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HomeMy WebLinkAbout5.4 Side Letter to the Agreement with the Alameda County Fire Department Regarding Fire and Emergency Response Services for Fire Station Alerting System Upgrades STAFF REPORT CITY COUNCIL Page 1 of 3 Agenda Item 5.4 DATE: August 19, 2025 TO: Honorable Mayor and City Councilmembers FROM: Colleen Tribby, City Manager SUBJECT: Side Letter to the Agreement with the Alameda County Fire Department Regarding Fire and Emergency Response Services for Fire Station Alerting System Upgrades Prepared by: Andrew Russell, Public Works Director EXECUTIVE SUMMARY: The City Council will consider approving a Side Letter to the Agreement with the Alameda County Fire Department Regarding Fire and Emergency Response Services. The Side Letter allows the Alameda County Fire Department to upgrade the fire alerting system in the three City of Dublin fire stations and provides that the City will pay $382,577.51 for the cost of the upgrades. STAFF RECOMMENDATION: Adopt the Resolution Approving a Side Letter to the Agreement with the Alameda County Fire Department Regarding Fire and Emergency Response Services for Fire Alerting System Upgrades. FINANCIAL IMPACT: The total cost to upgrade the fire alerting systems at all three fire stations is $382,577.51. Sufficient funds were included for this project in the Public Works Fiscal Year 2025-26 operating budget. DESCRIPTION: The Alameda County Fire Department (ACFD), previously known as the Alameda County Fire District, was formed in 1993 as a dependent special district governed by the Alameda County Board of Supervisors. Since 1997, ACFD has provided fire and emergency response services within the City of Dublin pursuant to agreements between the City and ACFD. The current Agreement Between the City of Dublin and ACFD Regarding Fire and Emergency Response Services was approved by the City Council on June 19, 2012, with the adoption of Resolution 119-12. The 2012 Agreement is included as Attachment 3 to this report. 46 Page 2 of 3 In addition to providing fire and emergency response services, ACFD manages the Alameda County Regional Emergency Communications Center (ACRECC), which provides dispatch services to unincorporated areas of Alameda County and contract dispatch services to various cities within Alameda County, including the City of Dublin. In late 2023, Staff was notified by ACFD that they are undertaking a project to replace outdated fire alerting systems in certain fire stations that are dispatched via ACRECC, including Dublin’s Fire Stations #16, #17, and #18. Pursuant to the Agreement, ACFD and the City are to meet and confer over items not expressly included in the Agreement to ensure the City obtains the best services possible under the most favorable economic terms, and that ACFD is fairly and adequately compensated for the services ACFD provides. ACFD and Staff have discussed the project, reviewed project plans, and identified tasks and responsibilities for both ACFD and the City . Staff recommends upgrading the fire alerting systems in all three Dublin fire stations through the ACFD project, as the new technology will provide for enhanced dispatch services in the community. Staff and ACFD collaborated on a Side Letter to the Agreement (Attachment 2) that would allow ACFD to procure, install, and commission the fire alerting system upgrades at the three stations. The Side Letter requires that the City reimburse ACFD for project costs. The pricing provided by ACFD’s contractor for the fire alerting system upgrades is as follows:  Fire Station #16: $127,160.15  Fire Station #17: $147,896.38  Fire Station #18: $107,520.98  Total: $382,577.51 The Side Letter to the Agreement includes a clause that requires ACFD to inform the City if the project costs are anticipated to differ from the total pricing provided by ACFD’s contractor. Through a meet-and-confer process, if Staff determines that the project costs need to exceed $382,577.51, Staff will look to utilize the Public Works operating budget to cover the increase. If there are proposed changes to the anticipated cost that are substantial, Staff will return to the City Council for approval of the use of additional funds. Upon completion of the project, the City will own the fire alerting systems. STRATEGIC PLAN INITIATIVE: Strategy 2: Public Safety. Objective D: Work with Alameda County Fire on upgrades to fire stations to improve safety and efficiency of operations. 47 Page 3 of 3 NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Approving a Side Letter to the Agreement with the Alameda County Fire Department Regarding Fire and Emergency Response Services for Fire Alerting System Upgrades 2) Exhibit A to the Resolution - Side Letter to the Agreement with the Alameda County Fire Department Regarding Fire and Emergency Response Services for Fire Alerting System Upgrades 3) Agreement Between the City of Dublin and the Alameda County Fire District Regarding Fire and Emergency Response Services 48 Attachment 1 Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 RESOLUTION NO. XX – 25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A SIDE LETTER TO THE AGREEMENT WITH THE ALAMEDA COUNTY FIRE DEPARTMENT REGARDING FIRE AND EMERGENCY RESPONSE SERVICES FOR FIRE ALERTING SYSTEM UPGRADES WHEREAS, the Alameda County Fire Department (ACFD), previously known as the Alameda County Fire District, a dependent fire district governed by the Alameda County Board of Supervisors, and the City of Dublin (City) entered into an agreement entitled Agreement Between the City of Dublin and the Alameda County Fire District Regarding Fire and Emergency Response Services in June 2012 (Agreement); and WHEREAS, pursuant to the Agreement ACFD and City are to meet and confer over items not expressly included in the Agreement to ensure City obtains the best services possible under the most favorable economic terms; and WHEREAS, ACFD has a project to replace fire alerting systems in certain fire stations, including City of Dublin Fire Stations #16, #17, and #18; and WHEREAS, the ACFD project is not expressly included in the Agreement; and WHEREAS, ACFD and City Staff did meet and confer and determined that the ACFD project to replace fire alerting systems in City of Dublin Fire Stations #16, #17, and #18, will obtain the best services possible under the most favorable economic terms; and WHEREAS, ACFD and City did prepare a Side Letter to the Agreement that would allow ACFD to complete the project to replace fire alerting systems in City of Dublin Fire Stations #16, #17, and #18; and WHEREAS, the Side Letter to the Agreement requires the City to reimburse ACFD for project costs of $382,577.51 when ACFD completes the project; and WHEREAS, the Side Letter to the Agreement also requires ACFD to inform the City if the total project costs may change during Project construction and that ACFD and the City will meet on such project cost differences; and WHEREAS, City Staff will seek City Council approval to allocate additional funding for the project if the City determines the project costs need to exceed the cost of $382,557.51. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Side Letter to the Agreement with ACFD attached hereto as Exhibit A to this Resolution. BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute Exhibit A and make any necessary, non-substantive changes to Exhibit A to carry out the intent of this Resolution. 49 Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 19th day of August 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 50 Attachment 2 Exhibit A to the Resolution Side Letter to 2012 Agreement Between City and ACFD Page 1 of 3 ALAMEDA COUNTY FIRE DEPARTMENT “ACFD” and CITY OF DUBLIN “CITY” SIDE LETTER to the 2012 Agreement Between the City of Dublin and the Alameda County Fire District Regarding Fire and Emergency Response Services Dated July 1, 2012 INSTALLATION OF THE HONEYWELL PHOENIX G2 STATION ALERTING SYSTEM IN DUBLIN FIRE STATIONS This Side Letter to the Agreement Between the City of Dublin and the Alameda County Fire Department, a dependent fire protection district formed under the Fire Protection District Law of 1961 (Health and Safety Code Sections 13801 et seq.) and governed by the Alameda County Fire Department Board of Directors, hereinafter referred to variously as Alameda County Fire Department and ACFD, and the CITY OF DUBLIN, a municipal corporation, hereinafter referred to as City. Alameda County Fire Department is upgrading the Fire Station Alerting system to replace the Locution alerting system with the Phoenix G2 alerting system in Alameda County Regional Emergency Communications Center (ACRECC) and in certain Fire Stations dispatched via ACRECC, including the Fire Stations in the City of Dublin. In 2012, ACFD and City entered into the Agreement Between the City of Dublin and the Alameda County Fire District Regarding Fire and Emergency Response Services, hereinafter referred to as Agreement, for the provision of fire and emergency services, pursuant to which ACFD provides contract fire and emergency response services within the City, at City cost. The Agreement provides that City will provide ACFD use of three City-owned fire stations, at no cost to ACFD. Section 4 of the Agreement provides that the City will be responsible for repairs to and major maintenance of the three City-owned fire stations. To the extent that ACFD is responsible for dispatch lines, minor cleaning, and light maintenance of the facility, ACFD’s actual and direct costs incurred for the City’s facilities are to be charged to the City. A uniform and upgraded Fire Station Alerting system in and between ACRECC fire stations will enhance the dispatch services provided under the Agreement and improve regional dispatch. Under the Agreement, ACFD and City are to meet and confer over items not expressly included in the Agreement to ensure that City obtains the best services possible under the most favorable economic terms, and that ACFD is fairly and adequately compensated for services it provides. The upgrade of the Fire Station Alerting system to the Honeywell Phoenix G2 Station Alerting system in the City of Dublin’s Fire Stations will require purchasing system components, pulling new CAT6 low voltage communications wire from each station’s IT room to each terminal component, installing the components of the G2 system throughout the station, assigning IP addresses to each terminal component, making the connections between the terminal components and the controller, verification and validation testing of the system after installation, repairing and painting any wall surfaces disturbed during the installation, and in some rare cases, installation of a dedicated 20A outlet for the controller if there is not an existing one available (collectively the “Project”). 51 Attachment 2 Exhibit A to the Resolution Side Letter to 2012 Agreement Between City and ACFD Page 2 of 3 ACFD has entered into an agreement with Honeywell for the Phoenix G2 Station Alerting system components and installation, including the Project at the City’s stations. ACFD and City have met and conferred and have identified efficiencies to be gained from using ACFD’s contract to complete the Project. Through meeting and conferring, the Parties have established the following specific terms that will govern implementation of the Project and reimbursement of Project costs. ACFD’s contractor will perform the Project at the following City Fire Stations:  Station 16 7494 Donohue Dr.  Station 17 6200 Madigan Ave.  Station 18 4800 Fallon Rd. ACFD will invoice the City for the cost of the components and the cost of installation and testing. The total pricing from the contractor for the Project is three hundred eighty-two thousand five hundred seventy-seven dollars and fifty-two cents ($382,577.52). If ACFD determines that Project costs are anticipated to differ from the total pricing from the contractor for the Project, ACFD will inform the City, in a timely manner, of the Project cost difference. ACFD and the City will meet and confer on such Project cost difference. If the City determines that Project costs need to exceed the total pricing from the contractor, the City shall seek any needed approvals, in a timely manner, for allocation of additional funding to avoid delay costs and to timely complete the Project. If additional funding is not available to complete the Project, ACFD may put the Project on hold. City shall be responsible for any direct costs that result from placing the Project on hold, however, ACFD shall take reasonable steps to mitigate such costs. ACFD will provide an ACFD Project Manager to oversee and coordinate the work with the City. City will reimburse ACFD within forty-five (45) calendar days of receipt of ACFD’s invoice for Project costs. City, as property owner of the City Fire Stations, will provide timely support to ACFD in implementing the Project. Such support shall include, but not be limited to: a. Providing and facilitating unobstructed access to each City fire station; b. Coordinating the participation of any needed City staff as required to respond to Project needs; c. Providing review and responses to any requests for information, change orders, or notices within two (2) business days or on a mutually-agreeable timeline; d. Participating in meetings, including any walk-throughs, and identifying items needed for project closeout, including any punch list items; e. Securing any required City approvals needed to complete the Project, including, but not limited to, approvals by planning staff, environmental staff, building official, public works director, construction manager, City Council, or City Manager; and f. Designating a single point of contact to act for the City and implement the above. Upon completion of the Project, City shall assume ownership and responsibility for the completed Project. 52 Attachment 2 Exhibit A to the Resolution Side Letter to 2012 Agreement Between City and ACFD Page 3 of 3 Effective __________________, the City and ACFD agree that this Side Letter of Agreement and responsibilities related thereto shall be applicable to the Parties, notwithstanding any ambiguity created under the terms of Section 4 of the Agreement, and subject to all applicable provisions of the Agreement, which continues in full force, without amendment. CITY OF DUBLIN ALAMEDA COUNTY FIRE DEPARTMENT Colleen Tribby, City Manager David Haubert President, Board of Directors Attest: Marsha Moore, City Clerk Approved as to Form: Approved as to Form: Donna R. Ziegler, County Counsel John Bakker, City Attorney By: Kathy Lee, Deputy County Counsel 53 1 AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE ALAMEDA COUNTY FIRE DISTRICT REGARDING FIRE AND EMERGENCY RESPONSE SERVICES THIS AGREEMENT is made and entered into this day of 2012,which date is designated for purposes of reference only, by and between the Alameda County Fire District, a dependent fire district formed under the Fire Protection District Law of 1961 (Health and Safety Code Sections 13801 et seq.) and governed by the Alameda County Board of Directors, hereinafter referred to variously as ALAMEDA COUNTY FIRE DEPARTMENT and ACFD,and the CITY OF DUBLIN City"), a municipal corporation. RECITALS A. Since July 1, 1997,ACFD has provided fire and emergency response services within the City,pursuant to an Agreement between the City of Dublin and the Alameda County Fire District regarding Fire and Emergency Response Services. The current agreement is dated June 28, 2007. . The original agreement was dated June 17, 1997 ("the Existing Agreement"). B. The Existing Agreement expires on June 30, 2012. G C. Pursuant to Government Code § 54981 and § 55632,the parties desire to extend their N relationship, subject to the terms and conditions set forth in this agreement. AGREEMENT C In consideration of the mutual promises contained herein,the parties hereto agree as follows: Section 1. Recitals. The foregoing recitals are true and correct. Section 2. Definitions. As used in this Agreement: a.ACFD" means the Alameda County Fire District (also known as the Alameda County Fire Department), or any successor organization or successor governmental entity. b.Board of Directors"is the Board of Supervisors of the County of Alameda acting in Agreement Regarding Fire and Emergency Page of 27 Response Services-Dublin/Alameda County June,2012 Attachment 3 54 their capacity as the Board of Directors of the ACFD. c.City" means the City of Dublin. d.City Council" means the City Council of the City of Dublin. e.City Manager" means the City Manager of the City of Dublin. f.County" means the County of Alameda. g. Fire Chief' means the chief executive officer of the ACFD. h.Fiscal Year" means the annual period commencing on July 1 and ending June 30. Section 3. Scope of Services. Within the boundaries of the City, ACFD shall provide and be fully responsible for the following services. a.Incident Response. 1.General Service Criteria. A. Response Area. ACFD shall provide all services identified below to all areas within the incorporated limits of the City with the following exceptions. i) No services will be provided to federally owned property within the City generally identified as the Camp Parks Reserve Forces Training Area and Federal Correctional Institution properties,except as provided for under mutual aid agreement. ii) No fire prevention related services shall be provided to the County Sheriffs property pursuant to this Agreement. Currently,the City is divided into three major response areas for fire and medical incident response. (See Service Area Map attached as Exhibit 1.) The west, central core and eastern most sections of the City receive service from ACFD Station No. 16, ACFD Station No. Agreement Regarding Fire and Emergency Page 2 of 27 Response Services-Dublin/Alameda County June,2012 55 17 or ACFD Station 18, depending on which station is closer. The City receives augmented responses from San Ramon Valley Fire Protection District(SRVFPD) Station No. 39. The City also receives additional rescue and emergency responses from ACFD Station No. 7. Station 16 will usually cover the portion of the City west of Dougherty Road. Station 17 will generally respond to the area of the City between Dougherty Road and Tassajara Road. Station No. 18 will cover the portion of the City east of Tassajara Road. The City will receive augmented responses from San Ramon Valley Fire Protection District Station (SRVFPD) No. 39 into the northwest portion of the City. The City will also receive additional rescue and emergency responses from ACFD Station No. 7. ACFD shall maintain a reciprocal response agreement with SRVFPD that will ensure response to the northern part of the City identified in the Service Area Map attached as Exhibit 1. If SRVFPD gives notice of cancellation of the reciprocal response agreement, ACFD shall immediately notify City and will work with City to find an alternative for providing response to the northern part of the City. B. Station Location/Staffing. ACFD's current response configuration to the City is based upon 5 stations and 6 engine/truck companies as shown below: Current Response Configuration Dublin Station No. 16 1 Engine Company 3 Personnel 8494 Donohue Drive) Dublin Station No. 17 1 Engine Company 3 Personnel 6200 Madigan Road)1 Truck Company 3 Personnel Dublin Station No. 18 1 Engine Company 3 Personnel 4800 Fallon Road) ACFD Station No. 7 1 Engine Company 3 Personnel 6901 Villareal Drive) San Ramon Valley Fire Station No. 39 (9399 1 Engine Company 3 Personnel Fircrest Lane) Agreement Regarding Fire and Emergency Page 3 of 27 Response Services-Dublin/Alameda County June, 2012 56 Within the City boundaries,ACFD will maintain a minimum staffing level of 12 personnel (4 companies) per shift. Each company shall consist of 1 captain, 1 engineer, and 1 firefighter. In the absence of ranked positions, qualified personnel will act in the next higher job classification (e:g., Engineer can act as a Fire Captain if qualified). One member of each company on each shift shall be a licensed paramedic. ACFD will ensure that it provides the City with adequate response capabilities in the event that permanently assigned units are not available for an extended period of time. C. Response Levels. ACFD shall respond to incidents as shown in the ACFD Dublin Response Plan attached as Exhibit 2. ACFD will, at a minimum, provide Advanced Life Support (ALS) response, including a 12-lead EKG and a mechanical CPR assist device on all three frontline companies. No reduction to this service level will occur without the City Manager's approval. D. Response Time. On a single unit incident, ACFD shall arrive at the scene of an emergency incident within five(5)minutes or less from the time that the Company begins responding for 90% of all incidents. In a multiple unit incidents,the first due company shall arrive at the scene of an emergency incident within five(5)minutes or less from the time that the company begins responding for 90% of all such incidents. The remaining units in the first alarm assignment shall arrive at the scene of the incident within ten (10) minutes or less from the time that the first due company begins responding for 90% of all such incidents. In the event that the Alameda County Fire Department is unable to meet the established response time standards, the Fire Chief and the City Manager shall confer regarding ACFD's ability to meet the above stated performance standards and to ensure such performance standards are met in the future at their regularly scheduled meeting. Agreement Regarding Fire and Emergency Page 4 of 27 Response Services-Dublin/Alameda County June,2012 57 Data on response times will be provided to the City Manager within 30 days of the calendar quarter in which the responses occur. " E. Chief Officer Coverage. ACFD will provide a Battalion Chief response for all first alarm fire and multiple piece incidents. For incidents of two alarms or greater, ACFD will, in addition, provide a Division Chief(or greater rank) response and sufficient management staff to ensure appropriate management of the emergency. F. Utilization of Contract Services outside of the City of Dublin. Automatic Aid Plans,Mutual Aid Plans,Borderless Response Plans, Daily Operational Plans, and any other plans utilizing contract fire services assigned to the City of Dublin outside of the City, will be conveyed in writing to the City Manager prior to implementation. G. Mutual Aid. ACFD shall provide necessary services to meet the City's obligations with respect to mutual aid in accordance with,but not limited to, the Alameda County Fire Mutual Aid Plan, and all appropriate state of California interagency service agreements. ACFD shall work to develop expanded mutual aid, automatic aid and mutual response areas with other fire departments adjacent to the City of Dublin to enhance the capabilities of the Livermore Amador Valley's fire protection system. ACFD may enter into such agreements on behalf of the City only with the consent of the City. 2. Fire Suppression. Fire Suppression services shall be provided in accordance with Section 3(a)(1)(A)-(G) above. 3.Emergency Medical Response. Emergency Medical Response Service shall be provided in accordance with Section 3 (a)(1) (A)-(G) above. In responding to Emergency Medical incidents, each engine company will be staffed, at a minimum, with one (1) paramedic and two (2) EMT-I trained personnel. Agreement Regarding Fire and Emergency Page 5 of 27 Response Services-Dublin/Alameda County June,2012 58 ACFD shall fulfill City's obligations under the City's First Responder Agreements with the Alameda County Emergency Medical Services(EMS) District. ACFD's duty to fulfill the City's obligations under the latter's First Responder Agreements with the EMS District shall not affect the City's right to receive all revenue from the EMS District due to the City under the above agreements. ACFD shall provide City all specialized EMS programs and training provided to other ACFD communities and personnel. No reduction to this service level will occur without consultation with the City Manager. 4. Hazardous Materials Response. Response to Hazardous Material incidents shall be in accordance with the provisions of Section 3 (a)(1) (A)-(G) above. ACFD will participate in the Alameda County Mutual Aid Agreement with the goal of fully integrating the ACFD HazMat team with other Livermore Amador Valley Fire Departments. ACFD will provide the same Hazardous Materials specialized apparatus and level of service to the City as provided to other communities served by ACFD. 5. Rescue Services. ACFD shall provide the City with rescue services in accordance with the provisions of Section 3(a)(1)(A)-(G) above. ACFD will provide rescue tools for appropriate number of,but no less than two, companies located in the City. ACFD will provide medium level rescue services in the City as defined by the California Office of Emergency Services Rescue Division. ACFD will provide heavy rescue services to the City as defined by the California Office of Emergency Services Rescue Division. This service is available as needed. Agreement Regarding Fire and Emergency Page 6 of 27 Response Services-Dublin/Alameda County June, 2012 59 ACFD will provide trained personnel to perform confined space rescue operation when required in the City. 6. Response to Mass Casualty Incidents. ACFD shall respond to mass casualty incidents in the City with the same level of response provided to other areas served by ACFD. 7. Other Calls for Service. ACFD shall respond to all other calls for services in accordance with the provisions of Section 3(a)(1) (A)-(G) above. 8. Homeland Security ACFD will represent the City,and proactively participate on its behalf,in the planning, coordination and development of programs to address homeland security threats. The Department will maintain a state of awareness and readiness to respond to incidents impacting homeland security within the City. 9. Major Disaster Response. In the event of a major disaster(e.g., earthquake, flood, or similar disaster), ACFD will supplement the fire personnel assigned to Dublin by providing additional resources for direct response to an incident or move-up coverage from ACFD Stations outside of the City provided that supplemental resources are available. Upon activation of the City's Emergency Operations Center (EOC), ACFD shall provide sufficient staff to operate assigned functions in the EOC. Release of personnel and resources may occur after evaluation of local conditions and upon mutual agreement by the City Manager and the Fire Chief. ACFD shall provide trained personnel who are members of the Urban Search and Rescue Team (USAR)and command level officers who are members of the Alameda County Incident Command Team (ICT) in the event that such personnel are required during a major disaster. Agreement Regarding Fire and Emergency Page 7 of 27 Response Services-Dublin/Alameda County June, 2012 60 10. Basic Arson Investigation Service. ACFD fire investigators shall be assigned to determine the cause of every major fire (3`d Alarm), fire fatality or explosion within the City and shall conduct an investigation on every incident in which there is knowledge or suspicion that the crime of arson may have been committed. Investigators shall work with the Dublin Police Services in the investigation process. b.Dispatch Service. Alameda County Regional Emergency Communication Center(ACRECC) supplies dispatch services at the Lawrence Livermore National Laboratory Consortium Dispatch Center. ACFD may arrange for dispatch service through a different provider with the prior written approval of the City Manager,in which case the cost for such dispatch service shall not exceed the amount charged by the then-current provider at the time of the change. c.Community Education. 1.Fire Prevention and Safety Programs. ACFD will coordinate the planning and development of fire prevention and safety education training programs for schools, businesses, community associations, child care providers and other members of the community. Programs to be provided by ACFD shall be as mutually agreed to by the Fire Chief and the City Manager. Current examples of education programs are as follows: Bum Prevention Fire Safety in the Workplace Smoke Detectors Extinguisher Use Stop, drop & Roll Exit Drills in the Home Partners in Fire Safety Juvenile Firesetters Emergency Preparedness Fire in Health Care Facilities 2.CPR Training. ACFD shall provide CPR training to members of the Dublin Community at no charge to the participant, so long as the amount of training is reasonable. This training shall be provided within the boundaries of the City. Agreement Regarding Fire and Emergency Page 8 of 27 Response Services-Dublin/Alameda County June,2012 61 3. Neighborhood Emergency Team Program. ACFD shall offer Neighborhood Emergency Team Program training to members of the Dublin Community. This training shall be coordinated with the City's current disaster preparedness programs. 4. Miscellaneous. ACFD shall reasonably respond to specific requests from the community including, but not limited, to Fire Station Tours and Ride-alongs. ACFD will develop specific bulletins and programs targeted to meet identified needs or hazards within the City. Fire Prevention and Life Safety Programs will be tailored to educate City residents and the business community in order to help preserve life and property. d.Fire Prevention. 1.Office Space. ACFD shall maintain an office in the Dublin Civic Center, or such other • location as may be designated by the City,to provide fire prevention services. In the provision of those services, ACFD recognizes the need for business retention and attraction in the City and will make every effort to facilitate this goal while at the same time assuring community safety. 2.Fire Inspection Staffing. ACFD shall provide 1 Fire Marshal, as needed, in accordance with the established shared allocation, 1 Deputy Fire Marshal and I Fire Code Compliance Officer. The City Manager and the Fire Chief will mutually agree upon changes in the level of staffing,as may be required due to changes in the amount of construction and development in the City. 3.Pre-development Planning. The Deputy Fire Marshal assigned to the City will participate in pre- development planning with assistance from assigned inspection staff. Pre- development planning will include but not be limited to the following activities: Agreement Regarding Fire and Emergency Page 9 of 27 Response Services-Dublin/Alameda County June,2012 62 A. Preparation of written comments based upon development/construction submittals made to the City; B. Attendance at scheduled meetings with applicants when requested; C. Active participation in the development and implementation of the City's One Stop Permit Center process; and D. Attendance at weekly pre-development meetings as required. 4.Plan Submittal Review. Under the direction of the ACFD Deputy Fire Marshal assigned to the City, ACFD assigned Staff will review proposed construction plans in compliance with the City's adopted Fire Codes. Written comments will be attached to approved plans.to inform applicants of Fire Department requirements. All plans submitted for Fire Department review will be reviewed by qualified personnel and such review shall be completed within the timelines established by the City, provided such work can be performed with the staffing levels provided by this Agreement. 5.Development Inspection. ACFD shall provide qualified personnel to perform fire inspection of all construction types. Inspection services shall be provided on all business days which are not designated as City holidays. Off-hour inspections shall be made available by ACFD upon mutual agreement between City Manager and Fire Marshal. Inspection services shall be provided in a timely manner as reasonably determined by the City. Inspection services shall verify compliance with the approved plans and adopted City regulations and policies. 6.Post Occupancy Services. A. ACFD will utilize engine company personnel assigned to the City of Dublin to perform pre-fire planning services. Pre-fire plans will be conducted at multi-family dwellings, educational and large retail/commercial business sites to develop familiarity of fire companies with the site, improve operations and identify hazards. Agreement Regarding Fire and Emergency Page io of 27 Response Services-Dublin/Alameda County June,2012 63 B. ACFD shall provide inspection and permit issuance services in accordance with the City's adopted Fire Code. Qualified Fire Inspectors shall provide inspections. C. ACFD shall administer the Self-Inspection Program for non- residential occupancies in the City. D. ACFD shall review new business license applications in the City for compliance with the City's Fire Codes. Such review shall be provided in a timely manner. ACFD shall conduct a physical inspection of a new business to confirm that there are no existing fire code violations. 7.Uniform Fire Code Administration. A. Under the direction of the City Manager, ACFD will administer and enforce all City adopted fire codes and ordinances and other applicable State and Federal Codes and regulations. B. ACFD will be responsible for monitoring changes to Fire Codes and providing the City with recommendations regarding proposed changes. ACFD will work with City Staff to complete the code adoption process. 8. Weed Abatement and Wildfire Management. A. ACFD will enforce the provisions of the City's Weed Abatement Ordinance. ACFD will administer all aspects of this program. B. ACFD will administer the provisions of the City's Wildfire Management Program. e.Administration. 1.Contract Administration. ACFD designates the Fire Chief,or his or her designee,to represent ACFD in all matters pertaining to the administration of this Agreement. The City designates the City Manager,or his or her designated representative, to represent the City in all matters pertaining to the administration of this Agreement. Agreement Regarding Fire and Emergency Page 11 0127 Response Services-Dublin/Alameda County June,2012 64 The parties desire to work cooperatively to ensure that the City receives the highest level of service possible at the least-cost to both parties. Accordingly, the parties desire to set forth a process for reaching agreement on mutually acceptable alterations to this Agreement with regard to service delivery standards and material changes to the budget. The City and AFCD will formally notify one another prior to a service delivery change and/or material budget modification. Said notification shall provide adequate time for the other party to provide comment, express concerns and to allow for agreement on the aforementioned changes and modifications. 2. Fire Chief Designation. The Fire Chief is hereby designated by City as the City of Dublin Fire Chief and shall have and possess such authority as the Dublin Municipal Code and general laws provide for the Fire Chief. 3.Liaison to City. A. ACFD designates the Fire Chief, or his or her designee, as the direct liaison to the City Manager. Liaison responsibilities shall include but are not limited to: i) Attendance by the Fire Chief or his designee at Staff, Commission,or City Council meetings when requested by the City Manager; and ii) Meetings with the City Manager as requested by either the Fire Chief or City Manager to discuss budget, operational or other issues that may arise. B. ACFD will promptly notify the City Manager of the following events occurring within the City. i) Any fire in excess of two alarms; ii) Any fire fatality; iii) . Major hazardous materials response; and Agreement Regarding Fire and Emergency Page 12 of 27 Response Services-Dublin/Alameda County June,2012 65 iv) Serious response-related injury to any firefighter responding to service within the City. C. The ACFD Fire Marshal shall be responsible for the day-to-day operation of the Fire Prevention Division in the City of Dublin. The Fire Marshal shall be responsible for attending all meetings necessary to meet the City's Fire Prevention needs. hi the absence of the Fire Marshal, ACFD designates a Deputy Fire Marshal to assume the responsibilities in Fire Prevention. 4.Fireworks Administration. ACFD will administer the City's Fireworks Ordinance (Dublin Municipal Code Chapter 5.24), which includes accepting applications from qualified applicants,conducting the drawing for booths,issuing permits,and inspecting and monitoring fireworks sales booths. 5.Community Events. ACFD will participate in the planning and implementation of community activities such as St. Patrick's Day, Chamber of Commerce functions and similar events as reasonably requested by the City Manager. 6.Reports and Records. A. Records related to providing services to the City under the terms of this Agreement shall be the property of the City. B. ACFD will maintain sufficient records to enable the City to meet its reporting obligations and needs as they relate to the provision of services as provided for in this Agreement and as such services relate to performance obligations which are provided for in other agreements which the City has or may enter into (e.g., Annexation Agreement, EMS First Responder Agreement). C. ACFD will maintain sufficient financial records related to the performance of services under this contract to enable the City to seek financial reimbursement for disaster response,hazardous material and other incident response for which the City may be eligible for reimbursement. Agreement Regarding Fire and Emergency Page 13 of 27 Response Services-Dublin/Alameda County June,2012 66 D. ACFD will provide to City Manager all financial and other reports reasonably requested by the City Manager. E. Upon request by the City Manager, ACFD will make available its records for audit and inspection by the City Manager, or his or her designated representative. F. ACFD will continue to conduct a yearly independent audit of ACFD's financial performance. ACFD shall provide audit reports to the City Manager within thirty(30) days of their publication. 7.Fire Complaints and Requests for Service. A. ACFD shall inform the City Manager of any and all complaints regarding the provision of services to the City by ACFD. B. ACFD shall reasonably accommodate requests for service from the community. Requests for service, which are not included within the scope of this Agreement, shall be provided by ACFD subject to mutual agreement by Fire Chief and City Manager. C. ACFD will provide a high level of customer service to the City in accordance with the City's Customer Service Policy. 8. Fire System Planning. A. The Fire Chief will support the City in planning the extension of fire services and facilities as the City grows. B. If the City requires additional contract services to provide fire and emergency services to areas not currently served by the City through its contract with ACFD, the Fire Chief and City Manager will negotiate a mutually acceptable amendment to this Agreement to provide such services which shall become effective upon approval by the governing bodies of ACFD and City. C. This paragraph shall not apply to those services provided under mutual aid, automatic and/or other interagency response agreements. Agreement Regarding Fire and Emergency Page 14 of 27 Response Services- Dublin/Alameda County June,2012 67 9.Fees and Miscellaneous Revenue Collection. A. ACFD will assist the City in the development of an appropriate fee schedule for fire services rendered in the City by ACFD. ACFD will provide all documentation necessary to support the imposition of fees by the City. B. All fees and other revenues attributable to the provision of services rendered by resources funded by this Agreement shall be the property of the City. C. All fees and other revenues described in paragraph B above shall be collected by the City with the assistance of ACFD when necessary. 10. ACFD Advisory Commission. The City shall be entitled to have one City representative on the Alameda County Fire Department Advisory Fire Commission. • 11. Local Identity. It is important that the Dublin community closely identify with the provision of fire services as a municipally provided service. ACFD shall identify fire facilities and apparatus with the name of Dublin so that such facilities and apparatus are clearly visible to the Dublin community. Such identification shall be as mutually agreed to by the City Manager and the Fire Chief. 12. Executive Management Oversight Committee (EMOC) The City shall be entitled to have one City representative(City Manager or his or her designee) on the Alameda County Fire Department Executive Management Oversight Committee. Further, ACFD agrees that any issues with the potential to increase expenditures to the City (i.e., 2% or more of payroll) or matters of significant importance (e.g., public policy, annual budget, addition or deletion of a contracting agency, appointment or promotion of senior management personnel, etc.) be vetted through a consensus process to be developed by the members of the EMOC. Section 4. Facilities. a.Buildings and Real Property. Agreement Regarding Fire and Emergency Page 15 of 27 Response Services- Dublin/Alameda County June,2012 68 1.Use of Fire Station No. 16, 17 and 18. City will provide ACFD use of the City-owned Dublin Fire Station No.s 16 located at 7494 Donohue Drive, Station 17 located at 6200 Madigan Road and Station 18 located at 4800 Fallon Road for performance of services to the City of Dublin under the terms of this Agreement. The ACFD will be provided use of these facilities at no cost to ACFD. Responsibility for maintenance of the building and grounds are as set forth below. 2.City Responsibility. City shall be responsible for grounds maintenance,building repairs,painting, major carpet/floor cleaning, window cleaning, pest control, water softener, fuel tank maintenance, utilities, phone service, and fire alarm service. The scheduling of repairs shall be coordinated with the ACFD designated Facilities Coordinator. 3.ACFD Responsibility. ACFD shall be responsible for dispatch lines and day-to-day cleaning and light maintenance of the facility. Only those actual and direct costs incurred by the ACFD in maintaining this facility shall be charged to the City. Those costs incurred by the ACFD in performing maintenance and repair responsibilities as provided for in this section shall be identified separately by facility on the ACFD's bill for services to the City and on ACFD's annual budget submittal to the City. ACFD shall have no responsibility for maintaining general liability and property insurance for City-owned Fire Stations. 4.Fire Prevention. The City shall be responsible for providing office space and equipment including computers) for ACFD Fire Prevention personnel assigned to the City to the extent such space and equipment are available. The City will incur all costs associated with providing office space and equipment related to providing services performed pursuant to this Agreement. In the event ACFD utilizes other City facilities to provide ACFD services, ACFD shall reimburse the City for the cost of providing such facilities/equipment as mutually agreed upon by the City and ACFD. This Agreement shall be amended to reflect any such additional terms and conditions. Agreement Regarding Fire and Emergency Page 16 of 27 Response Services- Dublin/Alameda County June,2012 69 5.Return Upon Termination. Upon termination of this Agreement,ACFD will deliver Fire Stations]6, 17 and 18 to the City in serviceable condition, reasonable wear and tear excepted. b.Apparatus/Equipment. 1.Use of Apparatus and Equipment. The City will provide ACFD use of City-owned apparatus and equipment identified in Exhibit 3 ("City of Dublin Fire Apparatus/Equipment Inventory") for performance of services to the City under the terms of this Agreement. The City may purchase new equipment and apparatus, as necessary, in order to maintain adequate service levels and to ensure safe working conditions. The City will be responsible for maintaining registration and licensing of City owned equipment. 2.Maintenance. ACFD shall repair and maintain such apparatus and equipment to appropriate and applicable fire service standards. ACFD shall maintain complete maintenance and repair records on all major pieces of apparatus. ACFD shall have no responsibility for maintaining insurance for such apparatus and equipment. 3.Apparatus Replacement. ACFD shall submit a proposed apparatus replacement schedule to City indicating the anticipated dates for replacement of major pieces of apparatus. ACFD shall provide the City with sufficient advanced notice regarding the need to replace apparatus and equipment. City shall bear all costs to replace apparatus and major equipment and may create such reserves for depreciation as may be necessary and prudent for replacement of apparatus and major equipment. Agreement Regarding Fire and Emergency Page 17 of 27 Response Services-Dublin/Alameda County June,2012 70 4.Annual Inventory. ACFD shall assist the City in maintaining an annual inventory of City apparatus and equipment. 5.Deletion or Addition of Apparatus and Equipment. Upon agreement between the Fire Chief and the City Manager, individual pieces of apparatus and equipment specified in Exhibit 3 may be deleted from the inventory available to ACFD for performance of services under this Agreement or new apparatus and equipment may be added to such inventory. Notwithstanding anything to the contrary in this Agreement, such modifications to this inventory shall not be considered an amendment to this Agreement. 6.Return Upon Termination. Upon tumination of this Agreement ACFD will deliver to the City all City owned equipment and apparatus forthwith in good and serviceable condition. Section 5. Cost of Services. a.Fire Budget. 1.Operating Budget. For purposes of budgeting for the cost of services to be provided hereunder the Fire Chief shall prepare and submit a budget for the succeeding fiscal year to the City Manager in accordance with the City's budget instructions and required deadlines. 2.Monitor Indirect Charges. ACFD will evaluate the appropriateness of the County's indirect charges and, where necessary, consult, on behalf of all entities contracting with ACFD, with the County regarding indirect charges. 3.Consultation Re Changes to MOU. ACFD will consult with the City regarding any changes to its existing Memorandum of Understanding (MOU) with Alameda County Firefighters Agreement Regarding Fire and Emergency Page 18 of 27 Response Services- Dublin/Alameda County June,2012 71 Local 55A and 55B or any new MOU which applies to ACFD employees prior to agreeing to such changes or new MOU. 4.Capital Requirements. The Fire Chief will also recommend any capital needs or modification to services, which the City provides to directly support the provision of ACFD contractual service. These recommendations shall be submitted along with the contract Fire Budget. 5.City Adoption of Budget. The fire budget, as modified by the City Manager as necessary, shall be included in the City Manager's proposed Annual Budget and Capital Improvement Program. The fire budget shall be reviewed, modified (if necessary) and approved by the City Council at the same time and place as the City's Annual Budget. 6.Management of Budget. In accordance with the expenditures authorized by the fire budget, the Fire Chief shall be responsible for managing the fire budget to keep fire expenditures within the amount budgeted. If,during the year,the Fire Chief believes that the approved fire budget is insufficient in any respect to insure the provision of service at the service levels required by this Agreement,he or she shall immediately inform the City Manager in writing specifying the budgetary deficiency. 7.Form of Budget. The budget shall be submitted to the City in a form acceptable to by the City Manager or his or her designee. b.Retiree Healthcare Plan Unfunded Liability The City acknowledges that ACFD has incurred an obligation to fund a retiree healthcare plan for certain of its employees assigned to provide services in the City since ACFD first began providing services to the City on July I, 1997. The parties hereby agree to negotiate, in good faith, an agreement establishing a fair and equitable framework whereby the City shall fund its proportionate share of ACFD's obligation to provide a retiree healthcare plan for its employees,both retroactively and to the extent that said obligation continues to accrue Agreement Regarding Fire and Emergency Page i9 of 27 Response Services-Dublin/Alameda County June,2012 72 during the term of this Agreement. The City shall be responsible for its proportionate share of retiree healthcare plan unfunded liability remaining with the ACFD plan if the contract for fire services with ACFD is terminated. c. Payment for Services. 1.City Payment. The City shall pay ACFD the actual cost incurred by ACFD for providing services under this Agreement, which may be more or less than the amount included within the budget. 2. Quarterly Expenditure Report. No later than 45 days following the end of each quarter,ACFD shall deliver to the City a report setting forth the actual expenditures during the preceding quarter and the percentage of the budget,which such expenditures represent. 3. Method of Billing and Payment. The City will pay ACFD monthly within 30 days of receipt of the monthly invoice from ACFD. The invoice amount for the first two months of each quarter will be based on the average monthly budgeted expenditures for the fiscal year contained in the budget provided to the City pursuant to Section 5.a(1) of this Agreement. The invoice amount for the third month of each quarter will be reconciled utilizing the actual quarterly expenditure report for that quarter. If such monthly payments are not received by ACFD within thirty(30) days after the receipt of the quarterly expense statement and or reconciliation statement, ACFD shall recover interest thereon. Said interest shall be at the rate of one percent (1%) simple interest per calendar month or any portion thereof calculated from the last day of the month in which the services were performed. 4.Billing Dispute. In the event the City disputes any portion of the monthly invoice submitted by ACFD pursuant to Section 5.b(3), the Fire Chief and the City Manager shall meet in order to attempt to resolve the dispute. If the dispute is not resolved Agreement Regarding Fire and Emergency Page 20 of 27 Response Services- Dublin/Alameda County June,2012 73 to the satisfaction of the City or ACFD, either party may seek any available legal or equitable remedies. 5. Modifications Affecting Billing and Payment In the event that ACFD enters into a contract to provide services to another entity,or terminates an existing contract or a portion of the provision of such services, and in the event that the creation or termination of said other contract or partial termination affects the resources and/or costs allocated by ACFD to the City, ACFD, and the City shall negotiate in good faith on a cost/resource allocation adjustment for the next fiscal year. Section 6. Personnel. a.No City Liability The City is not liable for compensating ACFD Employees. The City shall not be liable for the direct payment of any salary,wages, or other compensation to ACFD personnel performing services hereunder for the City,or any liability other than that provided in this Agreement. The City shall not be directly liable for compensation or indemnity to any ACFD employee for injury or sickness arising out of his/her employment, except as part of the City's payment of indirect costs and Risk Management cost to the ACFD. b.Labor Relations The Fire Chief shall consult with and advise the City Manager on all matters pertaining to labor relations between the ACFD and its recognized employee organizations, when such matters and the resolution of them may affect the service levels or the City's costs pursuant to this Agreement. Agreement Regarding Fire and Emergency Page 21 of 27 Response Services-Dublin/Alameda County June,2012 74 Section 7. Indemnification. a.Mutual Indemnification. Except as otherwise specifically provided in this Agreement or any attachment hereto ACFD shall defend,indemnify,and hold harmless the City,its elected and appointed officials, officers, and employees free and harmless from any and all claims for damage or injury to persons or property whatsoever kind or nature, including consequential damages, based or asserted upon any act or omission of or purported act of omission of ACFD,their elected or appointed officials,officers or employees in connection with or arising out of the performance by ACFD and its elected or appointed officials,officers and employees of this Agreement and with regard to any alleged illegality or unconstitutionality of a County ordinance. Except as otherwise specifically provided in this Agreement or any attachment hereto,the City shall defend,indemnify, and hold harmless ACFD,their elected and appointed officials, officers, and employees free and harmless from any and all claims for damage or injury to persons or property whatsoever kind of nature, including consequential damages, based or asserted upon any act or omission of or purported act of omission of City, its elected or appointed officials, officers or employees in connection with or arising out of the performance by City and its elected or appointed officials, officers and employees of this Agreement and with regard to any alleged illegality or unconstitutionality of a City ordinance. b.Mutual Indemnification Obligations Survive Termination. The obligations created by Section 7(a)shall survive the expiration or termination of this Agreement as to activities occurring or being carried out during the term of this Agreement in the performance of this Agreement. Section 8. Insurance, a.General Liability Insurance. ACFD shall maintain general liability insurance for the single combined liability limit of not less than $10 million insuring all liability of County, including ACFD and its authorized representatives arising out of and in connection with the provision of service by ACFD under this Agreement. The City shall be named as an additional insured and the policy shall contain cross liability endorsements. An endorsement shall be provided which states that the County coverage is the primary insurance and that no other insurance affected by the Agreement Regarding Fire and Emergency Page 22 of 27 Response Services- Dublin/Alameda County June,2012 75 City will be called upon to contribute to a loss under this coverage. ACFD, on its own or through the County, may self-insure to these limits of coverage. In addition,ACFD shall maintains general liability insurance,including bodily injury and property damage, involving vehicles;with a single combined liability limit of not less than $10 million insuring all liability of County, including ACFD and its authorized representatives arising out of and in connection with the provision of service by ACFD under this Agreement. The City shall be named as an additional insured and the policy shall contain cross liability endorsements. An endorsement shall be provided 'which states that the County coverage is the primary insurance and that no other insurance affected by the City will be called upon to contribute to a loss under this coverage. ACFD, on its own or through the County,may self-insure to these limits of coverage. ACFD shall furnish City with original certificates and amendatory endorsements effecting coverage required by this clause.The endorsements should be on forms provided by the City or on other than the City's forms provided those endorsements conform to City requirements.All certificates and endorsements are to be received and approved by the City. The City reserves the right to require complete certified copies of all required insurance policies,including endorsements affecting the coverage required by this Agreement at any time. c.Workers' Compensation Insurance. ACFD shall maintain Workers'Compensation Insurance as required by the State of California in Employers Liability Insurance. Employers Liability Insurance shall have limits of no less than $1 million per accident for bodily injury or disease. The ACFD, on its own or through the County, may self-insure to the limits of coverage. d. Prior Workers' Compensation Claims. In accordance, with Section 8.1 of the "Joint Exercise of Powers Agreement/Dougherty Regional Fire Authority," as amended by the First, Second Amendments and Third Amendments,Dougherty Regional Fire Authority will remain fully responsible for all Workers§Compensation claims filed or incurred prior to July 1, 1997 with respect to the persons identified in Exhibits 4, 5, and 6. The Authority will retain administrative control for purposes of investigation and resolution of open claims filed or incurred by the Dougherty Regional Fire Authority before July 1, 1997,but not closed as of that date and shall retain jurisdiction over such claims until resolution. Workers Compensation claims filed or incurred by any persons identified in Exhibits 4, 5 and 6 on or after July 1, 1997 shall be the responsibility of the County, except for those claims previously incurred before July 1, 1997, if such claim is determined to be a recurrence of a prior injury. The City will be responsible for Agreement Regarding Fire and Emergency Page 23 of 27 Response Services-Dublin/Alameda County June,2012 76 payment and administration of such claims on behalf of the Dougherty Regional Fire Authority. The County shall be responsible for any claims filed or incurred after July 1, 1997 pursuant to the terms of this Agreement. e.Industrial Disability Retirement. The County Director of Risk Management or his or her designee shall solely be responsible for making determination of industrial disability retirement for CaIPERS retirement application for the employees listed in Exhibit 4. Section 9. Miscellaneous. a. • Term. This Agreement is for a term of twenty (20) years. It shall continue in force from 12:00 a.m. on July 1, 2012 until 11:59 p.m. on June 30, 2032, unless sooner terminated in accordance with the provisions herein. The City and ACFD agree to jointly prepare a review and analysis of services provided to the City of Dublin every five(5)years. The report shall be prepared and presented to the City Council by June 30 every five (5) years. b.Termination. This Agreement may be unilaterally terminated effective June 30 of any fiscal year, by either party, by giving written notice of termination to the other party not later than September 1 of the same fiscal year. Upon termination of this Agreement, the City either directly or through its fire service provider shall offer employment to thirty-eight(38)ACFD employees. The City and ACFD will mutually agree on the numbers of each classification. Such ACFD employees shall meet minimum qualifications based upon industry standards for Fire Captain, Fire Engineer, Firefighter, Firefighter/Paramedic, Deputy Fire Marshal, and Fire Code Compliance Officer. The number of offers of employment to be made by the City shall be reduced by the number of resignations,retirements, and or terminations of ACFD Captains,Engineers,Firefighters,Firefighter/Paramedics, Deputy Fire Marshals and Fire Code Compliance Officers, respectively, occurring between the date of notice of termination and the date of termination. For example if two(2)Captains,two(2)Engineers,and one(1)Fire Code Compliance Officer retire from ACFD between the date of notice of termination and the date of termination, City shall make offers of employment to thirty-three (33) employees of ACFD. If more than one contracting agency exercises the termination clause at the same Agreement Regarding Fire and Emergency Page 24 of 27 Response Services-Dublin/Alameda County June,2012 77 time then credit for retiring employees will be assigned consistent with the allocation percentage of each agency rounded to the nearest whole number. c.Notices. All notices required or permitted hereunder shall be deemed sufficiently given if delivered by hand or mailed, by United States mail, postage prepaid, certified or registered mail, addressed to the parties at the addresses set forth below or to such other address as may, from time to time to designated in writing. To ACFD: Fire Chief Alameda County Fire Department 835 East 14th Street, Suite 200 San Leandro, CA 94577 To City: City Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 d.Further Obligations. The parties recognize that this Agreement cannot represent a complete expression of all issues, which may arise during the performance of the Agreement. Accordingly, ACFD and City agree to meet and confer in good faith over any issue not expressly described herein to the end that the City will obtain the best fire and emergency medical services possible under the most favorable economic terms and that.ACFD will be fairly and adequately compensated for the services it provides hereunder. IN WITNESS WHEREOF, the City, by resolution or ordinance duly adopted by its City Council, has approved the execution of this contract by its mayor, and the County, by order of its Board of Directors has ratified the execution of this contract by the President of the Board of Directors of the County of Alameda, this day of 2012. Approved as to form and content: Donna ' iegler Co 1 t Counsels By: County Counsel Agreement Regarding Fire and Emergency Page 25 of 27 Response Services-Dublin/Alameda County June,2012 78 ATTEST: Alameda County Fire Department, a Clerk, Board of Directors Alameda County, dependent special district of the County of California Alameda, political subdivision of the State of California BY: `f Afts_ By: Nate Mile, President, Board of IP'rectors I hereby certify under penalty of perjury that the President of the Board of Directors was duly authorized to execute this document on behalf of the Alameda County Fire District by a majority vote of the Board on 'Slane_ Z(o 1 ,2012. Date: Lo'2`3 Clerk Board ofDitectors, Alameda County Fire District, State of California ADOPTED BY: CITY OF DUBLIN, A,Municipal Corporation By: %— , ^i rti(n Date:1q ta Tim Sbranti, Mayor Attest: aA, e City Clerk Approved as to form: bb r Jo&kCrty Attorney Agreement Regarding Fire and Emergency Page 26 of 27 Response Services- Dublin/Alameda County June,2012 79 LIST OF EXHIBITS Exhibit 1: Service Area Map Exhibit 2: Alameda County Fire Department Dublin Response Plan Exhibit 3: City of Dublin Fire Apparatus/Equipment Inventory Exhibit 4 Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority, and the International Organization of Firefighters, Local 1885, AFL-CIO Exhibit 5 Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority, and Lorilei Wade Exhibit 6 Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority, and T. J. Welch 1824845.8 80 Cl) V Ia i yw E ro r mmp s niO. J w1 't k I o Cl) 4 IS. V ! N a) r A•,•c t tr - c cc N ri i• 'j A ' i o L ro 3 a. a) I I i LL E x i Y la. y a X C o 3 9 al 0 Pa 6 I w H N o v d 3i V] E p s 1 */* F ict r 4 00 m o 41$ i...; 0©k i`. 3 Y J f' y Q M w w 0 r i 1 Cu CL O j i U a•81 EXHIBIT 2 Alameda County Fire Department Dublin Response Plan Nature ACF Response for."Battalion ACF Response for . . Code . Nature Code.Description 2,3"and 4 Battalion 7 AE AIRCRAFT EMERGENCY 3E, 1T, 1R, 1 BC 3E, 1Q, 1R, 1 BC ON LAND AS1 ALARM SOUNDING - 1 E 1 E or 1Q RESIDENTIAL AS2 ALARM SOUNDING- 1E & 1T 1E & 1Q COMMERCIAL ALARM SOUNDING 3E, 1T, 1R, 1 BC 3E, IQ, IR, 1 BC TARGET HAZARD BFD BOAT FIRE DOCKED 1 E & 1 RB 1 EOR 1Q & 1 RB BFO BOAT FIRE OPEN 2 RB & IBC 2 RB & IBC WATER CO'CARBON MONOXIDE 1Tand IE 1Q and 1E DETECTOR CA CITIZEN ASSIST lE or IT lE or 1Q EMS • EMS RESPONSE I E or 1 Tor 1 R 1 E or 1 Q or 1 R EMS"S EMS RESPONSE-1 E or 1 Tor 1 R 1 E or 1Q or 1 R STAGING REQUIRED EX - EXPLOSION 3E, IT, 1R, 1 BC 3E, 1Q, IR, 1 BC FC •FIREWORKS 1 E or 1 Tor 1 R w/law 1 E or 1Q or I R w/law COMPLAINT HMl• HAZMATLEVEL1 1 1EOR1Q HM2 HAZ MAT LEVEL 2 2E, 1T, 1BC, HM12, HM25, 2E, 1Q, IBC, HM12, HM25, C18, Captain 20 & DC. C18, Captain 20 & DC HYD HYDRANT PROBLEM - I E or 1 T 1 E or 1Q LEAKING HYDRANT PROBLEM - 1 E or 1 T 1 E or 1 Q SHEARED GLI ' NATURAL GAS LEAK- 3E, 1T, 1R, 1 BC 3E, 1Q, 1R, 1 BC l INSIDE GLQ NATURAL GAS LEAK- 1 E 1 E OR 1 Q OUTSIDE LA ` LIFT ASSIST 1Eor1Tor1R 1Eor1Qor1R LO. • LOCK IN/OUT 1Eor1Tor1R 1Eor1Qor1R O ODOR INVESTIGATION 1 E or 1 T or 1 R 1 E or I Q or 1 R OF FIRE OUTSIDE A 1 E 1 E OR 1 Q BUILDING PA PD ASSIST 1 Tor 1Eor1R 1Qor1Eor1R 82 EXHIBIT 3 City of Dublin Owned Fire Apparatus Vehicles S115300a,WIMBEID NUMBER DESCRIPTION „ ,Thr 1075543 1FTZR15EX1PB48477 2001 FORD RANGER 1223500 1FTZR45E15PA87981 2005 FORD RANGER 1143437 IFDAX57F02EC28590 2002 PATROL 1158563 1FDAX57P33EB49702 2003 PATROL E363838 4S7AT9D06SC015273 1994 PRO-RATA RESERVE TRUCK 1197323 4S7AT4192YC033591 2000 TRUCK E288033 4PICAO2GXMA000146 1991 TYPE 1 ENGINE 1265791 4P1CTO2S3WA000331 1998 TYPE 1 ENGINE 1158594 4P1CTO2HX3A003050 2003 TYPE 1 ENGINE 1208825 4P1CUO1HO5A005021 2005 TYPE 1 ENGINE E032422 1 HTSEAAR7TH264502 1996 TYPE 3 ENGINE 83 AGREEMENT BETWEEN THE CITY OF DUBLIN, THE ALAMEDA COUNTY FIRE DISTRICT, THE DOUGHERTY REGIONAL FIRE AUTHORITY AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1885,AFL-CIO This Agreement is dated for identification thist 5-day of 1997 and is entered into between the City of Dublin, a municip APaiorporation City"), the Alameda County Fire District; a dependent special district and political subdivision of the State of California ("County"), the Dougherty Regional Fire Authority, a joint powers agency created by the City of Dublin and the City of San Ramon ("Authority") and the International Association of Firefighters, Local 1885, AFL-CIO, an unincorporated association ("Local 1885"). RECITALS A. Fire and emergency response services within the City have been provided by the Authority since 1988. Prior to 1988 such services were provided within City by the Dublin San Ramon Services.District. B. The Authority will cease to provide fire and emergency response services and to employ any persons as of June 30, 1997. C. City has determined to provide fire and emergency response services within City's jurisdictional boundaries as of July 1, 1997 by contracting with County. County has indicated its ability and desire to provide such services to City. D. The geographical area of the City of San Ramon which is served by the Authority will be annexed to the San Ramon Valley Fire Protection District effective July 1, 1997. A number of employees of Authority will become employees of the San Ramon Valley Fire Protection District, effective July 1, 1997. E. City desires to provide continuity of fire services within its geographical boundaries and, to that end, upon cessation of fire services by the Authority, City will require County to offer employment to 36 of Authority's current employees, 34 of whom are represented by Local 1885 ("Authority Employees"). F. Local 1885 is the exclusively recognized bargaining agent for the employees of the Authority, with the exception of the Fire Chief, Battalion Chiefs Agreement Between Dublin,Alameda County Page 1 of 9 Fire District and IAFF, Local 1885,AFL-CIO April 30, 1997 84 and Secretary. G. City and County are parties to an,agreement entitled "Agreement Between the City of Dublin and the Alameda County Fire District Regarding Fire Protection and Emergency Medical Services" ("Master Agreement"). H. Pursuant to the Master Agreement, County will provide fire and emergency response services within the jurisdictional limits of City commencing July 1, 1997. I.County is party to a memorandum of understanding with the International Association of Firefighters Local 55-A for the period January 1, 1997 to December 31, 1998 which is applicable to County's classifications of Firefighter, Engineer, Captain and Fire Inspector ("County MOU"). J.Although the persons listed on Exhibit A are employees of Authority and are.not and have never been employees of City, in order to provide for a smooth transition of fire and emergency response services for its residents, City desires and County agrees to provide certain differences in wages, hours and terms and conditions of employment from those that will apply to such persons once they become employees of County. K. The purpose of this Agreement is to set forth the terms and conditions of employment which County shall provide to Authority Employees which are different than the terms and conditions of employment which would otherwise be applicable to such employees as County employees subject to the County MOU and any future memoranda of understanding or County rules. AGREEMENT Section 1. Recitals The foregoing Recitals are true and correct and are made a part hereof. Section 2. Offer of Employment No later than 1997, County shall offer employment to the 34 employees of the Authority referred to as "Authority Employees"who are listed on Exhibit A hereto. The offers of employment shall be for the classifications shown Agreement Between Dublin,Alameda County Page 2 of 9 Fire District and IAFF, Local 1885,AFL-CIO April 30, 1997 85 on such exhibit. Such offers shall be for employment effective at 12:01 a.m. on July 1, 1997. Section 3. County MOU's Authority Employees will be subject to the provisions of the County MOU once they become County employees, except as such MOU is modified or superseded in the future or as otherwise set forth herein. Section 4 Sick Leave Balances Authority Employees' sick leave balances with Authority as of June 30, 1997, if any, which do not exceed a total of 2912 hours shall be carried over to County so that such employees will begin employment with County with sick leave balances. When Authority Employees become employees of County they will be subject to the County's limits on sick leave balances which limit pay off of unused sick leave to 1800 hours and PERS conversion to 2912 hours. The sick leave balances of Authority Employees to be carried over to County are shown on Exhibit B. The - balances on Exhibit B reflect accumulated sick leave as of December 31, 1996, sick leave earned from January 1, to June 30, 1997, Iess sick leave used during such time. Section 5. Earned Authority Vacation Balances Authority Employees' vacation balances with Authority as of June 30, 1997, if any, shall be carried over to County so that such employees will begin employment with County with vacation balances. Local 1885 agrees that Authority will have no obligation to pay Authority Employees for such vacation balances upon termination of employment by Authority on June 30, 1997. The vacation balances of Authority Employees to be carried over to County are shown on Exhibit C as "Earned Authority Vacation Balance" and include the amount of vacation carried over from 1996 ("1996 Vacation Carryover") and the amount of vacation time for 1997 not used. The vacation balances shown as "Earned Authority Vacation Balance" do not include vacation which was credited by Authority to Authority Employees for the months of July - December 1997. Section 6. Unearned 1997 Vacation Credit County will grant Authority Employees a vacation.Credit in an amount equal to the vacation such persons were credited with by Authority as of January 1, 1997, Agreement Between Dublin,Alameda County Page 3 of 9 Fire District and LAPP, Local 1885, AFL-CIO April 30, 1997 86 n c for the months of January to December 1997, less vacation taken from January through June but in no event more than one half of the amount of vacation credited on January 1, 1997. Such amounts are shown on Exhibit C as "Unearned 1997 Vacation Credit." Unearned 1997 Vacation Credit" shall be used only to take vacation in 1997 and 1998 and shall be subject to the following restrictions: a.Such Credits must be used during calendar years 1997 and 1998. If the Credits are not used by December 31, 1998, the Unearned 1997 Vacation Credits will be lost. County will eliminate any unused Unearned 1997 Vacation Credits from its books as of January I, 1999. b. Authority Employees who resign, retire or are terminated by County prior to use of the Unearned 1997 Vacation Credits will not be compensated in cash by County, City or Authority for any unused Unearned 1997 Vacation Credits. c.Authority.Employees may not convert any unused Unearned 1997 Vacation Credits to additional service time for retirement purposes. Section 7. Unearned 3998 Vacation Credits On December 31, 1997, County will credit Authority Employees with six months of vacation accrual based on County's accrual rate ("Unearned 1998 Vacation Credits") which can only be used in 1998. Such amounts axe shown on Exhibit C as Unearned 1998 Vacation Credits". Unearned 1998 Vacation Credits" shall be used only to take vacation in 1998 and shall be subject to the following restrictions: a.Such Credits must be used during calendar year 1998. If the Credits are not used by December 31, 1998, the Unearned 1998 Vacation Credits will be lost. County will eliminate any unused Unearned 1998. Vacation Credits from its books as of January 1, 1999. b. Authority Employees who resign, retire or are terminated by County prior to use of the Unearned 1998 Vacation Credits will not be compensated in cash by County, City or Authority for any unused Unearned 1998 Vacation Agreement Between Dublin,Alameda County Page 4 of 9 Fire District and IAFF, Local 1885,AFL-CIO April 30, 1997 87 Credits. c.Authority Employees may not convert any unused Unearned 1998 Vacation Credits to additional service time for retirement purposes. An illustrative example of"Earned Authority Vacation Balance," "Unearned 1997 Vacation Credits" and "Unearned 1998 Vacation Credits" is attached as Exhibit D. Section 8. Earned Vacation Accrual Authority Employees will accrue vacation on a monthly basis, as provided in the County MOU, beginning July 1, 1997 but will not be entitled to use such vacation until January 1, 1998. Employment with the Authority and the Dublin San Ramon Services District will be counted as employment with County for purposes of vacation accrual. Section 9. Deductions for Vacation Use As Authority Employees use vacation during 1997 and 1998, County will deduct for such use from "Earned Authority Vacation Balance", "Unearned 1997 Vacation Credits", "Unearned 1998 Vacation Credits" and ''Earned Vacation Accrual" in the following order a.For 1997 1) From Earned Authority Vacation Balance (not including any 1996 Vacation Carryover), up to the amount of such Balance (less 1996 Vacation Carryover); 2) From Unearned 1997 Vacation Credits; 3) From 1996 Vacation Carryover. b. For 1998 1) From Earned Vacation Accrual for 1997; 2) From Unearned 1998 Vacation Credits; Agreement Between Dublin,Alameda County Page 5 of 9 Fire District and TAFF, Local 1885,AFL-CIO April 30, 1997 88 3) From Earned Authority Vacation Balance (not including any 1996 Vacation Carryover), up to the amount of such Balance (less 1996 Vacation Carryover); 4) From Unearned 1997 Vacation Credits; 5) From I996 Vacation Carryover. Section 10. Vacation Scheduling County will honor the vacation times scheduled by Authority Employees, as shown on Exhibit E. Section 11. Vacation Slots County will honor two vacation slots for Authority Employees in 1997. Thereafter, one additional vacation slot will be added to the current seven slots County offers to its employees. Section 12. Promotional Exams Authority Employees may compete in County promotional examinations, commencing January 1, 1997, as though such employees were County employees. Section I3. Overtime List Authority Employees will be placed on County's overtime list using such employees' hours worked for Authority from January 1, 1997 to June 30, 1997, as shown on Exhibit F. Section 14. Seniority Authority Employees will be placed on County's seniority list using such employees' seniority with Authority (which includes employment with the Dublin San Ramon Services District), as shown on Exhibit G. Employment with the Authority and the Dublin San Ramon Services District will be counted as employment with County for purposes of layoffs. Agreement Between Dublin,Alameda County Page 6 of 9 Fire District and IAFF, Local 1885,AFL-CIO April 30, 1997 89 Section 15. Salary Steps Authority Employees will be hired at the salary steps shown on Exhibit H. Section 16. Trades County will honor any shift trades made by Authority Employees prior to July 1, 1997, to occur on or after July 1, 1997, provided such shift trades are identified in writing prior to July 1, 1997. Section 17. Transfer of Files All Personnel Files and Medical Files maintained by Authority for the Authority Employees will be transferred by Authority to County on July 1, 1997. Notwithstanding the provisions of the Master Agreement, County shall be under no obligation to offer employment to any Authority Employee until such person has signed a Waiver and Consent to transfer of such files to County. Section 18. Further Action. City; County and Local 1885 agree to take any further actions that are necessary to implement the provisions of this Agreement. Section 19. Effective Date. This agreement shall be effective when signed by all parties. Section 20. Final Exhibits.. Exhibits B, C, E and F reflect data available as of March, 1997. These exhibits will be replaced with exhibits containing the data as of June 30, 1997 when such data . is available. The Authority shall be responsible for preparing such replacement Exhibits and providing them to all parties no later than August 15, 1997. Agreement Between Dublin,Alameda County Page 7 of 9 Fire District and IAFF, Local 1885, AFL.CIO April 30, 1997 90 Approved as to form and Content KELVIN H. BOOTY, JR. County Counsel By: f aro ;1Counsel LoRENZO E, cu m.,SS DIANA FLEMING County Risk Manager By: 0_ or County Risk Mana_=r AI VEST:. C M3TP L !.i, it.[ST IPA- COUNTY OF ALAMEDA, a political Clerk, Board of Supervisors Alameda subdivision of the State of California, County, California acting on behalf of the Alameda County Fire District By: R (}L [J. }j!t f f l j A N, PresidentS I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on •,) ` 1997; and that a copy has been delivered to the President as provided by Government Code Section 25103. JUN 2 4 1997 Date:S` c`1'"'''' tv K 1i1511:D4, Clerk Vtare Board of Supervisors, County of Alameda, State of California Agreement Between Dublin,Alameda County Page 8 of 9 Fire District.and 'AFT,Local 1885,AFL-CIO April 30, 1997 91 ADOPTED BY: Gf n&4CITYOFDUBLIN,A Municipal Corporation By: :I .5- Date: / GUY `4 OUSTON, Mayor 9 7 AttesSAL IA c.Gk ICA FNS ty Clerk Approved as to form: RV:1'9Z —24 ELIGABETH H. SILVER, City Attorney DOUGHERTY REGIONAL FIRE AUTHORITY By: Cif/4A iz Date:7Kinney, Ch of Board of Directors INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1885, AFL-CIO By`_ SS Date: S/S1-97 Its: J:1W PD\MNRS W\114\AGREE\9NAFF 1885 JDF3 EHS:rja Agreement Between Dublin,Alameda County Page 9 o19FireDistrictand1AFF, Local 1885,AFL-C10 April 30, 1997 92 LIST OF EXHIBITS Exhibit A - List of Employees Exhibit B - Sick Leave Balances Exhibit C - Earned Authority Vacation Balance and Unearned 1997 and 1998 Vacation Credits Exhibit D - Earned Authority Vacation Balance, Unearned 1997 and 1998 Vacation Credits - Illustrative Example Exhibit E - Vacation Schedules Exhibit F - Overtime List Exhibit G - Seniority List Exhibit H - Salary Steps 93 EXHIBIT A LIST OF EMPLOYEES Name Position, 1. Andreasen, John Henry Firefighter 2. Atnip, Steven Edward Firefighter 3.Becker, Michael Alexander Captain 4. Benfield, Daniel Ray Fire Fighter/Paramedic 5. Bestrop, Peter Allan Fire Fighter/Paramedic 6.Call, James Wolcott Captain/Paramedic 7.Camacho, John Gordon ' Engineer 8.Ceizler, Danielle R Fire Fighter/Paramedic 9.Charlberg,Jerome Albert Firefighter 10. Chase, William Edward, Jr. Engineer 11. Clemena, Pablo Castillanes Engineer 12. DeCou, Edward James Engineer 13. Eaton, David Matthew Captain 14. Eaton, Robert Edward Engineer 15. Green, Timothy Firefighter 16. Hall, Richard Charles Jr. Captain 17. Hampel, Christopher Charles Captain 18. Hartwig, Dale James Engineer 19. Horton,Men Phillip Firefighter 20. Hunter, Steven Hary Captain 21. Johansen, Ronald Joseph Fire Fighter/Paramedic 22. Leen, Terrance Phillip Engineer 23. McClintic, John Robin Fire Fighter/Paramedic 24. Pinto, Mark Edward Engineer 25. Rawson, Gerard Thomas Engineer 26. Reid, Russell J.Fire Inspector 27. Schnepp, Joel Robert Fire Fighter/Paramedic 28. Silva, Jeff Bernard Captain 29. Silva, Joseph M. Firefighter 30. Snodgrass, Robert Allen Fire Inspector 31. Stielstra, Scott Owen Fire Fighter/Paramedic 32. Sutterley, Christopher Paul Captain 33. Thomas,Andrew Rex Captain 34. Zoggas, Constantinos (Dino) Captain J:\WPD\MNRSW\114\AGREEW5\IAFF1885_EXA Exhibit A Page l of I 94 EMPLOYEE SICK LEAVE BALANCE* Hunter, Steven Hary 1771.3 Johansen, Ronald Joseph 405.1 Leen, Terrance Phillip 1104.5 McClintic, John Robin 1486.3 Pinto, Mark Edward 1313.5 Rawson, Gerard Thomas 1739 Reid, Russell J. 277.5 Schnepp, Joel Robert 324.75 Silva, Jeff Bernard 2444.5 Silva, Joseph M. 131.5 Snodgrass, Robert Allen 222.5 Stielstra, Scott Owen 948.75 Sutterley, Christopher Paul 2153.8 Thomas,Andrew Rex 2495 Zoggas, Constantinos 4106.3** Dino) As of 3-3D-97 Cannot exceed 2912 hours. J:\WPD\ MNRSVAl 14\AGREE\95\IAFF1885.EXB Sick Leave Balance Exhibit B Page2of2 95 EXHIBIT C•* VACATION VACAitON° €A92NE_D•td NE+AffNED UNEARNED4, . FY,„ x K r ! ' 1;1996 ' S . C t gAl ORlTh '41997, l,1998=: iACCRLIsIL ,14z; ticpEM! 1*EE VACATION ;9 1 97V , 1 97` ' VA ATION Ut1C*UON VACATON 1q CARR;Y'OVE Yo e--30 J7 to 6gOi' 97 B if1AG10E- CitE[3JTSi r CREDITS r t tre, ri` . . n`L'ag t!„ -F l r --rt f4 • f< 4 Kk 2 { 4 •wFr - t a ' r f 3 -'- t - .k des 5 HS{0W l-3 , 2 e la - e1 %: Y .'+\... "., x.01,.. `A)„ B} xr u. tCI.L. xy `+ 4iA'wF1B eC x ' e'i} { " 3, t ofL'A lAndreasen, Jo n enry 102.67 108 72 138.67 108D8 20 Atni•, Steven Edward 73.17 108 165 13.17 108 120 Becker, Michael Alexander I 216 108 288 36 108 120 Benfield, Daniel Ra 132.91 108 72 168.91 106 120 Bestrop, Peter Allan 24.5 108 0 108 120 Call, James Wolcott 12.23 60 40 60 120 Camacho, John Gordon 6B 108 62 114 108 144 Ceizler, Danielle R. 18 72 40 50 72 84 Charlbe •, Jerome Albert 222.58 1 108 481 282.58 108 1201 Chase, William Edward, Jr. 216 108 72 252 108 120! Clemens, Pablo Castillanes .65 j 108 -58.75 114.25 , 108 120 I DeCou, Edward James 25.75 120 24 121.75 120 1441 Eaton, David Matthew 38.5 108 131 15.5 108 120 Eaton, Robert Edward 46.5 j 108 168 13.5 94.5 144 Green, Timothy 55.25 ! 108 240 76.75 31.25 j _120 Hall, Richard Charles Jr. 23 120 119 24 120 144 Hampel, Christopher Charles 0 120 168 48 ! 120 144 Hartwig, Dale James 69.58 108 60 ! 117.58 j 108 144 Horton, Allen Philli• 158.83 108 0 266.831 108 120 Hunter, Steven Harry j 0.83 120 j 146 25.17 94.83 144 Johansen, Ronald Joseph 58.75 108 3 163.75 ! 108 144 Leen, Terrance Phillip 136 108 72 172 108 ! 1201 McClintic, John Robin 120.42 108 63 165.42 108 120 Pinto, Mark Edward 48 120 72 96 120 144 Rawson, Gerard Thomas 240 120 36 324 I 120 ! 144 Reid, Russell J.62.66 40 16 I. 86.66 40 ' 60 Schne••, Joel Robert 57.5 108 ! 0 165.5 ! 108 84 Silva, Jeff Bernard 149.75 120 96 j 173.75 I 120 I 144 Silva, Joseph M.4.5 108 132 j 19.5 88.5 ! 120 Snodgrass, Robert Allen 9.66 40 8 41.66 40 ! 601 Stielstra, Scott Owen 149 108 72 185 108 120 Sutteriey, Christo•her Paul 97.75 120 120 97.75 ' 120 144 Thomas, Andrew Rex 17.75 120 !238 100.25 19.75 144 Zoggas, Constantinos (Dino)77 120 168 I 29 120 144 Reflects vacation scheduled to be taken;to be revised as of 6-30-97. Hours credited on 1-1-97, minus vacation takeh, but no more than one half of hours credited on 1-1-97. Eased on years with DSRSD&DR FH at County accrual rate of 0-4 years=7 shifts, 5-14 years=10 shifts, 15+Years=12 shift j:\wpd\mnrsw1114\agree195\ia 96 EXHIBIT E VACATION SCHEDULES EMPLOYEE VACATION SCHEDULED Dates Hours 4/3/97 - 4/4/97 24 Andreasen, John 6/28/97 - 6/30/97 48 7/2/97 - 7/12/97 96 8/3/97 - 8/8/97 72 Atnip, Steven Edward 5/23/97 - 5/28/97 72 8/30/97 - 9/4/97 72 Becker, Michael Alexander 6/1/97 - 6/15/97 144 9/8/97 - 9/22/97 144 5/1/97 - 5/6/97 72 8/6/97 - 8/11/97 72 Benfield, Daniel Ray 12/1/97 - 12/2/97 24 12/3/97 - 12/4/97 24 12/5/97 - 12/6/97 24 Bestrop, Peter Allan 7/10/97 - 7/10/97 72 Call, James Wolcott 5/2/97 - 5/3/97 24 8/9/97 - 8/14/97 72 Camacho, John Gordon 11/25/97 - 11/30/97 72 12/13/97 - 12/18/97 72 Vacation Schedules Exhibit E Page 1 of 6 97 EMPLOYEE VACATION SCHEDULED Dates Hours Ceizler, Danielle R 3/30/97- 3/31/97 4 4/26/97 12 6/28/97 - 7/3/97 72 Charlberg, Jerome Albert 3/20/97 - 3/21/97 • 24 3/22/97 - 3/23/97 24 Chase, William Edward, Jr. 6/1/97 - 6/3/97 48 11/25/97 - 11/30/97 72 Demena, Pablo Castillanes 3/21/97 5 3/30/97 3.5 7/25/97 - 7/30/97 72 11/19/97 - 11/24/97 72 12/16/97 - 12/21/97 72 DeCou, Edward James 7/7/97 - 7/12/97 72 9/17/97 - 9/22/97 72 3/27/97 - 3/28/97 24 3/29/97 - 3/30/97 24 3/31/97 - 4/1/97 24 Eaton, David Matthew 4/16/97 11 9/5/97 -9/10/97 72 4/20/97 - 4/21/97 24 Eaton, Robert Edward 1129/97 - 4/30/97 24 5/30/97 -5/31/97 24 6/17/97 - 6/18/97 24 11/27/97 - 11/18/97 24 Vacation Schedules Exhibit E Page2of6 98 EMPLOYEE VACATION SCHEDULED Dates Hours Green, Timothy 5/26/97 - 6/14/97 168 9111/97 - 9/14/97 48 6/7/97 - 6/I2/97 72 Hall, Richard Charles Jr. 7/4/97 - 7/9/97 72 8/27/97 - 9/1/97 72 4/1/97 - 4/2/97 24 Hainpel, Christopher 4/3/97 - 4/4/97 24 Charles 5/16/97 - 5/19/97 48 6/19/97 - 6/24/97 72 9/26/97 48 12/25/97 - 12/26/97 24 Hartwig, Dale James 10/8/97 - 10/13/97 72 11/26/97 11/27/97 24 9/14/97 - 9/19/97 72 Horton, Allen Phillip 9/23/97 - 9/28/97 72 10/2/97 - 10/7/97 • 72 10/11/97 - 10/16/97 72 10/20/97 - 10/25/97 72 4/2/97 - 4/7/97 72 Hunter, Steven Harry 5/8/97 - 5/13/97 72 7/19/97 - 7/24/97 72 12/28/97 - 1/2/98 72 Vacation Schedules Exhibit B. Page 3 of 6 99 EMPLOYEE VACATION SCHEDULED Dates Hours 7/4/97 - 7/9/97 72 Johansen, Ronald Joseph 9/23/97 - 9/28/97 72 10/2/97 - 10/7/97 48 7/28/97 - 8/2/97 72 Leen, Terrance Phillip 9/6/97 - 9/7/97 24 10/17/97 - 10/18/97 24 12/28/97 - 1/2/98 72 McClintic, John Robin 8/12/97 - 8/17/97 72 10/5/97 - 10/10/97 72 5/20/97 - 5/25/97 72 7/31/97 - 8/5/97 72 8/27/97 - 9/1/97 72 Pinto, Mark Edward 9/7/97 12 9/14/97 - 9/17/97 12 11/2/97 12 11/9/97 12 11/16/97 12 4/19/97 24 6/19/97 12 7/20/97 12 Rawson, Gerard Thomas 8/3/97 - 8/4/97 24 8/21/97 - 8/26/97 72 11/1/97 12 12/16/97 12 12/25/97 - 12/26/97 24 Vacation Schedules Exhibit E 100 EMPLOYEE VACATION SCHEDULED Dates Hours 4/3/97 - 4/6/97 16 Reid, Russell J. 4/7/97 8 5/29/97 - 5/30/97 16 8/25/97 - 8/29/97 40 11/10/97 8 7/1/97 - 7/2/97 24 Schnepp, Joel Robert 7/3/97 - 7/4/97 24 7/5/97 - 7/6/97 24 4/8/97 - 4/13/97 72 Silva, Jeff Bernard 6/14/97 - 6/15/97 24 7/20/97 - 7/21/97 24 11/19/97 - 11/24/97 72 6/22/97 - 6/27/97 72 Silva, Joseph M. 8/15/97 - 8/20/97 72 12/19/97 - 12/24/97 72 5/23/97 8 Snodgrass, Robert Allen 11/26/97 8 12/26/97 - 12/29/97 16 Stielstra, Scott Owen 5/20/97 - 5/25/97 72 4/2/97 - 4/3/97 24 4/20/97 - 4/21/97 24 Sutterley, Christopher Paul 4/22/97 - 4/23/97 24 4/24/97 - 4/25/97 24 8/6/97 - 8/10/97 72 8/24/97 - 8/25/97 24 Vacation Schedules Exhibit E 101 EXHIBIT D Illustrative Example in hours) Authority Employee (until 6-30-97) County Employee (beginnin Position 1996 ' • 1997 Vacation 6-30-97 Earned Unearned Vacation Vacation Earner Vacation Vacation Used 1997 Terminated Authority 1997 Taken Carryover as Vacatir Carryover Credited -(thru amount Vacation Balance Vacation 7/97 thru of 1/1/98 Accrue on 1-1-97 6-30-97) would be paid Credit• 12/97 7/97 t oft) 12/97 1996 1997 Vacation Unused 20 120• 120 20 Carryover Vacation Fire- 120 140 0 120fighter 20 0 Captain 0 120 * 160 40) 0 0 8011 60 20 12C 240 hours credited on 1-1-97, reduced by 120 hours as of 6-30-97. Lost if not used by 12-31-98. Employee receives 80 hours, not 120 hours, because he/she had a negative balance of 40 hours on 6-30-97. CI Assumes 240 hours per year from County. Earned Vacation Balance, 1997 Vacation Credits and 1998 Vacation Credits 1:\W PD\MNRSW\1 I4VICREEWSUAFF1885.EXD 102 EMPLOYEE VACATION SCHEDULED Dates Hours 4/9/97 10 4/16/97 10 4/23/97 - 4/24/97 24 4/27/97 - 4/28/97 24 5/4/97 - 5/5/97 24 Thomas, Andrew Rex 5/11/97 - 5/12/97 24 5/15/97 10 5/29/97 10 6/16/97 - 6/21/97 72 7/15/97 12 4/22/97 - 4/24/97 48 Zoggas, Constantinos (Dino) 4129/97 - 5/3/97 72 7/28/97 - 8/2/97 72 J:\WPD\MNRSW\114WGREE\95UAFF1885_EXE . EVacationSchedulesexhibit 103 EXHIBIT F OVERTIME LIST OVERTIME EMPLOYEE HOURS Andreasen, John Henry 202.50 At.nip, Steven Edward 108.0 Becker, Michael Alexander 158.0 Benfield, Daniel Ray 42.75 Bestrop, Peter Allan 49.0 Call, James Wolcott 0- Camacho,John Gordon 80.0 Ceizler, Danielle R. 42.0 Charlberg, Jerome Albert 136.0 Chase, William Edward, Jr. 141.50 Clemena, Pablo Castillanes 148.75 DeCou, Edward James 86.0 Eaton, David Matthew 168.0 Eaton, Robert Edward 62.50 Green, Timothy 100.25 Hall, Richard Charles Jr. 237.75 Hampel, Christopher Charles 129.50 Hartwig, Dale James 133.50 Horton, Allen Phillip 140.25 Exhibit F Page 1 of 2 104 EMPLOYEE OVERTIME HOURS Hunter, Steven Mary 144.50 Johansen, Ronald Joseph 88.25 Leen, Terrance Philip 103.0 McClintic, John Robin 48.0 Pinto, Mark Edward 138.50 Rawson, Gerard Thomas 107.75 Reid, Russell J. 0- Schnepp, Joel Robert 56.0 Silva, Jeff Bernard 214.75 Silva, Joseph M. 140.0 . Snodgrass, Robert Allen 0- Stielstra, Scott Owen 99.0 Sutterley, Christopher Paul 145.0 Thomas, Andrew Rex 177.0 Zoggas, Constantinos (Dino) 115.50 J:\WPD\MNRSW\1 I4\AGREEEDSUAPP1 R55.EXF Exhibit F Page 2 of 2 105 RANK SENIORITY ALAMEDA COUNTY FIRE DEPARTMENT Seniority List IFrmr Time) Fro Dopt/ FD only Lay-off/ Lay-oft Vac Sal Vac Sol Vac Acrl Vac Acrl I Name I Seniority >P FD DOH I N j Date I Emp ID/8dp 7 I Rank I Promo Date I KELLOGG, KYLE M 1 3/1/86 1 3/1/88 6 CARE 711178 PRYOR, WILLIAM 2 8/1/66 2 8/1188 132 CAPE 9/18187 GODBIER,THOMAS A 3 -7/1/67 3 7/1/61 8 ENG-E 4413!71 LINDBERG, CLYDE 0 4 10/18/67. 4 10/18/67 10 FF-E BRADLEY,NORVU_6 8/15/68 6 6/16/88 11 CAPE 2116/90 GHEZZI, BRUCE S B 10/1/68 8 1011/88 - 12 CARE 7/1/87 HOPKEN, DENNIS C 7 1/16/69 . 7 1/16/69 134 ENGE 4/1/74 DAVIDOVICH,STEVEN M B 6/5/69 8 5/5/89 136 ENGE/H • 1/1/78 200048,CONSTAMTINOS 9 8/1169 9 8/1/89 221 CAP-E 611189 JOHNSON.RALPH C - 10 1/6770 10 1/6/70 138 ENG-E 4/1/74 MOORE, RANDALL J 11 3126170 11 3/26/70 13 CAPE 12/16/86 CORBIERE, PATRICK 12 4/1/70 12 4/1/70 137 CARE 3/1/77 SMITH, WILLIAM C 13 5/1/70 13 611/70 16 CAPE 711(97 HENDRICKSON, JAMES G 14 5/1170 14 5/1/70 18 CARE 7/16/95 HALE JR, EUGENE V 16 7/1/70 15 7/1/70 18 ENG-E 2/1/79 FERGUSON,RICHARD 16 10/1/70 18 10/1/70 138 ENG-E 111174 IVEY,0. "RALPH" 17 10/1/70 17 10/1/70 139 ENG-E 111174 CARLSON, GARRY L 18 11/1170 18 11/1/70 19 CARE 4/16/86 TIBBETS,DAVID IC 19 1/1/71 19 1/1/71 22 CARE - 1/16(85 LARSEN, EDWARD B 20 1/1/71 20 111171 - 23 CAP-E 7/1/84 KARO, DARRYL W 21 1/4/71 21 1/4/71 140 CAP-E 10/18175 YOUNG, LARRY W 46 9/3/74 22 4/1/71 156 ENG-E 10/1178 MOUL,NORMAN 0 22 - 11/1/71 23 11/1/71 24 ENGE 811/77 STAYSA,DONALD R 23 11/15/71 .24-11716/71 25 ENG-E - 711/93 ANDERSON, RONALD 24- 1241/71 25 12(1/71 26 CAPE 8/1177 SOUZA, RODNEY J 25 6/1/72 28 6/1/72 142 CARE 8/1191 LAKES,JAMES E 26 6/18/72 27 8/18/72 29 CARE 9/16/91 DUARTE, PAUL L 56 ' 10/1/76 28 7/1/72 46- FF-E BRIGGS,STEPHEN P 35 10/1/73 29 8118/72 147 .. ENG-E 1011/77 DAILEY, PATRICK W 27 12/1/72 30 1211/72 30 CAP•E/H 4118/80 CANDELARIO,MICHAEL A 28 - 1/1/73 31 111/73 21 CAPE 711/87 LANE,JAMES N 29 2/1/73 32 2/1/73 32 . FF-E VALENTINE, DALEA 30 2/16/73 33 2/10/73 ' 143 ENG-E 10/1/77 FRANKS, HOLLIS 9 31 5/3/73 34 613/73 33 FF-E McGREW, RODNEY K 32 ' 7/6/73 35 7/6/73 34 CARE 4/25/93 DEL PIANO, PAULR 33 7/18/73 36 7/18/73 144 CAP-E 8/1/91 GROSS, STEPHENA 34 - 7/18/73 37 7/18/73 140 FF-E LE1r1OmIE,JAMES D 36 10/103 38 10/1/73 148 ENG-E 1/1/81 Pepe 1 106 RANK SENIORITY ALAMEDA COUNTY FIRE DEPARTMENT Seniority List Erma Tine) Fire Dept/ FD nnly Ley-oft/ Lay-off Vec Sal Vac Sal Vac Acrl • Vac Awl L Name f Seniority # } FE DON I • I Data 1 Emp IDIBd9 0 f Rank I Promo Date CENTONI,GARRETT F 37 13/1(73 39 1011/73 149 CAP-E 9/18/87 JEROS, ROBERT M 38 1]/1/73 40 10/1/73 160 FF-E SOLOMON,RICHARD F 39 13/1/73 ' 41 1011/73 161 . CAP-E 9/10187 GASPARD, WILLIAM A 40 3/1174 42 0/1/74 37 ENO-E 211)78 DAILEY,JOHN G 41 9'16174 43 6/16/74 38 CAP-E 4/15/86 WUCHERER,IAICHAELA 42 0!1/74 44 911/74- 39 CAP-E 4/1/90 LUEDER,THOMAS C 43 9/3/74 46 913/74 162 CAP-E 1/1188 FLATEN,LARRY H ' 4 913/74 40 9/3/74 153 ENG-E 6/18/78 OATTONI, FRANK W 46 13/3774 47 913/74 164 FF-E SKAGGS,GERALD R 47 1913174 48 0/3/74 167 CAP-E 9/16/87 FISHER,GREGORY 48 '12112/74 49 12/12/74 40 ENG-E 4/18/80 MOORE,ROBERT J 49 11!21/76' 50 9121175 41 CAP-E 5129/88 WOOD, JR.,WILLIAM 9 93 6!18180 51 10/1/75 181 CAP-E 9/18187 THOMAS,ANDREW REX 5D IU16/75 .62 10/15/75 222 CAP-E 12/18/84 NOFFSINOER STEPHEN H 51 12/1/76 63 12/1/76 43 ENG-E 12/15184 BROWN,RICHARD A 62 4/1178 54 4/1/78 44 CAP-E/H 8(1/83 BARROW,PAUL S 83' 1 V18/78 56 4/1/78 178 FFE VALLEJO, DONALD E 53 1/10/76 58 5/16/78 46 . CAP-E 8/16/86 DEAN, FREDERICK W 142 811/86 67 • 6/6/76 83 ENG-E 2/16/90 NELSON,JAMES T 64 1/16/76 68 8/18178 159 FF-E SALAICES, RICK V - 66 4/18/76 69 8/18/78 160 CAP-E 7/1184 KIELY, JOHN E 57 10/24/78 80 10/24170 47 FFE SPURR, ROBERT S 84 8/1/77 01 2/1/77 181 CAP-E 4/1/88 FARRELLE,STANLEY P 68 7/1177 62 711177 48 CAP-E 7/1/86 HAYES JR, KENWARD R • 69 8/1177 83 8/1/77 49 CAP-EM -12116/84 PEELER,JOHN L 80 8/1/77 84 8/1177 50 FF-E SILVEIRA, KENNETH P' 81 8/1177 86 8/1/77 52 ENG-E . 11/1/81 KOLDA,RICHARD J 02 8/1/77 66 8/1/77 53 CAP-E 6/1/91 FERNANDEZ, GREGORY. 63 • 811/77 07 9/1/77 64 CAP-E 1/1/90 BANCHERO,JOSEPH 86 8/10/77 68 8/16/77 102 ENG-E 8/1/88. SCHULTZ, RONALD L 88 8/16/77 89 8/18/77 . 183 - FEE DAVISON, KENNETH W 87 S/18/77 70 8/19/77 164 CAP-E 111188 DECOU,EDWARD JAMES 88 911/77 71 9/1177 224 ENG-E 1/1/93 RAWSON, GERARD THOMAS 09 911/77 72 • 911177 223 ENG-E 1/1193 4EMMETT,MARK T 145 1)2/86 73 9/19/77 198 FF-E ROBISON, JAMES E . 70 1(1/76 74 111/78 66 CAP-E 9/1/85 SORENSEN,PETER C 71 211/78 . 76 2!1/78 '168 FFE BOTTORFF,EDWARD 72 2/1/78 76 2/1/79 167 CAP-E 5/1/84 Page 2 107 RANK SENIORITY I I ALAMEDA COUNTY FIRE DEPARTMENT Benloray 1Jcl Frmr Time) I Flre Dept/ FD only Lay-off/ Ley-off Vac Sel Vac Sal Vac Acd Vac Acri Name I Seniority if I FD DOH I .A I Date { Emp ID/Bdg I I. Rank I Promo Date I IRENNAROO,MICHAEL 73 211178 77 2/1/78 188 FF-E ARDELL,THAD A 74 2/1/78 78 2/1/78 189 ENG-E 411/88McKENNA, BRIAN M 76 - 2/1178 . 79 2/1178 170 FF-E STEPMAFL LYLE J 78 211/78 90 2/1/78 171 . FF-EKERSTETTER,KRIS K 77 211/78 81 2/1/78 172 CAP-E 8/18/67TRUJILLO,WILLIAM P 81 11/16/78 82 2116/78 - 67 CARE 7/1/90HALLJR, RICHARD CHARLES 78 4/1/78 83 4/1/71 226 CAP-E 12/16/84SUTTERLEY, CHRISTOPHER PAUL 79 4/1/78 84 • • 4/1/78 220 CAP-E 7/1/87KNIGHT, LUSTER L 80 8/1/78 86 8/1/79 174 FF-E .HOLMGREN, elm S 82 11/10/78 88 11/10/78 175 ENG-E 8118/83ENRIGHT,RICHARD F 168 8/1/88 87 4129/79 - 92 FF-E/H CH1MENr0, MCK V 84. 611178 88 611170 69- Fr Snip 3/18/96TERZIAN,TIM 85 9/16/79 89 9/16/78 80 ENG-E 211188CYSEWSRI, MICHAELD BB - la/1/8 90 10/1/79 01 CAP-E 10/1618990008, JR.,THOMAS 87 11/1/79 91 11/1/79 177 ENG-E 811188CHEW, FRANCIS L 88 11/1179- . 92 .11/1179 178 FF-EFRAGO, ROGER A 89 ' 11/1/79 93 11/1179 . 179 ENG-E 11/1/84FURCHIO,JAMES J 90 11/1/79 84 1171/79 180 CAP-E 9/16/87RAMSEY,JEFFREY J 91 1/18180 96 1/18/80 83 CAP-E 8/1/91HUNTER, STEVEN HARRY 92 • . 2/1180 96 2/1/80 227 CAP-E 12/18/84COLLYER,MARK A 114 4/1/84 97 8/17180 188 FF-E .MILAN, RICHARDL 94 9/10/80 08 9/18/90 182 CAPE 8118187BAUMAN,RODGER L 96 9110/80 99 9/18180 183 ENG-E 6/1/88CASTRO,THOMAS M 96 9/10/80 100 9/16/80 184 ENG-E 9/18787SILVA,JEFF BERNARD 97 11/8180 101 11/8/80 228 CAP-E 11/14/88BODNAR,RORY D 98 12/18/80 102 12/18/80 84 ENG-E 5/1/86CONOVER,TED E 99 10/1/81 • 103 10/1/81 65 CAP-E 111/00•PINTO, MARK EDWARD 100 1111/81 104 11/1/81 229- ENG-E 1/1193CAMACHO,JOHN GORDON 101 1/11/62 106 1/11182 . 230 ENG-E 1/1/03HAMFEL, CHRISTOPHER CHARLES 102 1/11182 108 1/11182 231 CAPE 211/94HARTWIG, DALE JAMES 103 .1/11/82 107 1/11182 232 . ENG-E 1/1/93ALTEMUS, RICHARD A 104 1!16/82 108 1/15/82 186 CAPE 1011/89JOHANSEN, RONALD JOSEPH 106 211182 109 2/1182 233 FF-E DUGAN, KEVIN H 160 6/18186 110 3/1/82 200 ENG-E 1/1191EASLEY, JOHN L 108 3/16182' 111 3/16/82 68 FF-EEATON, ROBERT EDWARD 107 6/18/82 112 6/18/82 234 -ENG-E 1/1/93DECERRA,ROBERT L •108 . 8/1/82 113 8/1/82 67 ENG-E 10/1/88HERMANSON,CHARLES S 109 8/1/82 114 8!1/82 68 CAPE 1/16197 Page 3 108 I • RANK SENIORITY ALAMEDA COUNTY FIRE DEPARTMENT Seniority List . Frnr Time! ' Fh-e Dept/ FD only Lay-off! Lay-off Vac Sc! VAC 841 Vac Acrl -VAC Acrl I Name I Seniority i I FD DOH I Lr I Date J Emp ID!Bdg B I. Rank • I Promo Dale BAILEY, BRIAN 6 110 8/1/82 116 8/1182 89 ENG-E 7i1191 LITTLE, FREDS 111 10/1/82 116 1011/82 70 ENG-E 9/16/87 TEBALDI,DAVID M 112 11/7/82 • 117 • 11/7/82 71 ENG-E 711/93 EVAI40, ALAN A 148 4/15186 118 7/21/83 86 _ FFE O'HARA, DANIELT 113 4/1/04 119 411184 187 ' CAP-E 10i0189 YOUNG, STEVEN M 116 411184 120 4/1/84 -189 FF-E DILLION,WILLIAM"TIM" 118' •411164 121 411(84 190 FF-E BECKER, MICHAEL ALE/CANCER 117 4/1/84 122 4/1/84 236 CAP-E 31/93 CHASE JR, WILLIAM EDWARD 118 4/1/84 123 411/84 237 ENG-E 11183 LEEN,TERRANCE PHILUP 118 4/1/84 124 4/1184 238 ENG-E 11/93 MOULTON;RAYMOND E 120 ' 00/84 126 4110/84 72 FF-E HORTON,ALIEN PHILUP 121 511/84- 128 5/1/84 238 FFE TOWNS,CHARLES A 122 711/84 127 711/84 73 ENG-E 9/15187 SCHORD, Ill,ROBERT 149' 6/16/88 128 711/84 199 ENG-E 7/!8/91 • CLEMENA, PABLO CASTILLANES 123 7/1/84 129 711/84 239 ENG-E 1!1/83 O.•BRIEN,JOHN J 124 8118184 130-8/18/84 74 ENG-E 91'8/01 ARGANBRIGHT,MARK 126 9117184 131 9117/84 191 FFE DOAN, SCOTT R 128 9/17/04 132 9117/84 192 FFE FIGUERA,RONALD S 127 9/17/84. 131 9117/84 193 CARE 6/1/91 MURPHEY, PAUL E 128 10/1/84 134 1011/84 76 ENG-E/H 611/88 WYNN, FRANK S 129 10/1/84 136 1011/84 76 ENG-E 911/82 DUNCAN;DONALD J 130 10/1/84 130 1011184 77 ENG-E 4/1/90 ATNIP, STEVEN EDWARD 132 12/10/84 137 12/16/84 241 . FEE ENFIELD, DANIEL RAY 131 • 12/10/84 138 12/18/84 240 FFE EATON,•DAVID MATTHEW , 133 12118184. ' 139 12/16/84 242 CAP-E - 8/2/94 MCCLINTIC, JOHN ROBIN 134 12/18/84 149 12/18/84 243 .FF-E SPRAGUE, PAULS , 136 1:16/8 • 141 1/16/86 78. CAP-E 2{1/93 POTTS,WILLIAM R 138 1/16/86 142 1/16/86 79- ENG-E' 11/90 SPARACO, KENNETH) 137 2/1/86 . 143 211/86 80 ENG-E/H 211190 ANDREASEN,JOHN HENRY 138 3/1/86 144 311185 244 FFE SILVEIRA, EDWARD C 139 6/1186 146 5!1/85 -81 - CAP-E 11/1/92 TORRES.JOHN K 140 6/1/86 146 5/1/85 82 ENG-E • • 9/18/91 SKOKAN, III,JOHN.1 141 6/10/86 147 13/10/86 194 ENG-E 8/15/90 POWELL, THOMAS 0 143 9/1/86 148 .9/1/85 84 ENG-E111 10/16/89 LORD, DAVID A _144 1/2/86 . 149 112186 196 CAP-E 8/1/94 PAGANO, ROBERT L 148 1/2/86 150 1/2/86 197 • CAP-E 1/18/37 WESTPHAL.DOUGLAS C 147 112/86 161 112/88 . 198 ENG-E 77/1/92 ROARK. MICHAEL G 161 8/18/86 152 8118/86 201 FF-E Page4 - 109 RANK SENIORITY ALAMEDA COUNTY FIRE DEPARTMENT Seniority List Frmr Time) Fire Dept/ FD only Lay-off/ Lay-off L Vac Eel Vac Eel Vac Acrl Vac Acd Name I Seniority# I FD DOH J if I Date I Emp ID/Bdg I I . Rank J Promo DateHOPKEN, ROBERT T 152 7/18/88 163 7116/88 87 ENG-E/H 2/1193GAZDIK, STEVEN M 163 7/16188 164 7/19/88 89 ENG-E 711/95EVANS,PAUL J 164 8/1/86 155 8/1/36 90 FF-EPATANE, LEONARD 155 8/1/86 156 8/1/88 91 'FE-PKNIGHT,STEVEN D 157 8(1/86 167 8/1/88 93 FF-ECHAMBERS,JEROME ALBERT 168 8/21/86 158 8121/56 246 FF-ESILVA, JOSEPH M. 159 . 2(28/87 159 2/28/87 247 FE-EWALSHIII,JOHN T 180 • 3/1/87 180 3/1/87 94-CAP-E 5/16/96ROBINSON, DAN 161 4127/87 161 4/27(87 202 FF-EROCHA,DAVID A 182 4/27/87 182 4127/87 203 CAP-E 1/1/96WRIGHT, ERIC E 163 5/1187 183 6/1/87 95 FF-ESCHMIDT, RONALD G 184 _ 8/1/87 184 5/1/97 98 ENG-E 7/1/95FOLLA, GEORGE J 186 6/1/87 185 6/1/87 97 _ FF-EPATTERSON,GARY J 168 5/1/67 188 6/1/87 99 FF-ETHOMPSON, CARYM 187 5/1/87 167 6/1/87 100 FF-EOURDOUNE, DENNIS A 166 5/1/87- '168 6/1/87 101 FF-EHORTON, KENNETH N 189 10/15/87 168 10/16/87 102 FFEDILIINGHAM, BRYAN R 179 .10/31/68 170 3/1/88 211 ENG-E 1(16(97SMITH, PHILLIP 8 170 3/6/98 171 3/8/88 103 ENG-E1H 7/1/93JANSEN,DAVID N 171 4/20/88 172 4/20/88 104 FF-EMCGILL,JOHN"JAY" - 172 5/2/88 173 512188 204 FFEHARTMANN,JOHN S 173 6/2/88 174 612/88 206 FF-EABELE, MICHAEL J 174 6/2/88 176 5/2/88 20B • FF-EDURANTE, ROBERT P 176 6/2/88 178 6/2/88 207 FFEKRAMM,JEFFREY W - 176 612/88 177 512188 208 FF-ELYALL, LARY W 177 612/88 178 . 5/2(88 209 ENG-E 12/1/94RICE, DANIEL V 178 10/31/88 -179 10/31/88 210 FF-EFILSON,PAULA 180 10/31/88 180 10/31/88 212 - ENG-E 2/1/96MARTIN. VINCENT T 181 10/31/88 181 10/31/88 213 FF-EJENSEN,BRIAN S 182 11/16/88 182 11/18/88 106 FF-E/HKLEVENO,ALVIN A 183 1/1/89 183 1/1/89 - 106 • FF-PCALL, JAMES WOLCOTT 184 4/24/89 184 4/24/89 248 CAP-ESTIELSTRA,SCOTT OWEN 186 4124/89 186 - 4/24/89 249 EF-E 3/8!86 O'BRIEN, CHRISTOPHER A 186 - 6/1/89 186 8/1/89 107 FF-E •ANDERSON, WALTER E 187 8/1/89 187 6/1/89 108 ENG-EBESTR6P, PETER ALLAN 188 8/19/89 188 8/19/89 260 FF-E 2116/96 GREEN, TIMOTHY 189 0/19/89 189 6/19/89 251 FF-ESTEWART, SCOTTA 190 7/31189 190 7/31/89 214 FF-E Page 5 110 RANK SENIORITY ALAMEDA COUNTY FIRE DEPARTMENT Seniority List 1Frmr Time/ Fire Dept/ FD only Lay-off/ Lay-oft Vat Sel Vat Bel Vat A.crl .Vac Acrl ' Name Seniority # I FD DOH + A I . Data TEmp ID/Bdg A I Rank 1 Promo Dale THONEY,KENNETH J 191 8/1/59 191 811/89 109 FF-E GRAHAM,BRIAN L 192 8/14/89 , 192 8/14/89 215 FEE SMITH, REGINALD K 193 10/16/89 193 10/16/88 110 . FEE/H HOFF, ROBERT W 194 10/16/89 194 10/16/80 111 . FEE STORCK,ANDREW 195 10/15/89 196 10115/89 112 FEE ORTZOW.BRIAN E 198 1/1/90 196 111/90 113 FEE HOSKINS,JAMES A 1p 1/15/90 197 1/16/90 114 FF-E PATTON,TRACY A 198 1/21190 198 1/21/90 . 115 ENG-E 2/16/96 GARCIA,MARKS 199 5/1/90 189 5/1/90 118 FE-E/H SLOAN JR,STEVEN M 200 _ 7/1/90 200 7(1/90 117 FEE MENCHINI, MICHAEL J 201 711190 201 7/1/90 118 FF-E PALATINO,ROY T 202 7/19/90 202 7/19/90 119 FF-E CARLIN,KENT A 203 8/18/90 203 8/18/90 120 FF-EJH MARTINEZ, RALPH J. 204 8(20190 204 8/20/90 218 FEE ISMAIL, RAMSEY A 205 7/1/91 206 7/1/91 121 FEE/H PAYNE, ROBIN T 200 7/1/91 208 7/1/91 122 FF-P NEUERBURG,THOMAS N 207 711191 207 711/91 123 FEE RADECKE,STEPHANIE 208 7/1/91 208 7/1/91 124 FF-E DEARBORN,MICHAEL D 209 11/18/91 • 209 11/18/91 126 FEE PETERSEN,ROBERT N 210 11/19/91 210 11/18/91 126 FF-E SCHNEPP,JOEL ROBERT 211 11/18/91 211 11/18/91 252 FEE DERICKSON,JAMES A 212 2/1/93 212 2/1/93 127 FEE PAPPAS,THOMAS L 213 2/1/93 . 213 2/1/93 128 FEE YODER,DAVID R 214 2/1/93 214 211/93 129 FEE RIVERS,DAVID A 216 8/31/93 215 6/31/93 130 FF-P REID,RUSSELL J. 218 2128/94 215 . 2/28/94 263 FIRE IMP . SNODGRASS, ROBERT ALLEN 217 311/94 217 3/1194 264 FIRE IMP CEIZLER, DANIELLE R. 218 12/12/94 216 12/12/94 265 FEE BALDWIN,JOSEPH 0 219 6/18/96 219 6/18/98 217 FEE CARTER, MARKS 220 6/18/98 220 8116(96 218 FF-E HINTON,MARCA 221 6/16/96 2.21 0/18/88 219 • PEE FELDMPN.LISA A 222 8116(98 222 8/18/90 • 220 FEE Page 8 111 R EXHIBIT H SALARY STEPS SALARY STEPS EMPLOYEE Andreasen, John Henry 5th Atnip, Steven Edward 5th Becker, Michael Alexander 5th Benfield, Daniel Ray 5th Bestrop, Peter Allan 5th Call, James Wolcott 5th Camacho, John Gordon 5th Ceizler, Danielle R 4th Charlb erg, Jerome Albert 5th Chase, William Edward, Jr. 5th Clemena, Pablo Castillanes 5th DeCou, Edward James 5th Eaton, David.Matthew 5th Eaton, Robert Edward 5th Green, Timothy 5th Hall, Richard Charles Jr.5th Hampel, Christopher Charles 5th Hartwig, Dale James 5th Exhibit H Page 1 of 2 112 EMPLOYEE SALARY STEPS Horton, Allen Phillip 5th Hunter, Steven Hary 5th Johansen, Ronald Joseph 5th. Leen, Terrance Phillip 5th McCiintic, John Robin 5th Pinto, Mark Edward 5th Rawson, Gerard Thomas 5th Reid, Russell J. 5th Schnepp, Joel Robert 5th Silva, Jeff Bernard 5th Silva, Joseph M. 5th Snodgrass, Robert Allen 5th Stielstra, Scott Owen 5th SutterIey, Christopher Paul 5th Thomas, Andrew Rex 5th Zoggas, Constantinos (Dino)5th J:\WPD\MNRSW\l]41AGREEV5\IAFF18851EXH Exhibit H Page 2 of 2 113 AGREEMENT BETWEEN THE CITY OF DUBLIN, THE ATAMEDA COUNTY FIRE DISTRICT, THE DOUGHERTY REGIONAL FIRE AUTHORITY AND LORELEI WADE This Agreement is dated for identification thisaday of 1997 and is entered into between the City of Dublin, a municipal rporation City"), the Alameda County Fire District, a dependent special district and political subdivision of the State of California ("County"), the Dougherty Regional Fire Authority, a joint powers agency created by the City of Dublin and the City of San Ramon ("Authority") and Lorelei Wade ("Wade"). RECITALS A. Fire and emergency response services within the City have been provided by the Authority since 1988. Prior to 1988 such services were provided within City by the Dublin San Ramon Services District. B. The Authority will cease to provide fire and emergency response services and to employ any persons as of June 30, 1997. C. City has determined to provide fire and emergency response services within City's jurisdictional boundaries upon cessation of such services by the Authority by contracting with County. County has indicated its ability and desire to provide such services to City. D. The geographical area of the City of San Ramon which is served by the Authority will be annexed to the San Ramon Valley Fire Protection District effective July 1, 1997. A number of employees of Authority will become employees of the San Ramon Valley Fire Protection District, effective July 1, 1997. E. City desires to provide continuity of fire services within its geographical boundaries and, to that end, upon cessation of fire services by Authority, City will require County to offer employment to 36 of Authority's current employees, one of whom is Wade. F. City and County are parties to an agreement entitled "Agreement Between the City of Dublin and the Alameda County Fire District Regarding Fire Protection and Emergency Medical Services" ("Master Agreement"). Agreement Between City of Dublin,Page I of 8 Alameda County Fire District, DRFA and Wade April 30, 1997 EXHIBIT 5 114 G. Pursuant to the Master Agreement;County will provide fire and emergency response services within the jurisdictional limits of City commencing July 1, 1997, and County shall offer employment to Wade. The offer of employment shall be for the classification of Secretary H. H. The County is not a party to a memorandum of understanding applicable to the classification of Secretary II. The wages, hours and terms and conditions of employment for persons in the classification of Secretary II are as shown on Exhibit A hereto as of the Effective Date. I.Although Wade is an employee of Authority and is not and has net been an employee of City, in order to provide for a smooth transition of fire and emergency response services for its residents, City desires and County agrees to provide certain differences in wages, hours and terms and conditions of employment to Wade from those that will apply to persons employed by County as a Secretary II. J. The purpose of this Agreement is to set forth the terms and conditions of employment which County shall provide to Wade which are different than the terms and conditions of employment which would otherwise be applicable to employees employed as 'Secretary II's as County employees as shown on ibit and applicable County ordinances, resolutions and regulations. AGREEMENT Section 1. Recitals The foregoing Recitals are true and correct and are made a part hereof. Section 2. Schedule of Benefits Once employed by County, Wade will be subject to the County's salary and benefits as shown on Exhibit A except as modified by County in the future or as otherwise set forth herein. Section 3. Sick Leave Balances Wade's sick leave balance with Authority as ofJune-30, 1997, if any, which does not exceed a total of 2080 hours shall be carried over to County so that Wade will begin employment with County with a sick leave balance. When Wade becomes Agreement Between City of Dublin,Page 2 of 8 Alameda County Fire District, DRFA and Wade April 30, I997 115 an employee of County she will be subject to the County's limits on sick leave balances. The sick leave balance of Wade to be carried over to County is shown on Exhibit B. The balances on Exhibit B reflect accumulated sick Ieave as of December 31, 1996, sick leave earned from January 1, to June 30, 1997, less sick leave used during such time. Section 4. Earned Authority Vacation Balances Wade's vacation balance with Authority as of June 30, 1997, if arty, shall be carried over to County so that Wade will begin employment with County with a vacation balance. Wade agrees that Authority will have no obligation to pay Wade for such vacation balance upon termination of employment by Authority on June 30, 1997. The vacation balance of Wade to be carried over to County is shown on Exhibit B as "Earned Authority Vacation Balance." The vacation balance shown as Earned Authority Vacation Balance" does not include vacation which was credited by Authority to Wade for the months of July - December 1997. Section 5. Unearned 1997 Vacation Credit County will add to Wade's "Earned Authority Vacation Balances" an amount equal to the vacation Wade was credited with by Authority as of January 1, 1997, for the months of January to December 1997 less vacation taken from January - June but in no event more than 60 hours. Such amounts are shown on Exhibit B as "Unearned 1997 Vacation Credit." Unearned 1997 Vacation Credit" shall be used only to take vacation in 1997. and 1998 and shall be subject to the following restrictions: a. The Unearned 1997 Vacation Credits must be used during calendar years 1997 and 1998. If the Unearned 1997 Vacation Credits are not used by December 31, 1998, the Unearned 1997 Vacation Credits will be lost. -County will eliminate any unused Unearned 1997 Vacation Credits from its books as of January 1, 1999. b. If Wade resigns, retires or is terminated by County prior to use of the Unearned 1997 Vacation Credits she will not be compensated in rash by County, City or Authority for any unused Unearned 1 997 Vacation Credits. c.Wade may not convert any unused Unearned 1997 Vacation Agreement Between City of Dublin, Page 3 of 8 Alameda County Fire District, DRFA and Wade April 30, 1997 116 Credits to additional service time for retirement purposes. Section 6. Unearned 1998 Vacation Credits On December 31, 1997, County will credit Wade with six months of vacation accrual ("Unearned 1998 Vacation Credits") which can only be used in 1998. Such amount is shown on Exhibit C as "Unearned 1998 Vacation Credit". Unearned 1998 Vacation Credit" shall be used only to take vacation in 1998 and shall be subject to the following restrictions: a.The Unearned 1998 Vacation Credits must be used during calendar year 1998. If the Unearned 1998 Vacation Credits are not used by December 31, 1998, the Unearned 1998 Vacation Credits will be lost. County will eliminate any unused Unearned 1998 Vacation Credits from its books as of January 1, 1999.. b. If Wade resigns, retires or is terminated by County prior to use of the Unearned 1998 Vacation Credits she will not be compensated in cash by County, City or Authority for any unused.Unearned 1998 Vacation Credits. c.Wade may not convert any unused Unearned 1998 Vacation Credits to additional service time for retirement purposes. An illustrative example of"Earned Authority Vacation Balance," "Unearned 1997 Vacation Credits" and "Unearned 1998 Vacation Credits" is attached as Exhibit C. Section 7. Earned Vacation Accrual Wade will also accrue vacation on a monthly basis, as provided on Exhibit A beginning July 1, 1997, but will not be entitled to use such vacation until January 1, 1998. Section 8. Vacation Scheduling County will honor the vacation times scheduled by Wade during 1997, as shown omExhib1t B. Agreement Between City of Dublin,Page 4 of 8 Alameda County Fire District, DRFA and Wade April 30, 1997 117 Section 11 . Salary Steps Wade will be hired at the salary step shown on Exhibit B. Section 12. Transfer of Files All. Personnel Files and Medical Files maintained byAuthority for Wade will be transferred by Authority to County on July 1, 1997. Notwithstanding the provisions of the Master Agreement, County shall be under no obligation to offer employment to Wade until she has signed a Waiver and Consent to transfer of such files to County. Section 13. Effective Date This agreement shall be effective when signed by all parties. Section 14. Final Exhibits Exhibit B reflects data available as of March, 1997. This exhibit will be replaced with an exhibit containing the data as of June 30, 1997 when such data is available. The Authority shall be responsible for preparing such replacement exhibit and providing it to all parties no later than August 15, 1997. Section 15. Further Actions All parties agree to take any further actions that are necessary to implement the provisions of this Agreement: Approved as to form and Content: I EI,VIN H. BOOTY, JR County Counsel B Age o ' ounsel NZO E, cHAMnI f9S Agreement Between City of Dublin,Page 6 of 8 Alameda County Fire District, DRFA and Wade April 30, 1997. 118 DIANA FLEMING County Risk Manager County Risk M. alter ATTEST: a ilYSTRI K. 815H/DA COUNTY OF ALAMEDA, a political treeriin Board of Supervisors subdivision of the State of California, Alameda County, California acting on behalf of the Alameda County ire District C By: Cria n By: PIP / 4 `illSHiDf3 I ITH CARSON, President I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to execute this document on behalf otit/he County of . Alameda by a majority vote of the Board on •-rc o7f1, 190-and that a copy has been delivered to the President as provided by Government Code Section 25103. JUN 2 4 1997 y Date: 2ysrn[. K. 1115%11oq: , Clerk Board of Supervisors, County of Alameda; State of California ADOPTED BY: CITY OF DUBLIN, A Municipal Corporation By: G Date: GUY OUSTON, Mayor Agreement Between City of Dublin,Page 7 of 8 Alameda County Fire District, DRFA and Wade April 30, 1997 119 s to Attest rv, •l KAY K, Ci Clerk Qiee/ ) r Approved as to form: K ELIZABETH H. SILVER, City Attorney a ) a REM WAD E 4 Date: /47 /4 /9 DOUGHERTY REGIONAL FIRE AUTHORITY By: (2‘7_174 5-/q-97Date: Kinney, Chairper n of Board of Directors J:\WPD1MNIZSWU]4VAGREETAWADE-DFT 3 EHS:rja Agreement Between City of Dublin, Alameda County Fire District, DRFA and Wade Page 8 of 8 April 30, 1997 120 EXHIBIT S ALAMEDA COUNTY FIRE DEPT SECRETARY II - Salary &Benefits Base: 3423 p/mo top atop MCB: 600 p/yr reimb for job rattt ad Wig, Wit, etc. 1250 p/yr reimb for 125 Cafeteria Bemire r purchase deer sponsored life insurance (up to $100,000), pay for empkyee';s medical premium coat bu o' n, raimb for family medical/dentzl/vis ion expenses. Medical:PEGS medical; District matches funds up to Kaiser North premium ratesSingle- $144.95 2-Party- 289.90 Family - 37627 Dental: Choice of Phil Delta-Cate($MO dental) ar Delta Premier Premium.fully paid by District Life: Zptans; $10,000 (520,000 dbl.indemnity) life insurance and 25.,000 managematt spousared life..arms.._ Retirement PEtS 2% eit age 60: currently in acmatial far 2% S ante 55 Leaves: Sick Leave- 128 hours per year ate; 2080 his capVacation- 1.4 years 120 hours 5-14 years 176 hours 14+ years 208 hours Administrative Leave=up to 10 days (SO hours) in lie of overtime worked (this position pays no avezUme) 121 EXHIBIT B Sick Leave Balance; Earned Authority Vacation Balance; Unearned 1997 Vacation Credit; Unearned 1998 Vacation Credit; Vacation Schedule; Salary Step Lorelei Wade Sick 1996 Earned Unearned Unearned Scheduled Salary Leave Vacation Authority 1997 I998 Vacation" Step Balance Carry- Vacation Vacation Vacation over Balance Credit Credit 75 739 128/5 188.75* . 60 ' 88 3/28/97 5th 80 8/11/97 - 8/29/97) 80 12/22/97- 1/298 All hours are in hours. To be reduced by hours taken from 1-1-97 to 6-30-97. 5 days of this 3 week period will be taken as administrative leave under the County's program. JAWPD11.MNRSW\1 14\AGREE195\WADE_EXB 122 EXIIIBIT C Lorelei Wade Illustrative Example Authority Employee (until 6-30-97) County Employee (begin] Position 1996 1997 Vacation 6-30-97 Earned Unearned Unearned EarnedVacationVacationUsed1997TerminatedAuthority19971998Vacation Carryover Credited thru amount Vacation Balance Vacation Vacation Accrual on 1-1-97 6-30-97) would be Credit • Credit 0• 7/97 to 12/97 paid off) 1996 1997 Vacation Unused Carryover Vacation Secretary 4 5 * 6 3 . 5 6 6 I #A 3 0 Secretary 0 5 * 7 2)0 0 3 * 6 6 I #B 10 shifts created on 1-1-97, reduced by 5 shifts as of 6-30-97. Lost if not used by 12-31-98. Employee receives 3 shifts, not 5, because she had a negative balance of 2 shifts on 6-30-97. O Assumes 12 shifts per year from County. J:\W PDWINRS W\114V\GREE\95\WADE.EXC 123 LIST OF EXHIBITS Exhibit A - Secretary II Benefits List Exhibit B - Sick Leave Balance; Earned Authority Vacation Balance; Unearned 1997 Vacation Credit; Unearned 1998 Vacation Credit; Vacation Schedule; Salary Step Exhibit C - Illustrative Example 124 AGREEMENT BETWEEN THE CITY OF DUBLIN, THE ALAMEDA COUNTY FIRE DISTRICT, THE DOUGHERTY REGIONAL FIRE AUTHORITY AND T.J. WELCH This Agreement is dated for identification thistEty corporation1997andisenteredintobetweentheCityofDublin, a municip corporation City"), the.Alameda County Fire District, a dependent special district and political subdivision of the State of California ("County"), the Dougherty Regional Fire Authority, a joint powers agency created by City of Dublin and the City of San Ramon ("Authority") and T.J.Welch ("Welch"). RECI I ALS A. Fire and emergency response services within the City have been provided by the Authority since 1988. Prior to 1988 such services were provided within City by the Dublin San Ramon Services District. B. The Authority will cease to provide fire and emergency response services and to employ any persons as of June 30; 1997. C. City has determined to provide fire and emergency response services within City's jurisdictional boundaries upon cessation of such services by the Authority by contracting with County. County has indicated its ability and desire to provide such services to City. D. The geographical area of the City of San Ramon which is served by the Authority will be annexed to the San Ramon galley Fire Protection.Distri.ct effective July 1, 1997. A number of employees of Authority will become employees of the San Ramon Valley Fire Protection District, effective July 1, 1997. E. City desires to provide continuity of fire services within its geographical boundaries and, to that end, upon cessation of fire services by Authority, City will require County to offer employment to 36 of Authority's current employees, one of whom is Welch. F. City and County are parties to an agreement entitled "Agreement Between the City of Dublin and the Alameda County Fire District Regarding Fire Protection and Emergency Medical Services" ("Master Agreement"). Agreement Between City of Dublin, Page 1 of 9 Alameda County Fire District, DRFA and Welch April 3Q, 1997 EXHIBIT 6 125 G. Pursuant to the Master Agreement, County will provide fire and emergency response services within the jurisdictional limits of City commencing July 1, 1997, and County shall offer employment to Welch. The offer of employment shall be for the classification of Battalion Chief. H. County is party to a memorandum of understanding with the International Association of Firefighters Local 55-B1 Management Unit R-34 for the period January 1, 1996 to December 31, 1996 which is applicable to County's management classifications including the classification of Battalion Chief ("County Management MOU"). I. Although Welch is an employee of Authority and is not and has never been an employee of City, in order to provide for a smooth transition of fife and emergency response services for its residents, City desires and County agrees to. provide certain differences in wages, hours and terms and conditions of employment to Welch from those that will apply to persons employed by County as a Battalion Chief. J.The-purpose of this Agreement is to set forth the terms and conditions of employment which County shall provide to Welch which are different than the terms and conditions of employment which would otherwise be applicable to employees employed as Battalion Chiefs subject to the County Management MOU and applicable County ordinances, resolutions and.regulations. AGREEMENT Section 1, Recitals The foregoing Recitals are true and correct and are made a part hereof. Section 2. County Management MOU Once employed by County, Welch will be subject to the provisions of the County Management MOU except as such MOU is modified in the future or as otherwise set forth herein. Section 3. Sick Leave Balances Welch's sick leave balance with Authority as of June 30, 1997, if any, which Agreement Between City of Dublin, Page 2 of 9 Alameda County Fire District, DRFA and Welch April 3(1 1997 126 does not exceed a total of 2080 hours shall be carried over to County so that Welch will begin employment with County with a sick leave balance. When Welch becomes an employee of County he will be subject to the County's limits on sick leave balances and restrictions on conversion of sick leave balances. The sick leave balance of Welch to be carried over to County is shown on ibit A. The balances on Exhibit A reflect accumulated sick leave as of December 31, 1996, sick leave earned from January 1, to June 30, 1997, less sick leave used during such tune. Section 4. Earned Authority Vacation Balances Welch's vacation balance with Authority as of June 30, 1997, if any, shall be carried over to County so that Welch will begin employment with County with a vacation balance. Welch agrees that Authority will have no obligation to pay Welch for such vacation balance when he is terminated by Authority on June 30, 1997 The vacation balance of Welch to be carried over to County is shown on Exhibit A as Earned Authority Vacation Balance." The vacation balances shown as "Earned Authority Vacation Balance" do not include vacation which was credited by Authority to Authority Employees for the months of July - December 1997. Section 5. Unearned 1997 Vacation Credit County will add to Welch's "Earned Authority Vacation Balance" an amount equal to the vacation Welch was credited with by Authority as of January 1, 1997, for the months of January to December 1997 less vacation taken from January - Tune but in no event more than 60 hours. Such amount is shown on Exhibit A as Unearned 1997 Vacation Credit" Unearned 1997 Vacation Credit" shall be used only to take vacation in 1997 and 1998 and shall be subject to the following restrictions: a. The Unearned 1997 Vacation Credits must be used during calendar years 1997 and 1998. If the Unearned 1997 Vacation Credits are not used by December 31, 1998, the Unearned 1997 Vacation Credits will be lost. . County will eliminate any unused Unearned 1997 Vacation Credits from its books as of January I, 1999. b. If Welch resigns, retires or is terminated by County prior to use of the Unearned 1997 Vacation Credits he will not be compensated in cash by County, City or Authority for any unused Unearned 1997 Vacation Credits. Agreement Between City of Dublin, Page 3 of 9 Alameda County Fire District, DRFA and Welch. April 3Q, 1997 127 c. Welch may not convert any unused Unearned 1997 Vacation Credits to additional service-time for retirement purposes. Section 6. Unearned 1998 Vacation Credit On December 31, 1997,.County will credit Welch with six months of vacation accrual ("Unearned 1998 Vacation Credit") which can only be used in 1998. Such amount is shown on,Exhibit C as "Unearned 1998 Vacation Credit". Unearned 1998 Vacation Credit" shall'be used only to take vacation in 1998 and shall be subject to the following restrictions: a. The Unearned 1998 Vacation Credit must be used during calendar year 1998. If the Unearned. 1998 Vacation Credit are not used by December 31, 1998, the Unearned 1998 Vacation Credit will be lost. County will eliminate any unused Unearned 1998 Vacation Credit from its books as of January 1, 1999. b. If Welch resigns, retires or is terminated by County prior to use of the Unearned I998 Vacation Credit he will not be compensated in cash by County, City or Authority for any unused Unearned 1998 Vacation Credit. c. Welch may not convert any unused Unearned 1998 Vacation Credit to additional service time for retirement purposes. An illustrative example of"Earned Authority Vacation Balance," "Unearned 1997 Vacation Credits" and "Unearned 1998 Vacation Credit" is attached as Exhibit B. Section 7 Earned Vacation Accrual Welch will accrue vacation on a monthly basis, as provided in the County Management MOU beginning July 1, 1997, but will not be entitled to use such vacation until January 1, 1998. Employment with the Authority and the Dublin San Ramon Services District will be counted as employment with County for purposes of vacation accrual. Agreement Between City of Dublin, Page 4 of 9 Alameda County Fire District, DRFA and Welch April 30, 1997 128 Section 8. .' Deductions for Vacation Use As Welch uses vacation during 1997 and 1998 County will deduct for such use. from "Earned Authority Vacation Balance", 'Unearned 1997 Vacation Credits", Unearned 1998 Vacation Credits" and "Earned Vacation Accrual" in the following order: a. For 1997 1) From Earned Authority Vacation Balance (not including any Vacation Carryover), up to the amount of such Balance, (less 1997 Vacation Carryover); 2) From Unearned 1997 Vacation Credits; 3) From the 1996 Vacation Carryover. b. For 1998 1) From Earned Vacation Accrual for 1997; 2) From Unearned 1998 Vacation Credits; 3) From Earned Authority Vacation Balance (not including any 1996 Vacation Carryover), up to the amount of such Balance (less 1997 Vacation Carryover); 4) From Unearned 1997 Vacation Credits; 5) From the 1996 Vacation Carryover. Section 9. Vacation Scheduling County will honor the vacation times scheduled by Welch during 1997, as shown on Exhibit A Agreement Between City of Dublin, Page 5 of 9 Alameda County Fire District,DRFA and Welch April 30, 1997 129 Section 10. Promotional Exams Welch may compete in County promotional examinations, commencing July 1, • 1997, as though he were a County employee. Section 11. ,Seniority Welch will be placed on County's seniority list using his seniority with Authority (which includes employment with the Dublin San Ramon Services District), as shown on 'bit C. Employment with the Authority and the Dublin San Ramon Services District will be counted as employment with County for purposes of layoffs. Section 12. Salary Step Welch will be hired at the salary step shown on Exhibit A. Section 13. Transfer of Files All Personnel Files and Medical Files maintained by Authority for the Welch will be transferred by Authority to County on July 1, 1997. Notwithstanding the provisions of the Master Agreement, County shall be under no obligation to offer employment to Welch until he has signed a Waiver and Consent to transfer of such files to County. Section 14. Effective Date This agreement shall be effective when signed by all parties. Section 15. Final Exhibits Exhibit A reflects data available as of March, 1997. This exhibit will be replaced with exhibit containing the data as of June 30, 1997 when such data is available. The Authority shall be responsible for preparing such replacement exhibit and providing it to all parties no later than August 15, 1997. Agreement Between City of Dublin, Page 6 of 9 Alameda County Fire District, DRFA and Welch April 30, 1997 130 Section 16- Further Actions The parties agree to take any further actions that are necessary to implement the provisions of this Agreement. Approved as to form and Content KELVIN H. BOOTY, JR. County Counsel odor B : 1 a' ouns ._!.. _ d/, o / Cei niEwzo E. cItAMBt[SS DIANA FLEMING County Risk Manager • B i•A County • •sk Manager . Al LEST: &ev;iwi- A. /SfffOR, Clerk, Board of Supervisors Alameda County, California By: i CRysri9L K. 4isetn )1 COUNTY OF ALAMEDA, a political By: f' subdivision of the State of California, ICE H CARSON, President acting on behalf of the Alameda County Fire District Agreement Between City of Dublin, Page 7 of 9 Alameda County Fire District, DRFA and Welch. April 30, 1997 131 I hereby certify under penalty of perjury that the President of the Boar. . Supervisors was duly authorized to execute this document on behalf of.he Cs`le. Alameda by a majority vote of the Board on /4, a',+y, 1991 and that a copy has been delivered to the President as provided by Government Code Section 25103. JUN 2 4 1997 Date: A,,,, CpC g. /1/$OD4- yClerk Board of Supervisors, County of Alameda, State of California ADOPTED BY: CITY OF DUBLIN,A Municipal Corporation 1 By: ` 4 Litste Date: GUY S.!OUSTON, Mayor I Att- WILMA ICAY 1I' < Ci • Cleric Approved as to form: ELIZABETH H. SILVER, City Attorney 1. Date: St- /6— 97 T.J. WELCH Agreement Between City of Dublin, Page 8 of 9 • Alameda County Fire District,DRFA and Welch April 30, 1997 132 DOUGHERTY REGIONAL FIRE AUTHORITY 0/?4,7111 By: atte_. Date: 5// /q-1 Curt Kinney; Chairp an of Board of Directors J:\WPD\MNRSW\i 14\AGREE1951WELCHDF3 EHS:rja Agreement Between Qty of Dublin, Page 9 of 9 Alameda County Fire District, DRFA and Welch April 30, 1997 133 LIST OF EXHIBITS Exhibit A -Sick Leave Balance; Earned Authority Vacation Balance; Unearned 1997 Vacation Credit, Unearned 1998 Vacation Credit; Vacation Schedule; Salary Step Exhibit B -Illustrative Example Exhibit C -Seniority List 134 EXHIBIT A Sick Leave Balance; . Earned Vacation Balance; 1997 Vacation Credit, 1998 Vacation Credit; Vacation Schedule; Salary Step T.J. Welch Sick Leave 1996 Earned Unearned Unearned Salary Balance Vacation Authority 1997 1998 Scheduled Step Carryover Vacation Vacation Vacation Vacation Balance Credit Credit 306 366* 60 88 None 5th All numbers are in hours. To be reduced by hours taken from 1-1-97 to 6-30-97. r:\WPD'MNRS` \114\AGREE195\WELG11XA 135 EXHIBIT B Illustrative Example in hours) Authority Employee (until 6-30-97) County Employee (beginning Position 1996 1997 Vacation 6-30-97 Earned Unearned Vacation Vacation Earned Vacation Vacation Used 1997 Terminated Authority 1997 Taken Carryover as Vacatior Carryover Credited (thru amount Vacation Balance Vacation 7/97 thru of 111/98 -Accrual on 1-1-97 6-30-97) would be paid Credit• 12/97 7/97 to ofi)12/97 1996 1997 Vacation Unused 40 60' 30 70 Carryover Vacation Bat. 60 90 40 . 60Chief 40 30 120 hours credited on 1-1-97, reduced by 60 hours as of 6-30-97. Lost if not used by 12-31-98. Assumes 120 hours per year from County. 1AWPD\IvINRS W11 14WGREEWSWL•LCH.EXB 136 Alameda County Fire Department SENIORITY LIST Battalion Chiefs - Seniority by Rank Name I ED DOH I Emp ID/Bdp k I RANK I Promo Date WADE, DENNIS L 7/1/70 17 BC-E 12/1/84 FERDINAND, JAMES R 8/1/73 . 35 BC-E 7/1185 HENTHORN, GARY L 1/1/71 20 BC-E 7/1/85 WELCH JR, TROY STERLING 8115/86 245 BC-E 11/14/88 ORR, LENNIE D 8/1177 61 BC-E 2/15/90 BROWN, STEVEN D 10/1/75 42 BC-E 9/1/91 SILVA, STANLEY R 4/17/72 28 BC-E 9/1/91 DAVIS,VINCENT P 7/16/73 145 .BC-E 11/16/94 LUNDSTROM,ROBERT G 913/74 158 BC-E 7/1/95 NAAS,JODY A 2/1/78 173 BC-E 1118/97 ALCO Rre Department Page 1 137