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HomeMy WebLinkAbout03-15-2022 Economic Development Committee Agenda PacketINA l ECONOMIC DEVELOPMENT COMMITTEE MEETING AGENDA DUBLI N Tuesday, March 15, 2022 — 6:30 p.m. C A L I F o R N I A City of Dublin Civic Center City Manager's Conference Room (2nd Floor) 100 Civic Plaza, Dublin 1. Call to Order 2. Public Comment 3. Approval of the Minutes of the Regular Meeting of December 21, 2021 and the Special Meeting of January 24, 2022 The Committee will consider the approval of the minutes of the Economic Development Committee regular meeting of December 21, 2021 and the special meeting of January 24, 2022. 4. Requests to Participate in the Commercial Fagade Improvement Grant Program Staff will present two requests for participation in the Commercial Fagade Improvement Grant Program from Box World (7007 Dublin Boulevard) and I.B.E.W. Local Union 595 (6250 Village Parkway). 5. Request to Participate in the Small Business Assistance Program Staff will present a request from I.B.E.W. Local Union 595 (6250 Village Parkway) to participate in the Small Business Assistance Program. 6. Request for Future Agenda Items (Next Meeting — Tuesday, April 19, 2022, at 5:30 p.m.) The Committee and/or Staff can make requests for future agenda items as an Informational Item only. 7. Adjournment Item 2A l SUMMARY MINUTES OF THE ECONOMIC DEVELOPMENT COMMITTEE D U BL I N REGULAR MEETING C A L i F o R N i A Tuesday, December 21, 2021 — 5:30 p.m. A meeting of the Economic Development Committee was held on Tuesday, December 21, 2021 at City Hall in the City Manager's Conference Room. The meeting was called to order at 5:37 p.m. by Mayor Melissa Hernandez. 1. Call to Order PRESENT: Mayor Melissa Hernandez and Councilmember Shawn Kumagai ABSENT: None 2. Public Comment None. 3. Approval of the Minutes of the Regular Meeting of June 15, 2021 and the Continued Regular Meeting of June 22, 2021 ACTION: By consensus, the Committee approved the minutes of the Economic Development Committee regular meeting of June 15, 2021 and the Continued Regular Meeting of June 22, 2021. 4. Update on the Commercial Rent Relief Grant Program and Additional Funding Request Economic Development Director Hazel Wetherford provided an update on the Commercial Rent Relief Grant Program and asked the Committee to consider funding two applicants that exceeded the 100-applicant program limit using funds from the American Rescue Plan Act. ACTION: By consensus, the Committee chose to leave the program as is at its program capacity of 100-applicants. 5. Tri-Valley's Tourism Marketing District Renewal Economic Development Director Hazel Wetherford provided information to the Committee on Visit Tri-Valley's renewal of the Tourism Marketing District. A resolution acknowledging the City's continued participation will come before the City Council in early 2022. 6. Small Business Emergency Microloan Update Economic Development Director Hazel Wetherford provided an update on participants of the Small Business Emergency Microloan program, including status on participants that were in default of the program's terms and conditions. 7. Requests to Participate in the Commercial Fagade Improvement Grant Program Economic Development Director Hazel Wetherford introduced this item and Management Analyst Rhonda Franklin presented the three requests to participate in the Commercial Fagade Improvement Grant Program from Dublin Cyclery, Hair Emporium, and Village Parkway Investments. ACTION: By consensus, the Committee was in support of the three requests to participate in the Commercial Fagade Improvement Grant Program. 8. Key Projects Update Economic Development Director Hazel Wetherford provided updates on key economic development activities. 9. Request for Future Agenda Items (Next Meeting —Tuesday, February 15, 2022 at 5:30 p.m.) There were no requests made for future agenda items. 10. Adjournment The meeting adjourned at 6:30 p.m. Minutes prepared by Rhonda Franklin, Management Analyst II. ATTEST: Economic Development Director Mayor Item 2B l SUMMARY MINUTES OF THE ECONOMIC DEVELOPMENT COMMITTEE D U BL I N SPECIAL MEETING c A L i F o R N i A Monday, January 24, 2022 — 4:15 p.m. A meeting of the Economic Development Committee was held on Monday, January 24, 2022, via Zoom Video Communications. The meeting was called to order at 4:15 p.m. by Mayor Melissa Hernandez. 1. Call to Order PRESENT: Mayor Melissa Hernandez and Councilmember Shawn Kumagai ABSENT: None 2. Public Comment None. 3. Economic Development Zone General Plan Amendment City Manager Linda Smith and Economic Development Director Hazel Wetherford discussed the City's General Plan Amendment on a portion of the Economic Development Zone specifically related to the parcels owned by GH PacVest. Staff also discussed with the Committee the Property Owner's draft development plan which they shared at the December 14, 2021 Planning Commission meeting, and how the proposed draft falls outside of the scope of the City's General Plan Amendment as directed by the City Council. The Committee received the verbal presentation and considered the option of postponing when the General Plan Amendment would go before the City Council. After further discussion, and by consensus, the Committee recommended bringing the item before the City Council for the February 15, 2022 City Council meeting. 4. Adjournment The meeting adjourned at 5:30 p.m. Minutes prepared by Rhonda Franklin, Management Analyst II. ATTEST: Economic Development Director Mayor Item 4 D BLIT4 ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD DATE: March 15, 2022 TO: Economic Development Committee FROM: Rhonda Franklin, Management Analyst II CC: Linda Smith, City Manager Hazel Wetherford, Economic Development Director SUBJECT: Commercial Fagade Improvement Grant Program Application for Box World, and Preapproval for Commercial Fagade Improvement Grant Program Application for IBEW Local Union 595 Background The Commercial Fagade Improvement Grant Program (CFIG) is an endeavor of the City of Dublin to leverage public funds and private investment to enhance the physical appearance and economic vitality of commercial businesses in the Downtown Dublin Specific Plan (DDSP) area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road. The long-term objective is to upgrade the DDSP area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road by improving the physical appearance of the area, encouraging the retention of existing businesses, increasing property values, tenant stability and lease rates. The Program offers two fagade improvement grants for labor and materials directly related to the fagade construction, as well as up to a maximum of 10 hours of architectural services or five hours of design assistance to help cover design costs. The Program has a "Mini -Grant" of up to Five Thousand dollars ($5,000) with no match requirement, and a "Matching Grant" of up to Seventy Thousand dollars ($70,000) with at least a one-third match of the City's contribution towards the fagade improvement. Please refer to Attachment 1 for a list of grants awarded to date, and Attachment 2 for eligible improvements. The Program has a current balance of $444,157 with $80,000 encumbered for current approved projects, leaving an available balance of $364,157. Application #1— Box World (7007 Dublin Blvd.) In January 2022, Staff received an application for a mini -grant (up to $5,000) from Box World, which is leasing the retail space at 7007 Dublin Boulevard (please refer to Attachment 3 for aerial and frontal views). The space is located in the Dublin Plaza shopping center where there are other retail, restaurant, and personal services establishments, such as Athens Burger, Hair Emporium, and Dublin Cyclery. The shopping center recently underwent fagade improvements and was approved for a Master Sign Program (MSP). As a result, updated exterior signage was required for all of the tenants to conform to the new MSP requirements. The applicant is requesting a mini -grant in an amount up to $5,000 to help offset the costs of installing new signage, including, but not limited to fabrication and installation. The applicant has submitted preliminary plans which have been reviewed by the Community Development Department— Planning Division to ensure the signage meets the approved MSP requirements, and then will submit for a building permit. The new signage would match the existing facade and provide a clean and uniform look for the shopping center. s�� D BLIT4 ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD Staff Recommendation Staff recommends the Economic Development Committee review the application and support recommendation to the City Council for approval of the grant request. If the Committee is in support, Staff will bring forward an agreement for the City Council's consideration. Application #2 — IBEW Local 595 (6250 Village Pkwy) In February 2022, Staff received an application for a matching grant (up to $70,000) from IBEW Local Union 595, which owns the building at 6250 Village Pkwy (please refer to Attachment 4 for aerial and frontal views). As mentioned above, the CFIG program targets commercial properties in the Downtown Dublin Specific Plan (DDSP) area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road. The IBEW Local Union 595 property is marginally outside of this area, falling just outside of the program limits by three parcels (please refer to Attachment 5 for an aerial image of the DDSP). The applicant would like to request a matching -grant in the amount of up to $70,000 to help offset the costs associated with fabricating and installing a new sign, new exterior accent and finishes, exterior paint, and related exterior upgrades. Staff has reviewed the initial request from IBEW Local Union 595 to participate in the program and although the property is not located within the boundaries of the program area, Staff recommends allowing the applicant to proceed with applying for the CFIG due to the close proximity of the property, the investment cost of the improvements is expected to exceed $5 million, the improvements will help with retaining the existing tenants, and may help spur other property owners in the area to consider fagade improvements. Staff Recommendation Staff recommends the Economic Development Committee review the application and support an exception to allow IBEW to participate in the program. If the Committee is in support, Staff would bring the application back to the Committee for formal review and consideration. s�� D BLIT4 ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD ATTACHMENT 1— Grants Awarded to Date Business Name Address Year Amount Requested Amount•-• Status SF Rents 7114 Village 2013 $70,000 $70,000 Completed Parkway Rahma Mediterranean 7111 Village 2013 $70,000 $70,000 Completed Market Parkway B&B Borden LLC 7032 Village 2014 $70,000 $70,000 Completed Parkway B&B Borden LLC 7032 Village 2014 $28,000 $27,843 Completed Parkway Mirchi Cafe 7083 Village 2014 $18,000 $18,000 Completed Parkway Athens Burgers 6999 Dublin 2019 $70,000 $70,000 Completed (Property Owner) Blvd. Dublin Plaza - Rear Buildings 01 2020 $70,000 $70,000 Completed (Property Owner) uBlvd. Dublin Blvdblin . 6200 Village architectural 6200 Village Parkway Parkway 2020 fees $70000 , Awarded; Design (Property Owner) plus work in progress $70,000 Awarded; Sign Dublin Cyclery 7001 Dublin 2021 up to up to installation and final Boulevard $5,000 $5,000 inspection in progress Awarded; Building Hari Emporium 6993 Dublin 2021 up to up to final inspection in Boulevard $5,000 $5,000 progress sX� DUBLIN ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD ATTACHMENT 2 —Commercial Fagade Improvement Eligible Improvements Eligible improvements include, but are not limited to • Removal of old signs, awnings and other exterior clutter • Exterior cleaning and painting • Repair or replacement of exterior siding (including the construction of new fapade elements and architectural details) • Installation of new entry doors that meet ADA accessibility requirements • Installation of display windows • Installation of new canvas awnings over windows and entries • Installation of new signs • Installation of new exterior lighting • Installation of permanent landscaping • Exterior mandatory Title 24 upgrades s�� D BLST4 ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD Aerial view of Box World 5 _a ATTACHMENT 3 — Aerial and frontal views of Box World �= Frontal view of Box World (circa 2019) BOX WORLD sSK� DUBLIN ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD ATTACHMENT 4 — Aerial and Frontal Views of IBEW Local Union 595 Frontal View of IBEW Local Union 595 (circa 2020) Aerial View of IBEW Local Union 595 �. Sig.t /Vd ' �bUn Blvd fontics �' • Dental nvOy Mo9, r -Dublin, CA Duvi Fohce CC W Bunny / :.Ia�ieC JJQ Fie De: k, 1 sSK� DUBLIN ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD ATTACHMENT 5 — Downtown Dublin Specific Plan Area IBEW Local Union 595 Proximity to Downtown Dublin Specific Plan Area N I 10 p Downtown Dublin Specific Plan Dublin Village -N Jan. 18, 2022 12:23PM No.1055 P. 2 DUBLIN C A : 1 i i, 11, 1.11 -•- COMMERCIAL FACADE IMPROVEMeNT GRANT PROGRAM APPLICATION Please fill out this application completely and submit or send to: City of Dublin Attention: Economic Development Department 100 Civic Plaza Dublin, CA 94568 (925) 833.6650 SECTION 1. APPLICANT INFO M TION Name: ,/Q� %'r � Q(%� 141 07 Circle Ali That Apply: Property Owner Business�Owner[Tenant Business Name: 4!/,.,40-40 Property Address: Mailing Address: ©c% 040 00 Cole Assessor's Parcel Number: Daytime Phone Number: Email: Total Number of Businesses in Building: Name(s) of Other Businesses: SECTION 2. PROPERTY OWNER INFORMATION (complete if tenant Is applicant) Property owner Name: i� 0�_. - Property Owner Mailing Address: Y Property Owner Daytime Phone Number: _ As the legal owner of the above property, I hereby grant authorization to complete the fd;ade improvements Indicated on this application, Signature Date: 5 1 P a g e A Jan, 18. 2022 12:24PM No.1055 P. 3 SECTION 3. FUNDING Grant ,please check one): V Mini -Grant (Reimbursement in the amount up to $5,000) ❑ Matching Grant (Reimbursement of two-thirds the total project cost up to $70,000 with a minimum total project cost above $5,000) Grant Amount Requested: $ �S^ Pro- "0 Estimated Total Project Cost: $ l�G�`'S� • 3 rZ SECTION 4. SCOPE OF WORK General Description of Work: SECTION 5. ACKNOWLEDGMENT We certify that the owner is the property owner of record and that there are no current code enforcement actions pending against the property. I have read and understand the Program Guidelines and accept them. I certify that I am qualified and will abide by such conditions set forth In this application and all reasonable conditions which may be issued by the City of Dublin in the Implementation of this project. Property Owner(s) Signature: Business Owner(s) Signature: 1755179.1 A Date: Date: Date: Date: 61Page m COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM APPLICATION Please fill out this application completely and submit or send to: City of Dublin Attention: Economic Development Department 100 Civic Plaza Dublin, CA 94568 (925) 833-6650 SECTION 1. APPLICANT INFORMATION Name: IBEW Local 595 Circle All That Apply: Property Owner Business Owner/Tenant Business Name: IBEW Local 595 Property Address: 6250 Village Parkway Dublin, Ca 94568 Mailing Address: 6250 Village Parkway Dublin, Ca 94568 Assessor's Parcel Number: 94114019 Daytime Phone Number: _ Email: Total Number of Businesses in Building: 4 Name(s) of Other Businesses: IBEW Local 595, Alameda County Firefighters Local 55, NCECI, and Swalwell for Congress Campaign Office SECTION 2. PROPERTY OWNER INFORMATION (complete if tenant is applicant) Property Owner Name: Property Owner Mailing Address: Property Owner Daytime Phone Number: As the legal owner of the above property, 1 hereby grant authorization to complete the fagade improvements indicated on this application. Signature: Date: 5 1 P a g e OEM- SECTION 3. FUNDING Grant (please check one): ❑ Mini -Grant (Reimbursement in the amount up to $5,000) [7, Matching Grant (Reimbursement of two-thirds the total project cost up to $70,000 with a minimum total project cost above $5,000) Grant Amount Requested: $ 70,000 Estimated Total Project Cost: $ 5-7M SECTION 4. SCOPE OF WORK General Description of Work: Located off the 1580 & 1680 freeway interchange, are the offices of the International Brotherhood of Electrical Workers, Local Union 595. Our union is proposing complete exterior building improvements consisting of full height lobby glass, a new elevator and sign tower, accent cement plaster and wood paneling finishes, new windows, and paint throughout. In addition, the surrounding site will be upgraded with new accessible parking stalls and walkways, trash enclosure, EV charging, fresh landscaping, and a solar canopy over portions of the existing parkins areas. Many of these items will contribute with T24 compliance when going through the permitting process. SECTION S. ACKNOWLEDGMENT We certify that the owner is the property owner of record and that there are no current code enforcement actions pending against the property. I have read and understand the Program Guidelines and accept them. I certify that I am qualified and will abide by such conditions set forth in this application and all reasonable conditions which may be issued by the City of Dublin in the implementation of this project. Property Owner(s) Signature: Date: 1/27/2022 Date: Business Owner(s) Signature: 1755179.1 Date: Date: 61 Page 0 COMMERCIAL FACADE IMPROVEMENT I DNA GRANT PROGRAM GUIDELINES 1. PROGRAM OVERVIEW The Commercial Fagade Improvement Grant Program ("Program") is an endeavor of the City of Dublin to leverage public funds and private investment to enhance the physical appearance and economic vitality of commercial businesses in the Downtown Dublin Specific Plan Area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road. The Program offers two types of fagade improvement grants, as well as up to a maximum of ten hours of architectural fees or five hours of design assistance to help cover design costs. The Program runs concurrent to the City's fiscal year schedule (July 1 — June 30). The Program features open enrollment; applications shall be considered on a first -come, first -served basis. The long-term objective is to upgrade the Downtown Dublin Specific Plan Area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road by improving the physical appearance of the area, encouraging the retention of existing businesses, increasing property values, tenant stability, and lease rates for the property. The program also seeks to fund improvements which create outdoor dining or gathering spaces to promote activity in the downtown. 11. PROGRAM COMPONENTS A. Architectural Design or Design Assistance The City will provide architectural design services to approved applicants, up to a maximum of ten hours, for exterior commercial building fagade improvements. The City will also reimburse applicants for the services of a professional designer (for paint/signage/awnings selection) for up to five hours. B. FaGade Improvement Grants Mini -Grant — This grant provides for reimbursement of up to Five Thousand dollars ($5,000) for commercial building fagade improvements with no match requirement. Projects must be completed within 12 months of grant approval or Building Permit issuance. ii. Matching Grant — This grant will provide a reimbursable matching grant of two-thirds (66%) of eligible project costs, up to a maximum of Seventy Thousand dollars ($70,000) The total cost of the improvement work must be more than Five Thousand dollars ($5,000). Receipt of a matching grant requires the approved applicant to contribute a minimum of one-third of the total cost of the facade improvement costs. Projects must be completed within 18 months of Building Permit issuance. Grant proceeds are to be used for labor and materials directly related to the fagade construction. Tools may not be purchased with grant funds, but tool rental is allowable. Program funds are to be used for exterior building improvements rather than simple routine maintenance. 1IPage P All improvements completed through the Fagade Improvement Program are "public work" as that term is used in Section 1720 of the California Labor Code. In accordance with Labor Code section 1720 et seq., prevailing wages shall be paid for all fagade improvements. Use of volunteer labor is not allowed. All estimates and payments for construction and installation of fagade improvements shall include prevailing wages, and shall otherwise comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6 and 1813 of the California Labor Code and all other applicable laws and regulations with respect to prevailing wages. Participants in the program are responsible for ensuring that the improvements are in compliance with the Prevailing Wage Law. Disbursement of grant proceeds to approved applicants will be in a reimbursement payment issued after City deems the project complete, and upon the submission of invoices and proof of payment and subject to approval of those invoices and proofs of payment by City staff. Construction shall be completed within 120 days after the City issued Notice to Proceed. If the project extends beyond the scheduled completion date, prior staff approval is required. This program is primarily geared toward commercial property owners. However, business owners who have long-term leases (five or more years) wishing to participate in the Fagade Improvement Program may also apply. Applications for business owners will be reviewed on a case -by -case basis. C. Fee Exemption Applicants for this program are exempt from planning and building permit fees by the City Manager, who is authorized to waive City fees associated with this program. This fee exemption does not apply to fees mandated by the State of California including, but not limited to, the Strong Motion Instrument program fee and the California Green Building fees. III. ELIGIBILITY A. Eligible Applicants/Areas Owners or long term tenants* of commercially zoned property located within one of the following areas are eligible to apply for assistance: 1. Downtown Dublin Specific Plan area, or 2. Segment of Dublin Boulevard between Village Pkwy and Dougherty Rd. *Tenants with long-term leases (five or more years remaining on the lease at the time a Program application is submitted) must have the property owner's written consent before any improvements are made. In addition, the grant application must be signed by the property owner. Properties are eligible for grants once every 10 years. B. Eligible Types of Improvements All improvements shall conform to City Building Codes, Zoning Ordinance, and applicable Design Guidelines. Eligible improvements include, but are not limited to: • Removal of old signs, awnings and other exterior clutter • Exterior painting 21 Page • Repair or replacement of exterior siding (including the construction of new fagade elements and architectural details) • Installation of new entry doors that meet ADA accessibility requirements • Installation of display windows • Installation of new canvas awnings over windows and entries • Installation of new signs • Installation of new exterior lighting • Installation of permanent landscaping • Exterior mandatory Title 24 upgrades • Construction of outdoor dining or gathering spaces Additional improvements that are deemed to be consistent with the intent of the program will be reviewed and approved/disapproved on a case -by -case basis by the Economic Development Director. IV. GRANT PROCESS A. Submit an application for grant funds. Submit a completed application detailing all exterior improvements and an itemized estimate of the total project cost. Be as specific as possible. The project list may contain improvements beyond what would be funded by the grant. Projects that include conceptual architectural plans shall be considered favorably. All proposed fagade projects/remodels must be approved by the Community Development Director prior to being accepted into the program. B. Informational Meeting. Applicants will meet with representatives from Planning & Building to review the entitlement process & building permit process and to answer any questions that the businesses may have. C. City Staff will review grant applications. Staff will review the application with the business owner, discuss the scope of work, determine a timeline and review the remaining process for the grant. D. Council Economic Development Committee will consider request and select grant awardees. Selection preference will be provided to projects which create new outdoor dining and activity spaces. E. Grant funds reserved. Upon approval of a grant application, including scope of work and timeline, an agreement will be signed between the applicant and City. F. Planning Approval. If planning approval is required, the applicant is responsible for submitting project plans prepared by a licensed architect through the Planning Division. G. Building Permit Approval. If a Building Permit is required, the applicant is responsible for submitting plans that meet all Code requirements through the Building Division. H. Complete Work. After receiving all required approvals and permits the applicant shall complete the improvements within twelve (12) months for Mini -Grants and eighteen (18) months for Matching Grants. The applicant shall be responsible for contacting City staff to request an extension if necessary. An extension is not guaranteed. 31 Page I. Submit invoices, receipts, and proof of payment. The applicant shall save all documentation as required and submit within 30 days of project completion or Building permit final. V. FUNDING Funding for this Program is appropriated by the Dublin City Council as part of its annual budget process. There is no guarantee of the amount of funds that will be appropriated each year. Funds for the Program are available on a first come, first served basis. If funds are exhausted at the time of application submittal, staff will retain the application. If additional funds become available, staff will contact applicants in the order applications were received. A. Grant Amounts Eligible property owners or tenants who propose fagade improvements can apply for one of two grants. 1. Mini -Grant This grant provides reimbursement for commercial building fagade improvements to approved applicants in the amount of up to Five Thousand Dollars ($5,000), with no match requirement. 2. Matching Grant This grant provides reimbursement to approved applicants for a reimbursable matching grant of two-thirds (66%) of eligible project costs, up to a maximum of Seventy Thousand Dollars ($70,000). The total cost of the fagade remodel must be more than Five Thousand dollars ($5,000). Receipt of a Matching Grant requires the applicant to contribute one- third of the total cost of the fagade remodel, and to document its expenditures. The City of Dublin reserves the right to cancel or modify this Program at any time prior to grant approval, without notice. Continuation of the Program is subject to sufficient funding as appropriated by the Dublin City Council. VI. IMPLEMENTATION WORK All improvements shall conform to the City of Dublin Building Codes, Zoning Ordinance, and applicable Design Guidelines. Proposed fagade remodels are required to comply with Chapter 8.104 of the Site Development Review Chapter of the Zoning Ordinance. Project improvements commenced prior to the City's issuance of a Notice to Proceed are not eligible for this Program. City staff will be available to work with approved applicants to assist in the coordination of the project. City staff will carry out periodic inspections. Greg Bonato Printed Name 1/27/2022 Date have read and received a copy of these guidelines. Signature 4 1 P a g e Item 5 D BLIT4 ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD DATE: March 15, 2022 TO: Economic Development Committee FROM: Rhonda Franklin, Management Analyst II CC: Linda Smith, City Manager Hazel Wetherford, Economic Development Director SUBJECT: Small Business Assistance Application for IBEW Local Union 595 Background The Small Business Assistance Program (SBA) is intended to assist businesses throughout Dublin with the cost of complying with federal, state, and local regulations. The program has two components: the Grant Program for Small Business Regulatory Compliance, and the Small Business Support Program. Funding for the overall Small Business Assistance Grant Program is appropriated by payment of $100,000 per year from Amador Valley Industries. The Grant Program for Small Business Regulatory Compliance provides for reimbursement of improvements such as: • Federal, state, and local laws relating to disability access requirements • Trash enclosures • Title 24 upgrades • Sewer connections The City Council has budgeted $100,000 for the regulatory compliance grant program in Fiscal Year 2021-2022. To date, the program has approximately $50,000, but is expected to reach $100,000 by the end of Fiscal Year 2022. Attachment 1 is a summary of previous program grants. IBEW Local 595 (6250 Village Pkwy) In February 2022, Staff received a Small Business Assistance Program application for a grant in the amount of $75,000 from IBEW Local Union 595 (IBEW), which owns the building at 6250 Village Pkwy (please refer to Attachment 2 for aerial and frontal views). The purpose of the grant request is to offset costs associated with complying with regulations requiring building efficiency and accessibility. IBEW is proposing to make several upgrades to the property to comply with these regulations, including, but not limited to the following: • new elevator • new windows • new accessible parking stalls and walkways • trash enclosure • EV charging stations • solar canopy over portions of the existing parking areas sSK� DUBLIN ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD Staff is working with the applicant and Building Division to determine which upgrades comply with Building Energy Efficiency Standards - Title 24 and accessibility requirements that will be eligible for the grant funds. Staff Recommendation Staff recommends the Economic Development Committee review the application and recommend City Council approval for the qualifying upgrades up to $34,500; and the forthcoming Small Business Assistance Grant Program Agreement between the City of Dublin, the property owner/applicant. s�� D BLIT4 ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD ATTACHMENT 1— SBA Grants Awarded to Date Company Grant PurposeAmount RequestApproved Dublin Station Partners trash enclosure 2013 $100,000 $40,000 completed Parkway Investors exterior ADA 2013 $72,000 $10,000 completed improvements Shaheen Dublin, LLC trash enclosure 2013 $26 000 $15,000 Applicant (Dublin Corners) withdrew Karpenko Family Partners trash enclosure 2014 $20,000 $20,000 completed accessibility Pastime Brew LLC es to upgrades (Three Sheets Craft Beer res 2014 $37,643.83 $37,643.83 completed Bar) ,front and rear grading 7410 Amador Valley Blvd., trash enclosure 2015 $4,350 $4,350 completed LLC Chiu Family Trust trash enclosure 2015 $28,000 $14,000 completed (Lamps Plus Plaza) Mirchi Cafe bathrooms 2015 $15,000 $7,500 completed Stanforth Holding trash enclosure 2015 $75,000 $25,000 Applicant Company withdrew add bathroom, CAMP upgrade doors and 2015 $69,577 $69,575 completed fire alarm system Stanforth Holding Company trash enclosure 2017 $75,000 $37,500 completed (Grafton Station) World of Beer trash enclosure 2018 $75,000 $21,000 completed Coach's Grille trash enclosure 2019 $62,750 $47,063 completed s�� D BLST4 ECONOMIC DEVELOPMENT C A L I F 0 R N I A MEMORANDUM THE NEW AMERICAN BACKYARD ATTACHMENT 2 — Aerial and Frontal Views of IBEW Local Union 595 Frontal View of IBEW Local Union 595 (circa 2020) Aerial View of IBEW Local Union 595 i, 9 9 Small Business Assistance DUBLIN Program Application CAI. IFCAR III IA Please fill out this application completely and submit to: City of Dublin Attention: Economic Development Division 100 Civic Plaza Dublin, CA 94568 (925) 833-6650 SECTION 1. APPLICANT INFORMATION Please Select One: ® Grant Program for Small Business Regulatory Compliance ❑ Small Business Support Program Applicant Name: IBEW Local 595 Select All That Apply: El Property Owner ❑ Business Owner/Tennant Business Name: IBEW Local 595 Property Address: 6250 Village Parkway Dublin, Ca 94568 Mailing Address: 6250 Village Parkway Dublin, Ca 94568 Assessor's Parcel Number: 94114019 Daytime Phone Number: Email: *****For Property Owner Only***** Total Number of Businesses in Building: 4 Name(s) of Businesses in Building: IBEW Local 595, Alameda County Firefighters Local 55, Swalwell for Congress Campaign Office, and NCECI 3 1 P a g e *****Business Owner/Tennant Only***** Select One: ❑ New Business ® Existing Business ❑ Existing Business under New Ownership Date Business was Established: Aug. 27, 1907 # of Employees: 15 SECTION 2. PROPERTY OWNER INFORMATION (complete if business owner is applicant) Property Owner Name: IBEW Local 595 Property Owner Mailing Address: 6250 Village Parkway Dublin, Ca 94568 Property Owner Daytime Phone Number: SECTION 3. FUNDING Grant Amount Requested: $ 75,000 Estimated Total Project Cost: $ 5-7M SECTION 4. SCOPE OF WORK 19 Grant Program Applicants - General Description of Work to be Performed Using Grant Funds: Located off the 1580 & 1680 freeway interchange, are the offices of the International Brotherhood of Electrical Workers, Local Union 595. Our union is proposing complete exterior building improvements consisting of full height lobby glass a new elevator and sign tower, accent cement plaster and wood paneling finishes, new windows, and paint throughout. In addition, the surrounding site will he u pradPd w5th npw arressihlP n rking stalls and walkways, trash enclasure EV charging, fresh landscaping, and a solar canopy over portions of the existing parking areas. Many of these items will contribute with T24 compliance when going through the permitting process. ❑ Support Program Applicants — General Description of One -on -One Business Advising Needs: 4 1 P a g e SECTION 5. ACKNOWLEDGMENT We certify that the owner is the property owner of record and that there are no current code enforcement actions pending against the property. I have read and understand the Program Guidelines and accept them. I certify that I am qualified and will abide by such conditions set forth in this application and all reasonable conditions which may be issued by the City of Dublin in the implementation of this project. Property Owner(s) Signature*: Date: 1 /27/2022 Business Owner(s) Signature: Date: 'Property Owner signature required if Business Owner is applicant for the Grant Program. Form revised 6119 5 1 P a g e sirs DUBLIN ( A I I F 0 P N I A I. PROGRAM OVERVIEW Small Business Assistance Program Guidelines The Small Business Assistance Program ("Program") is an endeavor of the City of Dublin to assist Dublin -based businesses with the cost of complying with federal, state and local laws relating to disability access requirements, trash enclosures, sewer connections and other such obligations imposed on small businesses. One hundred thousand dollars ($100,000) is available annually to fund the Program. II. GRANT AND SUPPORT PROGRAMS A. Grant Program for Small Business Regulatory Compliance The Grant Program for Small Business Regulatory Compliance ("Grant Program") shall be utilized to support Dublin -based businesses seeking to comply with various requirements including, but not limited to the Solid Waste and Recycling Enclosure Standards contained in Chapter 7.98 of the City's Municipal Code. This grant provides for reimbursement of up to Seventy Five Thousand dollars ($75,000) per fiscal year (July 1 — June 30). Grant funds must be used within one year of approval or funds will be forfeited. Disbursement of grant proceeds to approved applicants will be in a reimbursement payment issued after City deems the project complete, and upon the submission of invoices and proof of payment and subject to approval of those invoices and proofs of payment by City staff. B. Small Business Support Program The Small Business Support Program ("Support Program") shall be utilized for One -on - One Business Advising targeted at Dublin -based businesses as well as for special events designed to support and assist small business. III. ELIGIBILITY A. Eligible Applicants The Grant Program and Support Program are available to commercial, industrial and retail businesses located in the City of Dublin, as well as owners of property located in Dublin. B. Eligible Types of Improvements Eligible improvements include, but are not limited to: • Solid Waste and Recycling Enclosure Standards contained in Chapter 7.98 of the City's Municipal Code (including Trash Enclosures) • Federal, state and local laws relating to disability access requirements • Title 24 upgrades Sewer Connections 11Page Additional improvements that are deemed to be consistent with the intent of the program will be reviewed and approved/disapproved on a case -by -case basis by the Economic Development Division. C. Prevailing Wage Requirements All improvements completed through the Grant Program are considered to be "public works" as that term is used in Section 1720 of the California Labor Code. In accordance with Labor Code section 1720 et seq., prevailing wages shall be paid for all improvements. All estimates and payments for construction and installation of improvements shall include prevailing wages, and shall otherwise comply with the provisions of the California Labor Code and all other applicable laws and regulations with respect to prevailing wages. All contractors awarded a work contract under this program will be required to provide certified payroll documents to City staff. D. Review Process All applications for the Grant Program and/or the Support Program will be reviewed by City staff and the Economic Development Committee prior to being considered for approval by the City Council. IV. FUNDING Funding for this Program is appropriated by an annual payment from Amador Valley Industries. There is no guarantee of the amount of funds that will be appropriated each year. Funds for the Program are available on a first come, first served basis. If funds are exhausted at the time of application submittal, staff will retain the application. If additional funds become available, staff will contact applicants in the order applications were received. The City of Dublin reserves the right to cancel or modify this Program at any time prior to grant approval, without notice. Continuation of the Program is subject to sufficient funding as appropriated. A. Grant Amounts Eligible Dublin -based property owners and/or business owners can apply for the Grant Program. Disbursement of grant proceeds to approved applicants will be in a reimbursement payment issued after City deems the project complete. All reimbursement requests must include proof of payment and other supporting documentation, as deemed necessary by the City (i.e. invoices, cancelled checks, etc.), sufficient to demonstrate to the City's satisfaction that all improvement costs have been paid. Grant funds must be used within one year of approval or funds will be forfeited. V. IMPLEMENTATION WORK All improvements shall conform to the City of Dublin Building Codes, Zoning Ordinance, and applicable Design Guidelines. Proposed projects are required to comply with Chapter 8.104 of the Site Development Review Chapter of the Zoning Ordinance. Project improvements commenced prior to the City's issuance of a Notice to Proceed are not eligible for this Program. City staff will be available to work with approved applicants to assist in the coordination of the project. City staff will carry out periodic inspections. Rev 6119 1, Greg Bonato have read and received a copy of these guidelines. Printed Name 1 /27/2022 ze;$t Date Signat 2 1 P a g e