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Home My WebLink About5.2 Approving the California Office of Emergency Services Form 130 to Designate Officers for the City’s Application for State and Federal Emergency Reimbursements STAFF REPORT CITY COUNCIL Page 1 of 2 Agenda Item 5.2 DATE: August 19, 2025 TO: Honorable Mayor and City Councilmembers FROM: Colleen Tribby, City Manager SUBJECT: Approving the California Office of Emergency Services Form 130 to Designate Officers for the City’s Application for State and Federal Emergency Reimbursements Prepared by: Jordan Foss, Senior Management Analyst EXECUTIVE SUMMARY: The City Council will consider approving the California Office of Emergency Services Form 130 designating the City Manager, Assistant City Manager, and Finance Director as agents necessary to provide for all matters pertaining to State and Federal Emergency Management Agency reimbursements. The resolution will remain in effect for all open and future disasters up to three years following the date of approval. STAFF RECOMMENDATION: Adopt the Resolution Approving the California Office of Emergency Services Form 130 – Designation of Applicant’s Agent Resolution for Non-State Agencies. FINANCIAL IMPACT: There is no immediate financial impact associated with approving the Resolution. However, approval of the California Office of Emergency Services Form 130 is required for the City to obtain certain disaster cost reimbursements from the State and the Federal Emergency Management Agency relating to any future disasters over the next three years. DESCRIPTION: For the City to be eligible to obtain certain disaster cost reimbursement s from the State of California and the Federal Emergency Management Agency (FEMA), the City Council must approve a CalOES Form 130 – Designation of Applicant’s Agency Resolution for Non-State Agencies. This action designates the positions the City Council authorizes to apply for public assistance and recovery funding on behalf of the City for a three-year period. 14 Page 2 of 2 The City Council previously approved Form 130 on March 21, 2023, with an expiration date of March 21, 2026. Although the current authorization remains valid, an update is needed to reflect organizational changes, specifically, the removal of the Director of Administrative Services, a position that is no longer allocated, and the addition of the Finance Director. The proposed resolution not only updates the list of designated positions to include the City Manager, Assistant City Manager, and Finance Director but also extends the authorization through August 19, 2028. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Approving the California Office of Emergency Services Form 130 – Designation of Applicant’s Agent Resolution for Non-State Agencies 2) Exhibit A to the Resolution – California Office of Emergency Services Form 130 15 Attachment 1 Reso. No. XX-25, Item X.X, Adopted 08/19/2025 Page 1 of 1 RESOLUTION NO. XX – 25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE CALIFORNIA OFFICE OF EMERGENCY SERVICES FORM 130 – DESIGNATION OF APPLICANT’S AGENT RESOLUTION FOR NON-STATE AGENCIES WHEREAS, for the City of Dublin to be eligible to obtain certain disaster cost reimbursements from the State of California and the Federal Emergency Management Agency (FEMA), the City Council must approve California Office of Emergency Services (CalOES) Form 130 – Designation of Applicant’s Agency Resolution for Non-State Agencies (Form 130); and WHEREAS, Form 130 designates the positions the City Council authorizes to apply for public assistance and recovery funding on behalf of the City for a three-year period; and WHEREAS, the current Form 130 was approved by the City Council on March 21, 2023, with an expiration date of March 21, 2026, and must be updated to replace the Director of Administrative Services with the Finance Director position designation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the CalOES Form 130 – Designation of Applicant’s Agent Resolution for Non- State Agencies, attached hereto as Exhibit A, with an expiration date of August 19, 2028. PASSED, APPROVED AND ADOPTED this 19th day of August 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 16 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR 12167$7($*(1&,(6 %(,75(62/9('%<7+(2)7+( *RYHUQLQJ%RG\1DPHRI$SSOLFDQW 7+$725 7LWOHRI$XWKRUL]HG$JHQW 25 7LWOHRI$XWKRUL]HG$JHQW 7LWOHRI$XWKRUL]HG$JHQW LVKHUHE\DXWKRUL]HGWRH[HFXWHIRUDQGRQEHKDOIRIWKH 1DPHRI$SSOLFDQW DSXEOLFHQWLW\HVWDEOLVKHGXQGHUWKHODZVRIWKH6WDWHRI&DOLIRUQLDWKLVDSSOLFDWLRQ DQGWRILOHLWZLWKWKH&DOLIRUQLD*RYHUQRU·V2IILFHRI(PHUJHQF\6HUYLFHVIRUWKH SXUSRVHRIREWDLQLQJIHGHUDOILQDQFLDODVVLVWDQFHIRUDQ\H[LVWLQJRUIXWXUHJUDQW SURJUDPLQFOXGLQJEXWQRWOLPLWHGWRDQ\RIWKHIROORZLQJ -Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), XQGHU -3XEOLF/DZDVDPHQGHGE\WKH5REHUW76WDIIRUG'LVDVWHU5HOLHIDQG (PHUJHQF\$VVLVWDQFH$FWRIDQGRUVWDWHILQDQFLDODVVLVWDQFHXQGHUWKH &DOLIRUQLD'LVDVWHU$VVLVWDQFH$FW - Flood Mitigation Assistance Program (FMA)XQGHU6HFWLRQRIWKH1DWLRQDO )ORRG,QVXUDQFH$FWRI - National Earthquake Hazards Reduction Program (NEHRP) 86&RGHE $L[DQG86&RGHE%1DWLRQDO(DUWKTXDNH+D]DUGV 5HGXFWLRQ3URJUDPDQGDOVR7KH&RQVROLGDWHG$SSURSULDWLRQV$FW'LY) 'HSDUWPHQWRI+RPHODQG6HFXULW\$SSURSULDWLRQV$FW3XE/1R - California Early Earthquake Warning (CEEW)XQGHU&$*RY&RGH²*RY7LWOH 'LY&KDSWHU$UWLFOH6HFWLRQV 7KDWWKH DSXEOLFHQWLW\HVWDEOLVKHGXQGHUWKH 1DPHRI$SSOLFDQW ODZVRIWKH6WDWHRI&DOLIRUQLDKHUHE\DXWKRUL]HVLWVDJHQWVWRSURYLGHWRWKH *RYHUQRU·V2IILFHRI(PHUJHQF\6HUYLFHVIRUDOOPDWWHUVSHUWDLQLQJWRVXFKVWDWH GLVDVWHUDVVLVWDQFHWKHDVVXUDQFHVDQGDJUHHPHQWVUHTXLUHG 67$7(2)&$/,)251,$ &$/,)251,$*29(5125 62)),&(2)(0(5*(1&<6(59,&(6 '(6,*1$7,212)$33/,&$17 6$*(175(62/87,21 12167$7($*(1&,(6 2(6)3'5HY 5(&29(5<',5(&725$7( ),1$1&,$/352&(66,1*',9,6,21 &DO2(6,'1RBBBBBBBBBBBBB OES-)3' Rev. 2022 3DJHRI City Council City of Dublin City Manager Assistant City Manager Finance Director City of Dublin City of Dublin Attachment 2 17 Please check the appropriate box below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ev. 2022 3DJHRI ✔ 19 August 25 Sherry Hu, Mayor Marsha Moore City Clerk City of Dublin City Council City of Dublin 19 August 25 City Clerk 18 Cal OES Form 130 Instructions A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. 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