HomeMy WebLinkAbout5.7 Citywide Trash Capture Devices, CIP No. ST0121, Acceptance of Work
STAFF REPORT
CITY COUNCIL
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Agenda Item 5.7
DATE: December 16, 2025
TO: Honorable Mayor and City Council members
FROM: Colleen Tribby, City Manager
SUBJECT:
Citywide Trash Capture Devices, CIP No. ST0121, Acceptance of Work
Prepared by: Andrew Russell, Public Works Director
EXECUTIVE SUMMARY:
The City Council will consider accepting the Citywide Trash Capture Devices project. The
project consisted of installing new and replacing existing small trash capture devices in 86
storm drain inlets throughout the City.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Citywide Trash Capture Devices Project, CIP No.
ST0121.
FINANCIAL IMPACT:
The Citywide Trash Capture Devices project is part of the Green Stormwater Infrastructure
Capital Improvement Program project (CIP No. ST0121). The total cost for the Citywide Trash
Capture Devices Project is as follows:
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Citywide Trash Capture Devices:
Funding Source – ST0121 – Green Stormwater Infrastructure
General Fund Designated Reserve $1,373,376
Other County Reimbursement $2,335,687
Total Funding $3,709,063
Expenditures
Construction Contract $224,254
Construction Change Orders $11,984
Contract Services, Design, Salary, and Testing $210,000
Total Expenditures $446,238
Estimated Project Balance $3,262,825
The remaining budget will be retained within CIP No. ST0121 for use on the other Green
Stormwater Infrastructure projects.
DESCRIPTION:
The 2024-2029 Capital Improvement Program (CIP) includes the Green Stormwater
Infrastructure (GSI) Project, CIP No. ST0121. The GSI Project provides for the planning,
design, and construction of various projects that improve water quality and provide other
environmental benefits in accordance with the Green Stormwater Infrastructure Plan, which
was approved by the City Council on June 18, 2019.
On July 15, 2025, the City Council awarded the Citywide Trash Capture Devices construction
contract in the amount of $224,254 to American Enviro Services, Inc. The Citywide Trash
Capture Devices project installed 86 small trash capture devices in existing storm drain inlets
throughout the City. These devices filter trash and other pollutants from surface water runoff
before the water enters the underground storm drainpipes, which connect to channels, creeks,
and eventually to the San Francisco Bay. The project is necessary to meet the 100% trash
load reduction requirements as mandated by Provision C.10 of the Municipal Regional
Stormwater National Pollution Discharge Elimination System Permit No. CAS612008 , Order
No. R2-2022-0018 (known as the “MRP”), issued by the San Francisco Regional Water Quality
Control Board. As a condition of the contract, American Enviro Services, Inc. is required to
warranty the improvements for a period of one year following the completion of the work and
maintain a maintenance bond in the amount of 10% of the final contract value .
During construction, additive change orders for $27,389 were issued for removal of debris from
several drain inlets, modifications to trash capture devices due to field conditions, and
substitution of different devices at three locations due to field conditions . Deductive changes
for $15,405 were applied for the field verified decrease in contract bid item quantities. The
resulting balancing of change orders results in a net increase of $11,984. The improvements
have been completed in accordance with plans and specifications to the satisfaction of the City
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Engineer, and Staff recommends that the City Council accept the project and begin the
warranty period. Pictures of one of the installed trash capture devices is provided below.
Image 1 – Curb inlet grate
Image 2 – Semi-circular device and screen (prevents falling material getting beyond the
filter)
Image 3 – Circular filter
Image 1 Image 2 Image 3
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted. A copy of this Staff Report was provided to American
Enviro Services, Inc.
ATTACHMENTS:
1) Resolution Accepting the Citywide Trash Capture Devices Project, CIP No. ST0121
2) CIP No. ST0121
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Attachment 1
Reso. No. XX-25, Item X.X, Adopted 12/16/2025 Page 1 of 2
RESOLUTION NO. XX - 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING THE CITYWIDE TRASH CAPTURE DEVICES PROJECT, CIP NO. ST0121
WHEREAS, on July 15, 2025, the City entered into a construction contract with American
Enviro Services, Inc. for the Citywide Trash Capture Devices Project, CIP No. ST0121; and
WHEREAS, said improvements have been completed in accordance with plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of
the City of Dublin; and
WHEREAS, as a condition of the contract, American Enviro Services, Inc. is required to
warranty the improvements for a period of one year following the completion of the work and
maintain a maintenance bond in the amount of 10% of the final contract value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the Citywide Trash Capture Devices Project, CIP No. SST0121, and authorize Staff
to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager, or designee, to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager, or designee, to release the maintenance bond at the end of the one -
year warranty period.
{Signatures on the following page}
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Reso. No. XX-25, Item X.X Adopted 12/16/2025 Page 2 of 2
PASSED, APPROVED AND ADOPTED by the City Council of the City of Dublin this 16th
day of December 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
391
Green Stormwater Infrastructure
Overview
Project Number ST0121
Description
This project provides for the planning, design, and construction of various citywide projects that will improve water quality
and provide other environmental bene ts in accordance with the Green Stormwater Infrastructure (GSI) Plan. The GSI Plan
and associated projects and trash load reduction requirements are mandated by the Municipal Regional Stormwater Permit
(MRP). Projects include stormwater full trash capture device installation throughout the City, and construction of GSI along
the Iron Horse Regional Trail corridor, south of Amador Valley Boulevard. The City and Alameda CTC entered into Cooperative
Agreements on February 7, 2023 and April 16, 2024 to partner on the design, environmental permitting, and construction
phases for a bio-retention and hydromodi cation management facility along the Iron Horse Regional Trail corridor, south of
Amador Valley Boulevard, that satis es a portion of the City's GSI requirement and Alameda CTC's project, SR84 Expressway
Widening and SR84/I-680 Interchange Improvements. Construction is anticipated to be complete in summer 2025.
Alameda CTC's share of the costs is 75% of the total, which will be reimbursed to the City after expenditure. Both agencies
will enter into a subsequent agreement for the maintenance phase. The "Other County Reimbursement" funding is from
Alameda CTC.
The design of the Citywide Trash Capture Devices phase of the project is completed and is anticipated to begin construction
in summer 2025.
Capital Cost
Historical
$3.29M
FY2025 Budget
$420K
Total Budget (all years)
$870K
Project Total (to date)
$4.16M
Detailed Breakdown
Category Historical FY2025 FY2026 FY2027 FY2028 FY2029 Future Total
9400 - Improvements $2,333,670 $275,000 $0 $300,000 $0 $0 $0 $2,908,670
9200 - Contract Services $847,053 $115,000 $0 $120,000 $0 $0 $0 $1,082,053
9100 - Salaries & Benefits $96,340 $30,000 $0 $30,000 $0 $0 $0 $156,340
9500 - Miscellaneous $12,000 $0 $0 $0 $0 $0 $0 $12,000
Total $3,289,063 $420,000 $0 $450,000 $0 $0 $0 $4,159,063
Green Stormwater Infrastructure
2024-2029 Five-Year Capital Improvement Program Update | Dublin
Attachment 2
392
Funding Sources
Historical
$3.29M
FY2025 Budget
$420K
Total Budget (all years)
$870K
Project Total (to date)
$4.16M
Operational Costs
FY2025 Budget
$0
Total Budget (all years)
$7.5K
Project Total
$7.5K
Project Timeline
●06/18/2019
Green Stormwater Infrastructure Plan approved.
●07/1/2021
Planning phase began.
●02/7/2023
Cooperative Agreement with Alameda CTC approved for the design and environmental permitting
phase.
●04/16/2024
Cooperative Agreement with Alameda CTC approved for the construction phase.
●07/1/2025
Planning for trash capture device installation began in Fiscal Year 2021-22. Staff have identi ed
approximately 80 locations for potential device installation anticipated in summer 2025. Construction
of GSI along the Iron Horse Regional Trail corridor began in summer 2024 and is anticipated to be
completed in summer 2025.
Detailed Breakdown
Category Historical FY2025 FY2026 FY2027 FY2028 FY2029 Future Total
9901 - Other County
Reimbursement
$2,335,687 $0 $0 $0 $0 $0 $0 $2,335,687
1101 - General Fund
Designated Reserve
$953,376 $420,000 $0 $450,000 $0 $0 $0 $1,823,376
Total $3,289,063 $420,000 $0 $450,000 $0 $0 $0 $4,159,063
Green Stormwater Infrastructure
2024-2029 Five-Year Capital Improvement Program Update | Dublin 393