HomeMy WebLinkAbout5.10 Revisions to the Personnel System
STAFF REPORT
CITY COUNCIL
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Agenda Item 5.10
DATE: December 16, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Revisions to the Personnel System
Prepared by: Sarah Monnastes, Human Resources Director/Risk Manager
EXECUTIVE SUMMARY:
The City Council will consider revisions to the City’s Personnel Systems, including the
Classification Plan and Salary Plan for Full-Time Employees, to retitle two existing positions
and update corresponding job descriptions and salary ranges.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the Classification Plan; and adopt the Resolution Amending
the Salary Plan for Management Positions Exempt from Competitive Service and for Full-Time
Personnel.
FINANCIAL IMPACT:
The conversion of the Parks & Facilities Development Coordinator into the newly created
Parks Planner classification results in an increase of $21,000, or 14%, to the top of the salary
range. The cost associated with moving the existing Coordinator into the new position is
estimated at $3,900 for the remainder of the current fiscal year. This can be covered within the
existing Fiscal Year 2025-26 Budget.
DESCRIPTION:
Pursuant to the City’s Personnel System Rules, a job description must be adopted for each
classification. Job descriptions outline the essential duties, skills, abilities, and qualifications
that comprise the City’s Classification Plan. The Personnel System Rules also require the City
Council to adopt a Salary Plan, which is done on an annual basis. T his Staff Report outlines
proposed updates to the Classification Plan and Salary Plan to reflect organizational and
operational needs.
Public Works Director/Assistant City Engineer
The job description for the Public Works Director/Assistant City Engineer is proposed to be
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retitled Public Works Director and modernized, including removing the requirement to possess
a Professional Engineer (PE) License (Attachment 2).
The City utilizes a combination of in-house professional staff and contracted engineering
consultants to perform and review technical engineering work . Over time, the operational
needs of the Public Works Department have evolved. As a result, the Director’s responsibilities
have increasingly focused on executive leadership, strategic planning, budgeting, policy
development, capital program management, and interdepartmental coordination. Removing
the PE requirement, modernizing the job descriptions, and retitling the position better aligns
the classification with contemporary organizational needs and industry standards, where many
agencies distinguish between technical engineering roles and department director functions .
The Salary Plan is also proposed to be amended to reflect the revised position title, but there is
no recommended change to the current salary (Attachment 4).
Parks & Facilities Development Coordinator
The job description for the Parks & Facilities Development Coordinat or is proposed to be
updated and retitled Parks Planner (Attachment 3).
An outside consultant conducted a review of the position and determined that while some
components of the core scope of work remain appropriate, the title, salary range, and overall
job descriptions should be adjusted to accurately reflect the professional-level responsibilities
assigned. The existing title does not fully convey the breadth of duties, which include
professional-level park planning and project delivery functions such as overseeing park master
planning efforts, coordinating community input processes, managing consultant design teams,
developing cost estimates, administering grants, and carrying capital projects from concept
through construction administration. These responsibilities mirror those commonly found in
parks and open space planning positions. Therefore, Staff recommends adopting the more
accurate and industry-standard title of Parks Planner to improve alignment with actual duties
and enhance the City’s ability to recruit qualified candidates in the future.
The duties of the position are consistent with responsibilities typically assigned to a Senior
Planner rather than to the Associate Planner range to which the role is currently aligned.
Therefore, the Salary Plan is proposed to be amended to retitle the position and place the
salary within the Senior Planner salary range (Attachment 4). This change promotes internal
equity, reflects the professional expertise required of the position, and strengthens the City’s
competitiveness in attracting and retaining qualified candidates in a specialized planning field.
The employee currently holding the Coordinator title will be moved into the new classification,
with the salary adjusted accordingly.
STRATEGIC PLAN INITIATIVE:
None.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Amending the Classification Plan
2) Exhibit A to the Resolution – Public Works Director Job Description
3) Exhibit B to the Resolution – Parks Planner Job Description
4) Resolution Amending the Salary Plan for Full-Time Personnel and for Positions Exempt
from FLSA Overtime Provisions
5) Public Works Director Job Description – redline version
6) Parks Planner Job Description – redline version
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Attachment 1
Reso. No. XX-25, Item X.X, Adopted 12/16/2025 Page 1 of 1
RESOLUTION NO. XX – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan;
and
WHEREAS, it is necessary to periodically add, remove and/or amend job descriptions in
the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
resolutions shall be further amended to retitle the Public Works Director/Associate City Engineer
to Public Works Director and update the job description (Exhibit A).
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent resolutions shall
be further amended to retitle the Parks and Facilities Development Coordinator to Parks Planner
and update the job description (Exhibit B).
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
December 17, 2025.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Dublin this 16th
day of December 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Attachment 2
Exhibit A to the Resolution
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PUBLIC WORKS DIRECTOR
Date Adopted: August 24, 1987
Date Revised: August 05, 2003; August 18, 2010; December 16, 2025
FLSA: At-Will, Exempt
General Purpose
Under administrative direction of the City Manager, or designee, the Public Works Director plans,
organizes, and directs the activities, operations, and programs of the Public Works Department.
The Director serves as a member of the City’s executive management team at the will of the City
Manager.
The Director has full responsibility for the management, planning and supervision of all Public
Works programs. Programmatic areas may include maintenance of City streets, parks and trails,
buildings, traffic control systems and fleet; the Capital Improvement Program; stormwater, solid
waste, recycling, and Climate Action Plan initiatives; as well as development review, permitting,
and inspections.
Distinguishing Characteristics
The Public Works Director is an executive management -level classification and serves as
Department Head. This position exercises substantial independent judgement and discretion in
developing policies, managing resources, overseeing major projects, and ensuring effective
coordination across departments and external agencies. The Director has broad administrative and
operational authority and is responsible for interpreting related codes, ordinances, and regulations;
ensuring compliance with local, state, and federal laws; and resolving complex and sensitive
departmental matters. The Director is expected to provide stra tegic leadership that promotes
collaboration, innovation, accountability, and continuous improvement across the organization.
Supervision Received and Exercised
Receives administrative directions from the City Manager or designee.
Provides direct supervision to management, professional, technical, and administrative staff .
Essential Duties and Responsibilities
The following duties are typical for this classification. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related, or a logical assignment .
Develops, directs, and oversees the implementation of departmental goals, objectives, policies,
procedures, and work standards.
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Provides leadership and strategic guidance for all Public Works service areas and programs.
Oversees capital improvement activities at a program level, including long-range planning,
project prioritization, budgeting, procurement, design, construction, and interagency
coordination.
Serves as a key member of the City’s emergency response structure, including participation in
Emergency Operations Center (EOC) activations; may serve as Public Works or Operations
Section Chief during major incidents, disasters, or weather events; oversees post-event
infrastructure assessment and response activities.
Oversees the development and implementation of the City’s asset management programs,
including inventory, condition assessment, lifecycle analysis, and long-term capital renewal
forecasting.
Provides oversight of environmental and regulator programs.
Promotes and integrates technology solutions, including GIS, work order systems, permitting
software, and asset management platforms to enhance operational efficiency, data accuracy,
and service delivery.
Collaborates extensively with other City departments, including Community Development,
Parks & Community Services, Finance, and the City Manager’s Office, to ensure coordinated
project delivery, policy alignment, land development review, and long-range planning efforts.
Oversees financial management of the Capital Improvement Program, including multi-year
capital planning, grant acquisition and administration, fund compliance, and cost tracking.
Manages, negotiates, and evaluates contractor agreements and professional service contracts
for cost effectiveness, compliance, and quality of work.
Analyzes, develops, and implements long-term maintenance, asset management, and
operational strategies for City infrastructure and facilities.
Coordinates and collaborates with engineers, consultants, developers, governmental agencies,
utilities, and community stakeholders to support City initiatives and project delivery.
Provides oversight of engineering activities performed by staff or consulting engineers to
ensure technical accuracy, regulatory compliance, and alignment with City standards.
Ensures compliance with federal, state, and local regulations related to public works
operations, environmental requirements, construction activities, and municipal infrastructure.
Oversees the preparation, review, and approval of technical documents, engineering plans,
studies, and project proposals prepared by staff or consultants.
Prepares and presents written and oral reports, recommendations, and technical analyses for
the City Manager, City Council, boards, commissions, and committees.
Directs the development, preparation, and administration of the department budget; monitors
expenditures and ensures alignment with adopted City Council goals and fiscal policies.
Provides leadership, direction, mentorship, training, and performance evaluations for assigned
staff; promotes a positive, collaborative, and productive work environment.
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Represents the City and department in meeting with governmental agencies, contractors,
vendors, businesses, professional and regulatory organizations, and community groups.
Responds to and resolves complex or sensitive public inquiries, service requests, and
operational challenges.
Ensures ethical procurement, contract oversight, and adherence to City purchasing policies and
public contracting laws.
Leads long-range strategic planning for public infrastructure, including master planning, capital
forecasting, and policy development that supports sustainable service delive ry and Citywide
goals.
Perform other duties as assigned.
Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge and
abilities in qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major course in
engineering, public administration, business administration, construction management, urban
planning or related field. A master’s degree in an applicable field is highly desirable.
Experience:
Six years of progressively responsible experience in public works operations, municipal
administration, project or construction management, or related fields, including at least three years
of supervisory and management experience over professional staff.
Knowledge of:
Local, state, and federal laws governing land development, public projects, public infrastructure,
and assessment districts.
Modern administrative principles and practices, including goal setting, program development,
implementation, and evaluation.
Principles and practices of municipal public works planning, maintenance, engineering, and
operations.
Principles and practices of effective employee supervision, including work planning, assignment,
review, evaluation, and staff development.
Materials, methods and techniques used in the construction, maintenance, and repair of public
infrastructure, including streets, parks, drainage systems, stormwater systems, and traffic control
devices.
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Applicable federal, state, and local laws, codes, regulations, and environmental compliance
requirements.
Budget development, financial analysis, cost control and procurement practices.
Effective methods of representing the City to government agencies, developers, contractors,
community groups, and professional and legislative organizations.
Ability to:
Plan, organize, and direct the activities and operations of the Public Works Department.
Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls.
Interpret, apply, and ensure compliance with a wide range of laws, regulations, policies, codes
and standards.
Provide effective leadership and oversight of management, supervisory, professional, and
technical personnel.
Exercise sound judgement and make responsible decisions under pressure and within
established deadlines.
Prepare and present clear, concise, and accurate reports, proposals, and presentations.
Conduct effective negotiations and represent the City in a wide variety of meetings,
proceedings, and public forums.
Build and maintain effective working relationships with City staff, elected officials, contractors,
vendors, and the community.
Demonstrate tact and good judgment in dealing with sensitive issues and situations.
Communicate clearly and concisely, both orally and in writing.
Work Environment
Work is performed primarily in a standard office environment with frequent use of computers and
other office equipment. This position also requires occasional fieldwork which may involve
exposure to varying weather conditions, noise, dust, fumes, odors, uneven surfaces, construction
hazards, or moving equipment. This position involves frequent interaction with elected officials,
contractors, consultants, community groups, and members of the public, including individuals who
may be upset or frustrated when discussing or interpreting policies and regulations.
The employee may be required to work evenings, weekends, holidays, and extended hours to
meet City operational needs, respond to emergencies, or attend meetings. Field duties may
require the use of personal protective equipment (PPE) such as hard hats, safety vests, eye
protection, and hearing protection during constru ction site visits. The employee must be able to
respond to emergency incidents or infrastructure failures outside of normal working hours.
Physical Requirements
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The physical standards described are representative of those that must be met to perform the
essential functions of this class. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Sit, stand, and walk for extended periods in both office and field environments.
Communicate effectively in person, by telephone, virtually, and in meetings.
Use hands and fingers to operate computers, office equipment, and occasionally field tools
used during site visits.
Bend, stoop, kneel, climb, or crouch occasionally when accessing project areas or
conducting site inspections.
Lift, carry, or transport materials or equipment weighing up to 25 pounds on an occasional
basis.
Navigate active construction sites, uneven terrain, and areas with potential exposure to
traffic, heavy equipment, vibration, loud noise, dust, or other environmental hazards while
following appropriate safety protocols.
Safely operate a motor vehicle and travel to various City or community locations.
Maintain sufficient vision, hearing, and communication abilities necessary to safely perform
field and office duties.
Licenses, Certificates and Special Requirements
Possession of a valid California Class C driver’s license and proof of automobile liability
insurance.
Equal Opportunity Statement
The City of Dublin is an equal opportunity employer committed to building a diverse and inclusive
workforce. We encourage applications from all qualified individuals regardless of race, ethnicity,
gender identity, sexual orientation, disability, age, religion or veteran status. Accommodations are
available upon request during the selection process.
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Attachment 3
Exhibit B to the Resolution
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PARKS PLANNER
Date Adopted: July 17, 2001
Date Revised: December 16, 2025
FLSA: Exempt
General Purpose
Under general supervision, plans, organizes, coordinates, and implements programs and activities
in support of capital improvement projects for City parks and community facilities. Duties include
reviewing plans, specifications, and technical documents ; managing the work of outside
consultants and contractors; performing complex cost and feasibility analysis, and monitoring the
progress of multiple concurrent projects from concept through construction.
Distinguishing Characteristics
The Parks Planner is a single-level professional classification responsible for coordinating complex
projects involving parks, landscaped areas, and community facilities. The position integrates a
broad range of technical functions and coordinates with multiple stakeholders, including
consultants, contractors, and internal staff, engaged in the design, development, renovation and
construction of municipal amenities. Assignments include both landscape-focused and
architectural/building-related project areas, such as facility renovations, building improvements,
master planning, feasibility studies, and the enhancement of public spaces.
Supervision Received and Exercised
Receives general supervision from the Capital Improvement Program (CIP) Manager.
Provides project leadership and oversight to consultants, contractors, and may provide task-
level guidance to internal staff. This classification is not typically assigned ongoing supervisory
responsibilities.
Essential Duties and Responsibilities:
The following duties are typical for this classification. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related, or a logical assignment.
Serve as project coordinator for parks, landscaping, and community facility capital improvement
projects from concept through construction, including scope development, scheduling,
budgeting, consultant selection, design review, and project closeout.
Facilitate community engagement processes, including developing and implementing outreach
strategies to ensure inclusive participation; lead public workshops and meetings; and present
project updates to the Parks Commission, City Council, community groups and other
stakeholders.
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Provide administrative and technical assistance to the CIP Manager, including conducting
needs assessments and developing recommendations based on user and community input.
Coordinate with City departments and outside agencies in the development of master planning
documents and feasibility studies.
Oversee and evaluate the work of consultants and contractors involved in design, construction
management, and inspection to ensure compliance with City standards, contract requirements,
and project objectives.
Select, negotiate, and administer consultant and contractor agreements; prepare and manage
amendments, task orders, and change orders; and evaluate performance.
Collaborate with City staff in reviewing development plans and park development agreement
documents associated with future public facilities.
Evaluate the feasibility and cost-effectiveness of proposed capital improvement projects and
make recommendations to the CIP Manager and other departments.
Prepare, submit, and administer grant applications and manage grant-funded projects,
including tracking deliverables, compliance monitoring, reporting, and documentation with
funding requirements.
Maintain current knowledge of industry standards, regulations, and best practices related to
park planning, community facility development, public project delivery, environmental
requirements, and design/construction methods.
Prepare and deliver clear and comprehensive written and oral reports, staff presentations, and
technical documents.
Build and maintain effective working relationships with co-workers, other City staff, elected
officials, contractors, consultants, community partners, and the public, using principles of
effective communication and customer service.
Perform other duties as assigned.
Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge and
abilities in qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to graduation from an accredited college or university with a bachelor’s degree in park
planning and design, landscape architecture, urban planning, public administration, or a closely
related field. A master’s degree is desirable.
Experience:
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Five years of progressively responsible experience, preferably in a public agency, involving direct
responsibility for the planning, design, or development of public facilities. Experience in landscape
architecture and/or park and community facility planning is desirable.
Knowledge of:
Principles, practices, and methods of planning, designing, and developing municipa l parks,
landscaped areas, community facilities, and related public improvements, including
architectural, structural, mechanical, electrical, plumbing, irrigation, accessibility, and site
design components.
Construction and maintenance principles, methods, materials, and equipment used in public
works and facility development.
Principles and practices of contract administration, budgeting, fiscal tracking, project
accounting, and recordkeeping.
CEQA process, statutes, regulations, and related environmental requirements applicable to
capital projects.
Federal, state, and local laws, regulations, and court decisions related to assigned
responsibility.
Principles and practices of project management, community engagement, and public
communication.
Grant development, application, administration, and reporting requirements.
Modern software applications related to project management, budgeting, GIS mapping, CAD or
design review, and document management.
Ability to:
Review, analyze, and interpret technical reports, plans, development agreements, master
planning documents, and calculations, and provide clear and actionable recommendations.
Lead and coordinate the work of consultants, contractors, and multidisciplinary project teams.
Prepare and deliver professional written and oral presentations to commissions, elected bodies,
and the public.
Manage multiple projects simultaneously while meeting deadlines and adjusting to changing
priorities.
Build and maintain effective working relationships with elected officials, staff, contractors,
consultants, and community members.
Exercise sound judgment within established procedures and professional standards.
Prepare, review, and interpret plans, specifications, and design documents to ensure
compliance with standards, codes, and regulations, and to evaluate constructability and cost
impacts.
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Maintain accurate records and documentation for project development , reporting, and
implementation.
Provide excellent customer service when interacting with staff, consultants, project partners,
and the public.
Work Environment
Work is performed primarily in a standard office setting with frequent use of computers and other
office equipment. The position also requires occasional fieldwork which may involve exposure to
varying weather conditions, noise, dust, fumes, odors, uneven surfaces, construction hazards, or
moving equipment. Employees may interact with contractors, consultants, and members of the
public, including individuals who may be upset or frustrated when discussing or interpreting
policies and regulations. The employee may be required to work evenings, weekends, and/or
extending hours to meet City operational needs or attend meetings. Field duties may require the
use of personal protective equipment (PPE) such as hard hats, safety vests, eye protection, and
hearing protection during construction site visits.
Physical Requirements
The physical standards described are representative of those that must be met to perform the
essential functions of this position. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Sit, stand, and walk for extended periods while performing both office and field duties.
Communicate effectively in person, by telephone, virtually, and in meetings.
Use hands and fingers to operate computers, office equipment, and basic field tools; reach
with hands and arms as required.
Bend, stoop, kneel, climb, or crouch occasionally when accessing project areas or
conducting site inspections.
Lift, carry or transport materials or equipment weighing up to 25 pounds on an occasional
basis.
Safely operate a motor vehicle and travel to various City or community locations.
Maintain sufficient vision, hearing, and communication abilities necessary to safely perform
field and office duties, sometimes in environments with moderate noise or distractions.
Licenses, Certificates and Special Requirements
Possession of a valid California Class C drivers' license and proof of automobile liability
insurance.
Registration as a Landscape Architect in State of California is desirable.
Equal Opportunity Statement
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The City of Dublin is an Equal Opportunity Employer committed to building a diverse and inclusive
workforce. We encourage applications from all qualified individuals regardless of race, ethnicity,
gender identity, sexual orientation, disability, age, religion , or veteran status. Accommodations are
available upon request during the selection process.
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Attachment 4
Reso. No. XX-25, Item X.X, Adopted 12/16/25 Page 1 of 1
RESOLUTION NO. XX – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESOLUTION AMENDING THE SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT
FROM COMPETITIVE SERVICE AND FOR FULL-TIME PERSONNEL
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council
adopted Resolution No. 65-25 and 63-25 and subsequent Resolutions which establish a Salary
Plan for full-time personnel.
NOW, THEREFORE, BE IT RESOLVED that the position of Public Works
Director/Assistant City Engineer be retitled to Public Works Director under Article I, Section A of
the Salary Plan for Management Positions Exempt from Competitive Service.
BE IT FURTHER RESOLVED that the position of Parks & Facilities Development
Coordinator be retitled to Parks Planner under Article I, Section A of the Salary Plan for Full-
Time Personnel Exempt from Fair Labor Standards Act (FLSA) Overtime Provisions.
BE IT FURTHER RESOLVED that the following position shall be paid an hourly rate
within the following salary range with the exclusi on of any Performance Pay Adjustment granted
in accordance with the adopted Personnel Rules:
Monthly
Minimum
Monthly
Maximum
Parks Planner $11,266.19 $14,083.85
BE IT FURTHER RESOLVED that this document shall become a part of the official
Salary Plan for the City of Dublin; and that the changes contained herein shall be effective
December 17, 2025.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Dublin this 16th
day of December 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Attachment 5
Page 1 of 9
PUBLIC WORKS DIRECTOR
Date Adopted:8-August 24-, 1987
Date Revised: 8-5-August 05, 2003 & 5-; August 18-, 2010 ;
December 16, 2025
Title: Public Works Director/Assistant City Engineer
FLSA: At-Will, Exempt
General Purpose:
The Public Works Director is a Department Head, under theUnder administrative direction of the City
Manager, or his/her designee. This position is responsible for, the Public Works Director plans,
organizes, and directs the managementactivities, operations, and supervisionprograms of the Public
Works and Engineering functions including street maintenance, landscape maintenance, street tree
maintenance, park maintenance, street sweeping, traffic engineering, subdivision and private development
plan checking, capital improvement project planning and design and public works inspection.Department.
The Director serves as a member of the City’s executive management team at the will of the City
Manager.
The Director has Distinguishing Characteristics:
This is an Executive Management/Department Head class with full responsibility for the
management of multiple function service delivery, planning and supervision of all Public Works
programs. Programmatic areas within the may include maintenance of City. Reports to streets,
parks and trails, buildings, traffic control systems and fleet; the Capital Improvement Program;
stormwater, solid waste, recycling, and Climate Action Plan initiatives; as well as development
review, permitting, and inspections.
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Distinguishing Characteristicsreceives direction
The Public Works Director is an executive management-level classification and serves as Department
Head. This position exercises substantial independent judgement and discretion in developing
policies, managing resources, overseeing major projects, and ensuring effective coordination across
departments and external agencies. The Director has broad administrative and operational authority
and is responsible for interpreting related codes, ordinances, and regulations; ensuring compliance
with local, state, and federal laws; and resolving complex and sensitive departmental matters. The
Director is expected to provide strategic leadership that promotes collaboration, innovation,
accountability, and continuous improvement across the organization.
Supervision Received and Exercised
• Receives administrative directions from the City Manager or his/her designee. Employees at
this level receive administrative direction from the City Manager in terms of goals. Department
Head positions are reviewed in terms of results.
• Provides direct supervision of management, professional, technical, and administrative staff.
Essential Duties and Responsibilities:
The following duties are normaltypical for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related, or a logical assignment
to this class.
• SupervisesDevelops, directs, and oversees the administration of the implementation of
departmental goals, objectives, policies, procedures, and work standards.
• Provides leadership and strategic guidance for all Public Works Department ofservice areas and
programs.
• Oversees capital improvement activities at a program level, including long-range planning, project
prioritization, budgeting, procurement, design, construction, and interagency coordination.
• Serves as a key member of the City’s emergency response structure, including participation in
Emergency Operations Center (EOC) activations; may serve as Public Works or Operations
Section Chief during major incidents, disasters, or weather events; oversees post-event
infrastructure assessment and response activities.
• Oversees the City. development and implementation of the City’s asset management programs,
including inventory, condition assessment, lifecycle analysis, and long-term capital renewal
forecasting.
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• Submits reportsProvides oversight of environmental and recommendationsregulator programs.
• Promotes and integrates technology solutions, including GIS, work order systems, permitting
software, and asset management platforms to the enhance operational efficiency, data accuracy,
and service delivery.
• Collaborates extensively with other City Managerdepartments, including Community
Development, Parks & Community Services, Finance, and the City Council. Manager’s Office, to
ensure coordinated project delivery, policy alignment, land development review, and long-range
planning efforts.
Reviews and approves engineering plans, specifications, contract documents, and subdivision maps.
• Coordinates related activitiesOversees financial management of the Capital Improvement
Program, including multi-year capital planning, grant acquisition and administration, fund
compliance, and cost tracking.
Manages, negotiates, and provides technical assistance to other departments, public agencies,
consultants and contractors.
Makes presentations on department activities, engineering designs, and related matters to the City
Council, Planning Commission and other groups.
Analyzes short-term and long-term maintenance programs.
Prepares and reviews budget proposals for department needs consistent with adopted City Council
goals and objectives.
Supervises and coordinatesevaluates contractor agreements and activities which may include: street
maintenance, street sweeping, landscape maintenance, supplemental engineering services, park
maintenance, and capital improvement projects.
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• Evaluates all public worksprofessional service contracts for cost effectiveness, compliance, and
quality of work performance..
Provides supervision and training of subordinate professional, technical, and clerical staff.
Other duties as required.
Analyzes, develops,Minimum Qualifications:
Knowledge of:
Local and state laws governing land development, public projects and assessment districts.
• Techniques and materials commonly employed in the constructionimplements long-term
maintenance, asset management, and maintenance of public projects including streets, parks,
drainage operational strategies for City infrastructure and facilities, and traffic controls; principles
of supervision.
• Coordinates and collaborates with engineers, consultants, developers, governmental agencies,
utilities, and community stakeholders to support City initiatives and project delivery.
• Provides oversight of engineering activities performed by staff or consulting engineers to ensure
technical accuracy, regulatory compliance, and alignment with City standards.
• Ensures compliance with federal, state, and local regulations related to public works operations,
environmental requirements, construction activities, and municipal infrastructure.
• Oversees the preparation, review, and approval of technical documents, engineering plans,
studies, and project proposals prepared by staff or consultants.
• Prepares and presents written and oral reports, recommendations, and technical analyses for the
City Manager, City Council, boards, commissions, and committees.
• Directs the development, preparation, and administration; of the department budget; monitors
expenditures and ensures alignment with adopted City Council goals and fiscal policies.
• Provides leadership, direction, mentorship, training, and performance evaluations for assigned
staff; promotes a positive, collaborative, and productive work environment.
• Represents the City and department in meeting with governmental agencies, contractors,
vendors, businesses, professional and regulatory organizations, and community groups.
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•Responds to and resolves complex or sensitive public inquiries, service requests, and operational
challenges.
•Ensures ethical procurement, contract oversight, and adherence to City purchasing policies and
public contracting laws.
•Leads long-range strategic planning for public infrastructure, including master planning, capital
forecasting, and policy development that supports sustainable service delivery and Citywide
goals.
•Perform other duties as assigned.
Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge and
abilities in qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major course in
engineering, public administration, business administration, construction management, urban
planning or related field. A master’s degree in an applicable field is highly desirable.
Experience:
Six years of progressively responsible experience in public works operations, municipal
administration, project or construction management, or related fields, including at least three years of
supervisory and management experience over professional staff.
Knowledge of:Techniques used to develop maintenance programs and budgets.
•Local, state, and federal laws governing land development, public projects, public infrastructure,
and assessment districts.
•Modern administrative principles and practices, including goal setting, program development,
implementation, and evaluation.
•Principles and practices of municipal public works planning, maintenance, engineering, and
operations.
•Principles and practices of effective employee supervision, including work planning, assignment,
review, evaluation, and staff development.
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• Materials, methods and techniques used in the construction, maintenance, and repair of public
infrastructure, including streets, parks, drainage systems, stormwater systems, and traffic control
devices.
• Applicable federal, state, and local laws, codes, regulations, and environmental compliance
requirements.
• Budget development, financial analysis, cost control and procurement practices.
• Effective methods of representing the City to government agencies, developers, contractors,
community groups, and professional and legislative organizations.
Ability Toto:
Plan, organize, and direct the activities of the department.
• Deal effectively with representatives from public and private agencies and the general public in
coordinating activities and resolving problemsoperations of the Public Works Department.
• Develop and implement goals, objectives, policies, procedures, work standards, and plans;
coordinateinternal controls.
• Interpret, apply, and supervise contractor activities; perform engineering work expectedensure
compliance with a wide range of a registered civil engineer. laws, regulations, policies, codes and
standards.
• PresentProvide effective leadership and oversight of management, supervisory, professional, and
technical personnel.
• Exercise sound judgement and make responsible decisions under pressure and within established
deadlines.
• Prepare and present clear and, concise verbal, and writtenaccurate reports, proposals, and
recommendations.presentations.
Deal effectively with representatives of other departments.
Effectively direct the activities of subordinate employees.
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• Conduct effective negotiations and represent the City in a wide variety of meetings, proceedings,
and public forums.
• Build and maintain effective working relationships with City staff, elected officials, contractors,
vendors, and the community.
• Demonstrate tact and good judgment in dealing with sensitive issues and situations.
• Communicate clearly and concisely, both orally and in writing.
Work Environment
Work is performed primarily in a standard office environment with frequent use of computers and
other office equipment. This position also requires occasional fieldwork which may involve exposure
to varying weather conditions, noise, dust, fumes, odors, uneven surfaces, construction hazards, or
moving equipment. This position involves frequent interaction with elected officials, contractors,
consultants, community groups, and members of the public, including individuals who may be upset
or frustrated when discussing or interpreting policies and regulations.
The employee may be required to work evenings, weekends, holidays, and extended hours to meet
City operational needs, respond to emergencies, or attend meetings. Field duties may require the use
of personal protective equipment (PPE) such as hard hats, safety vests, eye protection, and hearing
protection during construction site visits. The employee must be able to respond to emergency
incidents or infrastructure failures outside of normal working hours.
Physical Standards:Requirements
The physical standards described are representative of those that must be met by employees to
successfullyto perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
• An employee is regularly required to sit Sit, stand, and walk for longextended periods of time; talk
or hear,in both office and field environments.
• Communicate effectively in person, in meetings and by telephone; use, virtually, and in
meetings.
• Use hands and fingers to handle, feel or operate standardcomputers, office equipment; and
reach, and occasionally field tools used during site visits.
• Bend, stoop, kneel, climb, or crouch occasionally when accessing project areas or conducting
site inspections.
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• Lift, carry, or transport materials or equipment weighing up to 25 pounds on an occasional
basis.
• Navigate active construction sites, uneven terrain, and areas with hands and arms. The employee
is frequently requiredpotential exposure to, bend and twist to reach files, walk and stand. While
performing duties, the employee is regularly required to use written traffic, heavy equipment,
vibration, loud noise, dust, or other environmental hazards while following appropriate safety
protocols.
• Safely operate a motor vehicle and oral travel to various City or community locations.
• Maintain sufficient vision, hearing, and communication skills; give public presentations; read and
interpret complex data, information and documents; analyze and solve problems; use a computer to
prepare reports; interact with City management, other governmental officials, contractors, vendors,
employees and the public.abilities necessary to safely perform field and office duties.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
Education: The equivalent to a Bachelor's degree from an accredited college or university in
Civil Engineering or a related field. A Masters degree in an applicable field is highly
desirable.
Experience: A minimum of five years of full-time increasingly responsible professional civil
engineering experience involving the design, construction and maintenance of
public works facilities, including three years in a supervisory capacity.
Certification: Registration in the State of California as a Professional Civil Engineer is highly
desirable. Registration in the State of California as Land Surveyor is desirable, if
civil engineering license does not cover land surveying.
Licenses: , Certificates and Special Requirements
• Possession of a valid Class C California Drivers’ License,Class C driver’s license and
Certificateproof of Automobile Insurance for Personal Liability. automobile liability insurance.
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Equal Opportunity Statement
The City of Dublin is an equal opportunity employer committed to building a diverse and inclusive
workforce. We encourage applications from all qualified individuals regardless of race, ethnicity,
gender identity, sexual orientation, disability, age, religion or veteran status. Accommodations are
available upon request during the selection process.
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Attachment 6
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PARKS PLANNER
Date Adopted: July 17-, 2001
Date Revised: _______December 16, 2025
Title: Parks and Facilities Development Coordinator
FLSA: Exempt
General Purpose:
Under general supervision, plans, organizes, coordinates, and integrates theimplements programs
and activities in support of capital improvement projects for City parks and community facilities,
including performing complex analysis. Duties include reviewing plans, specifications, and technical
documents; managing the work of project costs and monitoring project progress. outside
consultants and contractors; performing complex cost and feasibility analysis, and monitoring the
progress of multiple concurrent projects from concept through construction.
Distinguishing Characteristics:
With general supervision from the The Parks and Facilities Development Manager,Planner is a single-level
professional classification responsible for integrating a wide variety of functions, programs,coordinating
complex projects involving parks, landscaped areas, and community facilities. The position integrates
a broad range of technical functions and coordinates with multiple stakeholders, including
consultants, contractors, and internal staff, engaged in the design, development, renovation and
construction of recreation, park and other municipal facilities. amenities. Assignments include both
landscape-focused and architectural/building-related project areas, such as facility renovations,
building improvements, master planning, feasibility studies, and the enhancement of public spaces.
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Supervision Received and Exercised
• Receives general supervision from the Capital Improvement Program (CIP) Manager.
• Provides project leadership and oversight to consultants, contractors, and may provide task-level
guidance to internal staff. This classification is not typically assigned ongoing supervisory
responsibilities.
Essential Duties and Responsibilities:
Under supervision, serves as project coordinator for capital improvement projects in the City. The incumbent is
responsible for coordinating specific segments of assignments/projects that may include park improvements and
expansion projects, development of improved and new community facilities, and key public facilities offering
recreational, cultural and human services to the community.
Provides administrative and technical assistance to the Parks and Facilities Development Manager in defining
user and community needs for capital improvements and developing strategies for implementation.
Works with contractors and consultants performing all types of construction management and inspection
activities to ensure construction practices are in compliance with City standards. Directs and coordinates
activities of project to ensure project progresses on schedule and within prescribed budget, modifies schedules
or plans as required.
Assists in analyzing the feasibility of proposed capital improvement projects and makes appropriate
recommendations to the Parks and Facilities Development Manager and other City departments regarding
project viability.
Under the direct supervision of the Parks and Facilities Development Manager, prepares and supervises the
preparation of specifications and bidding documents for the design, construction, renovation and landscaping
of the City’s parks, recreation and municipal facilities; drafts Requests for Proposals for consultant services
required to develop and complete projects; solicits, reviews and recommends award of contracts; evaluates the
work of contractors.
Maintains records and prepares a variety of reports. Responds to inquiries regarding the status of projects.
Develops and disseminates informational materials.
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Maintains current knowledge of new techniques in landscape architecture, planning, and design.
Advises City staff regarding the care and maintenance of landscape architectural projects and equipment.
May assist supervisor by planning work assignments and providing instructions to other employees.
The following duties are typical for this classification. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related, or a logical assignment to this
class.
Minimum Qualifications:
• Serve as project coordinator for parks, landscaping, and community facility capital improvement
projects from concept through construction, including scope development, scheduling,
budgeting, consultant selection, design review, and project closeout.
• Facilitate community engagement processes, including developing and implementing outreach
strategies to ensure inclusive participation; lead public workshops and meetings; and present
project updates to the Parks Commission, City Council, community groups and other
stakeholders.
• Provide administrative and technical assistance to the CIP Manager, including conducting needs
assessments and developing recommendations based on user and community input.
Coordinate with City departments Knowledge of:
Principles, practices, techniques and methods of municipal buildings and facilities development including
landscape architectural planning, design and maintenance.
Principles and practices of construction and maintenance methods, material and equipment.
Principles and practices of contract and fiscal administration in a public agency.
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CEQA environmental process, statutes, regulations and internal standards as applied to public capital projects.
Modern principles and practices used in acquisition, master planning, designing, project management, and
construction management of public capital improvements.
Computer software applications, including word processing, budgetary, project cost management and
scheduling programs.
Public park, recreation, building and facilities systems, including but not limited to mechanical, plumbing and
irrigation, electrical, security, communications and data, parking, public access, landscape planning, ADA and
handicapped improvements.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility.
Principles and practices of budgeting, purchasing and maintenance of public records.
Park and recreation facility design.
Research methods and analysis techniques.
Principles and practices of sound business communications.
Community outreach strategies.
Ability To:
• Work in a team environment that includes City staff and outside agencies in the development of
master planning documents and feasibility studies.
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• Oversee and evaluate the work of consultants and contractors involved in design, construction
management, and inspection to ensure compliance with City standards, contract requirements,
and project objectives.
• EstablishSelect, negotiate, and administer consultant and contractor agreements; prepare and
manage amendments, task orders, and change orders; and evaluate performance.
• Collaborate with City staff in reviewing development plans and park development agreement
documents associated with future public facilities.
• Evaluate the feasibility and cost-effectiveness of proposed capital improvement projects and
make recommendations to the CIP Manager and other departments.
• Prepare, submit, and administer grant applications and manage grant-funded projects, including
tracking deliverables, compliance monitoring, reporting, and documentation with funding
requirements.
• Maintain current knowledge of industry standards, regulations, and best practices related to park
planning, community facility development, public project delivery, environmental requirements,
and design/construction methods.
• Prepare and deliver clear and comprehensive written and oral reports, staff presentations, and
technical documents.
Build and maintain effective working relationships with management, subordinates, co-workers,
consultants, contractors, representatives of other agencies, the general public, using customer service and
public relations techniques.
Express ideas effectively in comprehensive written and oral presentations.
Exercise sound judgment within established programs and procedural guidelines.
Manage multiple projects simultaneously and be sensitive to deadlines and changing priorities.
Establish and maintain the necessary record keeping systems for management of facility and park development
program.
Prepare, review and interpret designs, plans and specifications for compliance with current standards, law,
codes and regulations for solutions to problems, cost estimating and constructability.
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Physical Standards:
The physical standards described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
• An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and
by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach
with hands and arms. The employee is frequently required to, bend and twist to reach files, walk and
stand. While performing duties, the employee is regularly required to use written and oral
communication skills; read and interpret complex data, information and documents; operate an
automobile to visit project site and move across rough terrain and bridge scaffolding to review
construction sites prior to final completion; analyze and solve problems; interact with City management,
other governmentalother City staff, elected officials, contractors, vendors, employees and the
publicconsultants, community partners, and the public, using principles of effective
communication and customer service.
• Perform other duties as assigned.
Minimum Qualifications
Training and Experience:
Any combination equivalent to of education and experience is that would likely
to provide the required knowledge and abilities. in qualifying. A typical way to obtain the knowledge
and abilities would be:
Education: Graduation
Equivalent to
graduation from an accredited college or university with a bachelor’s degree in park planning
and design, landscape architecture, urban planning, public administration, or a closely related field.
A Master’smaster’s degree is desirable.
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Experience: Two
Five years of progressively responsible experience, preferably in a public agency with, involving direct
project experience managing responsibility for the planning, design, or development of public facilities.
Experience in landscape architecture and/or park and community facility planning is desirable.
Knowledge of:
• Principles, practices, and methods of planning, designing, and developing municipal parks,
landscaped areas, community facilities, and related public improvements, including architectural,
structural, mechanical, electrical, plumbing, irrigation, accessibility, and site design components.
• Construction and maintenance principles, methods, materials, and equipment used in public
works and facility development.
• Principles and practices of contract administration, budgeting, fiscal tracking, project accounting,
and recordkeeping.
• CEQA process, statutes, regulations, and related environmental requirements applicable to
capital projects.
• Federal, state, and local laws, regulations, and court decisions related to assigned responsibility.
• Principles and practices of project management, community engagement, and public
communication.
• Grant development, application, administration, and reporting requirements.
• Modern software applications related to project management, budgeting, GIS mapping, CAD or
design review, and document management.
Ability to:
• Review, analyze, and interpret technical reports, plans, development agreements, master
planning documents, and calculations, and provide clear and actionable recommendations.
• Lead and coordinate the work is desired. of consultants, contractors, and multidisciplinary project
teams.
• Prepare and deliver professional written and oral presentations to commissions, elected bodies,
and the public.
• Manage multiple projects simultaneously while meeting deadlines and adjusting to changing
priorities.
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• Build and maintain effective working relationships with elected officials, staff, contractors,
consultants, and community members.
• Exercise sound judgment within established procedures and professional standards.
• Prepare, review, and interpret plans, specifications, and design documents to ensure compliance
with standards, codes, and regulations, and to evaluate constructability and cost impacts.
• Maintain accurate records and documentation for project development, reporting, and
implementation.
• Provide excellent customer service when interacting with staff, consultants, project partners, and
the public.
Work Environment
Work is performed primarily in a standard office setting with frequent use of computers and other
office equipment. The position also requires occasional fieldwork which may involve exposure to
varying weather conditions, noise, dust, fumes, odors, uneven surfaces, construction hazards, or
moving equipment. Employees may interact with contractors, consultants, and members of the
public, including individuals who may be upset or frustrated when discussing or interpreting policies
and regulations. The employee may be required to work evenings, weekends, and/or extending hours
to meet City operational needs or attend meetings. Field duties may require the use of personal
protective equipment (PPE) such as hard hats, safety vests, eye protection, and hearing pro tection
during construction site visits.
Physical Requirements
The physical standards described are representative of those that must be met to perform the
essential functions of this position. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
• Sit, stand, and walk for extended periods while performing both office and field duties.
• Communicate effectively in person, by telephone, virtually, and in meetings.
• Use hands and fingers to operate computers, office equipment, and basic field tools; reach
with hands and arms as required.
• Bend, stoop, kneel, climb, or crouch occasionally when accessing project areas or conducting
site inspections.
• Lift, carry or transport materials or equipment weighing up to 25 pounds on an occasional
basis.
• Safely operate a motor vehicle and travel to various City or community locations.
• Maintain sufficient vision, hearing, and communication abilities necessary to safely perform
field and office duties, sometimes in environments with moderate noise or distractions.
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Licenses;, Certificates; and Special Requirements:
• Possession of a valid California Class C drivers’ drivers' license and Certificate of
Automobile Insurance for Personal Liability. and proof of automobile liability insurance.
• RegisteredRegistration as a Landscape Architect in State of California is desirable.
Equal Opportunity Statement
The City of Dublin is an Equal Opportunity Employer committed to building a diverse and inclusive
workforce. We encourage applications from all qualified individuals regardless of race, ethnicity,
gender identity, sexual orientation, disability, age, religion, or veteran status. Accommodations are
available upon request during the selection process.
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