HomeMy WebLinkAboutReso 85-25 Approving an Amendment to the Agreement Pakpour Consulting Group for On-Call Development ReviewReso. No. 85-25, Item 5.3, Adopted 10/7/2025 Page 1 of 2
RESOLUTION NO. 85 – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AMENDMENT TO THE AGREEMENT WITH PAKPOUR CONSULTING GROUP INC.
FOR ON-CALL DEVELOPMENT REVIEW
WHEREAS, on June 15, 2021, the City Council adopted Resolution No. 72-21 Approving the
Consulting Services Agreement with Pakpour Consulting Group, Inc. for On-Call Development
Review and On-Call Construction Management & Inspection with a not-to-exceed compensation
amount of $2,000,000 over a three-year term; and
WHEREAS, on December 16, 2021, the contract was amended to expand the scope of
services to add emergency operations assistance; and
WHEREAS, on June 4, 2024, the City Council adopted Resolution No. 39-24 Approving
Amendment No. 2 to the agreement to extend the term through June 30, 2026, and increase the not-
to-exceed compensation amount to $3,000,000; and
WHEREAS, on July 2, 2025, the City issued a request for qualifications (RFQ) for Construction
Management and Inspection Services and Pakpour Consulting Group, Inc. submitted qualifications
in response to the RFQ; and
WHEREAS, Staff reviewed and evaluated consultant’s qualifications in accordance with the
RFQ rating criteria and recommended the City Council approve a new agreement for On-Call
Construction Management and Inspection Services with Pakpour Consulting Group, Inc.; and
WHEREAS, the agreement and new agreement have repetitive scopes of services pertaining
to On-call Construction Management and Inspection Services; and
WHEREAS, the City and Consultant now wish to amend the agreement to remove On-call
Construction Management and Inspection Services from the scope of services; and
WHEREAS, the City and Consultant now wish to amend the agreement to add performance
measures; and
WHEREAS, the City desires to further amend the Agreement to increase the not-to-exceed
compensation limit to $3,500,000 and update billing rates.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the third Amendment to the Consulting Services Agreement with Pakpour Consulting Group,
Inc., attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute the
amendment to the agreement, attached hereto as Exhibit A, and make any necessary, non-
substantive changes to Exhibit A to carry out the intent of this Resolution.
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Reso. No. 85-25, Item 5.3, Adopted 10/7/2025 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 7th day of October 2025, by the following vote:
AYES: Councilmembers Josey, McCorriston, Morada, Qaadri and Mayor Hu
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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THIRD AMENDMENT TO CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
PAKPOUR CONSULTING GROUP, INC.
WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as
"CITY") and Pakpour Consulting Group, Inc. (hereinafter referred to as " CONSULTANT ")
entered into a Consulting Services Agreement for On-Call Development Review and On-Call
Construction Management and Inspection services (hereinafter referred to as the
“AGREEMENT”); and
WHEREAS, on December 16, 2021, a First Amendment to the AGREEMENT
was entered into to add Emergency Operations Assistance to the scope; and
WHEREAS, on June 10, 2024, a Secord Amendment to the AGREEMENT was
entered into to extend the term through June 30, 2026, and increase the not to exceed
compensation amount to $3,000,000; and
WHEREAS, on July 2, 2025, the CITY issued a request for qualifications (RFQ)
for Construction Management and Inspection Services and CONSULTANT submitted
qualifications in response to the RFQ; and
WHEREAS, Staff reviewed and evaluated CONSULTANT’s qualifications in
accordance with the RFQ rating criteria and recommended that the City Council of the City of
Dublin approve a new agreement (NEW AGREEMENT) for On-call Construction Management
and Inspection Services with CONSULTANT; and
WHEREAS, the AGREEMENT and NEW AGREEMENT have repetitive scopes
of services pertaining to On-call Construction Management and Inspection Services; and
WHEREAS, the CITY and CONSULTANT now wish to amend the
AGREEMENT to remove On-call Construction Management and Inspection Services from the
AGREEMENT scope of services; and
WHEREAS, the CITY and CONSULTANT now wish to amend the
AGREEMENT to add performance measures to Exhibit A – Scope of Services, Development
Review; and
WHEREAS, the CITY and CONSULTANT now wish to amend the
AGREEMENT to modify Section 2 of the Agreement to increase the not to exceed
compensation by $500,000, to $3,500,000; and
WHEREAS, the CITY and CONSULTANT now wish to update the Scope of
Services by replacing Exhibit A of the AGREEMENT; and
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WHEREAS, the CITY and CONSULTANT now wish to update the
Compensation Schedule & Reimbursable Expenses by replacing Exhibit B of the
AGREEMENT.
NOW THEREFORE, for good and valuable consideration, the sufficiency of
which is hereby acknowledged, the AGREEMENT is amended as follows:
1) The compensation amount set forth in section 2 of the AGREEMENT shall be
increased to a sum not to exceed $3,500,000.
2) Exhibit A shall be rescinded in its entirety and replaced with the attached revised
exhibit.
3) Exhibit B shall be rescinded in its entirety and replaced with the attached revised
exhibit.
4) Except to the extent inconsistent with this Third Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
5) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the
AGREEMENT, as may have been amended from time to time, shall include coverage
for the amended term, as described above.
6) The individuals executing this Amendment and the instruments referenced in it on
behalf of CONSULTANT each represent and warrant that they have the legal power,
right and actual authority to bind CONSULTANT to the terms and conditions of this
Amendment.
SIGNATURES ON THE FOLLOWING PAGE
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IN WITNESS WHEREOF, the parties hereto have caused this Third Amendment to be
executed as of the date of the City Manager’s signature below.
CITY OF DUBLIN PAKPOUR CONSULTING GROUP, INC.
By: _____________________________ By: _____________________________
Colleen Tribby, City Manager Joubin Pakpour, P.E.
Dated:
ATTEST:
By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:
By: _____________________________
City Attorney
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EXHIBIT A
SCOPE OF SERVICES
Development Review
Provide staff augmentation services.
Serve as engineering project manager and primary engineering reviewer for a wide variety
of land development, subdivision, commercial, encroachment permit, small cell permit,
planning applications, and building permit applications.
Review and manage multiple land development, subdivision, commercial, encroachment
permit, small cell permit, planning applications, and building permit applications from
initial planning application or entitlement through issuance of permit for construction or
improvement plan and final map approval, construction, to final sign-off of improvements,
turnover for maintenance, and warranty release.
Review, analyze, and develop conditions of approval for various planning entitlement
applications such as Tentative Maps, Site Development Reviews and Conditional Use
Permits.
Review various encroachment permit applications, including small cell site applications,
and building permit applications.
Review parcel maps, final maps, tract improvement plans, grading plans, street
improvement plans, plot plans and building permit plans for conformance with City and
State regulations and engineering standards of practice, including ADA and accessibility
requirements.
Review plans and documents for conformance with the requirements of the RWQCB
NDPES Municipal Regional Permit (MRP), including but not limited to:
Low impact development.
Source control.
Design of storm water treatment measures and sizing calculations.
Hydromodification standards and the use of BAHM software to both design
and review detention and metering devices.
Trash capture.
Stormwater Management Maintenance Agreements.
Work collaboratively with Public Works Staff and other City departments such as
Planning, Building, Economic Development, Fire and Environmental Services during the
review process.
Coordinate the review and approval process with outside agencies such as Dublin San
Ramon Services District, Zone 7 and Alameda County.
Correspond directly with applicants and their design teams.
Attend meetings with applicants and Staff and conduct various other duties in order to
efficiently coordinate project reviews with City Staff.
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Write memorandums summarizing plan review comments for transmittal to applicants
and other departments/agencies.
Write staff reports for City Council meetings.
Prepare agreements including long-term encroachment agreements, stormwater
operations & maintenance agreements and subdivision improvement agreements.
Administer surety bonds associated with various agreements.
Prepare grant deeds, grants of easement or certificates of acceptance documents and
review of associated plat maps and legal descriptions.
Perform field observations and walk-throughs of projects under construction, in support
of Public Works inspection staff/consultants.
Performance Measures:
1. Plan Review - As assigned by the Public Works Director, City Engineer, or designee:
a. Review development applications, including, but not limited to, application forms,
plans, specifications, reports, and calculations, for compliance with applicable
federal, state, and local laws, regulations, and standards.
b. Complete review of development applications in accordance with the schedules
established by the Public Works Department and Community Development
Department.
c. Notify the Public Works Department within three business days of receipt of an
incomplete plan review application package, so that the applicant can be notified
that the submittal is incomplete.
d. Ninety percent (90%) of the time, be available for an online or teleconference
meeting within three business days of a meeting request from the Public Works
Department.
e. Ninety percent (90%) of the time, be available within two business days for a field
observation or project walk-through of projects in construction.
f. Maintain records of performance and make those records available to the Public
Works Department upon request.
2. Other Duties. Consultant shall perform other related work within the scope of
development review, permitting, and inspection, as mutually agreed upon between the
Consultant and the Public Works Director, City Engineer, or designee. Fees for such as
needed services shall be based upon Exhibit B and the related work schedule will be
negotiated and mutually agreed upon by the Consultant and the Public Works Director,
City Engineer, or designee.
If the Consultant is unable to meet the timelines or requirements set forth in Exhibit A,
the City will provide written comments outlining the deficient deliverables and will, in
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good faith, meet and discuss with the Consultant regarding their performance to
understand the circumstances and collaboratively identify a resolution. If performance
issues persist, and the City can reasonably demonstrate that such issues are due to the
Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the
specific deliverables in question until they are satisfactorily completed and accepted, or
(ii) request that the Consultant re-perform the services at no additional cost. Repeated
and material failure to meet agreed-upon performance measures, after reasonable
opportunity to cure and upon substantiated fault of the Consultant, may constitute
grounds for termination for cause.
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EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Billing Rate Adjustment FY 2025-2026
Position July 1, 2025
Current
Principal Engineer $280
Senior Engineer $248
Senior Designer $237
Associate Engineer $220
Associate Designer $210
Project Engineer $199
Project Designer $189
Assistant Engineer $173
Assistant Designer $162
Engineering Technician $134
Administrative Assistant $87
Public Works Inspector $194
All CPI increases shall be calculated by Consultant and requested for adjustment each May,
effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San
Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be
submitted to the Public Works Management Analyst, or their designee, for approval prior to
taking effect. Remit invoices to: PWInvoices@dublin.ca.gov
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