HomeMy WebLinkAbout5.4 Agreement with Francisco & Associates, Inc. for Landscape and Lighting Assessment District Proposition 218 Engineering Services
STAFF REPORT
CITY COUNCIL
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Agenda Item 5.4
DATE: November 4, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Agreement with Francisco & Associates, Inc. for Landscape and Lighting
Assessment District Proposition 218 Engineering Services
Prepared by: Brad Olson, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with Francisco & Associates, Inc. for
Landscape and Lighting Assessment District Proposition 218 Engineering Services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with Francisco & Associates, Inc. for
Landscape and Lighting Assessment District Proposition 218 Engineering Services and
approve the budget change.
FINANCIAL IMPACT:
The proposed agreement will not impact the General Fund. All costs associated with the
services provided by Francisco & Associates, Inc. will be funded through the operating budgets
of the applicable Landscape and Lighting Assessment Districts. Staff anticipates expenditures
of up to $175,000 for the Proposition 218 Engineering Services and recommends a budget
adjustment to increase the Street Light District 1983-1 budget by this amount.
DESCRIPTION:
Background
The Landscape and Lighting Act of 1972 provides the legal framework for cities to create
special assessment districts to fund public improvements like landscaping and street lighting.
These districts allow local governments to levy special assessments to pay for the installation,
operation, and maintenance of such improvements.
In 1996, California voters approved the “Right to Vote on Taxes Act” (Proposition 218). Among
other things, Proposition 218 created new procedural and substantive requirements
surrounding agencies’ ability to impose new or increased taxes, as well as property-related
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fees and assessments. Specific to landscaping and lighting districts, Proposition 218 requires
approval by a majority of property owners participating in a mail-out ballot process in order to
enact new or increased assessments.
Dublin’s Landscaping and Lighting Assessment Districts
The City of Dublin has five Landscaping and Lighting Assessment Districts (LLADs) formed
under the Landscaping and Lighting Act of 1972:
Street Lighting Maintenance District 1983-1
Landscaping and Lighting District 1983-2
Landscaping and Lighting District 1986-1
Landscaping and Lighting District 1997-1
Street Lighting Maintenance District 1999-1
The budget for public street lighting operations, maintenance, and replacement efforts is
funded by assessments levied in the LLADs. On an annual basis, the City Council receives
Engineer’s Reports on the LLADs, reviews budgeted and actual revenues, expenditures, and
fund balances, and approves the assessments for the following fiscal year.
On May 20, 2025, the City Council approved the LLAD budgets for Fiscal Year 2025 -26.
During the meeting, Staff discussed the structural deficit existing in District 1983-1, the only
LLAD in the City that does not have a built-in annual escalator in its assessment. The City
Council then directed Staff to initiate the process to increase the assessment for District 1983 -
1.
This Staff Report provides more information on the costs and structure of Dublin’s public street
lighting Districts and presents Staff’s recommendation to engage a consultant with expertise in
special assessment districts to assist the City through this proce ss.
Public Street Lighting
Despite the word “Lighting” in each District name, there are only two LLADs in the City specific
to public street lighting: Districts 1983-1 and 1999-1. District 1983-1 was created to replace the
County of Alameda Lighting Service Area shortly after the City of Dublin incorporated in 1983.
It funds public street lighting in most of the City and encompasses approximately 12,000
parcels. Assessments levied in the District were based upon estimated annual operating,
maintenance, and replacement costs, with no provision to increase the levy beyond a
maximum cap, which was reached in 2007.
District 1999-1 encompasses approximately 7,000 parcels and funds public street lighting in
portions of the City including Dublin Ranch, Fallon Village, Tassajara Hills, and the Clifton Park
development in western Dublin. District 1999-1 does have an annual escalator that has
allowed it to keep pace with costs. Diagrams showing the boundaries of LLAD 1983-1 and
LLAD 1999-1 are included in Attachment 5.
Operating, maintenance, and replacement costs for public street lighting increase over time
due to inflation and other economic factors. Recently, the rising cost of electricity has
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significantly contributed to the funding needs within the City’s two public street lighting LLADs.
For example, electricity costs in District 1983-1 have increased from about $190,000 in Fiscal
Year 2022-23 to over $300,000 in Fiscal Year 2024-25. Similarly, electricity costs in District
1999-1 have increased from about $180,000 in Fiscal Year 2022-23 to over $275,000 in Fiscal
Year 2024-25. Electricity costs are expected to continue to increase in future years, though at
a lower percentage than in the last few fiscal years.
From 2007 to today, the annual assessment levied in District 1983-1 has been $19.34 per
residential unit and $106.37 per acre for commercial uses. For Fiscal Year 2025-26, LLAD
1983-1 estimated revenues are $327,670 and expenses are $439,545, resulting in the use of
$111,875 in District reserves. Since there is no authorized annual escalator for assessments,
the District will continue drawing from the District’s reserve fund balance in future years to
cover costs, including the costs associated with Proposition 218 Engineering Services. The
District is projected to run out of reserves in Fiscal Year 2027-28. Absent any voter-approved
increase to the assessments, the General Fund will need to cover the increasing annual
difference between revenue and expenses (estimated at approximately $150,000 in year one).
Agreement with Francisco & Associates, Inc.
Per City Council direction, Staff issued an open and competitive request for proposals (RFP) in
August 2025 (Attachment 3) for consultants with expertise in Proposition 218 Engineering
Services to help the City address the structural deficit in District 1983 -1.
The City received three proposals in response to the RFP, from Francisco and Associates, Inc.
(Attachment 4), Harris and Associates, and NBS. A breakdown of the costs provided in each
proposal is included in Table 1. Each firm defined the project in two primary phases
(Engineer’s Report Preparation and Proposition 218 Proceedings) and provided costs for each.
Each submission also noted “other expenses”.
Table 1 – Cost Breakdown Comparison
Agency
Engineer’s
Report
Prop 218
Proceedings Other Total
Francisco &
Associates $45,890 $23,900-
$48,900* $50,210-80,210 $120,000-
175,000
Harris &
Associates $30,000 $35,000 No range provided
(3rd-Party Billed) Unknown
NBS $34,500 $39,500 $27,000 - Unknown $101,000 -
Unknown
*Francisco and Associates’ Prop 218 Proceedings costs include $25,000 in optional public
outreach.
After reviewing the proposals, Staff determined Francisco & Associates is the most qualified
based upon responsiveness to the RFP, experience of the firm and individual firm employees,
and satisfaction of prior clients. Francisco & Associates has an extensive client list and has
provided similar services to the California Municipal Finance Authority, to the cities of
Emeryville, Livermore, Oakland, and Oakley, and to unincorporated Alameda County.
Francisco & Associates also recently completed a Proposition 218 project for the Town of
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Danville.
The scope of services (included in Attachment 2) provides a summary of the work Francisco &
Associates will complete in the Proposition 218 process. It is Staff’s expectation that the
consultant will evaluate all solutions to this issue – these may include redrawing the boundary
of the District (essentially creating a new District), and/or potentially consolidating Districts
1983-1 and 1999-1. Generally, the project scope includes, but is not limited to the following:
1. Establish the boundaries of the assessment district, budget and revenue needed to
provide the improvements and services.
2. Meet with the City Council to determine the best option for the City.
3. Perform a comprehensive benefit analysis.
4. Prepare the required Engineer’s Report.
5. Mail notices and ballots to property owners.
6. Hold a public hearing, tabulate returned ballots, and determine the results (the measure
passes if less than 50 percent of the weighted ballots are submitted in opposition.).
The proposed agreement with Francisco & Associates, Inc. includes performance measures.
The agreement also addresses the steps to take should the consultant not meet the following
performance requirements:
1. Complete the Engineer’s report and proceedings tasks in compliance with applicable
federal, state, and local laws, regulations, and standards.
2. Ninety percent of the time, be available for an online or teleconference meeting within
three business days of a meeting request from the Public Works Department.
3. Maintain records of performance and make those records available to the Public Works
Department upon request.
Staff recommends that the City Council approve the agreement with Francisco & Associates
with a not-to-exceed compensation limit of $175,000, and an agreement term through June 30,
2027. Staff is recommending an extended contract term in case there are delays to the project
start or if additional outreach efforts are required.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
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ATTACHMENTS:
1) Resolution Approving an Agreement with Francisco & Associates, Inc. for Landscape and
Lighting Assessment District Proposition 218 Engineering Services
2) Exhibit A to the Resolution – Consulting Services Agreement with Francisco & Associates,
Inc. for Assessment District 218 Engineering Services
3) Request for Proposals – Landscape and Lighting Assessment District (LLAD) Proposition
218 Engineering Services
4) Proposal from Francisco & Associates, Inc.
5) Street Lighting Assessment Diagrams for 1983-1 and 1999-1
6) Budget Change Form
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Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2
RESOLUTION NO. XX – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH FRANCISCO & ASSOCIATES, INC. FOR
LANDSCAPE AND LIGHTING ASSESSEMENT DISTRICT PROPOSITION 218
ENGINEERING SERVICES
WHEREAS, since 1983, a portion of the City of Dublin’s maintenance budget has been
funded through assessments levied through Landscaping and Lighting Assessment Districts
(LLADs); and
WHEREAS, Assessments are levied annually within LLADs pursuant to the Landscape and
Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972
Act”); and
WHEREAS, the passage of Proposition 218 in 1996 created new procedur es and
requirements for all LLADs in the state, the most significant being that any new LLADs, or changes
to existing LLADs, require approval by a majority of the property owners participating in a mail out
ballot process; and
WHEREAS, to ensure the City of Dublin meets the procedural requirements of Proposition
218, Staff solicited for consultant services by issuing a Request for Proposals (RFP) for
Landscaping and Lighting Assessment District (LLAD) Proposition 218 Engineering Services in
August 2025 and received three proposals; and
WHEREAS, Staff reviewed and evaluated the proposals in accordance with the RFP rating
criteria and determined that Francisco & Associates, Inc. best met the City desired scope of
services, based on quality, completeness of the submission, and the firm’s experience with
engagements of similar scope and complexity; and
WHEREAS, the City desires to enter into an agreement with Francisco & Associates, Inc.
for a not to exceed amount of one-hundred seventy-five thousand dollars ($175,000) and an
agreement term through June 30, 2027.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Agreement with Francisco & Associates, Inc., attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute
the Agreement, attached hereto as Exhibit A, and make any necessary, non-substantive changes
to carry out the intent of this Resolution.
{Signatures on the following page}
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Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 4th day of November, 2025, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Consulting Services Agreement between City of Dublin and 11/4/2025
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CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
FRANCISCO & ASSOCIATES, INC.
FOR
ASSESSMENT DISTRICT 218 ENGINEERING SERVICES
THIS AGREEMENT for consulting services is made by and between the City of
Dublin (“City”) and Francisco & Associates, Inc. (“Consultant”) (together sometimes
referred to as the “Parties”) as of November 4, 2025 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this
Agreement, Consultant shall provide to City the services described in the Scope of
Work attached as Exhibit A at the time and place and in the manner specified therein.
In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the
Effective Date and shall end on June 30, 2027, and Consultant shall
complete the work described in Exhibit A on or before that date, unless the
term of the Agreement is otherwise terminated or extended, as provided
for in Section 8. The time provided to Consultant to complete the services
required by this Agreement shall not affect the City’s right to terminate the
Agreement, as referenced in Section 8. Notwithstanding the foregoing this
Agreement may be extended on a month to month basis for up to 6
months upon the written consent of the Consultant and the City Manager,
provided that: a) sufficient funds have been appropriated for such
purchase, b) the price charged by the Consultant for the provision of the
serves described in Exhibit A does not increase. None of the foregoing
shall affect the City’s right to terminate the Agreement as provided for in
Section 8.
1.2 Standard of Performance. Consultant shall perform all services required
pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which
Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent
personnel to perform services pursuant to this Agreement. In the event
that City, in its sole discretion, at any time during the term of this
Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary to meet the
Attachment 2
Exhibit A to the Resolution
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standard of performance provided in Subsection 1.2 above and to satisfy
Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $175,000, notwithstanding any contrary indications that may be contained in
Consultant’s proposal, for services to be performed and reimbursable costs incurred
under this Agreement. In the event of a conflict regarding the amount of compensation
between this Agreement and Consultant’s proposal, the Agreement shall prevail. City
shall pay Consultant for services rendered pursuant to this Agreement at the time and in
the manner set forth herein. The payments specified below shall be the only payments
from City to Consultant for services rendered pursuant to this Agreement. Consultant
shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City in writing, Consultant shall not bill City for duplicate services
performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to
Consultant under this Agreement is based upon Consultant’s estimated costs of
providing the services required hereunder, including salaries and benefits of employees
and subcontractors of Consultant. Consequently, the Parties further agree that
compensation hereunder is intended to include the costs of contributions to any
pensions and/or annuities to which Consultant and its employees, agents, and
subcontractors may be eligible. City therefore has no responsibility for such
contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a
month during the term of this Agreement, based on the cost for services
performed and reimbursable costs incurred prior to the invoice date. No
individual performing work under this Agreement shall bill more than 2,000
hours in a fiscal year unless approved, in writing, by the City Manager or
his/her designee. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the
first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount
of prior billings, the total due this period, the balance available under
the Agreement, and the percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted
showing the following:
o Daily logs of total hours worked by each individual
performing work under this Agreement
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o Hours must be logged in increments of tenths of an hour or
quarter hour
o If this Agreement covers multiple projects, all hours must
also be logged by project assignment
o A brief description of the work, and each reimbursable
expense
The total number of hours of work performed under the Agreement by
Consultant and each employee, agent, and subcontractor of
Consultant performing services hereunder;
The Consultant’s signature;
Consultant shall give separate notice to the City when the total number
of hours worked by Consultant and any individual employee, agent, or
subcontractor of Consultant reaches or exceeds 800 hours within a 12-
month period under this Agreement and any other agreement between
Consultant and City. Such notice shall include an estimate of the time
necessary to complete work described in Exhibit A and the estimate of
time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices
received, for services satisfactorily performed, and for authorized
reimbursable costs incurred. City shall have 30 days from the receipt of
an invoice that complies with all of the requirements above to pay
Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant
to this Agreement within 60 days after completion of the services and
submittal to City of a final invoice, if all services required have been
satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by
Consultant pursuant to this Agreement. City shall not pay any additional
sum for any expense or cost whatsoever incurred by Consultant in
rendering services pursuant to this Agreement. City shall make no
payment for any extra, further, or additional service pursuant to this
Agreement.
In no event shall Consultant submit any invoice for an amount in excess of
the maximum amount of compensation provided above either for a task or
for the entire Agreement, unless the Agreement is modified prior to the
submission of such an invoice by a properly executed change order or
amendment.
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2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis
shall not exceed the amounts shown on the compensation schedule
attached hereto as Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in
Exhibit A. Expenses not listed in Exhibit A are not chargeable to City.
Reimbursable expenses are included in the total amount of compensation
provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal
or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant
terminates this Agreement pursuant to Section 8, the City shall
compensate the Consultant for all outstanding costs and reimbursable
expenses incurred for work satisfactorily completed as of the date of
written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to
perform any services or incur any costs whatsoever under the terms of
this Agreement until receipt of authorization from the Contract
Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant
shall, at its sole cost and expense, provide all facilities and equipment that may be
necessary to perform the services required by this Agreement. City shall make
available to Consultant only the facilities and equipment listed in this section, and only
under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space,
as may be reasonably necessary for Consultant’s use while consulting with City
employees and reviewing records and the information in possession of the City. The
location, quantity, and time of furnishing those facilities shall be in the sole discretion of
City. In no event shall City be obligated to furnish any facility that may involve incurring
any direct expense, including but not limited to computer, long-distance telephone or
other communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall
procure the types and amounts of insurance listed below against claims for injuries to
persons or damages to property that may arise from or in connection with the
performance of the work hereunder by the Consultant and its agents, representatives,
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employees, and subcontractors. Consistent with the following provisions, Consultant
shall provide proof satisfactory to City of such insurance that meets the requirements of
this section and under forms of insurance satisfactory in all respects, and that such
insurance is in effect prior to beginning work. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of
such insurance shall be included in the Consultant's bid or proposal. Consultant shall
not allow any subcontractor to commence work on any subcontract until Consultant has
obtained all insurance required herein for the subcontractor(s) and provided evidence to
City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE
SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO
EXECUTION. Consultant shall maintain all required insurance listed herein for the
duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and
expense, maintain Statutory Workers’ Compensation Insurance and
Employer’s Liability Insurance for any and all persons employed
directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall
be provided with limits of not less than $1,000,000 per accident. In
the alternative, Consultant may rely on a self-insurance program to
meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the
standards of the California Labor Code shall be solely in the
discretion of the Contract Administrator.
The Workers’ Compensation policy shall be endorsed with a waiver
of subrogation in favor of the entity for all work performed by the
Consultant, its employees, agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1,
Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in
the section; and
b. Waiver of Subrogation Endorsement as required by the
section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense,
shall maintain commercial general liability insurance for the term of
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this Agreement in an amount not less than $1,000,000 and
automobile liability insurance for the term of this Agreement in an
amount not less than $1,000,000 per occurrence, combined single
limit coverage for risks associated with the work contemplated by
this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate
limit is used, either the general aggregate limit shall apply
separately to the work to be performed under this Agreement or the
general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to
property resulting from activities contemplated under this
Agreement, including without limitation, blanket contractual liability
and the use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage
shall be at least as broad as Insurance Services Office Commercial
General Liability occurrence form CG 0001 (most recent edition)
covering comprehensive General Liability on an “occurrence” basis.
Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any
auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included
in the insurance coverage or added as a certified endorsement to
the policy:
a. The Insurance shall cover on an occurrence or an accident
basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to
be covered as additional insureds as respects: liability
arising out of work or operations performed by or on behalf
of the Consultant; or automobiles owned, leased, hired, or
borrowed by the Consultant.
c. Consultant hereby agrees to waive subrogation which any
insurer or contractor may require from vendor by virtue of the
payment of any loss. Consultant agrees to obtain any
endorsements that may be necessary to effect this waiver of
subrogation.
d. For any claims related to this Agreement or the work
hereunder, the Consultant’s insurance coverage shall be
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primary insurance as respects the City, its officers, officials,
employees, and volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant’s insurance and
shall not contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2,
Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in
the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the
section; and
d. Primary Insurance Endorsement as required by the
section.
4.3 Professional Liability Insurance.
4.3.1 General Requirements. Consultant, at its own cost and expense,
shall maintain for the period covered by this Agreement
professional liability insurance for licensed professionals performing
work pursuant to this Agreement in an amount not less than
$2,000,000 covering the licensed professionals’ errors and
omissions. Any deductible or self-insured retention shall not
exceed $150,000 per claim.
4.3.2 Claims-Made Limitations. The following provisions shall apply if
the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must
be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance
must be provided for at least 3 years after completion of the
Agreement or the work, so long as commercially available at
reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced
with another claims-made policy form with a retroactive date
that precedes the date of this Agreement, Consultant shall
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purchase an extended period coverage for a minimum of 3
years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement
of any work under this Agreement.
4.3.3 Submittal Requirements. To comply with Subsection 4.3,
Consultant shall submit the Certificate of Liability Insurance in the
amounts specified in the section.
4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is
to be placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this
Agreement, Consultant shall furnish City with complete copies of all
Certificates of Liability Insurance delivered to Consultant by the
insurer, including complete copies of all endorsements attached to
the policies. All copies of Certificates of Liability Insurance and
certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City
does not receive the required insurance documents prior to the
Consultant beginning work, it shall not waive the Consultant’s
obligation to provide them. The City reserves the right to require
complete copies of all required insurance policies at any time.
4.4.3 Deductibles and Self-Insured Retentions. Consultant shall
disclose to and obtain the written approval of City for the self-
insured retentions and deductibles before beginning any of the
services or work called for by any term of this Agreement. At the
option of the City, either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its
officers, employees, and volunteers; or the Consultant shall provide
a financial guarantee satisfactory to the City guaranteeing payment
of losses and related investigations, claim administration and
defense expenses.
4.4.4 Wasting Policies. No policy required by this Section 4 shall
include a “wasting” policy limit (i.e. limit that is eroded by the cost of
defense).
4.4.5 Endorsement Requirements. Each insurance policy required by
Section 4 shall be endorsed to state that coverage shall not be
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canceled by either party, except after 30 days’ prior written notice
has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as
insureds under its policies or shall furnish separate certificates and
certified endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated
herein.
4.5 Remedies. In addition to any other remedies City may have if Consultant
fails to provide or maintain any insurance policies or policy endorsements
to the extent and within the time herein required, City may, at its sole
option exercise any of the following remedies, which are alternatives to
other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under the
Agreement;
Order Consultant to stop work under this Agreement or withhold any
payment that becomes due to Consultant hereunder, or both stop work
and withhold any payment, until Consultant demonstrates compliance
with the requirements hereof; and/or
Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
Consultant shall, to the extent permitted by law, including without limitation California
Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in
any actions at law or in equity, the City, its employees, agents, volunteers, and elective
and appointive boards, from all claims, losses, and damages, including property
damage, personal injury, death, and liability of every kind, nature and description,
arising out of, pertaining to or related to the negligence, recklessness or willful
misconduct of Consultant or any person directly or indirectly employed by, or acting as
agent for, Consultant, during and after completion of Consultant’s work under this
Agreement.
With respect to those claims arising from a professional error or omission, Consultant
shall defend, indemnify and hold harmless the City (including its elected officials,
officers, employees, and volunteers) from all claims, losses, and damages arising from
the professionally negligent acts, errors or omissions of Consultant, however, the cost to
defend charged to Consultant shall not exceed Consultant’s proportionate percentage
fault.
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Consultant's obligation under this section does not extend to that portion of a claim
caused in whole or in part by the sole negligence or willful misconduct of the City.
Consultant shall also indemnify, defend and hold harmless the City from all suits or
claims for infringement of any patent rights, copyrights, trade secrets, trade names,
trademarks, service marks, or any other proprietary rights of any person or persons
because of the City or any of its officers, employees, volunteers, or agents use of
articles, products things, or services supplied in the performance of Consultant’s
services under this Agreement, however, the cost to defend charged to Consultant shall
not exceed Consultant’s proportionate percentage fault.
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless
City and its officers, elected officials, employees, agents and volunteers from and
against any and all liability, loss, damage, claims, expenses, and costs (including
without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”)
of every nature arising out of or in connection with Consultant’s performance of the
services called for or its failure to comply with any of its obligations contained in this
Agreement, except such Liability caused by the sole negligence or willful misconduct of
City.
Notwithstanding the forgoing, to the extent this Agreement is a “construction contract”
as defined by California Civil Code Section 2782, as may be amended from time to
time, such duties of Consultant to indemnify shall not apply when to do so would be
prohibited by California Civil Code Section 2782.
The Consultant’s obligation to defend and indemnify shall not be excused because of
the Consultant’s inability to evaluate Liability or because the Consultant evaluates
Liability and determines that the Consultant is not liable to the claimant. The Consultant
must respond within 30 days to the tender of any claim for defense and indemnity by the
City. If the Consultant fails to accept or reject a tender of defense and indemnity within
30 days, in addition to any other remedy authorized by law, so much of the money due
the Consultant under and by virtue of this Agreement as shall reasonably be considered
necessary by the City, may be retained by the City until disposition has been made of
the claim or suit for damages, or until the Consultant accepts or rejects the tender of
defense, whichever occurs first.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an
employee of City. This Agreement shall not be construed as an agreement
for employment. City shall have the right to control Consultant only insofar
as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3;
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however, otherwise City shall not have the right to control the means by
which Consultant accomplishes services rendered pursuant to this
Agreement. Consultant further acknowledges that Consultant performs
Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or
business of the same nature as the Consultant performs for the City and
has the option to perform such work for other entities. Notwithstanding
any other City, state, or federal policy, rule, regulation, law, or ordinance to
the contrary, Consultant and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify
for or become entitled to, and hereby agree to waive any and all claims to,
any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in the California Public
Employees Retirement System (PERS) as an employee of City and
entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing,
Consultant shall have no authority, express or implied, to act on behalf of
City in any capacity whatsoever as an agent. Consultant shall have no
authority, express or implied, pursuant to this Agreement to bind City to
any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this
Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors
shall comply with all laws and regulations applicable to the performance of
the work hereunder, including but not limited to, the California Building
Code, the Americans with Disabilities Act, and any copyright, patent or
trademark law. Consultant’s failure to comply with any law(s) or
regulation(s) applicable to the performance of the work hereunder shall
constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement
may be funded by fiscal assistance from another governmental entity,
Consultant and any subcontractors shall comply with all applicable rules
and regulations to which City is bound by the terms of such fiscal
assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that
Consultant and its employees, agents, and any subcontractors have all
licenses, permits, qualifications, and approvals of whatsoever nature that
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are legally required to practice their respective professions. Consultant
represents and warrants to City that Consultant and its employees,
agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits,
and approvals that are legally required to practice their respective
professions. In addition to the foregoing, Consultant and any
subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not
discriminate, on the basis of a person’s race, sex, gender, religion
(including religious dress and grooming practices), national origin,
ancestry, physical or mental disability, medical condition (including cancer
and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression,
political affiliation or belief, military/veteran status, or any other
classification protected by applicable local, state, or federal laws (each a
“Protected Characteristic”), against any employee, applicant for
employment, subcontractor, bidder for a subcontract, or participant in,
recipient of, or applicant for any services or programs provided by
Consultant under this Agreement.
Consultant shall include the provisions of this Subsection in any
subcontract approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without
cause upon written notification to Consultant.
Consultant may cancel this Agreement upon 30 days’ written notice to City
and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation
for services performed to the effective date of termination; City, however,
may condition payment of such compensation upon Consultant delivering
to City any or all documents, photographs, computer software, video and
audio tapes, and other materials provided to Consultant or prepared by or
for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end
date of this Agreement beyond that provided for in Subsection 1.1. Any
such extension shall require a written amendment to this Agreement, as
provided for herein. Consultant understands and agrees that, if City
grants such an extension, City shall have no obligation to provide
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Consultant with compensation beyond the maximum amount provided for
in this Agreement. Similarly, unless authorized by the Contract
Administrator, City shall have no obligation to reimburse Consultant for
any otherwise reimbursable expenses incurred during the extension
period.
8.3 Amendments. The Parties may amend this Agreement only by a writing
signed by all the Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and
agree that this Agreement contemplates personal performance by
Consultant and is based upon a determination of Consultant’s unique
personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of
Consultant. Consultant may not assign this Agreement or any interest
therein without the prior written approval of the Contract Administrator.
Consultant shall not subcontract any portion of the performance
contemplated and provided for herein, other than to the subcontractors
noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement
and all provisions of this Agreement allocating liability between City and
Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches
any of the terms of this Agreement, City’s remedies shall include, but are
not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design
documents, and any other work product prepared by Consultant
pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in
Exhibit A not finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the
work described in Exhibit A that is unfinished at the time of breach
and the amount that City would have paid Consultant pursuant to
Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
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9.1 Records Created as Part of Consultant’s Performance. All reports,
data, maps, models, charts, studies, surveys, photographs, memoranda,
plans, studies, specifications, records, files, or any other documents or
materials, in electronic or any other form, that Consultant prepares or
obtains pursuant to this Agreement and that relate to the matters covered
hereunder shall be the property of the City. Consultant hereby agrees to
deliver those documents to the City upon termination of the Agreement. It
is understood and agreed that the documents and other materials,
including but not limited to those described above, prepared pursuant to
this Agreement are prepared specifically for the City and are not
necessarily suitable for any future or other use. City and Consultant agree
that, until final approval by City, all data, plans, specifications, reports and
other documents are confidential and will not be released to third parties
without prior written consent of both Parties.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all
ledgers, books of account, invoices, vouchers, canceled checks, and other
records or documents evidencing or relating to charges for services or
expenditures and disbursements charged to the City under this Agreement
for a minimum of 3 years, or for any longer period required by law, from
the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that
Subsection 9.2 of this Agreement requires Consultant to maintain shall be
made available for inspection, audit, and/or copying at any time during
regular business hours, upon oral or written request of the City. Under
California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall
be subject to the examination and audit of the State Auditor, at the request
of City or as part of any audit of the City, for a period of 3 years after final
payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including
an action for declaratory relief, to enforce or interpret the provision of this
Agreement, the prevailing party shall be entitled to reasonable attorneys’
fees in addition to any other relief to which that party may be entitled. The
court may set such fees in the same action or in a separate action brought
for that purpose.
10.2 Venue. In the event that either party brings any action against the other
under this Agreement, the Parties agree that trial of such action shall be
vested exclusively in the state courts of California in the County of
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Alameda or in the United States District Court for the Northern District of
California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any
provision of this Agreement is invalid, void, or unenforceable, the
provisions of this Agreement not so adjudged shall remain in full force and
effect. The invalidity in whole or in part of any provision of this Agreement
shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific
provision of this Agreement does not constitute a waiver of any other
breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure
to the benefit of and shall apply to and bind the successors and assigns of
the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all
reports, written studies and other printed material on recycled paper to the
extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose
activities within the corporate limits of City or whose business, regardless
of location, would place Consultant in a “conflict of interest,” as that term is
defined in the Political Reform Act, codified at California Government
Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed
pursuant to this Agreement. No officer or employee of City shall have any
financial interest in this Agreement that would violate California
Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the
previous 12 months, an employee, agent, appointee, or official of the City.
If Consultant was an employee, agent, appointee, or official of the City in
the previous 12 months, Consultant warrants that it did not participate in
any manner in the forming of this Agreement. Consultant understands
that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not
be entitled to any compensation for services performed pursuant to this
Agreement, including reimbursement of expenses, and Consultant will be
required to reimburse the City for any sums paid to the Consultant.
Consultant understands that, in addition to the foregoing, it may be subject
to criminal prosecution for a violation of California Government Code
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Section 1090 et seq., and, if applicable, will be disqualified from holding
public office in the State of California.
At City’s sole discretion, Consultant may be required to file with the City a
Form 700 to identify and document Consultant’s economic interests, as
defined and regulated by the California Fair Political Practices
Commission. If Consultant is required to file a Form 700, Consultant is
hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting,
focus group, or interview related to this Agreement, either orally or through
any written materials.
10.9 Contract Administration. This Agreement shall be administered by the
City Manager ("Contract Administrator"). All correspondence shall be
directed to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Ed Espinoza, Principal
Francisco & Associates, Inc.
231 Market Place, Suite 543
San Ramon, 94583
Any written notice to City shall be sent to:
City of Dublin
Attn: City Engineer
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including the scope of work attached hereto
and incorporated herein as Exhibits A represents the entire and integrated
agreement between City and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral.
Exhibit A Scope of Services & Compensation Schedule/Reimbursable
Expenses
10.12 Counterparts and Electronic Signatures. This Agreement may be
executed in multiple counterparts, each of which shall be an original and
all of which together shall constitute one agreement. Counterparts
delivered and/or signatures executed by City-approved electronic or digital
means shall have the same force and effect as the use of a manual
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signature. Both Parties desire this Agreement to be electronically signed in
accordance with applicable federal and California law. Either Party may
revoke its agreement to use electronic signatures at any time by giving
notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this
contract is for
one million dollars ($1,000,000.00) or more, by Consultant’s signature
below Consultant certifies that Consultant, and any parent entities,
subsidiaries, successors or subunits of Consultant are not identified on a
list created pursuant to subdivision (b) of Section 2203 of the California
Public Contract Code as a person engaging in investment activities in Iran
as described in subdivision (a) of Section 2202.5, or as a person
described in subdivision (b) of Section 2202.5 of the California Public
Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons
whose signatures appear below certify that they are authorized to sign on behalf of the
respective Party.
CITY OF DUBLIN FRANCISCO & ASSOCIATES, INC.
Colleen Tribby, City Manager Ed Espinoza, Principal
Attest:
Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
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Francisco & Associates, Inc. for Assessment District 218 Engineering ServicesExhibit
A – Page 1 of 5
EXHIBIT A
SCOPE OF SERVICES
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
SCOPE OF SERVICES
Consultant shall assist the City with all aspects of the Proposition 218 process, in
compliance with the requirements of Proposition 218 and the Landscaping and Lighting
Act of 1972 (the “Act”), to facilitate the formation of a new Landscaping and Lighting
Assessment District (LLAD) to fund the ongoing maintenance and operation of
streetlighting improvements.
These aspects include:
Engineer’s Report
Proposition 218 Proceedings
Each is described in further detail below.
Proposition 218 Engineer’s Report
Consultant shall assist the City in the preparation of the required Engineer’s Report, in
compliance with the requirements of Proposition 218 and the Landscaping and Lighting
Act of 1972 (the “Act”), to facilitate the formation of a new Landscaping and Lighting
Assessment District (LLAD) to fund the ongoing maintenance and operation of
streetlighting improvements.
1.Develop Budget for new LLAD: Assist City staff in developing a comprehensive
budget for the new LLAD, including, but not limited to, costs associated with
maintenance, energy consumption, administration, and reserve fund collection.
2.Preparation of the Engineer’s Report by a Professional Engineer: Prepare
the Engineer’s Report in accordance with the requirements of the Act and
Proposition 218, including the quantification of general benefits and the
substantiation of special benefits received by each parcel within the proposed
LLAD. Special benefits shall be apportioned to each benefiting parcel based on
the proportionate special benefit received and used to determine the maximum
assessment rates. An assessment diagram delineating the boundaries of the
LLAD and identifying each parcel shall also be prepared and included in the
Engineer’s Report. The final Engineer’s Report shall be signed and sealed by a
registered professional engineer licensed in the State of California.
3.City Council Approval and Public Hearing: Assist City staff in the preparation
of City Council documents required to approve the Engineer’s Report and
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A – Page 2 of 5
conduct proceedings in accordance with the Act and Proposition 218. This
includes, but is not limited to, drafting staff reports, resolutions, power point
presentations, and public notices. Consultant staff shall attend up to three City
Council meetings, including the required Proposition 218 public hearing, to
support staff and respond to questions from the City Council and members of the
public.
Proposition 218 Proceedings
Consultant shall further assist the City with all aspects of the Proposition 218
proceedings. Services will include dissemination of information to stakeholders;
preparation of a mailing database using the most current parcel information (including
property owner names and mailing addresses); production and mailing of required
notices and ballots; response to property owner inquiries; preparation and mailing of
replacement notices and ballots upon request; and tabulation of returned ballots.
1.Project Team Meetings: Attend virtual meetings with the project team to discuss
schedules, action items, public outreach strategy, and information that will be
provided to stakeholders.
2.Assist with Public Outreach and Dissemination of Information to
Stakeholders: Collaborate with City staff to develop a strategic plan for
stakeholder engagement and public outreach related to the proposed new LLAD.
Assist in the preparation of informational materials to be distributed to affected
property owners through mailers, social media platforms, and content for the
City’s website. Consultant shall support City staff in responding to inquiries from
City Council, property owners, and community members regarding the proposed
LLAD. Upon request, Consultant staff shall attend community meetings to
address questions and concerns raised by stakeholders.
3.Preparation of Mailing Database: Coordinate with Alameda County to obtain
the most current property data for parcels located within City limits, including
property owner names and mailing addresses. Using this data, prepare a
comprehensive mailing database for the distribution of notices and ballots in
accordance with Proposition 218 requirements.
4.Preparation of Notices and Ballots: Collaborate with project team to prepare
draft of the required notice and ballot in accordance with Proposition 218. Review
draft notice and ballot with the project team and incorporate revisions as
necessary to finalize for delivery to the mail house.
5.Production of Notices, Ballots, Outgoing Envelopes, and Return
Envelopes: Coordinate with the mail house to mail merge and print between
12,000 and 20,000 notices, ballots, outgoing and incoming envelopes. The final
count will be determined by the selected strategy for the proposed LLAD. The
outgoing envelopes will be printed on No. 10 windowed envelopes with the return
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Francisco & Associates, Inc. for Assessment District 218 Engineering ServicesExhibit
A – Page 3 of 5
address, stamp and a statement that the envelopes contain an official ballot
inside. The return envelopes will be printed on colored No. 9 envelopes with the
return address printed on them along with a prepaid postage stamp. The notice
will be printed as a color brochure and will include information regarding the
proposed assessment as required by Proposition 218. The ballot will be printed
on colored card stock.
6.Mailing of Notices and Ballots: Coordinate with the mail house to fold, stuff,
and apply postage to outgoing and return envelopes and deliver notices and
ballots to the post office to ensure delivery by the legal deadline. The notices and
ballots will be mailed no less than 45 days prior to the scheduled public hearing.
7.Property Owner Inquiries and Replacement Notices and Ballots:
Consultant’s phone number will be printed on the notice for property owners to
call if they have any questions related to the proposed assessment and/or
Proposition 218 procedures. If requested by property owner(s), Consultant will
provide replacement notices and ballots in the event they are lost, misplaced, or
if a property owner wishes to change their vote. These ballots will be printed on a
different colored card stock than the original ballots to ensure ballots are not
counted twice.
8.Tabulation of Ballots: After the close of the scheduled public hearing, open,
sort, and tabulate all returned ballots and prepare a summary table of the ballot
tabulation results. The table shall include but is not limited to; the number and
total assessment amount corresponding to the returned ballots in favor of the
proposed assessment, the number and total assessment amount corresponding
to the ballots opposed to the proposed assessment, the number and total
assessment amount corresponding to the ballots deemed invalid, and the
number and total assessment amount corresponding to the ballots not returned.
If a majority of ballots returned, weighted by proposed assessment, are not
opposed to the proposed assessment, the City Council may approve the
proposed LLAD and Engineer’s Report.
Performance Measures
1. Engineer’s Report:
a. Complete report and proceedings tasks in compliance with applicable federal,
state, and local laws, regulations, and standards.
b. Ninety percent (90%) of the time, be available for an online or teleconference
meeting within three business days of a meeting request from the Public Works
Department.
c. Maintain records of performance and make those records available to the Public
Works Department upon request.
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A – Page 4 of 5
2. Other Duties:
a. Consultant shall perform other related work within the scope of services, as
mutually agreed upon between the Consultant and the Public Works Director, or
designee.
b. Fees for such services shall be based upon the Compensation Schedule and will
be negotiated and mutually agreed upon by the Consultant and the Public Works
Director, or designee.
If the Consultant is unable to meet the timelines or requirements set forth, the City will
provide written comments outlining the deficient deliverables and will, in good faith,
meet and discuss with the Consultant regarding their performance to understand the
circumstances and collaboratively identify a resolution. If performance issues persist,
and the City can reasonably demonstrate that such issues are due to the Consultant’s
actions or omissions, the City may, (i) temporarily withhold payment for the specific
deliverables in question until they are satisfactorily completed and accepted, or (ii)
request that the Consultant re-perform the services at no additional cost. Repeated and
material failure to meet agreed-upon performance measures, after reasonable
opportunity to cure and upon substantiated fault of the Consultant, may constitute
grounds for termination for cause.
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Proposition 218 Services
Engineer’s Report $45,890 (Lump Sum)
Outreach and Ballot Preparations $23,900-$48,900*
Notices and Ballots $50,210-80,210*
Final Cost $120,000-$175,000*
*Final costs will depend on the actual cost of materials and postage at the time of
production and mailing, the amount of marketing and outreach, and the final number of
notices and ballots produced, mailed, and tabulated. Costs currently estimated to be
$4.00 per notice and ballot. Marketing and outreach billed at hourly rates provided
below.
Additional Analysis and As-needed Services T & M (Hourly Rates Below)
Francisco & Associates Current Billing Rate for Francisco & Associates, Inc.
Principal Engineer/Project Manager $240.00/hour
Associate Engineer $175.00/hour
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A – Page 5 of 5
Senior Project Analyst $160.00/hour
Project Analyst $145.00/hour
Clerical $95.00/hour
Reimbursables would be billed at cost plus 15%. Reimbursable costs include County
Assessor data and maps, mileage, etc. Estimated not to exceed $1,000. Mileage would
be billed at current IRS standard mileage rates.
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REQUEST FOR PROPOSALS
Landscaping and Lighting Assessment District (LLAD) Proposition
218 Engineering Services
City of Dublin
Proposals must be received by: Friday, August 15 at 4:00pm
Brad Olson, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
brad.olson@dublin.ca.gov
Proposals will be evaluated on the following: a) responsiveness to the Request for Proposal questions, b)
experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous
clients.
Attachment 3
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Request for Proposal
For
Landscaping and Lighting Assessment District (LLAD) Proposition 218 Engineering Services
Overview
The City of Dublin (City) is requesting proposals from qualified engineering firms to assist in the preparation of a
Landscaping and Lighting Assessment District (LLAD) Engineers Report and assist the City with all aspects of the
Proposition 218 proceedings.
Project Description:
Consultant shall assist the City in the preparation of the required Engineer’s Report, in compliance with the
requirements of Proposition 218 and the Landscaping and Lighting Act of 1972 (the “Act”), to facilitate the
formation of a new Landscaping and Lighting Assessment District (LLAD) to fund the ongoing maintenance and
operation of streetlighting improvements. Specific tasks included below.
Consultant shall further assist the City with all aspects of the Proposition 218 proceedings. Services will include
dissemination of information to stakeholders; preparation of a mailing database using the most current parcel
information (including property owner names and mailing addresses); production and mailing of required notices
and ballots; response to property owner inquiries; preparation and mailing of replacement notices and ballots
upon request; and tabulation of returned ballots. Specific tasks included below.
Engineer’s Report:
Task 1 – Develop Budget for new LLAD
Assist City staff in developing a comprehensive budget for the new LLAD, including, but not limited to, costs
associated with maintenance, energy consumption, administration, and reserve fund collection.
Task 2 – Preparation of the Engineer’s Report by a Professional Engineer
Prepare the Engineer’s Report in accordance with the requirements of the Act and Proposition 218, including the
quantification of general benefits and the substantiation of special benefits received by each parcel within the
proposed LLAD. Special benefits shall be apportioned to each benefiting parcel based on the proportionate special
benefit received and used to determine the maximum assessment rates. An assessment diagram delineating the
63
boundaries of the LLAD and identifying each parcel shall also be prepared and included in the Engineer’s Report.
The final Engineer’s Report shall be signed and sealed by a registered professional engineer licensed in the State
of California.
Task 3 – City Council Approval and Public Hearing
Assist City staff in the preparation of City Council documents required to approve the Engineer’s Report and
conduct proceedings in accordance with the Act and Proposition 218. This includes, but is not limited to, drafting
staff reports, resolutions, power point presentations, and public notices. Consultant staff shall attend up to three
City Council meetings, including the required Proposition 218 public hearing, to support staff and respond to
questions from the City Council and members of the public.
Proposition 218 Proceedings:
Task 1 – Project Team Meetings
Attend virtual meetings with the project team to discuss schedules, action items, public outreach strategy, and
information that will be provided to stakeholders.
Task 2 – Assist with Public Outreach and Dissemination of Information to Stakeholders
Collaborate with City staff to develop a strategic plan for stakeholder engagement and public outreach related to
the proposed new LLAD. Assist in the preparation of informational materials to be distributed to affected property
owners through mailers, social media platforms, and content for the City’s website. Consultant shall support City
staff in responding to inquiries from City Council, property owners, and community members regarding the
proposed LLAD. Upon request, Consultant staff shall attend community meetings to address questions and
concerns raised by stakeholders.
Task 3 – Preparation of Mailing Database
Coordinate with Alameda County to obtain the most current property data for parcels located within City limits,
including property owner names and mailing addresses. Using this data, prepare a comprehensive mailing
database for the distribution of notices and ballots in accordance with Proposition 218 requirements.
Task 4 – Preparation of Notices and Ballots
Collaborate with project team to prepare draft of the required notice and ballot in accordance with Proposition
218. Review draft notice and ballot with the project team and incorporate revisions as necessary to finalize for
delivery to the mail house.
Task 5 – Production of Notices, Ballots, Outgoing Envelopes, and Return Envelopes
Coordinate with the mail house to mail merge and print between 12,000 and 20,000 notices, ballots, outgoing and
incoming envelopes. The final count will be determined by the selected strategy for the proposed LLAD. The
outgoing envelopes will be printed on No. 10 windowed envelopes with the return address, stamp and a
statement that the envelopes contain an official ballot inside. The return envelopes will be printed on colored No.
9 envelopes with the return address printed on them along with a prepaid postage stamp. The notice will be
64
printed as a color brochure and will include information regarding the proposed assessment as required by
Proposition 218. The ballot will be printed on colored card stock.
Task 6 – Mailing of Notices and Ballots
Coordinate with the mail house to fold, stuff, and apply postage to outgoing and return envelopes and deliver
notices and ballots to the post office to ensure delivery by the legal deadline. The notices and ballots will be mailed
no less than 45 days prior to the scheduled public hearing.
Task 7 – Property Owner Inquiries and Replacement Notices and Ballots
Consultant’s phone number will be printed on the notice for property owners to call if they have any questions
related to the proposed assessment and/or Proposition 218 procedures. If requested by property owner(s),
Consultant will provide replacement notices and ballots in the event they are lost, misplaced, or if a property
owner wishes to change their vote. These ballots will be printed on a different colored card stock than the original
ballots to ensure ballots are not counted twice.
Task 8 – Tabulation of Ballots
After the close of the scheduled public hearing, open, sort, and tabulate all returned ballots and prepare a
summary table of the ballot tabulation results. The table shall include but is not limited to; the number and total
assessment amount corresponding to the returned ballots in favor of the proposed assessment, the number and
total assessment amount corresponding to the ballots opposed to the proposed assessment, the number and total
assessment amount corresponding to the ballots deemed invalid, and the number and total assessment amount
corresponding to the ballots not returned. If a majority of ballots returned, weighted by proposed assessment,
are not opposed to the proposed assessment, the City Council may approve the proposed LLAD and Engineer’s
Report.
Process and General Conditions
1. Proposers shall submit one electronic copy to:
Brad Olson
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
brad.olson@dublin.ca.gov
Electronic copies shall be submitted by emailed PDF or an e-mailed link to an online file sharing platform (such as
OneDrive, SharePoint, Google Drive, Dropbox, Box, ShareFile, etc.). Hardcopies will not be accepted.
2. Deadline for submitting the proposal is Friday, August 15, 2025, at 4:00 p.m. to brad.olson@dublin.ca.gov.
3. The City will not pay for any costs incurred in preparation and submission of the proposals or in
anticipation of a contract.
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Schedule for RFP Process
Monday, July 28 Request for Proposals released.
Monday, August 4 Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to
Brad Olson at brad.olson@dublin.ca.gov.
Friday, August 8 Addendum posted, if required
Friday, August 15 Proposals are due no later than 4:00 PM on August 15 to Brad Olson at
brad.olson@dublin.ca.gov. Late submittals will not be accepted.
Friday, August 22 Interview firms (optional)
Tuesday, September 16 Consulting Services Agreement scheduled for approval by the Dublin City Council.
(Tentative dates, subject to change)
RFP Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any
other information you would like to include should be placed in a separated section at the back of your Statement
of Qualification. Please note however that the RFP submittal is limited to 10 pages maximum, should be
submitted on 8 ½ x 11” sized PDF pages, and in 12-point font. Page limit excludes table of contents, tabbed
dividers, and resumes for Contractor’s team. All additional items submitted will be counted towards the page
count.
Interested companies are requested to submit one electronic copy of their Proposal as follows:
1. Enclose a cover letter not to exceed one page, describing the company's interest and commitment to
perform work necessary to provide carpet and window cleaning services. The person authorized by the
company to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this
cover letter within document and not as a separate page.
2. State the qualifications and experience of the company/individual(s). Please emphasize the specific
qualifications and experience with engagements of similar scope and complexity.
3. Provide at least three (3) references from recent work (previous five years) similar to the services outlined
in this request for proposals. Please include a brief description of the work performed and the role your
company performed. Reference information shall include: Name, Address, Contact, Title, Phone Number,
and Term of the Contract.
4. List key staff members, including identification of the Principal-in-Charge and Project Manager/primary
point-of-contact. Include each team member’s availability, including all existing committed hours, and
the ability of being able to complete the project on time and budget.
66
5. Provide an approach to completing this project, showing the flow of various tasks of the work and
demonstrating a clear understanding of the requested work.
6. Provide a proposed project budget, to include a compensation rate schedule for services.
7. Provide confirmation of your company’s ability to meet the City’s Standard Consulting Agreement and
insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically
noted in the Proposal.
Standard Consulting Agreement:
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on
a time and materials fee basis for a specified scope of work. The term of the agreement will begin September 16,
2025.
A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided
as Attachment A.
If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested
firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which
shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals.
Otherwise, the interested firm is to state in the proposal that the Agreement and insurance requirements are
acceptable.
Consideration for exceptions will not be considered if not included in the submitted proposal.
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a
public body within Alameda County or member or delegate to the Congress of the United States, during his/her
tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit
arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must
include, but is not limited to, a list of your firm’s clients who are the following: Private clients located or operating
within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of
Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including
public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to
these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as
current and future commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political
Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts
67
of interest. For additional information, proposers should refer to the FPPC website at
http://www.fppc.ca.gov/Form700.html.
Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap,
medical condition, or marital status either discriminate or permit discrimination against any employee or applicant
for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer non-
compliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may
also be declared ineligible for further contracts with the City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall
include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. Proposer and its sub-consultants shall post in conspicuous places, available to
all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42
U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR
Parts 60 et seq.].
Governing Law
This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines
shall apply. The contract and legal relations between the parties hereto shall be governed and construed in
accordance with the laws of the State of California.
Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:
General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $2,000,000
Workers’ Compensation Insurance $1,000,000
References
Contractor must include three (3) references for which the company has provided services similar to those
described in this RFP. Reference information shall include: Name, Address, Contact, Title, Phone Number, and
Term of the Contract.
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City
Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process
(please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted
by City staff, and may include more than one firm that has submitted a Proposal.
68
Based on input from this review process, a recommendation will be made to the City Manager. The City Manager
will make a recommendation to the City Council for award of contract services.
The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of
the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no
penalty to the City.
Selection of Consultant
Submitted Proposals will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members.
• Quality and completeness of the proposal.
• Experience with engagement of similar scope and complexity.
• Satisfaction of previous clients.
• Cost of providing the consultant services for this project.
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City of Dublin
Statement of Qualifications
Landscaping and Lighting Assessment District (LLAD)
Proposition 218
Engineering Services
August 15, 2025
Attachment 4
70
Northern California
925-867-3400
Southern California
760-438-5330
franciscoandassociates.com
August 15, 2025
Brad Olson
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
Subject: Proposal to Provide Landscaping and Lighting Assessment District
(LLAD) Proposition 218 Engineering Services for the City of Dublin
Dear Brad:
Francisco & Associates (F&A) appreciates the opportunity to submit this Statement of
Qualifications to provide Landscaping and Lighting Assessment District (LLAD)
Proposition 218 Engineering Services for the City of Dublin (City). F&A has the ability
to meet the City’s Standard Consulting Agreement and insurance requirements.
F&A has extensive experience in assisting public agencies throughout the state of
California with conducting Proposition 218 proceedings to form new assessment
districts and increase assessments for existing assessment districts.
In calendar year 2025 alone, F&A assisted the Cities of Brentwood, Clayton, Clovis,
Hercules, the Kirkwood Meadows Public Utility District, and the Town of Danville in
conducting Proposition 218 proceedings to successfully establish new assessments or
increase assessments for existing districts. F&A is also currently assisting the Cities of
Concord, Lincoln, Livermore, San Pablo, and South San Francisco in evaluating
compliance with the requirements of Proposition 218 and the viability of options to
generate additional assessment revenues to address funding shortfalls.
Ed Espinoza will serve as the Principal-in-Charge and Project Manager/primary point of
contact, overseeing all aspects of the Proposition 218 Engineering Services provided to
the City. Ed is a registered Civil Engineer in the State of California and has served as
the City’s assessment engineer, overseeing the annual administration of the City’s five
(5) LLADs since 2017. He will be supported by Anthony Hernandez and Jordan Brown,
who have worked on the City’s LLADs in various capacities over the years, including
annual administration, performing streetlight billing and maintenance responsibility
audits.
Our staff is committed to the City of Dublin, and if given the opportunity, we will continue
to provide excellent service that will have a lasting impact. If you have any questions
regarding this Statement of Qualifications, please give me a call at (925) 867-3400.
Sincerely,
Ed Espinoza, P.E.
Managing Principal
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Table of Contents
5963 La Place Ct. Suite 110, Carlsbad, CA 92008 franciscoandassociates.com
PAGE NO.
SECTION I – Firm Qualifications and Experience ........................................................ 1-1
SECTION II – References ............................................................................................ 2-1
SECTION III – Key Staff Members ............................................................................... 3-1
SECTION IV – Project Approach ................................................................................. 4-1
SECTION V – Proposed Project Budget ...................................................................... 5-1
APPENDIX – Resumes ................................................................................... Appendix A
Ed Espinoza, P.E. ................................................................................... A-1
Anthony Hernandez ................................................................................ A-2
Jordan Brown .......................................................................................... A-3
72
Section I
Firm Qualifications and Experience
1-1
Francisco & Associates (F&A) was established in 2000 to provide financial and
assessment engineering services to public agencies throughout the State of California.
F&A specializes in the formation and administration of special financing districts,
including assessment districts formed pursuant to the Landscaping and Lighting Act of
1972 and Proposition 218. Our company’s goals are simple: listen to our clients, provide
quality service with a personal touch, and be highly responsive.
The key staff members at F&A have developed and implemented innovative benefit
assessment methodologies to fund public services, including the quantification of
general versus special benefit to property and the determination of each property’s
proportionate share of special benefit. Our team has conducted and overseen all
aspects of Proposition 218 proceedings related to the establishment of new
assessments and increases to existing assessments, including budget development,
preparation of Engineer’s Reports, required notices and ballots, City Council
documents, assistance with public outreach and dissemination of information to
stakeholders, and conducting ballot tabulations. The required Engineer’s Reports are
prepared by one of our on-staff registered professional engineers, certified by the State
of California pursuant to Article XIIID, Section 4(b) of the California Constitution.
Ed Espinoza, the Principal-in-Charge that will oversee the Landscaping and Lighting
Assessment District (LLAD) Proposition 218 Engineering Services for the City of Dublin,
is a recognized industry leader who has been featured as a panelist at municipal
finance and assessment engineering seminars for organizations such as the California
Debt and Investment Advisory Commission (CDIAC). In Fiscal Year 2024-25, Ed
successfully served as the Principal-in-Charge and project manager for the following
projects involving Proposition 218 proceedings:
• City of Brentwood – Coordinated with City staff and Developers to form three
separate Landscaping and Lighting Assessment Districts (LLADs) comprised of single-
family residential developments to provide on-going funding for the maintenance of City
landscaping, parks, streetlighting, and trail improvements.
• City of Clayton Geologic Hazard Assessment District (GHAD) – Worked closely
with the GHAD manager and legal counsel to approve annual assessment increases
ranging from $85 to $245 for 1,484 residential parcels, providing ongoing funding to
protect homes and infrastructure from landslides, soil erosion, and ground movement.
The approved assessment increases also include authorization to increase
assessments annually by the published Consumer Price Index, not-to-exceed 5%.
• City of Clovis – Worked closely with City staff and legal counsel to approve
assessment increases corresponding to two (2) Benefit Zones associated with the City’s
Landscape Maintenance District No. 1 comprised of more than 11,500 residential and
non-residential parcels. The approved assessment increases also include authorization
to increase assessments annually by the published Consumer Price Index, not-to-
exceed 3%.
73
Section I
Firm Qualifications and Experience
1-2
• City of Hercules – Worked closely with City staff, legal counsel, and public
outreach consultant to approve $50 annual assessment increases over 10 years ($500
total) for a landscaping and lighting assessment district comprised of 800 single-family
homes to eliminate an annual and cumulative funding shortfall. The approved
assessment increases also include authorization to increase assessments annually by
the published Consumer Price Index.
• City of Livermore – Performed a comprehensive review of the City’s ninety-two
(92) landscaping and lighting assessment districts to evaluate compliance with
Proposition 218. Quantified the general benefit attributed to the City’s landscaping,
parks, streetlighting, and trail improvements. Implemented innovative cost allocations
and special benefit spread methodologies. Updated the annual Engineer’s Reports to
strengthen compliance with the Landscaping and Lighting Act of 1972 and Proposition
218.
• City of San Pablo - Performed a parcel audit and comprehensive review of the
City’s Citywide landscaping and lighting assessment district to evaluate compliance with
the Landscaping and Lighting Act of 1972 and Proposition 218. Updated the annual
Engineer’s Report to strengthen compliance with the Landscaping and Lighting Act of
1972 and Proposition 218.
• Kirkwood Meadows Public Utility District (KMPUD) – Worked closely with the
KMPUD general manager, fire chief, and legal counsel to develop a budget for fire
protection services, perform a benefit analysis, and prepare an Engineer’s Report
pursuant to the Fire Suppression Act and Proposition 218. The benefit analysis,
proposed assessment rates, and Engineer’s Report have been approved by the
KMPUD Board and F&A will be assisting staff with noticing and balloting over 1,000
properties in 2025 pursuant to Proposition 218.
• Town of Danville – Worked closely with Town staff, legal counsel, and
communications director to approve the formation of a new Townwide landscaping and
lighting assessment district generating an additional $1.5 million in annual revenue to
fund the on-going maintenance of Town landscaping, parks, and streetlighting. The new
LLAD replaces the Town’s existing LLAD, included the approval of assessment
increases of $100 per year on average with the authorization to increase assessments
annually by the published Consumer Price Index, not-to-exceed 3%.
Our firm has administered the City of Dublin’s five (5) existing landscaping and lighting
assessment districts since 2017 and has also performed numerous audits. F&A’s
familiarity with the City’s LLADs, combined with our proven track record in conducting
successful Proposition 218 proceedings, makes us uniquely qualified to assist the City
with its pending LLAD Proposition 218 efforts.
74
Section II
References
2-1
F&A currently provides the services desired by the City of Dublin for public agencies
across the State of California. This section provides a sampling of references for work
performed similar to those included in this request for proposal. We encourage you to
give them a call and hear firsthand about our quality of service and commitment to their
projects. If you should need additional references, we can provide them upon your
request.
CITY OF CLOVIS CITYWIDE LANDSCAPE MAINTENANCE DISTRICT NO. 1
ASSESSMENT INCREASES FOR BENEFIT ZONES 4 AND 5
F&A has assisted the City of Clovis with annual administration, management, auditing,
Proposition 218 and other special financing district consulting services related to its
Landscape Maintenance District No. 1 (LMD) since 2000. In the spring of 2025, F&A
assisted the City in conducting Proposition 218 proceedings to approve assessment
increases associated with Benefit Zones 4 and 5 of the LMD with an annual escalator
not to exceed 3%. The F&A team managed all aspects of the project including
development of the budget, determination of the proposed assessment rates,
preparation of the Engineer’s Report, preparation of the notices and ballots, production
and mailing of the notices and ballots, assistance with public outreach material and City
Council documents, and conducting the ballot tabulation. The term of the contract is
calendar year 2025. Reference information for this project is as follows:
Scott Redelfs, Public Works Director
City of Clovis
1033 Fifth Street
Clovis, CA 93612
p: (559) 324-2648
e: scottr@clovisca.gov
CITY OF CLAYTON OAKHURST GEOLOGIC HAZARD ABATEMENT DISTRICT
ASSESSMENT INCREASES FOR 1,484 RESIDENTIAL PROPERTIES
In the spring of 2025, F&A assisted the GHAD manager and legal counsel in conducting
Proposition 218 proceedings to approve annual assessment increases ranging from $85
to $245, with an annual escalator not to exceed 5%, to provide ongoing funding for the
protection of homes and infrastructure from landslides, soil erosion, and ground
movement. The F&A team managed all aspects of the project including development of
the budget, determination of the proposed assessment rates, preparation of the
Engineer’s Report, preparation of the notices and ballots, production and mailing of the
notices and ballots, assistance with public outreach material, City Council documents,
presentations to the Board and property owners, and conducting the ballot tabulation.
The term of the contract is calendar year 2025. Reference information for this project is
as follows:
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Section II
References
2-2
Larry Theis, GHAD Manager
Theis Engineering & Associates
6000 Heritage Trail
Clayton, CA 94517
p: (925) 890-9732
e: Larry@Theis-Engineering.com
CITY OF HERCULES VICTORIA BY THE BAY LLAD NO. 2002-1
ASSESSMENT INCREASES FOR 800 RESIDENTIAL PROPERTIES
F&A has assisted the City of Hercules with annual administration and Proposition 218
consulting services related to its LLAD program since 2008. In the spring of 2025, F&A
assisted the City in conducting Proposition 218 proceedings to approve an annual
assessment increase of $50 over ten years ($500 total) with an annual escalator. The
F&A team managed all aspects of the project including development of the budget,
determination of the proposed assessment rates, preparation of the Engineer’s Report,
preparation of the notices and ballots, production and mailing of the notices and ballots,
coordination with public outreach firm, City Council documents, and conducting the
ballot tabulation. The term of the contract is calendar year 2025. Reference information
for this project is as follows:
Glenn Dombeck, Public Works Director
City of Hercules
111 Civic Drive
Hercules, CA 94517
p: (510) 799-8241
e: gdombeck@herculesca.gov
TOWN OF DANVILLE LLAD NO. 2025-1
FORMATION OF TOWNWIDE LLAD
F&A has assisted the Town of Danville with the annual administration and Proposition
218 consulting services related to its LLAD program since 2003. In the spring of 2025,
F&A assisted the Town in conducting Proposition 218 proceedings to approve formation
of new Townwide LLAD No. 2025-1 to replace its existing LLAD. The new LLAD 2025-1
consisted of approval of annual increases of $100 per year on average with the
authorization to increase assessments annually by the published Consumer Price
Index, not-to-exceed 3%. New LLAD No. 2025-1 will generate an additional $1.5 million
in annual revenue commencing with Fiscal Year 2025-26 to fund the on-going
maintenance of Town landscaping, parks, and streetlighting improvements.
The F&A team performed and managed all aspects of the project including development
of the budgets, quantification of general benefit to the public at large versus special
benefit to property, determination of the proposed assessment rates, preparation of the
Engineer’s Report, preparation of the notices and ballots, production and mailing of the
notices and ballots, coordination with the Town’s communications director to prepare
76
Section II
References
2-3
public outreach material, City Council documents, and conducting the ballot tabulation.
The term of the contract is calendar year 2025. Reference information for this project is
as follows:
Dave Casteel, Maintenance Services Director
Town of Danville
1000 Sherburne Hills Road
Danville, CA 94526
p: (925) 314-3434
e: dcasteel@danville.ca.gov
CITY OF LIVERMORE LLADs
REVIEW AND EVALUATION OF LLADS FOR PROPOSITION 218 COMPLIANCE
In 2024, F&A assisted the City of Livermore in reviewing its ninety-two (92) LLADs
located throughout the City to identify eligible improvements that can be maintained by
each respective LLAD and to provide recommendations to strengthen compliance with
the Landscaping and Lighting Act of 1972 and Proposition 218 through the
implementation of innovative cost allocation and special benefit methodologies. F&A
also updated the annual Engineer’s Reports. The term of the contract extends from
calendar year 2024 through calendar year 2025. Reference information for this project
is as follows:
Marisa Gan, Management Analyst II
City of Livermore
1052 S. Livermore Avenue
Livermore, CA 94550
p: (925) 960-8023
e: mjgan@livermoreca.gov
77
Section III
Key Staff Members
3-1
The following is a listing of the key project staff members for this project. Ed Espinoza,
P.E., will serve as the Principal-In-Charge/Project Manager overseeing all aspects of
the project. Ed will be supported by Senior Project Analysts Anthony Hernandez and
Jordan Brown. F&A certifies that the key project staff members identified in this
Statement of Qualifications will be able to complete the project on time and on budget.
For a more detailed resume of each key project staff member, please refer to Appendix
“A” of this Statement of Qualifications.
Ed Espinoza, P.E., Principal-In-Charge/Project Manager
Mr. Espinoza is a registered Civil Engineer in the State of California and has eighteen
(18) years of public finance and municipal engineering experience. Ed will serve as
Principal-In-Charge/Project Manager and will be the primary point of contact for the City.
Ed has served as either Principal-In-Charge, Principal Engineer, or Project Manager for
the formation and administration of over 150 special financing districts throughout
California. These special financing districts have been formed pursuant to the
Landscaping & Lighting Act of 1972, Mello-Roos Community Facilities Act of 1982,
Benefit Assessment Act of 1982, 1913 Municipal Improvement Act, and other Special
Fee/Tax Ordinances. Ed is the featured assessment engineer/panelist at California Debt
and Investment Advisory Commission (CDIAC) seminars. Ed has served as the
assessment engineer for the City of Dublin’s existing five (5) landscaping and lighting
assessment districts since 2017.
Anthony Hernandez, Senior Project Analyst
Mr. Hernandez will be assisting the Principal-In-Charge/Project Manager with all
aspects of the project as the secondary point of contact for the City. Anthony will assist
in preparing project deliverables and ensuring project deadlines are met. Anthony has
assisted with the annual administration of the City’s five (5) landscaping and lighting
assessment districts since 2019. Since joining F&A, he has served as Senior Project
Analyst on the formation and administration of a multitude of special financing districts
pursuant to the Landscaping & Lighting Act of 1972, Mello-Roos Community Facilities
District Act of 1982, and Special Fee and Tax Districts.
Jordan Brown, Senior Project Analyst
Mr. Brown will be assisting the Principal-In-Charge/Project Manager with some aspects
of the project as needed and will serve as another point of contact for the City. Jordan
has performed numerous streetlight billing audits and is actively coordinating with City
staff and PG&E staff to consolidate the City’s PG&E billing. Since joining F&A, he has
served as Senior Project Analyst on the formation and administration of a multitude of
special financing districts pursuant to the Landscaping & Lighting Act of 1972, Mello-
Roos Community Facilities District Act of 1982, and Special Fee and Tax Districts.
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Section IV
Project Approach
4-1
INTRODUCTION
The City of Dublin’s existing Street Lighting Maintenance District No. 1983-1 (the
“District”) was formed in 1983 and provides annual assessment revenue to fund the
maintenance and operations of public streetlighting improvements located within the
boundaries of the District. The District boundaries includes all parcels within City limits
except for the Dublin Ranch development, the Clifton development in the western hills,
Tracts 7067, 8024, 8073, and 8074, the Jordan Ranch development, the Tassajara Hills
development, and the Francis Ranch development.
The City has determined that the District is exempt from the procedural requirements of
Article XIIID, Section 4 of the California Constitution because it was formed prior to the
passage of Proposition 218 in 1996 and funds the maintenance and operation of
streetlights within public street rights-of-way, which falls under an exemption set forth in
Article XIIID, Section 5(a). However, the assessments for the District do not include an
annual escalator; accordingly, annual revenues have not kept pace with rising
maintenance and energy costs, resulting in a significant funding shortfall. Increasing the
District’s assessment rates will require bringing the District into full compliance with
Article XIIID, including approval by property owners subject to the assessments via a
mailed-ballot proceeding.
The City is seeking a qualified engineering firm to facilitate the formation of a new
Landscaping and Lighting Assessment District to replace the existing District and
generate additional to address the funding shortfall for the long-term. The selected
engineering firm will be responsible for preparing the required Engineer’s Report and
assisting with all aspects of the Proposition 218 proceedings to obtain property owner
and City Council approval.
F&A has administered the City’s five (5) existing landscaping and lighting assessment
districts since 2017 and has performed numerous streetlight billing audits which has
resulted in significant energy savings and administrative efficiencies over the years.
F&A’s familiarity with the City’s five LLADs, combined with our proven track record in
conducting successful Proposition 218 proceedings, makes us uniquely qualified to
assist the City with this important project.
PROJECT APPROACH
F&A will conduct a kick-off meeting to discuss project schedule, streetlight
improvements to be funded long-term, projected Fiscal Year 2026-27 budgets including
reserve collection, and City roadway classifications. Following the kick-off meeting, F&A
will collaborate with City staff to prepare a comprehensive inventory of the streetlight
improvements in the City and confirm locations in GIS. Next, F&A staff will categorize all
streetlights in the City as “Major Roadway”, “Local Roadway”, or “Privately Maintained”
based on the roadway classifications provided by the City and develop budgets for the
Major Roadway and Local Roadway categories.
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Section IV
Project Approach
4-2
F&A will coordinate with City staff to obtain traffic data and will analyze flow-through
traffic along the City’s major roadways using online mapping tools in order to quantify
the general benefit to the public at large versus the special benefit to properties within
the District. F&A will perform this analysis utilizing the current District boundaries and
City limits as the “Special Benefit Boundary” for the proposed District. The results of this
analysis may justify expanding the boundaries of the proposed District beyond the
current District boundaries.
Upon separating and quantifying the general benefit to the public at large, F&A staff will
run multiple iterations of various assessment methodologies, using the most recent
parcel data obtained from Alameda County, to establish the proportionate share of
special benefit for all residential and non-residential properties that may be subject to
the proposed assessment. F&A will present the findings from the benefit analysis and
assessment rate options to City staff and legal counsel for review and address
comments and questions. Upon receiving approval from City staff and legal counsel on
the benefit analysis and determination of the boundaries and proposed assessments for
the new District, F&A will prepare the Engineer’s Report in accordance with the
Landscaping and Lighting Act of 1972 (the “Act”) and Proposition 218. The Engineer’s
Report will be prepared by a registered professional engineer in the State of California.
The F&A team will collaborate with City staff and other consultants, if applicable, to
develop a strategic plan for stakeholder engagement and public outreach related to the
proposed District. F&A will assist in preparing informational materials for distribution to
affected property owners via mailers, social media platforms, and content for the City’s
website. F&A will also support City staff in responding to inquiries from the City Council,
property owners, and community members regarding the proposed District and will
attend community meetings upon request.
F&A will assist City staff as needed to prepare City Council documents required to
approve the Engineer’s Report and conduct proceedings in accordance with the Act and
Proposition 218. This includes, but is not limited to, drafting staff reports, resolutions,
power point presentations, public notices, and Proposition 218 notices and ballots. F&A
staff shall attend up to three City Council meetings, including the required Proposition
218 public hearing, to support staff and respond to questions from the City Council and
members of the public.
F&A has partnered with an experienced mail house in Alameda County for over two
decades to produce and mail Proposition 218 materials. F&A will prepare a mailing
database and coordinate with its mail house partner on production and mailing of
12,000 to 20,000 notices and ballots. The final count will depend on the selected
boundaries for the proposed District. The notices and ballots will be mailed a minimum
of 45 days prior to the scheduled public hearing as required by Proposition 218. F&A
staff will tabulate the returned ballots, weighted by proposed assessment, following the
close of the public input portion of the public hearing and provide the results of the ballot
tabulation to City staff. If there is no majority protest, City Council will have the
authorization to approve the proposed District and assessments commencing Fiscal
Year 2026-27.
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Section V
Proposed Project Budget
franciscoandassociates.com 5-1
Principal/Project Manager $240
Associate Engineer $175
Senior Project Analyst $160
Project Analyst $145
Administrative Staff $95
The Scope of Work included in this Statement of Qualifications is proposed to be performed on
a time and materials basis at the hourly rates shown in Table 1. The estimated labor hours and
cost are shown below in Tables 2 and 3 below. Reimbursable expenses including, but not
limited to, postage, mailing services, overnight mail, County Assessor data, and data storage will
be billed at cost plus 15%.
The total fee for the scope of work included in this Statement of Qualifications is
estimated to range between $120,000 to $150,000 depending on the final number of
notices and ballots produced, mailed, and tabulated.
Scope of Services
Description
Principal/
Project Manager
(Hours)
Associate
Engineer
(Hours)
Senior Project
Analyst
(Hours)
Project
Analyst
(Hours)
Administrative
Staff
(Hours)
Total
Hours
Total
Estimated
Fee
Task 1 - Develop Budget for New LLAD 8 0 8 0 0 16 $3,200.00
Task 2 - Preparation of the Engineer's Report by a Professional Engineer 88 0 80 8 4 180 $35,460.00
Task 3 – City Council Approval and Public Hearing*24 0 8 0 2 34 $7,230.00
ENGINEER'S REPORT SUBTOTAL:120 0 96 8 6 230 $45,890.00
*Includes attending up to two (2) meetings in-person.
Summary of Estimated Labor Hours for Engineer's Report Tasks
TABLE 2
Scope of Services
Description
Principal/
Project Manager
(Hours)
Associate
Engineer
(Hours)
Senior Project
Analyst
(Hours)
Project
Analyst
(Hours)
Administrative
Staff
(Hours)
Total
Hours
Total
Estimated
Fee
Task 1 – Project Team Meetings 8 0 8 0 0 16 $3,200.00
Task 2 – Assist with Public Outreach and Dissemination of Information to Stakeholders*24 0 24 0 0 48 $9,600.00
Task 3 – Preparation of Mailing Database 2 0 0 8 0 10 $1,640.00
Task 4 - Preparation of Notices and Ballots 16 0 8 0 4 28 $5,500.00
Task 5 - Production of Notices, Ballots, Outgoing Envelopes, and Return Envelopes**0 0 0 0 0 0 $0.00
Task 6 - Mailing of Notices and Ballots**0 0 0 0 0 0 $0.00
Task 7 - Property Owner Inquiries and Replacement Notices and Ballots 8 0 8 0 8 24 $3,960.00
Task 8 - Tabulation of Ballots**0 0 0 0 0 0 $0.00
PROPOSITION 218 PROCEEDINGS SUBTOTAL:58 0 48 8 12 126 $23,900.00
*Assumes virtual attendance for Community and Property Owner meetings.
**Final cost for these items will depend on the actual cost of materials and postage at the time of production and mailing, and the final number of notices and ballots produced, mailed, and tabulated
The cost of production, mailing, and ballot tabulation is currently estimated to be $4.00 per notice and ballot produced and mailed. Therefore, the total cost for these items is anticipated to range
between $48,000 to $80,000, including outgoing and return postage.
Summary of Estimated Labor Hours for Proposition 218 Proceedings Tasks
TABLE 3
81
Appendix A
franciscoandassociates.com
Appendix A
Resumes
82
Appendix A - Resumes
Ed Espinoza, P.E., Principal-In-Charge/Project Manager
A-1
Ed Espinoza, P.E.
Principal-In-Charge/Project Manager
Mr. Espinoza will be the primary point of contact for the City, responsible for overseeing
and managing all aspects of the City’s projects. He will attend all in-person and virtual
meetings as requested.
Education
University of Florida
Bachelor of Science, Civil Engineering
Registrations
Professional Engineer, California, No. 83709
Affiliations
Featured Speaker/Panelist for the California Debt and Advisory Investment Commission
American Society of Civil Engineers
American Public Works Association
Committee on Assessments, Special Taxes, & Other Financing Facilities (CAST-OFF)
Summary of Experience
Ed Espinoza is the president of Francisco and Associates and has served as the
Principal-in-Charge or Project Manager on the formation and administration of over 150
special financing districts throughout the State of California. Mr. Espinoza has created
and implemented innovative benefit assessment, property-related fee, and special tax
methodologies to fund public services and the construction and maintenance of
improvements under several California statutes including, but not limited to, the Benefit
Assessment Act, Improvement Act of 1913, Municipal Bond Act of 1915, Landscaping
and Lighting Act of 1972, and the Mello-Roos Community Facilities Act. Mr. Espinoza
also specializes in conducting Proposition 218 compliance reviews, including benefit
analyses quantifying general versus special benefit to property, and determining
proportionate share of special benefit and cost of service. He has led many successful
property owner ballot proceedings to implement new or increased property-related fees
and assessments.
Prior to joining Francisco & Associates, Ed was a design engineer for Kimley-Horn and
Associates, Inc., and worked on numerous small and large-scale public and private
sector projects, including commercial and residential land development, roadway
improvements, flood control and watershed management plans, and environmental
impact studies.
A listing of projects Mr. Espinoza has worked on during his career is available upon
request.
83
Appendix A - Resumes
Anthony Hernandez, Senior Project Analyst
A-2
Anthony Hernandez
Senior Project Analyst
Mr. Hernandez will be assisting the Principal-In-Charge/Project Manager with all
aspects of the project as the secondary point of contact for the City. Mr. Hernandez will
assist in preparing project deliverables and ensuring project deadlines are met.
Education
California State University, San Marcos
Bachelor of Science, Business Administration (Finance)
Affiliations
Municipal Management Assistants of Northern California
Committee on Assessments, Special Taxes, & Other Financing Facilities (CAST-OFF)
Summary of Experience
Anthony Hernandez assists with the development of annual databases, GIS mapping,
preparation of Engineer’s Reports, Proposition 218 proceedings, and the submittal of
assessments to the County. Since joining Francisco and Associates in 2019, he has
served as Senior Project Analyst for the formation and administration of a multitude
special financing districts pursuant to the Landscaping and Lighting Act of 1972, Mello-
Roos Community Facilities District Act of 1982, and Special Fee and Tax Districts.
Mr. Hernandez currently assists with all aspects of the annual administration of the City
of Dublin’s five (5) landscaping and lighting assessment districts.
A complete listing of projects Mr. Hernandez has worked on during his career is
available upon request.
84
Appendix A - Resumes
Jordan Brown, E.I.T., Senior Project Analyst
A-3
Jordan Brown, E.I.T.
Senior Project Analyst
Mr. Brown will be assisting the Principal-In-Charge/Project Manager with certain
aspects of the project as needed and will serve as another point of contact for the City.
Mr. Brown will assist in preparing project deliverables and ensuring project deadlines
are met.
Education
California Polytechnic State University, San Luis Obispo
Bachelor of Science, Mechanical Engineering
Affiliations
Municipal Management Assistants of Northern California
Committee on Assessments, Special Taxes, & Other Financing Facilities (CAST-OFF)
Summary of Experience
Mr. Brown assists with the development of annual databases, GIS mapping, preparation
of Engineer’s Reports, Proposition 218 proceedings, and submittal of assessments to
various Counties across the State of California. He has served as Senior Project
Analyst for the formation and administration of a multitude of special financing districts
pursuant to the Landscaping and Lighting Act of 1972, Mello-Roos Community Facilities
District Act of 1982 and Special Fee and Tax Districts.
Prior to joining Francisco & Associates, Mr. Brown worked as an energy engineer for
VaCom Technologies, performing analysis on large-scale industrial refrigeration
systems and implementing control systems to maximize efficiency and minimize energy
cost for the client. He also spent a few years as a high school Calculus, Physics, and
Engineering Design teacher for Linfield Christian School in Temecula, CA.
Mr. Brown has performed numerous streetlight billing audits and is actively coordinating
with City staff and PG&E staff to consolidate the City’s PG&E billing.
A complete listing of projects Mr. Brown has worked on during his career is available
upon request.
85
City of DublinStreet Lighting Maintenance District No. 1983-1Assessment Diagram
¯3,250 0 3,250 6,5001,625
Feet
Legend
!
!
!
!LLAD 1983-1 Boundary
City Limit
Parcel Lines
Parcels within LLAD 1983-1
Dublin Blvd
Sa
n
R
a
m
o
n
R
d
Ta
s
s
a
j
a
r
a
R
d
Attachment 5
86
City of DublinStreet Lighting District No. 1999-1Assessment Diagram
¯
0 2,000 4,0001,000
Feet
0 200 400 600100Feet
Dublin Blvd
Central Pkwy
Fallon Rd
Fallon Rd
Gleason Dr
Poitano Pkwy
Legend
!
!!
!!LLAD 1999-1 Boundary
City Limit
Parcel Lines
Parcels within LLAD 1999-1
Mountain
Galway Ct
Inspiration Cir
Clifden Ct
RisePl
Tract 7067 Tract 8102
87
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves
Account Amount Account Amount
27016411.64001 $175,000
11/4/2025
Posted By:Date:
**********Finance Use Only**********
CITY OF DUBLIN
To fund the cost of the agreement with for Landscape and Lighting Assessment District Proposition 218 Engineering
Services.On May 20, 2025, as part of the public hearing to set the annual levy of assessments, City Council directed Staff to
initiate the process to increase the assessment for District 1983-1, with the first step being the procurement of a consultant
firm with expertise in special assessment districts. At that time costs for these services were unknown and were not included
in the FY 2025-26 budget.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2025-26
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
Street Light District 1983-1. Contract Services
City Council's Approval Required
Attachment 6
88
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 5.5
DATE: November 4, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Acceptance of the Department of Alcoholic Beverage Control’s ABC-OTS
Grant Program
Prepared by: Captain Miguel Campos
EXECUTIVE SUMMARY:
The City Council will consider accepting a $29,000 grant from the State of California
Department of Alcoholic Beverage Control, through its Office of Traffic Safety Grant Program.
The grant will support increased enforcement of illegal sales of alcohol to minors as well as
provide education to the public and local businesses.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting Grant Funds From the California Department of Alcoholic
Beverage Control’s Office of Traffic Safety (ABC-OTS) Grant Program.
FINANCIAL IMPACT:
The grant will provide the City $29,000 in grant funds to cover overtime costs associated with
conducting illegal sales operations and providing education to business owners and minors.
There is no matching fund requirement.
DESCRIPTION:
In September 2025, Dublin Police Services (DPS) was awarded $29,000 from the State of
California Department of Alcohol Beverage Control grant funds through the Office of Traffic
Safey and the National Highway Traffic Safety Administration to supplement alcohol
enforcement operations. The funds will cover the cost of the following alcohol-related
enforcement and education activities for a one-year period, starting October 1, 2025:
Two four-hour inspections of licensed alcohol business establishments.
Four “Minor Decoy” operations targeting illegal alcohol sales to minors.
Three “Shoulder Tap” operations to deter adults from purchasing alcohol for minors.
Two holiday-related enforcement operations.
89
Page 2 of 2
Dublin Police Services will submit quarterly invoices to the Department of Alcohol Beverage
Control outlining the operational costs incurred in meeting the enforcement goals. Alcohol-
related citations will be prosecuted through the Alameda County East County Hall of Justice.
Acceptance of this grant provides DPS with critical resources to address and prevent underage
drinking within the community through targeted enforcement operations, compliance checks,
and educational outreach. Dublin Police Services will issue press releases before and after
each enforcement operation to inform the public and media.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Accepting Grant Funds From the California Department of Alcoholic Beverage
Control’s Office of Traffic Safety (ABC-OTS) Grant Program
2) Exhibit A to the Resolution – ABC-OTS Grant Documents
90
Attachment 1
Reso. No. XX-25 Item X.X, Adopted 11/4/2025 Page 1 of 2
RESOLUTION NO. XX – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING GRANT FUNDS FROM THE CALIFORNIA DEPARTMENT OF ALCOHOLIC
BEVERAGE CONTROL’S OFFICE OF TRAFFIC SAFETY (ABC-OTS) GRANT PROGRAM
WHEREAS, the California Department of Alcoholic Beverage Control (ABC), through the
Office of Traffic Safety (OTS), administers the ABC-OTS Grant Program to support local law
enforcement agencies in reducing alcohol-related harm and underage drinking; and
WHEREAS, enforcing alcohol laws and educating businesses can reduce underage
alcohol access; and
WHEREAS, On September 25, 2025, Dublin Police Services was awarded grant funds in
the amount of twenty-nine thousand dollars ($29,000) under this program; and
WHEREAS, the City was advised after the adoption of the Fiscal Year 2025-26 Budget of
the award of $29,000 to be made under the ABC-OTS Grant; and
WHEREAS, these funds will be used to support enforcement, education, and prevention
efforts related to alcohol-related crimes, including operations such as Minor Decoy, Shoulder
Tap, IMPACT inspections, and Holiday Enforcement Programs; and
WHEREAS, the City Council of the City of Dublin has agreed that the acceptance of
these funds will enhance the City’s efforts to promote public safety an d reduce alcohol-related
incidents within the community; and
WHEREAS, no matching funds are required, and all grant expenditures will be
reimbursed in accordance with the grant terms and conditions.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
confirms the Grant Agreement with the State of California Department of Alcoholic Beverage
Control attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Council accepts the grant award of $29,000
from the California Department of Alcoholic Beverage Control’s ABC-OTS Grant Program.
{Signatures on the following page}
91
Reso. No. XX-25 Item X.X, Adopted 11/4/2025 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 4th day of November 2025, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
92
Attachment 2Exhibit A to the Resolution 93
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