m CDBG funding for Fiscal Year 2006-2007 as follows: CIty of Dublin - SIdewalk Ramps, $8,388; Annual ContributIon toward AcquisitIon/RehabilitatIon of Tri-Valley Haven's Sojourner House as agreed to In the PartiCIpating JurisdIctIon Agreement between the CIties of Livermore, Pleasanton, Dublin and County of Alameda, $5,427; Senior Support Program of the Tn- Valley, $10,476; Tri-ValJey Haven Domestic Violence Shelter, $15,000; Spectrum Community Services - Meals on Wheels, $5,601; Community Resources for Independent Living (CRIL), $10,300; Open Heart Kitchen, $10,000; Bay Area Commumty ServICes, $5,000; Housing RehabilitatIon, $16,713; and Program Admimstration, $6,600. If the County decreased funding by a certam percentage, the decrease would be cut across the board for those funded with the exceptIOn of the Sojourner House. DllBLIN CITY COlJNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 28 ~ . . .. ~lishment of Housimt Commission/Committee 9:30 p.m. 8.2 (110-10) Commumty Development DIrector ]en Ram presented the Staff Report and adVIsed that, at its April 2005 Goals & ObJectives meetmg, the City Council added a hIgh pnorIty goal to establish a Housing Commission/Committee. As a result, Staff prepared four options related to the formation of a Housing CommissIOn/CommIttee for Council consIderatIon: #1) Establish a Housing CommIssion; #2) Change the name and the focus of the "Planning CommIsSIon" to "Planning and Housing CommIssion;" #3) Establish a Hous1l1g Committee or Taskforce; and #4) Establish a HOUSIng Committee as a One-Year Pilot Program. Mayor Lockhart suggested that Staff receIve Council comment tomght; however, brIng the Issue back before the Council for conSideratIon when all five members present. She noted that a Jomt Council/CommissIOns Goals & ObJectives Workshop was scheduled for J-'ebruary 4lh and recommended that CommISSion lllpUt on this Issue be obtallled dunng that meetIng, as they could provide valuable lllSlght llltO the pl'Ocess. She advised that she was leaning toward a CommIttee mstead of a CommIssion because a Committee could be established for a certain period of time with set parameters to study what the CIty really wanted to know about, such as affordable housmg. The Committee mix could include a variety of many people from the commumty with dIfferent points of vIew. Option #4, the Committee as a one-year pilot program, was her preference. If, after a year, It was determllled to be beneficial, the Committee could be contInued. The Committee's feedback would help determine whether the City was headmg In the rIght direction as to affordable housmg, as welI as determme if thIS would become an ongoing process. Establishing a CommIssion would be a very expensive and tIme-consumIng endeavor, and may not be necessary. Vm. Oravetz concurred WIth Mayor Lockhart and adVIsed that he was amenable to Option #3 or Option #4. A Committee was much less final than a CommiSSIOn and much more flexible. The City has had great success With other Comnuttees and Taskforces that were formed for a specific purpose. Cm. Hildenbrand adVIsed that she favored OptIon #4. If it was determmed that the program should be cont1l1ued, she envisioned it becomlllg an Advisory CommIttee to the Planning Commission. As a partiCIpant on the HOUSIng Taskforce, she learned a lot from all of the different people who partIcipated. It would be benefiCIal to open the doors to DUBLIN CITY COlJNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 29 ~ . . many other people at dIfferent levels. A tIme-specIfic, task-specIfic committee should be conSIdered with, perhaps a two-year commitment. The Committee could convene only when a specific task was presented, and re-convene as needed dUl'lng the two-year h meframe. Cm. Zika agreed wIth em. HIldenbrand, and advIsed that, although he was not certam what the CommIttee would do, he was willing to try It for a year. There was not enough CDBG money to worry about putting It to a Committee, and the Council had already determmed that It preferred to review agreements to make certain the Affordable Housmg Program went forward. Mayor Lockhart sugsested that Staff mclude several types of Issues a Housm8 Committee might deal with m the next Staff Report to come before the Council. It seemed that it would be mostly related to affordable housing. The idea of having more residents in the community partiCipate, learn, and proVIde valuable feedback was the most valuable facet of the Committee. Cm. Zika aske.d that the four optIons be made available to the Planmng CommISSion for comment. Mayor Lockhart stated reIterated her desire to receIve feedback from each of the CommiSSIOns at the February 4th Goals & Objectives workshop. She would like to hear from the Semor AdVISOry Committee, too. CIty Manager Ambrose clarIfied that the Council's direction was to contmue thIS item to a Council meeting in March to allow for the discussion with each of the CommIssions at the February 4th workshop. The Council concurred. On motion of Mayor Lockhart, seconded by Vm. Oravetz and by unammous vote (Cm. McCormIck absent), the City Council dIrected Staff to mclude thiS Issue on the February 4, 2006, Council/Commissions Goals & ObJectives Workshop Agenda, and to prepare a follow-up Staff Report for Council conSIderation at meetmg in March 2006. .. DUBLIN CITY COllNCIL MINlJTES VOUJME 25 REGULAR MEETING January 17, 2006 PACE 30 ~ . . Presentation of Alternatives for Community GrouD/ONllnizational FundiIl!Z Reauests 9:56 p.m. 8.3 (330- 10) Assistant CIty Manager Jom Pattillo and Sr. AdmimstratIve Analyst Amy cunmngham presented the Staff Report and advIsed that, at its June 20, 2005, meetIng, the CIty Council directed Staff to prepare a report discussing alternatives for establishment of gUIdelInes for Community Group fund1l1g requests. The report would outlme process alternatives for City Council conSIderatIon for Fiscal Year 2007-2008. Staff recommended that the Council: 1) IdentIfy a fundm..';; cap and a fundmg hmit per agency, 1f deSIred; and 2) PrOVIde Staff WIth dIrection on how to proceed WIth the Commumty Group funding process for Fiscal Veal' 200-2008 by approvmg one of the following options: a) continue with the existInz process; b) select proposed AlternatIve #1 which includes a formal application process for General Fund applicants; or c) selected proposed Alternative #2 which includes a formal applIcation process for General Fund applIcants and a Committee/Commission review for all applIcants. Cm. Zika expressed concern about requll'lng Boardmember names and home addresses listed m the application since It would become a public record. He referred to the requirement to have a mlmmum of at least one Boardmember be a Dublin resident and stated that the CrIterion was not applied to agencies that Dublin already funded. Mayor Lockhart agreed that Dublin was a small CIty and Dublll1 residents mISht not be lllvolved In a agency that served the City. Cm. Zika questioned the need to mclude those two issues, and asked why an agency would be required to submit its CertIficate of Insurance for liability and workers compensatIOn. ASSIstant City Manager Pattillo adVISed that requ1l'Ing a CertIficate of Insurance would be conSIstent WIth what was currently reqUired for CIty Consultants. Mayor Lockhart asked If It was current practIce for non-profits. Ms. CunnIngham adVIsed no, but It was part of the Safety CommIttee recommendations. The list of names and addresses of Boardmembers, as well as the proposed Boardmember residency reqUIrements were not reqUired III LIvermore or Pleasanton. Mayor Lockhart agreed that the Boardmember reqUIrement was not necessary while Dublm was still a small city DUBLIN CITY COIJNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 31 ~ . . City Manager Ambrose clarified that the Council would like the Boardmember requirement be eiimmated from the applicatIon package. The Council concurred. The Council discussed fundmg and identIfied a fundmg cap of $120,000, If the funds were available, and a funding limit per agency of $25,000. On motIon of Cm. Zika, seconded by Vm. Oravetz and by unalllmous vote (Cm. McCormick absent), the City Council directed Staff to cap funding at $120,000, If funds were available; implement an indIvidual cap of $25,000; and elimmate Boal'dmember requirements from the applIcation package. .. OTHER BUSINESS 10:19 p.m. 9.1 Vm. Oravetz advised that he had an upcoming meet1l1g with representatIves of Contra County Council TransportatIon Authority and LIvermore Amador Valley TransportatIon AuthOrIty (LA VTA) related to the feasibility of consolidatIng tranSIt agencies. Mayor Lockhart was recently appointed to LATVA's Markmg Committee and Legislative Committee, and he had been reappomted to the Marking Committee and Budget Committee. He would also be attending an upcoming League East Bay DiviSIOn Meeting to be held m Dublin. City Attorney Silver noted that the agenda descriptIon was slI..<;;htly different than m the past due to AB 1234. Councilmembers were now reqUIred to gIVe a brief report if they attended any meetmgs or conferences that required reimbursement for expenses. HistOrIcally, this Council had given these reports; however, the reports were now a reqUIrement. Mayor Lockhart reminded the community that 1l0mmatIons for CItIzen and Organization of the Year were due by february 1 st. Mayor Lockhart extended, on behalf of the City Council, warm thoughts to Cm. McCormick and her family for theIr recent loss, and thanked the Commumty and Staff for the support offered to her and her family WIth the loss of her daughter, Wendy Lockhart. DlIHLIN CITY COlJNCIL MINlJTES VOLUME 25 RF:GUI,AR MEETING January 17,2006 PAGE 32 ~ . . .. M!JOURNMENT 11.1 There bemg no further busmess to come before the Council, the meeting was adJourned at 10:22 p.m. An='~ - CIty 'erk ~ DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 33 ~