HomeMy WebLinkAboutReso 74-25 Approving a Side Letter to the Agreement with the Alameda County Fire Department Regarding Fire and Emergency Response Services for Fire Alerting System Upgrad
Reso. No. 74-25, Item 5.4, Adopted 08/19/2025 Page 1 of 2
RESOLUTION NO. 74 – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A SIDE LETTER TO THE AGREEMENT WITH THE ALAMEDA COUNTY FIRE
DEPARTMENT REGARDING FIRE AND EMERGENCY RESPONSE SERVICES FOR FIRE ALERTING
SYSTEM UPGRADES
WHEREAS, the Alameda County Fire Department (ACFD), previously known as the Alameda
County Fire District, a dependent fire district governed by the Alameda County Board of Supervisors,
and the City of Dublin (City) entered into an agreement entitled Agreement Between the City of Dublin
and the Alameda County Fire District Regarding Fire and Emergency Response Services in June 2012
(Agreement); and
WHEREAS, pursuant to the Agreement ACFD and City are to meet and confer over items not
expressly included in the Agreement to ensure City obtains the best services possible under the most
favorable economic terms; and
WHEREAS, ACFD has a project to replace fire alerting systems in certain fire stations,
including City of Dublin Fire Stations #16, #17, and #18; and
WHEREAS, the ACFD project is not expressly included in the Agreement; and
WHEREAS, ACFD and City Staff did meet and confer and determined that the ACFD project to
replace fire alerting systems in City of Dublin Fire Stations #16, #17, and #18, will obtain the best
services possible under the most favorable economic terms; and
WHEREAS, ACFD and City did prepare a Side Letter to the Agreement that would allow ACFD
to complete the project to replace fire alerting systems in City of Dublin Fire Stations #16, #17, and
#18; and
WHEREAS, the Side Letter to the Agreement requires the City to reimburse ACFD for project
costs of $382,577.51 when ACFD completes the project; and
WHEREAS, the Side Letter to the Agreement also requires ACFD to inform the City if the total
project costs may change during Project construction and that ACFD and the City will meet on such
project cost differences; and
WHEREAS, City Staff will seek City Council approval to allocate additional funding for the
project if the City determines the project costs need to exceed the cost of $382,557.51.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the Side Letter to the Agreement with ACFD attached hereto as Exhibit A to this Resolution.
Docusign Envelope ID: 1330011D-6EDE-41EC-B429-F5DAE68E87ED
Reso. No. 74-25, Item 5.4, Adopted 08/19/2025 Page 2 of 2
BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute
Exhibit A and make any necessary, non-substantive changes to Exhibit A to carry out the intent of
this Resolution.
PASSED, APPROVED AND ADOPTED this 19th day of August 2025, by the following vote:
AYES: Councilmembers Josey, Morada, Qaadri and Mayor Hu
NOES:
ABSENT: Councilmember McCorriston
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Docusign Envelope ID: 1330011D-6EDE-41EC-B429-F5DAE68E87ED
Exhibit A to the Resolution
Side Le er to 2012 Agreement Between City and ACFD Page 1 of 3
ALAMEDA COUNTY FIRE DEPARTMENT
“ACFD”
and
CITY OF DUBLIN
“CITY”
SIDE LETTER to the 2012
Agreement Between the City of Dublin and the Alameda County Fire District Regarding Fire and
Emergency Response Services
Dated July 1, 2012
INSTALLATION OF THE HONEYWELL PHOENIX G2 STATION ALERTING SYSTEM IN DUBLIN FIRE STATIONS
This Side Le er to the Agreement Between the City of Dublin and the Alameda County Fire Department,
a dependent fire protec on district formed under the Fire Protec on District Law of 1961 (Health and
Safety Code Sec ons 13801 et seq.) and governed by the Alameda County Fire Department Board of
Directors, hereina er referred to variously as Alameda County Fire Department and ACFD, and the CITY
OF DUBLIN, a municipal corpora on, hereina er referred to as City.
Alameda County Fire Department is upgrading the Fire Sta on Aler ng system to replace the Locu on
aler ng system with the Phoenix G2 aler ng system in Alameda County Regional Emergency
Communica ons Center (ACRECC) and in certain Fire Sta ons dispatched via ACRECC, including the Fire
Sta ons in the City of Dublin. In 2012, ACFD and City entered into the Agreement Between the City of
Dublin and the Alameda County Fire District Regarding Fire and Emergency Response Services,
hereina er referred to as Agreement, for the provision of fire and emergency services, pursuant to
which ACFD provides contract fire and emergency response services within the City, at City cost. The
Agreement provides that City will provide ACFD use of three City-owned fire sta ons, at no cost to ACFD.
Sec on 4 of the Agreement provides that the City will be responsible for repairs to and major
maintenance of the three City-owned fire sta ons. To the extent that ACFD is responsible for dispatch
lines, minor cleaning, and light maintenance of the facility, ACFD’s actual and direct costs incurred for the
City’s facili es are to be charged to the City.
A uniform and upgraded Fire Sta on Aler ng system in and between ACRECC fire sta ons will enhance
the dispatch services provided under the Agreement and improve regional dispatch.
Under the Agreement, ACFD and City are to meet and confer over items not expressly included in the
Agreement to ensure that City obtains the best services possible under the most favorable economic
terms, and that ACFD is fairly and adequately compensated for services it provides.
The upgrade of the Fire Sta on Aler ng system to the Honeywell Phoenix G2 Sta on Aler ng system in
the City of Dublin’s Fire Sta ons will require purchasing system components, pulling new CAT6 low
voltage communica ons wire from each sta on’s IT room to each terminal component, installing the
components of the G2 system throughout the sta on, assigning IP addresses to each terminal
component, making the connec ons between the terminal components and the controller, verifica on
and valida on tes ng of the system a er installa on, repairing and pain ng any wall surfaces disturbed
during the installa on, and in some rare cases, installa on of a dedicated 20A outlet for the controller if
there is not an exis ng one available (collec vely the “Project”).
Docusign Envelope ID: 1330011D-6EDE-41EC-B429-F5DAE68E87ED
Exhibit A to the Resolution
Side Le er to 2012 Agreement Between City and ACFD Page 2 of 3
ACFD has entered into an agreement with Honeywell for the Phoenix G2 Sta on Aler ng system
components and installa on, including the Project at the City’s sta ons.
ACFD and City have met and conferred and have iden fied efficiencies to be gained from using ACFD’s
contract to complete the Project. Through mee ng and conferring, the Par es have established the
following specific terms that will govern implementa on of the Project and reimbursement of Project
costs.
ACFD’s contractor will perform the Project at the following City Fire Sta ons:
Sta on 16 7494 Donohue Dr.
Sta on 17 6200 Madigan Ave.
Sta on 18 4800 Fallon Rd.
ACFD will invoice the City for the cost of the components and the cost of installa on and tes ng. The
total pricing from the contractor for the Project is three hundred eighty-two thousand five hundred
seventy-seven dollars and fi y-two cents ($382,577.52).
If ACFD determines that Project costs are an cipated to differ from the total pricing from the contractor
for the Project, ACFD will inform the City, in a mely manner, of the Project cost difference. ACFD and
the City will meet and confer on such Project cost difference. If the City determines that Project costs
need to exceed the total pricing from the contractor, the City shall seek any needed approvals, in a
mely manner, for alloca on of addi onal funding to avoid delay costs and to mely complete the
Project. If addi onal funding is not available to complete the Project, ACFD may put the Project on hold.
City shall be responsible for any direct costs that result from placing the Project on hold, however, ACFD
shall take reasonable steps to mi gate such costs.
ACFD will provide an ACFD Project Manager to oversee and coordinate the work with the City.
City will reimburse ACFD within forty-five (45) calendar days of receipt of ACFD’s invoice for Project costs.
City, as property owner of the City Fire Sta ons, will provide mely support to ACFD in implemen ng the
Project. Such support shall include, but not be limited to:
a. Providing and facilita ng unobstructed access to each City fire sta on;
b. Coordina ng the par cipa on of any needed City staff as required to respond to Project needs;
c. Providing review and responses to any requests for informa on, change orders, or no ces within
two (2) business days or on a mutually-agreeable meline;
d. Par cipa ng in mee ngs, including any walk-throughs, and iden fying items needed for project
closeout, including any punch list items;
e. Securing any required City approvals needed to complete the Project, including, but not limited
to, approvals by planning staff, environmental staff, building official, public works director,
construc on manager, City Council, or City Manager; and
f. Designa ng a single point of contact to act for the City and implement the above.
Upon comple on of the Project, City shall assume ownership and responsibility for the completed
Project.
Docusign Envelope ID: 1330011D-6EDE-41EC-B429-F5DAE68E87ED
Exhibit A to the Resolution
Side Le er to 2012 Agreement Between City and ACFD Page 3 of 3
Effec ve __________________, the City and ACFD agree that this Side Le er of Agreement and
responsibili es related thereto shall be applicable to the Par es, notwithstanding any ambiguity created
under the terms of Sec on 4 of the Agreement, and subject to all applicable provisions of the
Agreement, which con nues in full force, without amendment.
CITY OF DUBLIN ALAMEDA COUNTY FIRE DEPARTMENT
Colleen Tribby, City Manager David Haubert
President, Board of Directors
A est:
Marsha Moore, City Clerk
Approved as to Form: Approved as to Form:
Donna R. Ziegler, County Counsel
John Bakker, City A orney By: Kathy Lee, Deputy County Counsel
Docusign Envelope ID: 1330011D-6EDE-41EC-B429-F5DAE68E87ED