HomeMy WebLinkAboutItem 5.9 Adopting an Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal Code
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 5.9
DATE: October 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Adopting an Ordinance Amending Chapter 2.36 (Contracts and
Purchasing) of the Dublin Municipal Code
Prepared by: Darlynn Haas, Management Analyst II, Julius Pickney,
Management Analyst II, and Rhonda Franklin, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider adopting an Ordinance amending the Dublin Municipal Code
related to Purchasing Policy thresholds. The City Council waived the first reading and
introduced the Ordinance on October 7, 2025, and is now being asked to waive the second
reading and adopt the Ordinance.
STAFF RECOMMENDATION:
Waive the second reading and adopt the Ordinance Amending Chapter 2.36 (Contracts and
Purchasing) of the Dublin Municipal Code.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On October 7, 2025, the City Council waived the reading and introduced an ordinance
(Attachment 1) to amend Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal
Code. The proposed ordinance pertains to the Purchasing Policy thresholds.
The proposed amendments increase the formal bidding and City Manager purchasing authority
limits to align with the California Uniform Public Construction Cost Accounting Act (CUPCCAA)
limits and establish that future increases to these limits will correspond to the formal bidding
thresholds set forth in: 1) the California State Contracting Manual (Scope of Purchasing
Authority, Section 100.2) for goods and services; and 2) the CUPCCAA for public works
contracts.
183
Page 2 of 2
If adopted, City staff will incorporate the changes into the City’s standard operating
procedures.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal
Code
2) City Council Staff Report dated October 7, 2025 (without attachments)
184
Attachment 1
Ord. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 7
ORDINANCE NO. XX – 25
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING CHAPTER 2.36 (CONTRACTS AND PURCHASING)
OF THE DUBLIN MUNICIPAL CODE
WHEREAS, the City Council of the City of Dublin has established Chapter 2.36 of the
Dublin Municipal Code to establish efficient procedures for the procurement of services, supplies,
equipment, and public projects; and
WHEREAS, the current thresholds for the City Manager (designated as Purchasing Agent)
authority and bidding requirements have not been updated since the adoption of Ordinance 12-
12, and do not reflect current State guidance, best practices, or r egional benchmarks; and
WHEREAS, Staff conducted a data analysis of neighboring cities, and collected information
from the California Uniform Public Construction Cost Accounting Act (CUPCCAA ), the California
Department of General Services Procurement Division , and the California Association of Public
Procurement Officials, and found that increasing purchasing authority thresholds and bidding
requirements would align the City with State guidance and local best practices; and
WHEREAS, California Public Contract Code Section 22032 permits public projects of two
hundred twenty thousand dollars ($220,000) or less to be contracted through informal bidding
procedures, and the State’s Scope of Purchasing Authority 100.2 provides that goods and services
procurement of up to one hundred thousand ($100,000) may be treated at an informal level; and
WHEREAS, the City Council finds that increasing the purchasing authority and bidding
levels will enhance efficiency, reduce administrative costs, improve timely acquisition of goods
and services, and maintain appropriate financial oversight consistent with State guidance.
NOW, THEREFORE, the City Council of the City of Dublin does ordain the following:
Section 1. Amendment to Section 2.36.020. Section 2.36.020 is amended to read as
follows:
For the purposes of this chapter, the words set out in this section shall have the following
meanings:
A. “Consultant or professional services” means the services rendered by architects,
attorneys, engineers, doctors, financial consultants, planning or environmental consultants,
investment advisors, bank or trustee officers, and other professional or specialized
consultants.
B. “Contract” means any agreement to do or not do a certain thing. For the purposes of
this chapter, “contract” and “agreement” are synonymous. The term “contract” includes, but
is not limited to, a purchase order; a contract for services; an addendum or change order,
which means a change or addendum to an executed contract; a letter of agreement; and
a memorandum of understanding.
185
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 2 of 7
C. “Force account” is a term used by the Uniform Constr uction Cost Accounting
Procedures meaning an account which is used to account for work performed on public
projects using internal resources, including but not limited to labor, equipment, materials,
supplies, and subcontracts of the public agency.
D. “Emergency” means a sudden, unexpected occurrence that poses a clear and
imminent danger, requiring immediate action to prevent or mitigate the loss or impairment
of life, health, property, or essential public services.
E. “General services” means and includes any work performed or services rendered by
an independent contractor, with or without the furnishing of materials, including, but not
limited to, the following:
1. Maintenance or nonstructural repair of city buildings, structures or improvements which
does not require engineering plans, specifications or design, including, but not limited to,
unscheduled replacement of broken window panes, fire extinguisher maintenance, minor
roof repairs, plumbing, elevator maintenance, custodial services and pest control, etc.;
2. Repair, modification and maintenance of city equipment and software;
3. Cleaning, analysis, testing, moving, removal or disposal (other than by sale) of city
supplies and equipment;
4. Replanting, care or maintenance of pub lic grounds, including, but not limited to,
maintenance of trees, shrubbery, flowers, and lawns;
5. Providing temporary personnel services;
6. Providing other miscellaneous services to facilitate city operations;
7. Performing repair, demolition or other work required to abate nuisances under this
code;
8. Licensing software services;
9. Leasing or rental of equipment (personal property) for use by the city;
10. Maintenance of equipment owned or leased by the city.
“General services” does not include consultant or professional services, or work associated
with a public project.
F. “Goods of a technical nature” means hardware, software, or communications
equipment, or any item that is substantially similar to the foregoing as determined by the
Purchasing Agent.
G. “Large contract” means a contract for the purchase of general services or supplies
and equipment with a total cost of more than $100,000. Notwithstanding the foregoing, the
$100,000 threshold set forth in the previous sentence shall automatically increase if the
amount set forth for the “formal level” of contracting in Section 100.2 of the State
Contracting Manual or its successor is increased.
186
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 3 of 7
H. “Large public project” means a “public project,” as defined in subdivision (c) of Public
Contract Code section 22002, with a total cost of $220,000 or more. Notwithstanding the
foregoing, the $220,000 threshold set forth in the previous sentence shall automatically
increase to reflect the amount set forth in subdivision (b) of Public Contract Code section
22032.
I. “Public project” shall have the meaning given that term by California Public Contract
Code Section 22022.
J. “Small public project” means a “public project,” as defined in subdivision (c) of Public
Contract Code section 22002, with a total cost of less than $220,000. Notwithstanding the
foregoing, the $220,000 threshold set forth in the previous sentence shall automatically
increase to reflect the amount set forth in subdivision (b) of Public Contract Code section
22032.
K. “Small contract” means a contract for the purchase of general services or supplies
and equipment with a total cost of between $10,000 and $100,000, inclusive.
Notwithstanding the foregoing, the $100,000 threshold set forth in the previous sentence
shall automatically increase if the amount set forth for the “formal level” of contracting in
Section 100.2 of the State Contracting Manual or its successor is increased.
L. “Supplies and equipment” means and includes tangible goods, su pplies, equipment,
vehicles, printing, materials, and furniture and furnishings purchased on behalf of the city.
M. “Very small contract” means a contract for the purchase of general services or
supplies and equipment with a total cost of less than $10,000.
N. “Very small public project” means a “public project,” as defined in subdivision (a) of
Public Contract Code section 22002, with a total cost of $75,000 or less. Notwithstanding
the foregoing, the $75,000 threshold set forth in the previous sentence shall automatically
increase to reflect the amount set forth in subdivision (a) of Public Contract Code section
22032.
Section 2. Amendment to Section 2.36.050. Section 2.36.050 is amended to read as
follows:
Purchasing Agent authority for contracts and purchases—Small contracts.
A. The Purchasing Agent is authorized to enter into a small contract on behalf of the city
and approve a purchase by the city without the prior approval of the City Council, so long
as the contract or purchase satisfies the following conditions:
1. The monies have been appropriated; and
2. The contract or purchase is for consultant or professional services, general services,
or supplies and equipment.
B. In an emergency the Purchasing Agent may authorize the expenditure of any
unencumbered monies in the emergency reserve fund, notwithstanding the fact that such
187
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 4 of 7
monies may not have been appropriated for such purpose, to the extent that said
emergency funds have not been appropriated or are otherwise unavailable therefor.
Section 3. Amendment to Section 2.36.070. Section 2.36.070 is amended to read as
follows:
Contracts and purchases of general services, supplies and equipment—Very small
contracts.
For very small contracts, informal quotations should be obtained, but are not required.
Comparative pricing is expected to secure the lowest price. Negotiated pricing is allowed
and departments are strongly encouraged to solicit quotations from city-based businesses.
Section 4. Amendment to Section 2.36.080. Section 2.36.080 is amended to read as
follows:
Contracts and purchases of general services, supplies, and equipment—Small
contracts.
A. The award of any small contract shall, whenever possible, be based on at least three
(3) quotations. For small contracts of less than fifty thousand dollars ($50,000), the
quotations may be verbal or written. For small contracts greater than fifty thousand dollars
($50,000), the quotations shall be in writing, which writings may include facsimile and
electronic mail transmissions. Quotations with the required documentation shall be
submitted to the Finance Department for approval by the Purchasing Agent. Negotiated
pricing is allowed and departments are strongly encouraged to solicit quotations from city-
based businesses. The award of any small contract shall be consistent with the factors
stated in Section 2.36.060 and shall be made from the vendor that submits the lowest total
cost.
B. At the discretion of the Purchasing Agent, the competitive bidding procedure set forth
in Section 2.36.090 may be used for any acquisition of general services, supplies and
equipment, regardless of the value.
Section 5. Amendment to Section 2.36.090. Section 2.36.090 is amended to read as
follows:
City Council authority for contracts and purchases—Large contracts—Competitive
bidding.
City Council approval shall be required to authorize large contracts.
Awards of large contracts shall comply with the competitive bidding procedure set forth in
this section, except as provided in Section 2.36.100. Bids should be obtained from one (1)
or more vendors located within the city whenever possible.
A. Notices inviting bids shall include a general description of the services and/or articles
to be purchased or sold, where bid blanks and specifications may be obtained, the time
and place for bid openings, and whether a bid deposit or bond and a faithful performance
bond will be required.
188
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 5 of 7
B. Notices inviting bids shall be posted in at least three (3) public places in the city that
have been designated by ordinance as the place for posting public notices, at least fourteen
(14) calendar days before the date of opening the bids.
C. The Purchasing Agent shall also solicit sealed bids from all responsible prospective
suppliers whose names are on the bidder’s list and may advertise the notice inviting bids
in applicable publications and websites readily accessible to the public.
D. When deemed necessary by the Purchasing Agent or City Council, any bidder may be
required to submit a bid deposit or bond in an amount determined by the Purchasing Agent
or City Council. A successful bidder (and his surety, if a bond is furnished) shall be liable
for any damages upon the bidder’s failure to enter into a contract with the city or upon the
bidder’s failure to perform in accordance with the tenor of his or her bid.
E. When deemed necessary by the Purchasing Agent or City Council, any person or
entity entering into a contract with the city may be required to furnish a faithful performance
deposit or bond in an amount determined by the Purchasing Agent or City Council.
F. Bids shall be opened in public at the time and place stated in the public notices. A
tabulation of all bids received shall be open for public inspection during regular business
hours for a period of not less than thirty (30) calendar days after the bid opening.
G. At its discretion, the City Council may reject all bids presented and re -advertise for
bids.
H. Contracts shall be awarded by the City Council to the lowest responsive, responsible
bidder, except as otherwise provided herein.
I. If two (2) or more bids received from responsible bidders are for the same total amount
or unit price, quality and service being equal, preference shall be given to the local vendor,
or the City Council may accept the lowest bid made by negotiation with the tie bidders and
the Purchasing Agent at the time of the bid opening.
Section 6. Amendment to Subdivision A.1. of Section 2.36.100. Subdivision A.1. of
Section 2.36.100 is amended to read as follows:
1. Large contracts involving the acquisition of consultant or professional services will
require City Council approval.
Section 7. Amendment to Section 2.36.120. Section 2.36.120 is amended to read as
follows:
Purchase orders.
Purchases for small contracts shall be documented by purchase orders prepared by the
Purchasing Agent in accordance with adopted administrative policies.
Section 8. Amendment to Section 2.36.160. Section 2.36.160 is amended to read as
follows:
Public projects.
189
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 6 of 7
Public projects shall follow the purchasing procedures as set forth in Section s 22030–
22045 of the Public Contract Code.
A. Contracts for very small public projects may be performed by the employees of a public
agency by force account, by negotiated contract, or by purchase order (Reference: Public
Contract Code Section 22032).
B. Contracts for small public projects may be let to contract by the informal procedures
set forth in Sections 22030–22045 of the Public Contract Code.
1. A list of contractors shall be developed and maintained in accordance with the
provisions of Section 22034 of the Public Contract Code and criteria promulgated from time
to time by the California Uniform Construction Cost Accounting Commission.
2. Where a public project is to be performed, a notice inviting informal bids shall be
mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on
the list developed in accordance with this section, and to all construction trade journals as
specified by the California Uniform Construction Cost Accounting Commission in
accordance with Section 22036 of the Public Contract Code. Additional contractors and/or
construction trade journals may be notified; provided, however:
a. If there is no list of qualified contractors maintained by the city for the particular category
of work to be performed, the notice inviting bids shall be sent only to the construction trade
journals specified by the California Uniform Construction Cost Accounting Commission.
b. If the product or service is proprietary in nature such that it can be obtained only from
a certain contractor or contractors, the notice inviting informal bids may be sent exclusively
to such contractor or contractors.
3. All mailing of notices to contractors and construction journals pursuant to this section
shall be completed not less than fifteen (15) calendar days before bids are due.
4. The notice inviting informal bids shall describe the project in general terms, how to
obtain more detailed information about the project, and shall state the time and place for
the submission of bids.
5. The Purchasing Agent is authorized to award informal contracts pursuant to this
section.
C. Contracts for large public projects shall be authorized by City Council and shall comply
with the competitive bidding procedures set forth in Section 2.36.090. Contracts for very
small and small public projects may be approved by the Purchasing Agent. (Reference:
Public Contract Code section 22034.)
Section 9. Effective Date. This Ordinance shall take effect and be enforced thirty (30)
days following its final adoption.
Section 10. Posting. The City Clerk of the City of Dublin shall cause this Ordinance to be
posted in at least three public places in the City of Dublin in accordance with Section 36933 of the
Government Code of the State of California.
190
Ord. No. XX-25, Item X.X, Adopted 10/21/2025 Page 7 of 7
PASSED, APPROVED AND ADOPTED this 21st day of October 2025, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
191
STAFF REPORT
CITY COUNCIL
Page 1 of 5
Agenda Item 8.1
DATE: October 7, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Introduction of an Ordinance Amending Chapter 2.36 (Contracts and
Purchasing) of the Dublin Municipal Code
Prepared by: Darlynn Haas, Management Analyst II, Julius Pickney,
Management Analyst II, and Rhonda Franklin, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider introducing an Ordinance amending the Dublin Municipal Code
related to Purchasing Policy thresholds. The proposed updates are intended to create
efficiencies in the City’s purchasing activities, incorporate recent updates to the California
Uniform Public Construction Cost Accounting Act, and align the City’s practices with the
industry best practices.
STAFF RECOMMENDATION:
Waive the reading and introduce the Ordinance Amending Chapter 2.36 (Contracts and
Purchasing) of the Dublin Municipal Code.
FINANCIAL IMPACT:
There is no direct financial impact associated with this item; however, efficiencies gained in the
purchasing process are expected to result in indirect cost savings through improved staff
productivity.
DESCRIPTION:
In April 2025, Staff conducted a review of the City’s Purchasing Policy to evaluate how well it
aligns with best practices in governmental purchasing, including accounting for inflationary
impacts, legislative changes, and evolving operational needs. As part of this effo rt, Staff
analyzed guidance from state purchasing regulators, collected data from neighboring cities,
and evaluated internal operations. This report presents the results of the research and includes
proposed amendments to the Purchasing Policy to create efficiencies and provide the flexibility
Staff requires to respond nimbly to the community’s needs.
Attachment 2
192
Page 2 of 5
Background
Cities purchase goods and services through procurement policies and procedures designed to
ensure fairness, transparency, and accountability with taxpayer money. Such policies, which
are generally included in agency municipal codes, establish things like definitions of the
various types of purchases, competitive bidding requirements and exceptions thereof, and
levels of authority to make purchases.
While purchasing authority and acquisition methods (i.e., bidding procedures) are two different
things, they are almost always aligned. Some acquisition methods are complex and
considered high risk, such as those used to award large construction contracts. Thus, it is
reasonable that those contract awards would be made at the governing board level. Others
are less complex and involve less risk, such as those used to select a mass printin g vendor,
and therefore those purchases could reasonably be approved at the Purchasing Agent (e.g.,
City Manager) level. Said simply, the maximum authority of a City Manager is typically limited
to purchases that do not involve a formal bidding process.
There are two primary categories into which purchases fall: general services (supplies,
equipment, consulting and professional agreements, etc .) and public works contracts, defined
as “any agreement for the erection, construction, alteration, repair, or im provement of any
public structure, building, road, or other public improvement of any kind ” by the California
Public Contract Code (PCC). The PCC is the body of state law governing how public entities in
California award contracts for public projects and services. Cities must comply with the PCC,
but they can be more restrictive with their own policies.
Other agencies’ practices provide guidance on purchasing practices at the local level. These
include the California Department of General Services Procu rement Division, which publishes
the State Contracting Manual. They also include the California Association of Public
Procurement Officials (CAPPO), which provides procurement survey data, including public
agency information on purchasing policies, procedures, and regulations to help agencies
evaluate their own practices. These agencies all generally align with each other in their
guidance on acquisition methods.
Dublin’s Purchasing Policy
The City of Dublin’s Purchasing Ordinance – also called the Purchasing Policy - was adopted
in December 1983 (Ord. No. 16-83), shortly after the City’s incorporation. At that time, the City
Manager, as Purchasing Agent, was authorized to make purchases of less than $5,000 (for
general services as well as public works contracts), with anything above that requiring City
Council approval. Purchases over $5,000 also necessitated a formal bidding process, which –
at least today - is a lengthy and heavily regulated process.
The Ordinance was amended for the first time in February 2000 (Ord. No. 4-00) to update
competitive bidding requirements and increase the City Manager’s purchasing authority to
$20,000 for all purchases.
The most recent update to the Purchasing Policy was made in August 2012 (Ord. No. 12-12)
to increase the City Manager’s authority and formal bidding threshold to $45,000 for general
193
Page 3 of 5
services. The City also “opted in” to the California Uniform Public Construction Cost
Accounting Act (CUPCCAA), a voluntary program enacted in 1983 as part of the PCC to help
promote “uniformity of the cost accounting standards and bidding procedures on construction
work performed or contracted by public entities in the state” (Section 22001). If a City opts in,
its competitive bidding threshold for public works projects can increase above the $5,000
default in Public Contract Code Section 20162. In aligning with the CUPCCAA guidelines at
the time, the City Council approved an increase to the competitive bidding trigger and City
Manager authority for public works contracts to $100,000.
The CUPCCAA itself was most recently updated by Assembly Bill (AB) 2192 during the 2023 -
24 legislative session and became effective January 1, 2025. To create efficiencies and
flexibility in how governments operate, AB 2192 implemented a new formal bidding threshold
of $220,000 for public works contracts.
Despite this change in CUPCCAA guidelines, Dublin has maintained the same purchasing
authority and formal bidding thresholds ($45,000 for goods and services and $100,000 for
public works contracts) since 2012.
Other Local Agencies
To further inform the evaluation of Dublin’s Purchasing Policy, Staff analyzed survey data from
CAPPO and reached out to neighboring cities. Data from 18 Bay Area public agencies, listed
below, were reviewed.
Cities/Counties: Berkeley, Contra Costa County, Livermore, Mission Viejo, Mountain
View, Oakland, Pleasanton, San Leandro, San Ramon, Santa Rosa
Other Agencies: Alameda County Water District, Alameda Municipal Power, Central
Contra Costa Sanitary District, Eastern Contra Costa Transit Authority, Golden Gate
Bridge Highway and Transportation District, San Mateo County Community College
District, Santa Clara Valley Water, Sonoma-Marin Area Rail Transit District
The survey data reflect that other agencies have generally kept pace with industry best
practices, with the average City Manager purchasing authorities at $100,000 and $200,000 for
the two purchase types, as shown in Table 1. These limits typically align with bidding
thresholds as well.
Table 1: Average City Manager Purchasing Authority
Goods and Services Public Works Projects
Amounts Percentage Amounts Percentage
$50,000 25% $50,000 28%
$75,000 16% $75,000 11%
$100,000 36% $100,000 11%
$200,000+ 23% $200,000+ 50%
194
Page 4 of 5
Data from the cities of Livermore, Pleasanton, and San Ramon are listed in Table 2, including
the period the purchasing limit was last updated.
Table 2: City Manager Purchasing Limit from Livermore, Pleasanton, San Ramon
City
Goods & Services /
Professional
Services
Public
Projects
Livermore (July 2025) $200,000 $200,000
Pleasanton (June 2025) $100,000 $200,000
San Ramon (July 2018) $100,000 $100,000
Operational Considerations in Dublin
It takes an estimated 12 hours of staff time to bring a contract to the City Council if formal
bidding is involved. This includes time spent completing and preparing bidding procedures and
reviewing responses, drafting and reviewing contract documents, routing the contract for
internal approval, preparing City Council agenda materials, and presenting the item. Using an
average, fully loaded hourly rate of $137.90 for the Analyst level and up, this equates to a cost
of approximately $1,700 per contract or purchase.
Over the past three fiscal years, 178 contracts were presented to the Dublin City Council, with
153 for goods and services and 25 for public projects. Thirty-nine of the contracts (22%) were
for amounts between $45,000 and $100,000, with an estimated total of 468 staffing hours
spent on these contracts, or about $65,000 over the three-year period.
Moreover, the rising cost of construction materials and labor has far outpaced the City
Manager’s purchasing limit and competitive bidding threshold of $100,000 for public works
contracts. A simple but needed repair or alteration to one of Dublin’s parks, for example, could
require Staff to complete formal bidding, prepare and review the agenda item, and obtain City
Council approval before the work can begin.
It should also be noted that there are now significant lead times associated with the purchase
of specialized equipment, and some items – such as public safety vehicles, which now cost
well over $50,000 each – only offer favorable pricing for a specific window of time. With an
increase in the purchase authority and formal bidding thresholds, Staff would be able to react
and respond more quickly to operational needs and priorities in servicing the community.
Conclusion and Recommendation
The City’s purchasing authority thresholds have not had a comprehensive update since 2012.
Staff’s analysis, pulling from state guidelines and survey data from the other local agencies,
shows that the City’s current thresholds are significantly below industry standards. In addition,
a review of internal operations reveals that the current Purchasing Policy creates an
administrative burden on Staff and hinders the City’s ability to do business efficiently.
Therefore, Staff recommends amending the Dublin Municipal Code Chapter 2.36 to increase
the formal bidding and City Manager purchasing authority limits to current CUPCCAA limits,
and tie future increases of such to the formal bidding thresholds provided in: 1) the California
195
Page 5 of 5
State Contracting Manual (Scope of Purchasing Authority, Section 100.2) for goods and
services; and 2) the CUPCCAA for public works contracts. The proposed changes are
summarized as follows:
Table 3. Proposed Changes
Cost
(Current)
Cost
(Proposed)
CM Can
Approve
Bidding
Requirement
Goods
and
Services
< $5,000 < $10,000 yes Informal quotes
$5,000 - $45,000 $10,000 - $100,000 yes 3 quotes: verbal/written
> $45,000 > $100,000 no Formal bids
Public
Works
Contracts
< $45,000 < $75,000 yes Informal quotes
$45,000 - $100,000 $75,000 - $220,000 yes Informal procedures
> $100,000 > $220,000 no Formal bids
These proposed changes are reflected in the attached Ordinance (Attachment 1). T he redlined
version is provided as Attachment 2.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Ordinance Amending Chapter 2.36 (Contracts and Purchasing) of the Dublin Municipal
Code
2) Redline Amendments to Chapter 2.36
196