HomeMy WebLinkAbout5.7 Agreement with SCA of CA, LLC for Street Sweeping Services
STAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 5.7
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Agreement with SCA of CA, LLC for Street Sweeping Services
Prepared by: Julius Pickney, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with SCA of CA, LLC for street
sweeping services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with SCA of CA, LLC for Street Sweeping
Services.
FINANCIAL IMPACT:
The proposed agreement includes a not-to-exceed compensation amount of $1,950,000. The
cost of these services will be charged to the Public Works Department, based on the work
being done in accordance with the adopted annual operating budget.
DESCRIPTION:
The Public Works Department utilizes contractors on Capital Improvement Program (CIP)
projects, private development projects, maintenance services projects, and for on -call, as
needed services to assist Staff in specific areas of technical, maintenance, an d professional
expertise. Contractors are solicited through open and competitive request for proposals (RFP)
process or through public competitive bid process. In April 2025, Staff issued an RFP for street
sweeping services to find contractors which have the necessary background and expertise to
provide these services at competitive costs.
Two submissions were received in response to the RFP. After reviewing the proposals, Staff
recommends one firm, SCA of CA, LLC to provide street sweeping services for a three-year
term with the proposed compensation limit of $1,950,000 over the term. The recommended
firm has provided these services to Dublin since 2020 and to other municipalities around the
Bay Area.
300
Page 2 of 2
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving an Agreement with SCA of CA, LLC for Street Sweeping Services
2) Exhibit A to the Resolution – Contractor Services Agreement with SCA of CA, LLC
3) Request for Proposals – Street Sweeping Services
4) Statement of Qualifications – Street Sweeping Services
301
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 1
RESOLUTION NO. XX – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH SCA OF CA, LLC FOR STREET SWEEPING
SERVICES
WHEREAS, on April 7, 2025, Staff issued a Request for Proposal (RFP) for Street
Sweeping Services; and
WHEREAS, the City received two responses to the RFP; and
WHEREAS, Staff reviewed and evaluated the statements of qualifications; and
WHEREAS, the City desires to enter into an agreement with SCA of CA, LLC, for a not-to-
exceed amount of $1,950,000 over a three-year term.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Agreement with SCA of CA, LLC, attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute
the Agreement, attached hereto as Exhibit A, and make any necessary, non-substantive changes
to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
302
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Attachment 2Exhibit A to the Resolution
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334
REQUEST FOR PROPOSALS
Street Sweeping Services
City of Dublin
Proposals must be received by: Friday, May 2, 2025, at 4:00 p.m.
Julius Pickney, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Proposals will be evaluated on the following: a) responsiveness to the Request for Proposal questions, b)
experience of the company, c) experience and qualifications of the assigned individuals and d) Satisfaction of
previous clients.
Attachment 3
335
Request for Proposal
For
Street Sweeping Services
Overview
The City of Dublin is requesting proposals to provide street sweeping services. Services include residential streets,
commercial streets, protected bike lanes, parking lot, special event, and emergency call-out sweeping services.
The required services are detailed in Attachment C, Scope of Services, but include the following:
COMMERCIAL STREETS: Commercial streets, including all medians, shall be swept twice monthly, from
January through October and four times monthly for the months of November and December.
RESIDENTIAL STREETS: Residential streets shall be swept twice monthly.
PROTECTED BIKE LANES: Protected bike lanes shall be swept monthly.
INTERSECTIONS: Intersections shall be swept twice monthly.
PARKING LOTS: Parking lots shall be swept monthly.
Process and General Conditions
1. Proposers shall submit one electronic copy to:
Julius Pickney
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
julius.pickney@dublin.ca.gov
Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to a ShareFile or FTP site. Hardcopies will
not be accepted.
2. Deadline for submitting the proposal is Friday, May 2, 2025, at 4:00 p.m. to julius.pickney@dublin.ca.gov
3. The City will not pay for any costs incurred in preparation and submission of the proposals or in
anticipation of a contract.
336
Schedule for RFP Process
Monday, April 7 Request for Proposals released.
Wednesday, April 16 Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to
Julius Pickney at julius.pickney@dublin.ca.gov.
Monday, April 21 Addendum posted, if required
Friday, May 2 Proposals are due no later than 4:00 PM on May 2 to Julius Pickney at
julius.pickney@dublin.ca.gov ONLY. Late submittals will not be accepted.
Friday, May 16 Interview companies (optional)
Tuesday, June 3 Contractor Services Agreement scheduled for approval by the Dublin City Council.
(Tentative dates, subject to change)
RFP Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any
other information you would like to include should be placed in a separated section at the back of your Statement
of Qualification. Please note however that the RFP submittal is limited to 10 pages maximum (excluding resumes),
should be submitted on 8 ½ x 11, and in 12-point font. Page limit excludes cover pages, table of contents, tabbed
dividers, and resumes for Contractor’s team.
Interested companies are requested to submit one electronic copy of their Proposal as follows:
1.Enclose a cover letter not to exceed one page, describing the company's interest and commitment to
perform work necessary to provide street sweeping services. The person authorized by the company to
negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter
within document and not as a separate page.
2.State the qualifications and experience of the company/individual(s). Please emphasize the specific
qualifications and experience with engagements of similar scope and complexity.
3.Provide at least three (3) references from recent work (previous five years) similar to the services outlined
in this request for proposals. Please include a brief description of the work performed and the role your
company performed. Reference information shall include: Name, Address, Contact, Title, Phone Number,
and Term of the Contract.
4.List key staff members, including identification of the Principal-in-Charge and Project Manager/primary
point-of-contact. Include each team member’s availability, including all existing committed hours, and
the ability of being able to complete the project on time and budget.
5.Provide an approach to completing this project, showing the flow of various tasks of the work and
demonstrating a clear understanding of the requested work.
337
6. Provide a proposed project budget, to include a compensation rate schedule for services.
7. Provide confirmation of your company’s ability to meet the City’s Standard Consulting Agreement and
insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically
noted in the Proposal.
Standard Contractor Services Agreement:
It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on
a time and materials fee basis for a specified scope of work. The term of the agreement will begin July 1, 2025.
A sample of the City’s Standard Contractor Services Agreement (Agreement), including insurance requirements,
is provided as Attachment A.
If the interested company desires to take exception to the Agreement and/or insurance requirements, the
interested company shall clearly identify proposed changes to the Agreement and furnish the reason for these
changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating
Proposals. Otherwise, the interested company is to state in the proposal that the Agreement and insurance
requirements are acceptable.
Consideration for exceptions will not be considered if not included in the submitted proposal.
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a
public body within Alameda County or member or delegate to the Congress of the United States, during his/her
tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit
arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must
include, but is not limited to, a list of your company’s clients who are the following: Private clients located or
operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the
County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients
(including public entities), that may pose a potential conflict of interest, as well as a brief description of work you
provide to these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RFP as well as
current and future commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political
Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts
of interest. For additional information, proposers should refer to the FPPC website at
http://www.fppc.ca.gov/Form700.html.
338
Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap,
medical condition, or marital status either discriminate or permit discrimination against any employee or applicant
for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer non-
compliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may
also be declared ineligible for further contracts with the City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall
include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. Proposer and its sub-Contractors shall post in conspicuous places, available to
all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42
U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR
Parts 60 et seq.].
Governing Law
This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines
shall apply. The contract and legal relations between the parties hereto shall be governed and construed in
accordance with the laws of the State of California.
Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:
General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $2,000,000
Workers’ Compensation Insurance $1,000,000
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City
Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process
(please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted
by City staff, and may include more than one company that has submitted a Proposal.
Based on input from this review process, a recommendation will be made to the City Manager. The City Manager
will make a recommendation to the City Council for award of contract services.
The City reserves the right to award a contract to the contractor(s) that the City feels best meets the requirements
of the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no
penalty to the City.
339
Selection of Contractor
Submitted Proposals will be evaluated and scored using the following criteria:
•Qualifications and specific experience of key project team members.
•Quality and completeness of the proposal.
•Experience with engagement of similar scope and complexity.
•Satisfaction of previous clients.
•Cost of providing the contractor services for this project.
340
Services Agreement between [EFFECTIVE DATE]
City of Dublin and ______________ Exhibit A – Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Attachment to RFP Removed for June 17, 2025 Council Meeting.
341
Attachment B
RANK 1
FIRM 1 RANK 2
FIRM 2 RANK 3
FIRM 3 RANK 4
FIRM 4 RANK 5
FIRM 5 RANK 6
FIRM 6 RANK 7
FIRM 7 RANK 8
FIRM 8 RANK 9
FIRM 9 RANK 10
FIRM 10
CATEGORY:
RATER SIGNATURE:DATE:
City of Dublin
Forced Ranking Rating Sheet
Instructions: After each review, write the name of the candidates in the boxes in ranked order of 1 through 5, with the number 1
candidate in the left column being the most qualified candidate. For example, candidate Smith’s name would be in the Rank 1
box after the first review, since that firm would be the only candidate so far. After candidate Jones is reviewed in the second
review, then decide which of the two candidates – Smith or Jones – should be ranked #1 and #2. As reviews continue, re-rank
the applicants as appropriate.
342
Attachment C
SCOPE OF SERVICES
Contractor shall provide City with street sweeping services for residential and commercial streets,
intersections, parking lots, protected bike lanes, and emergency callout service.
SWEEPING CATEGORIES AND LOCATIONS:
COMMERCIAL STREETS: Commercial streets, including all medians, shall be swept twice monthly, from
January through October and four times monthly for the months of November and December. Sweeping
shall be scheduled to maximize the areas being swept by minimizing the interference by parked vehicles.
The following streets are defined as commercial streets:
• Altamirano Avenue (Arnold Road to BART parking lot)
• Amador Plaza Road (Amador Valley Boulevard to southerly end)
• Amador Valley Boulevard (Village Parkway to westerly end)
• Arnold Road (Altamirano Avenue to Gleason Drive)
• Campbell Lane (Dublin Boulevard to Demarcus Boulevard)
• Campus Drive (Dublin Boulevard – Altamirano Avenue)
• Clark Avenue (Village Parkway to Dublin Boulevard)
• Demarcus Boulevard (Iron Horse Parkway to Dublin Boulevard)
• Dougherty Road (I-580 to northerly City Limit, including a pass through the painted median areas)
• Dublin Boulevard. (Schaefer Ranch Road to Fallon Road)
• Fallon Road (I-580 to Northerly City Limit)
• Gleason Drive (Arnold Road to Fallon Road)
• Golden Gate Drive (Dublin Boulevard to southerly end)
• Hacienda Drive (I-580 to Gleason Drive)
• Iron Horse Parkway (Demarcus Boulevard to Dublin Boulevard)
• John Monego Court (Dublin Boulevard to southerly end)
• Lewis Avenue (Village Parkway to Portage Road)
• Martinelli Way (Hacienda Drive to Iron Horse Parkway)
• Regional Street (Amador Valley Boulevard to south end)
• Rutherford Drive
• Saint Patrick Way (Amador Plaza Road to Golden Gate Drive)
• San Ramon Road (I-580 to Alcosta Boulevard)
• Scarlett Court (Dublin Boulevard to east end)
• Scarlett Drive (Dublin Boulevard to Scarlett Court)
• Schaefer Ranch Road
• Tassajara Road (I-580 to Fallon Road, including a pass through the painted median areas)
• Village Parkway (Village/Clark Avenue to Kimball Avenue)
• Wallis Ranch Drive (From Tassajara – Private gates)
The following commercial streets, including all medians, shall be treated as residential streets (swept twice
per month) for the purpose of this Agreement, these commercial streets shall be swept at a time agreed
upon by City, as to avoid noise complaints from adjacent residents.
343
•Central Parkway (to be swept after 9am, four times monthly for the months of November and
December.)
•Civic Plaza
•Dublin Court
•Houston Place
•Sierra Lane
•Sierra Court
•Trinity Court
Any portion of the above streets which are not within the limits above shall be defined as a residential street
and shall be swept in accordance with Residential Street Sweeping provisions.
PROTECTED BIKE LANES: Protected bike lanes shall be twice monthly by an appropriately sized sweeper
to operate within the protected area. Otherwise, Contractor shall operate a leaf blower to blow debris out of
the protected area to be immediately swept by the street sweeper. Contractor to sweep protected bike
lanes during the commercial sweeping routes.
RESIDENTIAL STREETS: Residential streets, including all medians, shall be swept twice monthly.
Residential sweeping shall not start before 8:00 a.m. or continue after 4:30 p.m. to avoid noise complaints
from adjacent residents. The following residential streets located adjacent to identified schools must be
swept no earlier than 6 a.m. and no later than 8a.m.:
Dublin High School:
•Brighton Drive
•Brookdale Court
•Burnham Way
•Callan Street
•Langmuir Lane
•Langmuir Court
•Mansfield Avenue
•Newport Court
•Fredrickson Lane
•Fredrickson Court
•Tamarack Drive
Emerald High School:
•Brannigan Street
•Central Boulevard from Tassajara – Lockhart
•Chancery Lane
•Dublin Boulevard from Lockhart –Tassajara
•Finnian Way Both sides of High School
•Grafton Street
•Keegan Street
•Lockhart Street
•Lee Thompson Street
•Macguire Way
The City may agree to modify sweeping zones provided the following conditions:
•To allow for the addition of new street segments as accepted by the City (City will provide list in
writing, as needed)
•Garbage collection route changes*
*Sweeping shall not occur on the same day as garbage pickup in any given area. Contractor shall sweep
on days following garbage pickup, whenever possible. Route changes shall not be allowed without written
authorization from the Public Works Maintenance Manager, or their designee. Should a route change be
344
approved, Contractor shall be responsible for notifying individual households that are affected in writing at
least two weeks prior to beginning the new schedule.
MEDIANS SWEEPING: Medians shall be swept in the scheduled commercial and residential routes along
with the curb and gutter sections. Areas along the median or the turn pockets that cannot be reached by a
sweeper shall be blown out and then swept with the sweeper.
INTERSECTIONS: Intersections listed below shall be swept twice monthly, paying special attention to
areas of gravel and debris accumulated between through lanes and turn lanes. When sweeping the
commercial routes make sure to travel the entire bike lane through the intersection.
•Amador Valley Blvd./San Ramon Road
•Amador Valley Blvd./Regional Street
•Amador Valley Blvd./Village Parkway
•Amador Valley Blvd./Amador Plaza Road
•Amador Valley Blvd./Dougherty Road
•Central Parkway/Hacienda Drive
•Central Parkway/Tassajara Road
•Central Parkway/Fallon Road
•Dougherty Road/Sierra Lane
•Dublin Boulevard/San Ramon Road
•Dublin Boulevard/Regional Street
•Dublin Boulevard/Golden Gate Drive
•Dublin Boulevard/Amador Plaza Road
•Dublin Boulevard/Village Parkway
•Dublin Boulevard/Dublin Court
•Dublin Boulevard/Sierra Court
•Dublin Boulevard/Dougherty Road
•Dublin Boulevard/Demarcus Boulevard
•Dublin Boulevard/Iron Horse Parkway
•Dublin Boulevard/Arnold Road
•Dublin Boulevard/Hacienda Drive
•Dublin Boulevard/Tassajara Road
•Dublin Boulevard/Fallon Road
•Gleason Drive/Hacienda Drive
•Gleason Drive/Tassajara Road
•Gleason Drive/Fallon Road
•Hacienda Drive/Martinelli Way
•Fallon Road/Bent Tree Drive
•Fallon Road/Positano way
•Fallon Road/ Positano Parkway
•San Ramon Road/Vomac Road
•Tassajara/North Dublin Ranch
•Tassajara Road/Fallon
•Tassajara Road/South Dublin Ranch
PARKING LOTS: Contractor shall provide sweeping services monthly during the same weeks as
Commercial sweeping. Sweeping shall be done after the normal operating hours of the facility so that no
vehicles remain in the parking lot at the time sweeping is done. In the case of parks in residential
neighborhoods (e.g., Alamo Creek Park), sweeping shall not start earlier than 8 a.m. to avoid noise
complaints from adjacent residents. Changes to sweeping days and times for all parking lots shall be
approved by the Public Works Maintenance Manager, or their designee.
•Alamo Creek Park - Dougherty Road and Willow Creek Drive
•Civic Center - 100 Civic Plaza
•Don Biddle Community Park - (2 parking lots, one on Columbus Street, one on Horizon Parkway)
•Dougherty Hills Dog Park – Amador Valley Boulevard east of Stagecoach Road
•Dublin Corporation Yard - 5709 Scarlett Court
•Dublin Sports Grounds - Dublin Boulevard next to Civic Center Plaza
•Emerald Glen Park - Gleason Drive at Tassajara Road (3 parking lots, one on Gleason Drive and
two on Central Parkway)
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•Dublin Heritage Park - 11805 Dublin Boulevard (2 parking lots, one at Heritage Park, one at bank
parking lot on Dublin Boulevard)
•Fallon Sports Park - (2 parking lots, one on Palermo Way east of Lockhart Street, one on Central
Parkway)
•Public Safety Complex - (2 parking lots, one at 6361 Clark Avenue and one at 6363 Clark Avenue)
•Senior Center - 7600 Amador Valley Boulevard
•Shannon Park/Community Center - 11600 Shannon Avenue
•Wallis Ranch Park - 6501 Rutherford Drive
EMERGENCY CALLOUTS: Contractor shall provide a 24-hour telephone number and/or a list of
employees, including mobile telephone numbers, who are available for 24-hour emergency callout service.
Contractor shall conform to the City’s 2 hour response time for emergency callouts. Compensation for
emergency call-outs shall be on an hourly basis as detailed in the Compensation Schedule provided below.
TERMS:
Calculation of Curb Miles: Curb mileage shall be calculated according to actual street curb miles and not
machine odometer readings. If Consultant and the City disagree on the number of curb miles in a given
area, mileage may be measured and recalculated, but the final determination shall be made by City.
If Contractor identifies a need for increased frequency, miles swept, or altered callout hours, Contractor
shall submit a proposal to the Public Works Maintenance Manager, or their designee, and may not perform
additional services without their written approval.
Any streets added to the City during the term of this Agreement, either by new construction or annexation,
shall be swept according to the appropriate schedule, as determined by the Public Works Maintenance
Manager, or their designee. The additional cost for sweeping these facilities shall be based upon the per
mile cost detailed in the Compensation Schedule provided below. Contractor shall be capable of providing
any additional equipment and personnel needed to sweep potential development or annexation areas for
the term of this Agreement.
The City additionally reserves the right to reduce the number of curb miles to be swept within a given year
without incurring an increase in the agreed per-curb-mile cost for that year.
Report Submittal: Contractor shall maintain a log that records dates, times, locations, volume of debris in
cubic yards, and miles swept. The log shall be available for inspection by the Public Works Maintenance
Manager, or their designee, as soon as possible upon request. The Contractor shall furnish copies of valid
commercial driver licenses for all operators assigned to the City, whether permanently or temporarily
assigned. Contractor shall submit an annual report at fiscal year end of areas serviced within the fiscal
year.
Contractor shall submit a report with Global Positioning System (GPS) information for completed routes
within the billing dates for each monthly invoice.
Holidays: There will be no sweeping on the following observed holidays; Thanksgiving Day, Christmas
Day, and News Years Day. The City will work with the Contractor to identify the makeup date to not conflict
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with the garbage pickup days. If Contractor is unable to perform sweeping services due to a holiday,
Contractor must provide an alternative schedule for streets missed. City shall be advised no later than
thirty days in advance of holidays to be observed by Contractor and shall be provided with a makeup
schedule that is no more than one week later. Once the makeup schedule is established, it shall not be
changed without prior written approval of the City.
Quality of Sweeping: The street sweeper shall leave designated areas of sweeping in a clean condition,
free of all dirt, litter, debris, residue, and visual dust within the control of a fully operational machine.
Sweeping shall include as many passes as necessary to leave the street in a clean condition. Areas that
cannot be reached by a sweeper shall be blown out and then immediately swept with the sweeper.
Due to various street widths and configurations throughout the City, street sweeping may require slower
travel speed and/or multiple passes by the sweeper in many cases, to ensure curb‐to‐curb coverage of the
street and entire surface of parking lots. Areas with raised medians (commercial and residential) shall have
the curb‐gutter perimeters of each raised median swept, including turnouts. Street‐grade striped medians
shall be swept in their entirety. All deposits within intersections shall be removed as part of the sweeping
operations, resulting in minimal debris residual or tailings left on the swept surface following the completion
of a pass(es) of the street sweeping machine. No sweeper shall blow debris onto adjacent property or
sidewalks.
Due to various street configurations and densities of the urban forest throughout the City, when necessary
for proper cleaning, the Contractor shall make more than one pass on a street without extra charge.
Payment will be made for the initial length of curb swept, not the number of passes needed to leave
designated areas free of all dirt, litter, debris, and visual dust within the control of a fully operational
machine.
Re‐Sweeps: Re-sweeps are required of Contractor when previous sweeps have been deemed by City to
be of poor quality, or when a street or sections of a street have been missed by Contractor during regularly
scheduled street sweeping. Re‐sweeps are completed at the expense of Contractor and shall be completed
within 24‐hours of notice, weather permitting.
In areas with offset angles, extruded curbs, parking blocks or any areas where street sweeping equipment
has difficulty in maneuvering, the Contractor shall use whatever legal means necessary to maintain the
cleanliness of these areas. These areas are subject to all the terms and conditions listed in this contract.
Disposal of Sweepings: Contractor shall dispose of all refuse collected within the City of Dublin limits by
hauling same to legally established refuse disposal sites or other site approved by the Public Works
Maintenance Manager, or their designee. Refuse shall not be stored on the street but shall be loaded into
trucks or in appropriately placed containers, which shall be dumped immediately upon completion of the
sweeping cycle. Any residual liquid waste shall be disposed of properly (e.g., not in the storm drain
system). Only refuse collected within the City of Dublin limits can be disposed of in the Dublin approved
disposal site.
Water: Contractor shall provide, at their own expense, sufficient water for the street sweeping equipment
necessary to comply with this Agreement and to assure that all areas are left in a clean condition and the
amount of dust during sweeping is kept to a minimum. Water meters shall be obtained from the Dublin San
Ramon Services District. The cost of water shall be paid by Contractor and included in the unit costs for
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various sweeping services. Contractor shall report gallons of water used per route as part of the monthly
invoice reporting. Contractor shall, at no time, complete routes without refill of water reservoir.
Equipment: Contractor shall deploy at a minimum, one vehicle with a back-brush each service day.
Equipment not suitable to produce the quality of work required shall not be permitted to operate on the
contract work. In the event of a mechanical breakdown, service will be provided by a back-up sweeper
available within two hours at no extra cost to the City.
Contractor must have proof of ownership or a signed lease for the duration of the contract for each sweeper
using in the performance of this Agreement. All equipment shall be subject to the approval of the Director of
Public Works prior to use. All sweeping equipment shall have appropriate safety markings consisting of all
highway lighting, flashing and warning lights, clearance lights, and warning flags, all in accordance with the
State Vehicle Code and the City of Dublin Noise Ordinance. Sweepers must conform to all federal, state,
and local safety regulations and be properly licensed through the State of California.
All vehicles and equipment used by the Contractor must be clearly identified with the name of the company
and telephone number on each side of the equipment. Contractor shall furnish and require every on-duty
employee to wear a company shirt or a visible photo identification badge identifying employee by name.
Equipment must be maintained and clean at all times; mechanical brushes and brooms shall be maintained
in proper condition and shall be replaced as recommended by the manufacturer or when pick-up ability
becomes impaired. Gutter brooms shall be no shorter than seven (7) inches, and shall be operating during
all sweeping operations.
The use of a steel plate on the sweeper wheel to prevent tire scuffing against the curb will not be permitted.
At all times the Contractor shall properly maintain a minimum of two (2) machine sweepers, both as to
condition and appearance, for use on the work under this contract.
Sweepers must be equipped with mobile radio communications or cellular telephones to the Contractor’s
dispatch office, as well as GPS monitoring devices. At no cost to the City, Contractor will provide the City
with real-time and continuous access to the GPS system which allows for the monitoring of each sweeper’s
current location, travel speed, and previously traveled locations. Contractor shall provide the City with
computer access to program to use GPS system at no cost.
Specialized Equipment for Narrow and Protected Areas: Contractor shall use appropriately sized sweepers
capable of effectively cleaning protected bike lanes and other narrow or confined areas where standard
street sweepers cannot operate safely or effectively. If appropriately sized sweepers are not available, or in
a location where compact sweepers cannot safely operate, Contractor may use blowers to clear debris
followed immediately by sweeping with standard street sweeping equipment to collect displaced debris.
Prior to commencing work, Contractor shall submit a list of proposed equipment to be used for cleaning
narrow or protected areas for approval by the Public Works Maintenance Manager, or their designee. The
City reserves the right to require equipment demonstrations or adjustments to ensure proper cleaning
results.
Age of Vehicles: The age of all streets sweeping equipment shall be no older than six (6) years at the time
of this bid and no more than eight (8) years at any point for the duration of the contract..
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Equipment Operation: Contractor shall operate the sweepers between 4 and 5 miles per hour when
sweeping, unless it can be proven the sweeper can operate at a higher speed and still operate efficiently.
Regulatory Compliance: Work, equipment, and methods shall be in compliance with all applicable
California Air Resources Board (CARB), Bay Area Air Quality Management District (BAAQMD), and
National Pollutant Discharge Elimination System (NPDES) regulations and requirements.
Any street sweeping vehicle fluid leaks shall be cleaned immediately by Contractor using all appropriate dry
cleaning methods and properly disposed. Each sweeper provided by the Contractor shall carry a spill kit
and the operator shall be properly trained on how to clean spills. Costs incurred by the City to respond to,
clean up, and/or contain fluid spills from any Contractor’s vehicle shall be paid by the Contractor. The
contractor is required to notify the Public Works Manager or designee immediately when spills are
discovered.
Delays in Sweeping Schedule: In the event of delays to the sweeping schedule, Contractor shall notify the
City as soon as possible and provide a makeup schedule satisfactory to the City. Contractor shall use and
furnish at his own expense all labor, equipment, and materials necessary for the satisfactory performance
of the sweeping work set forth herein.
Obstructions: Contractor shall make all possible effort to avoid obstacles while completing thorough
sweeping efforts. It is the responsibility of Contractor to replace and/or repair damaged assets within Public
Right-of-Way. Contractor shall notify City within 24-hours of issues of concern where obstructions are in
the way of completing work.
Handling of Customer Complaints: Contractor, at the direction of City, shall reach out to residents to
address complaints within the same business day reported. Contractor shall follow up with City to report on
all resolutions to complaints and concerns.
Performance: If at any time City feels the performance of Contractor is not meeting the needs of its
residents and business community, City shall bring this to the attention of the Company President for
immediate resolution.
Non-Compliance: In the event of persistent non-compliance with contractual requirements, particularly
regarding the provision of real-time data and daily reports of sweep activity, the City reserves the right to
pursue legal action or litigation against the Street Sweeping contractor. Any costs incurred as a result of
legal proceedings will be borne by the contractor, including but not limited to legal fees, court costs, and
any damages awarded by the court. It is imperative for the contractor to adhere to the terms of the contract
to avoid such legal ramifications and uphold their obligations to the City.
Liquidated Damages: To ensure contract compliance and maintain service quality, the City reserves the
right to apply deductions or penalties for failure to meet the following requirements. City will provide written
notice of any violation. The Contractor will have an opportunity to respond before fines are assessed.
Repeated violations may result in additional penalties or contract termination at the City’s discretion.
Contractor agrees to pay (as liquidated damages and not as penalty) the following amounts:
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Item Amount
a. Failure to clean up spillage or litter caused by Contractor.
b. Failure to have a vehicle operator properly licensed.
c.
Failure to maintain or timely submit to City all documents and reports required
under the provisions of this Agreement. Reports shall be considered late until $100.00 per incident
per day.
d. $500.00 per incident.
f. Failure or neglect to complete at least ninety percent (90%) of each route on
the regular scheduled Collection Service Work Day.
$1,000 for each
route not completed.
g. Failure to have Contractor personnel in proper uniform.
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COMPENSATION SCHEDULE
Prevailing Wages are required for these services, using the Labor Classification “Laborer Group 1”
Annual Street Sweeping Quantities
Item description Unit Est.
Qty. Price Price Price Price Price Total
Price
Residential Street
Sweeping
(2x monthly)
Curb
mile 6,400
FY
Total
Commercial Street
Sweeping
(2x monthly except for
Nov and Dec which
are 4x monthly)
Curb
mile 2,900
FY
Total
34 Intersections
(2x monthly except for
Nov and Dec which
are 4x monthly)
Each
952
FY
Protected Bike
Lanes 7
FY
Total
Special Events
(Minimum 2 hours)
Hours
150
FY
Total
Parking Lots
(19 lots at 2x monthly
4x a month in Nov/Dec)
Each
532
FY
Total
Additional Curb Miles
(120 curb miles
maximum/year – only
billed with prior written
permission by City)
Curb
mile 120
FY
Total
Emergency Callouts
(2-hour response time)
Hours
70
FY
Total
Totals
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Curb Miles for Existing Facilities - Contractor shall have sixty (60) days from the execution of this Agreement
to verify the estimated curb miles of the streets. Contractor or the City may ask for an adjustment to the Agreement
price if the actual curb miles, as verified by the Contractor and agreed to by the Public Works Maintenance
Manager, or their designee, exceed by five percent (5%) of the estimated mileage by category.
Assuming an average of 120 new curb miles added annually, as well as a maximum 3% CPI increase, a contract
not to exceed amount for five years is as follows:
Year 1 - FY2025/2026 $
Year 2 - FY2026/2027 $
Year 3 - FY2027/2028 $
Year 4 - FY2028/2029 $
Year 5 - FY2029/2030 $
Total $
Please note, reimbursable expenses are built into rates as identified above.
Note that quantities shown are projected amounts for Fiscal Year 2025-2026 and are not necessarily the exact
amount to be swept. Street Sweeping services will be paid for based on actual quantities of the unit of measure
of the associated bid item.
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly
and as work is completed. Invoices shall be submitted for services rendered from the first to the last
day of each month.
Contractor shall submit to the City any proposed increase to costs no later than 60 days prior to the
start of a new Fiscal Year (July 1-June 30). Any changes to cost shall be approved in writing by the
Public Works Manager or designee. Any such increase shall be calculated based on the Consumer
Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%.
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CITY OF DUBLIN
REQUEST FOR PROPOSALS
Street Sweeping Services
Response Submitted by: SCA of CA, LLC
Corporate Headquarters: 4141 Rockside Rd., Suite 100; Seven Hills, OH 44131
Service Location: 390 E. Gish Road, San Jose, CA 95112
Bid Due: Thursday, May 2, 2025, No Later Than 4:00 p.m.
Attachment 4
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Dear Mr. Pickney and Public Works Administrators,
On behalf of SCA of CA, LLC (‘SCA’), we are pleased to present our response to your
Request for Proposal for Street Sweeping Services. As a company built on a
foundation of satisfaction and outstanding quality service, we have developed
unparalleled expertise in delivering comprehensive street cleaning services for
municipalities across California.
It has been our privilege to serve as your trusted sweeping services provider for
more than nine years. The comprehensive grasp of your street sweeping needs and
requirements that our San Jose branch possesses is what distinguishes us from
other suppliers.
SCA boasts a highly skilled team of sweeper operators along with an expert support
staff. This ensures that we use the most efficient routes and can swiftly address any
emergency sweeping needs that arise from traffic accidents or other unexpected
events.
We are proud of our reputation for reliability, teamwork, integrity, efficiency, and
environmental compliance. We leverage this experience to establish a higher
standard for street sweeping services and to continually enhance our operations,
while ensuring full compliance with local, state, and federal regulations. Our team,
dedicated to a customer-focused approach, has built a powerful reputation for
providing prompt, courteous, and professional service.
Please note that our proposal will remain valid for 180 days from the proposal
due date.
Should you have any questions, please do not hesitate to contact Rick
Anderson at 310.740.1601, randerson@sweepingcorp.com.
One addendum issued on April 21, 2025, was received.
We look forward to the opportunity to continue to serve you and your residents.
Respectfully,
Brad Becker | Regional Vice President | bbecker@sweepingcorp.com
1. Cover Letter
City of Dublin
100 Civic Plaza
Dublin, CA 94568
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2. Qualifications, and Experience
SCA is the largest, self-performing power sweeping services company in the United
States and has been serving California for many years. At SCA, we leverage our
extensive industry experience to set a superior standard for street sweeping
services, continuously driving operational improvements while ensuring full
compliance with local, state, and federal regulations. Our San Jose team prides
itself on delivering timely, courteous, professional customer service, and prioritizing
your satisfaction for the services that our team provides.
We have the industry’s most seasoned team of sweeper operators, complemented
by a proficient support team dedicated to optimizing route efficiency and promptly
addressing any emergency requirements from the City that arise. SCA keeps streets,
highways, construction sites, parking lots and industrial/manufacturing complexes
clean, free of debris and compliant with Environmental Protection Agency (EPA)
regulations for both government and private entities.
You can be assured that SCA has personnel with the skills required
equipment/materials and financial resources sufficient to provide the services
called for in the contract. SCA adheres to all current applicable federal, state, and
local laws, codes, and ordinances, including, but not limited to, those promulgated
by Federal, State of California, CARB, AQMD, OSHA, SCAQMD Rule 1186 “Certified
Street Sweepers” and all other applicable regulatory requirements.
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3. Proven Experience with Similar Work
We have had the pleasure of supporting the comprehensive street sweeping needs
of many municipalities in and around the NorCal area as well as across the state of
California. Listed below are SCA customers who are similar in size and scope to the
City of Dublin.
Customer Name City of Oakley
Address 3231 Main Street; Oakley, CA 94561
Contact Name Christine Keller, Administrative Supervisor
Phone Number 925-625-7040 (Desk Line)
925-625-7037 (Public Works Main)
Email Address ---
Customer Name City of Fairfield
Address 2901 Industrial Ct; Fairfield, CA 94533
Contact Name Gina Vasquez, Operations Manager, Hauling
Phone Number 707-437-8935
Email Address GVasquez2@republicservices.com
Customer Name City of Napa Valley
Address 770 Jackson St, Napa; CA 94559
Contact Name Jadon Rabon, Senior Engineering Aide
Phone Number 707) 257-9348
Email Address ---
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4. Proposed Staffing and Project Organization
SCA Team Supporting the City of Dublin
SCA’s strength lies in its ability to balance national scale with local customization.
While we operate the largest sweeping fleets in the country, service is delivered by
locally based teams who are deeply familiar with the communities they serve.
Despite our size, we never approach service delivery with a “national template.”
Every contract is tailored, every municipality is treated as unique, and every resident
interaction matters.
Our commitment to our customers is what drives our success. Our San Jose team
will provide the highest level of service and customer support to the City of Dublin
and your residents. Our team is committed to providing comprehensive street
sweeping services to include all the other maintenance required to maintain the
areas included in this contract in safe, attractive, and usable condition.
We will continue to collaborate with the City of Dublin team to meet all your
requirements for skilled personnel, equipment and materials, shop facilities and
resources needed to service residential and commercial areas in the City of Dublin.
SCA understands the nature of this project and offers a customized approach of
internal controls including field supervision, daily oversight of GPS tracking - which
includes curb mile sweeping - and “brooms-down” productivity. Our service will
include providing all necessary labor, equipment, tools, fuel, materials, insurance,
supervision, and traffic control (if needed), along with any other items required to
deliver comprehensive street sweeping services to and its residents.
Jesse Alvarado, General Manager, will continue to serve as the SCA principal in
charge of the City of Dublin. Stephen Chandler will serve as the primary day-to-day
contact for the City.
The following is a listing of each role by job title, experience, and estimated time of
completion.
Job Title: District Manager – Matt Bawks
Experience: 20+ years
Estimated time: 2,080 hours/year
Job Title: District Sales Manager – Rick Anderson
Experience: 29 years
Estimated time: 2,080 hours/year
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4. Proposed Staffing and Project Organization, Continued
Job Title: General Manager – Jesse Alvarado
Experience: 7+ years
Estimated time: 2,080 hours/year
Job Title: Branch Manager – Stephen Chandler
Experience: 5+ years
Estimated time: 2,080 hours/year
Job Title: Dispatch Manager – Diana Manriquez
Experience: 8 years
Estimated time: 2,080 hours/year
Job Title: Sweeper Operator/Driver
Experience: 10 years
Estimated time: 2,080 hours/year
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5. Work Plan/Technical Approach
SCA Alignment with Required Services
SCA currently sweeps the streets of the City of Dublin. Therefore, there will be no
obstacles preventing us from continuing to provide an elevated level of service to
the City of Dublin. You can rest easy knowing that you will not experience any
disruption in service that you might encounter with another, less qualified provider.
We will continue to service the City of Dublin as we do today should we be awarded
the contract.
SCA understands the nature of this project and offers a customized approach of
internal controls including field supervision, daily oversight of GPS tracking - which
includes curb mile sweeping - and “brooms-down” productivity. Our service will
include providing all necessary labor, equipment, tools, fuel, materials, insurance,
supervision, and traffic control (if needed), along with any other items required to
deliver comprehensive street sweeping services to and its residents.
At SCA, we embrace a partnership philosophy, collaborating to achieve the shared
goals of our customers and the city's residents. We are dedicated to fostering this
partnership through various means, as outlined below in our operational plan.
Visibility to Customers
We offer continuous and precise GPS tracking and route visibility for all our
sweepers across all routes.
GPS reports can be utilized for billing verification and, if necessary, reroute
or resweep in response to customer service requests. SCA has accelerated
the digitization of its inspections and compliance reporting processes.
Additionally, we've invested in internal diagnostic systems to monitor vehicle
codes, ensuring our equipment is well-maintained with minimal downtime
for our clients.
Consistent Communication with Administrators
We believe that open communication is crucial for the success of our
partnership.
Once the contract is awarded, we will provide administrators with a list of
our supervisors’ contact cell phone numbers and a 24-hour emergency
phone number.
We recognize that staff will conduct both routine and non-routine
inspections of completed routes. We look forward to working closely with
your team to address any concerns promptly and will take action to resolve
any issues within 24 hours, at no additional cost to the City.
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Efficient & Prompt Customer Service
We commit to promptly investigating and resolving customer service issues
as they arise. Our highly trained management team share our commitment
to success. They ensure all phases of each project run smoothly and are
directly involved with account management and job inspections to maintain
the highest level of service possible.
SCA has also developed a custom “Resident Response Sheet” which captures
the necessary information to resolve resident complaints and concerns
related to our sweeping service. This sheet allows us to address time-
sensitive matters quickly and efficiently and provides a way to track those
concerns for future reference and/or the city’s records.
Once our team resolves each concern, we:
Note the resolution.
Email a copy to your staff.
Maintain a copy for our records and for future reference.
All complaints will receive a follow-up response within twenty-four (24) hours of
notification.
DOT Compliance
Additional safety measures involve collaborating with third-party
organizations that oversee DOT and BIT compliance, ensuring consistent
safety evaluations and reliable, regulation-compliant equipment on the road.
We recognize that achieving thorough street coverage may necessitate
slower travel speeds or multiple passes by the sweeper. Our dust suppression
systems, as detailed later, meet AQMD regulations and all other relevant
federal, state, county, and city ordinances related to street sweeping, water
quality, air quality, hazardous waste, and rubbish disposal.
SCA is equipped with both the necessary machinery and experienced
personnel to address any special sweeping requirements. We will work
closely with your team to provide additional sweeping services should you
require emergency assistance.
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Employee Routing and Hiring Practices
We assign employees who are familiar with the respective municipality to
operate the sweepers. We believe in maintaining consistency in our routing,
ensuring our teams become acquainted with each route's unique
characteristics and local requirements.
Our route managers proactively engage with residents to address any
concern they may have.
We employ Quality Control specialists who inspect routes before, during,
and after sweeping until they are confident that the driver-operator is
proficient with city streets and delivering work to a high standard.
Equipment Overview
With a fleet of Regenerative Air and Power Mechanical Brooms (All PM-10
compliant), SCA is equipped to manage any job. Our team is prepared to deliver
year-round service with essential equipment, dedicated sweepers, and backup
units. In case of a mechanical breakdown or general maintenance requirements,
backup equipment will always be available to ensure uninterrupted performance.
Furthermore, we stock all the primary spare parts for our sweepers to ensure swift
repairs and quick return to service on the streets.
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6. Proposed Project Budget
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7. City of Dublin Standard Consulting Agreement
SCA does not take exception to the City’s Standard Consulting Agreement, nor
the insurance requirements provided in your RFP..
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