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HomeMy WebLinkAboutReso 108-25 Amending the Classification Plan Reso. No. 108-25, Item 5.10, Adopted 12/16/2025 Page 1 of 1 RESOLUTION NO. 108 – 25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and WHEREAS, it is necessary to periodically add, remove and/or amend job descriptions in the Classification Plan. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions shall be further amended to retitle the Public Works Director/Associate City Engineer to Public Works Director and update the job description (Exhibit A). BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent resolutions shall be further amended to retitle the Parks and Facilities Development Coordinator to Parks Planner and update the job description (Exhibit B). BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan for the City of Dublin; and that the changes contained herein shall be effective December 17, 2025. PASSED, APPROVED AND ADOPTED by the City Council of the City of Dublin this 16th day of December 2025, by the following vote: AYES: Councilmembers Josey, McCorriston, Morada, Qaadri and Mayor Hu NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Exhibit A to the Resolution Page 1 of 5 PUBLIC WORKS DIRECTOR Date Adopted: August 24, 1987 Date Revised: August 05, 2003; August 18, 2010; December 16, 2025 FLSA: At-Will, Exempt General Purpose Under administrative direction of the City Manager, or designee, the Public Works Director plans, organizes, and directs the activities, operations, and programs of the Public Works Department. The Director serves as a member of the City’s executive management team at the will of the City Manager. The Director has full responsibility for the management, planning and supervision of all Public Works programs. Programmatic areas may include maintenance of City streets, parks and trails, buildings, traffic control systems and fleet; the Capital Improvement Program; stormwater, solid waste, recycling, and Climate Action Plan initiatives; as well as development review, permitting, and inspections. Distinguishing Characteristics The Public Works Director is an executive management-level classification and serves as Department Head. This position exercises substantial independent judgement and discretion in developing policies, managing resources, overseeing major projects, and ensuring effective coordination across departments and external agencies. The Director has broad administrative and operational authority and is responsible for interpreting related codes, ordinances, and regulations; ensuring compliance with local, state, and federal laws; and resolving complex and sensitive departmental matters. The Director is expected to provide strategic leadership that promotes collaboration, innovation, accountability, and continuous improvement across the organization. Supervision Received and Exercised • Receives administrative directions from the City Manager or designee. • Provides direct supervision to management, professional, technical, and administrative staff. Essential Duties and Responsibilities The following duties are typical for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment. • Develops, directs, and oversees the implementation of departmental goals, objectives, policies, procedures, and work standards. • Provides leadership and strategic guidance for all Public Works service areas and programs. Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Page 2 of 5 • Oversees capital improvement activities at a program level, including long-range planning, project prioritization, budgeting, procurement, design, construction, and interagency coordination. • Serves as a key member of the City’s emergency response structure, including participation in Emergency Operations Center (EOC) activations; may serve as Public Works or Operations Section Chief during major incidents, disasters, or weather events; oversees post-event infrastructure assessment and response activities. • Oversees the development and implementation of the City’s asset management programs, including inventory, condition assessment, lifecycle analysis, and long-term capital renewal forecasting. • Provides oversight of environmental and regulator programs. • Promotes and integrates technology solutions, including GIS, work order systems, permitting software, and asset management platforms to enhance operational efficiency, data accuracy, and service delivery. • Collaborates extensively with other City departments, including Community Development, Parks & Community Services, Finance, and the City Manager’s Office, to ensure coordinated project delivery, policy alignment, land development review, and long-range planning efforts. • Oversees financial management of the Capital Improvement Program, including multi-year capital planning, grant acquisition and administration, fund compliance, and cost tracking. • Manages, negotiates, and evaluates contractor agreements and professional service contracts for cost effectiveness, compliance, and quality of work. • Analyzes, develops, and implements long-term maintenance, asset management, and operational strategies for City infrastructure and facilities. • Coordinates and collaborates with engineers, consultants, developers, governmental agencies, utilities, and community stakeholders to support City initiatives and project delivery. • Provides oversight of engineering activities performed by staff or consulting engineers to ensure technical accuracy, regulatory compliance, and alignment with City standards. • Ensures compliance with federal, state, and local regulations related to public works operations, environmental requirements, construction activities, and municipal infrastructure. • Oversees the preparation, review, and approval of technical documents, engineering plans, studies, and project proposals prepared by staff or consultants. • Prepares and presents written and oral reports, recommendations, and technical analyses for the City Manager, City Council, boards, commissions, and committees. • Directs the development, preparation, and administration of the department budget; monitors expenditures and ensures alignment with adopted City Council goals and fiscal policies. • Provides leadership, direction, mentorship, training, and performance evaluations for assigned staff; promotes a positive, collaborative, and productive work environment. • Represents the City and department in meeting with governmental agencies, contractors, vendors, businesses, professional and regulatory organizations, and community groups. • Responds to and resolves complex or sensitive public inquiries, service requests, and operational challenges. Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Page 3 of 5 • Ensures ethical procurement, contract oversight, and adherence to City purchasing policies and public contracting laws. • Leads long-range strategic planning for public infrastructure, including master planning, capital forecasting, and policy development that supports sustainable service delivery and Citywide goals. • Perform other duties as assigned. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge and abilities in qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to a bachelor’s degree from an accredited college or university with major course in engineering, public administration, business administration, construction management, urban planning or related field. A master’s degree in an applicable field is highly desirable. Experience: Six years of progressively responsible experience in public works operations, municipal administration, project or construction management, or related fields, including at least three years of supervisory and management experience over professional staff. Knowledge of: • Local, state, and federal laws governing land development, public projects, public infrastructure, and assessment districts. • Modern administrative principles and practices, including goal setting, program development, implementation, and evaluation. • Principles and practices of municipal public works planning, maintenance, engineering, and operations. • Principles and practices of effective employee supervision, including work planning, assignment, review, evaluation, and staff development. • Materials, methods and techniques used in the construction, maintenance, and repair of public infrastructure, including streets, parks, drainage systems, stormwater systems, and traffic control devices. • Applicable federal, state, and local laws, codes, regulations, and environmental compliance requirements. • Budget development, financial analysis, cost control and procurement practices. • Effective methods of representing the City to government agencies, developers, contractors, community groups, and professional and legislative organizations. Ability to: Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Page 4 of 5 • Plan, organize, and direct the activities and operations of the Public Works Department. • Develop and implement goals, objectives, policies, procedures, work standards, and internal controls. • Interpret, apply, and ensure compliance with a wide range of laws, regulations, policies, codes and standards. • Provide effective leadership and oversight of management, supervisory, professional, and technical personnel. • Exercise sound judgement and make responsible decisions under pressure and within established deadlines. • Prepare and present clear, concise, and accurate reports, proposals, and presentations. • Conduct effective negotiations and represent the City in a wide variety of meetings, proceedings, and public forums. • Build and maintain effective working relationships with City staff, elected officials, contractors, vendors, and the community. • Demonstrate tact and good judgment in dealing with sensitive issues and situations. • Communicate clearly and concisely, both orally and in writing. Work Environment Work is performed primarily in a standard office environment with frequent use of computers and other office equipment. This position also requires occasional fieldwork which may involve exposure to varying weather conditions, noise, dust, fumes, odors, uneven surfaces, construction hazards, or moving equipment. This position involves frequent interaction with elected officials, contractors, consultants, community groups, and members of the public, including individuals who may be upset or frustrated when discussing or interpreting policies and regulations. The employee may be required to work evenings, weekends, holidays, and extended hours to meet City operational needs, respond to emergencies, or attend meetings. Field duties may require the use of personal protective equipment (PPE) such as hard hats, safety vests, eye protection, and hearing protection during construction site visits. The employee must be able to respond to emergency incidents or infrastructure failures outside of normal working hours. Physical Requirements The physical standards described are representative of those that must be met to perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Sit, stand, and walk for extended periods in both office and field environments. • Communicate effectively in person, by telephone, virtually, and in meetings. • Use hands and fingers to operate computers, office equipment, and occasionally field tools used during site visits. Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Page 5 of 5 • Bend, stoop, kneel, climb, or crouch occasionally when accessing project areas or conducting site inspections. • Lift, carry, or transport materials or equipment weighing up to 25 pounds on an occasional basis. • Navigate active construction sites, uneven terrain, and areas with potential exposure to traffic, heavy equipment, vibration, loud noise, dust, or other environmental hazards while following appropriate safety protocols. • Safely operate a motor vehicle and travel to various City or community locations. • Maintain sufficient vision, hearing, and communication abilities necessary to safely perform field and office duties. Licenses, Certificates and Special Requirements • Possession of a valid California Class C driver’s license and proof of automobile liability insurance. Equal Opportunity Statement The City of Dublin is an equal opportunity employer committed to building a diverse and inclusive workforce. We encourage applications from all qualified individuals regardless of race, ethnicity, gender identity, sexual orientation, disability, age, religion or veteran status. Accommodations are available upon request during the selection process. Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Exhibit B to the Resolution Page 1 of 4 PARKS PLANNER Date Adopted: July 17, 2001 Date Revised: December 16, 2025 FLSA: Exempt General Purpose Under general supervision, plans, organizes, coordinates, and implements programs and activities in support of capital improvement projects for City parks and community facilities. Duties include reviewing plans, specifications, and technical documents; managing the work of outside consultants and contractors; performing complex cost and feasibility analysis, and monitoring the progress of multiple concurrent projects from concept through construction. Distinguishing Characteristics The Parks Planner is a single-level professional classification responsible for coordinating complex projects involving parks, landscaped areas, and community facilities. The position integrates a broad range of technical functions and coordinates with multiple stakeholders, including consultants, contractors, and internal staff, engaged in the design, development, renovation and construction of municipal amenities. Assignments include both landscape-focused and architectural/building-related project areas, such as facility renovations, building improvements, master planning, feasibility studies, and the enhancement of public spaces. Supervision Received and Exercised • Receives general supervision from the Capital Improvement Program (CIP) Manager. • Provides project leadership and oversight to consultants, contractors, and may provide task-level guidance to internal staff. This classification is not typically assigned ongoing supervisory responsibilities. Essential Duties and Responsibilities: The following duties are typical for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment. • Serve as project coordinator for parks, landscaping, and community facility capital improvement projects from concept through construction, including scope development, scheduling, budgeting, consultant selection, design review, and project closeout. • Facilitate community engagement processes, including developing and implementing outreach strategies to ensure inclusive participation; lead public workshops and meetings; and present project updates to the Parks Commission, City Council, community groups and other stakeholders. Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Page 2 of 4 • Provide administrative and technical assistance to the CIP Manager, including conducting needs assessments and developing recommendations based on user and community input. • Coordinate with City departments and outside agencies in the development of master planning documents and feasibility studies. • Oversee and evaluate the work of consultants and contractors involved in design, construction management, and inspection to ensure compliance with City standards, contract requirements, and project objectives. • Select, negotiate, and administer consultant and contractor agreements; prepare and manage amendments, task orders, and change orders; and evaluate performance. • Collaborate with City staff in reviewing development plans and park development agreement documents associated with future public facilities. • Evaluate the feasibility and cost-effectiveness of proposed capital improvement projects and make recommendations to the CIP Manager and other departments. • Prepare, submit, and administer grant applications and manage grant-funded projects, including tracking deliverables, compliance monitoring, reporting, and documentation with funding requirements. • Maintain current knowledge of industry standards, regulations, and best practices related to park planning, community facility development, public project delivery, environmental requirements, and design/construction methods. • Prepare and deliver clear and comprehensive written and oral reports, staff presentations, and technical documents. • Build and maintain effective working relationships with co-workers, other City staff, elected officials, contractors, consultants, community partners, and the public, using principles of effective communication and customer service. • Perform other duties as assigned. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge and abilities in qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to graduation from an accredited college or university with a bachelor’s degree in park planning and design, landscape architecture, urban planning, public administration, or a closely related field. A master’s degree is desirable. Experience: Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Page 3 of 4 Five years of progressively responsible experience, preferably in a public agency, involving direct responsibility for the planning, design, or development of public facilities. Experience in landscape architecture and/or park and community facility planning is desirable. Knowledge of: • Principles, practices, and methods of planning, designing, and developing municipal parks, landscaped areas, community facilities, and related public improvements, including architectural, structural, mechanical, electrical, plumbing, irrigation, accessibility, and site design components. • Construction and maintenance principles, methods, materials, and equipment used in public works and facility development. • Principles and practices of contract administration, budgeting, fiscal tracking, project accounting, and recordkeeping. • CEQA process, statutes, regulations, and related environmental requirements applicable to capital projects. • Federal, state, and local laws, regulations, and court decisions related to assigned responsibility. • Principles and practices of project management, community engagement, and public communication. • Grant development, application, administration, and reporting requirements. • Modern software applications related to project management, budgeting, GIS mapping, CAD or design review, and document management. Ability to: • Review, analyze, and interpret technical reports, plans, development agreements, master planning documents, and calculations, and provide clear and actionable recommendations. • Lead and coordinate the work of consultants, contractors, and multidisciplinary project teams. • Prepare and deliver professional written and oral presentations to commissions, elected bodies, and the public. • Manage multiple projects simultaneously while meeting deadlines and adjusting to changing priorities. • Build and maintain effective working relationships with elected officials, staff, contractors, consultants, and community members. • Exercise sound judgment within established procedures and professional standards. • Prepare, review, and interpret plans, specifications, and design documents to ensure compliance with standards, codes, and regulations, and to evaluate constructability and cost impacts. • Maintain accurate records and documentation for project development, reporting, and implementation. • Provide excellent customer service when interacting with staff, consultants, project partners, and the public. Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5 Page 4 of 4 Work Environment Work is performed primarily in a standard office setting with frequent use of computers and other office equipment. The position also requires occasional fieldwork which may involve exposure to varying weather conditions, noise, dust, fumes, odors, uneven surfaces, construction hazards, or moving equipment. Employees may interact with contractors, consultants, and members of the public, including individuals who may be upset or frustrated when discussing or interpreting policies and regulations. The employee may be required to work evenings, weekends, and/or extending hours to meet City operational needs or attend meetings. Field duties may require the use of personal protective equipment (PPE) such as hard hats, safety vests, eye protection, and hearing protection during construction site visits. Physical Requirements The physical standards described are representative of those that must be met to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Sit, stand, and walk for extended periods while performing both office and field duties. • Communicate effectively in person, by telephone, virtually, and in meetings. • Use hands and fingers to operate computers, office equipment, and basic field tools; reach with hands and arms as required. • Bend, stoop, kneel, climb, or crouch occasionally when accessing project areas or conducting site inspections. • Lift, carry or transport materials or equipment weighing up to 25 pounds on an occasional basis. • Safely operate a motor vehicle and travel to various City or community locations. • Maintain sufficient vision, hearing, and communication abilities necessary to safely perform field and office duties, sometimes in environments with moderate noise or distractions. Licenses, Certificates and Special Requirements • Possession of a valid California Class C drivers' license and proof of automobile liability insurance. • Registration as a Landscape Architect in State of California is desirable. Equal Opportunity Statement The City of Dublin is an Equal Opportunity Employer committed to building a diverse and inclusive workforce. We encourage applications from all qualified individuals regardless of race, ethnicity, gender identity, sexual orientation, disability, age, religion, or veteran status. Accommodations are available upon request during the selection process. Docusign Envelope ID: C51D006E-6881-4387-835E-D9D77998D6F5