HomeMy WebLinkAboutReso 88-25 Item 5.5 Amending the Listing of City Officials and Procedures for Processing Payments
Reso. No. 88-25, Item 5.5, Adopted 10/21/2025 Page 1 of 2
RESOLUTION NO. 88 – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE LISTING OF CITY OFFCIALS AND THE PROCEDURES FOR THE PROCESSING OF
PAYMENTS REQUIRING A SIGNATURE
WHEREAS, on May 18, 1999, the City Council adopted Resolution No. 91-99 which identified the
signature process to be used for City payments, allowing a facsimile of the Mayor’s signature to be
stamped on Accounts Payable checks and counter signed with a manual signature by the City Treasurer;
and
WHEREAS, on July 7, 2009, the City Council adopted Resolution No. 101-09 which updated the
signature process to be used for City payments allowing the Mayor’s signature to be printed directly onto
checks, providing that all payments in the amount of $1,000 or more, have one manual countersignature
from the City Treasurer, Deputy City Treasurer, or City Clerk; and
WHEREAS, the quantity of accounts payable checks issued by the City and the average amount of
those checks have increased since the last time the procedures for processing payments was amended;
and
WHEREAS, the City seeks to make optimal use of Staff time and resources spent on processing
payments, while still maintaining adequate internal controls.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin amends the listing
of City Officials and the procedures for the processing of payments requiring a signature.
BE IT FURTHER RESOLVED, that the City Council does hereby adopt the following procedures for
authorizing signatures on instruments of payment which require such signatures:
Section 1. Facsimile Signatures on Instruments of Payment
Except as provided for in Section 2 below, all instruments of payment as defined in Government Code
Section 5500 (b) issued by the City of Dublin and requiring a signature, may be signed by the electronic
facsimile signature of the Mayor. Provided that on any such payments in the amount of $5,000 or more
there shall also be appended one manual signature from the: City Treasurer, Deputy City Treasurer, or City
Clerk.
Section 2. Signature on Payroll Checks
All payroll checks drawn upon a City of Dublin account shall be signed by electronic facsimile signature of
the City Manager or one manual signature from the City Treasurer, Deputy Treasurer, or City Clerk.
Section 3. State Certification Facsimile Signature
In accordance with the requirements of Section 5501 of the Government Code a manual signature of the
official signature shall be filed with the Secretary of State.
Docusign Envelope ID: B9A3CE8E-30D5-4FE4-B0C0-9B466EA9C939
Reso. No. 88-25, Item 5.5, Adopted 10/21/2025 Page 2 of 2
Section 4. Implementation Of Procedures Necessary For Internal Control
The facsimile signature shall be used for those instruments of payment identified in this resolution. The
City Treasurer shall prepare and implement written procedures which provide internal control and to the
extent possible a segregation of duties. Records shall be maintained identifying checks issued with the
facsimile signature, including the date of issuance, amount of payment, payee, and the check number.
PASSED, APPROVED AND ADOPTED this 21st day of October 2025, by the following vote:
AYES: Councilmembers Josey, McCorriston, Morada, Qaadri and Mayor Hu
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Docusign Envelope ID: B9A3CE8E-30D5-4FE4-B0C0-9B466EA9C939