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HomeMy WebLinkAbout*June 17, 2025 Regular City Council Meeting AgendaJune 17, 2025 Regular City Council Meeting Agenda 1 Regular Meeting of the Pursuant to Government Code §54953(b), this meeting will include the following teleconference location: • Mayor Hu will be attending the City Council Meeting via teleconference from VEA Newport Beach, Lobby, 900 Newport Center Dr, Newport Beach, CA 92660 The public shall have the opportunity to address the Council at this teleconference location pursuant to Government Code Section §54954.3. All votes during the teleconference session will be conducted by roll call vote. The teleconference location is accessible to the public and the agenda will be posted at the teleconference location 72 hours before the meeting. Additional Meeting Procedures This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings For the convenience of the City and as a courtesy to the public, members of the public who wish to offer comments electronically have the option of giving public comment via Zoom, subject to the following procedures: - Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, June 17, 2025. Upon submission, you will receive Zoom link information from the City Clerk. Speakers slips will be accepted until the staff presentation ends, or until the public comment period on non-agenda items is closed. - Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an June 17, 2025 Regular City Council Meeting Agenda 2 attendee and muted. The speaker will be able to observe the meeting from the Zoom platform. - When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom. - Technical difficulties may occur that make the option unavailable, and, in such event, the meeting will continue despite the inability to provide the option. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: City of Dublin v. Brad Benson Motorsports Corporation, et al., Alameda County Superior Court Case No. 23CV045872 CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. PRESENTATIONS AND PROCLAMATIONS 3.1 Update from Three Valleys Community Foundation The City Council will receive an update from Kelly Bowers, Ed.D., CEO and President of Three Valleys Community Foundation. Receive the update. Staff Report - Update from Three Valleys Community Foundation New City of Dublin Staff member, Clement Lui, Summer Intern with Information Systems, will be introduced. Welcome the new City of Dublin Staff member. Staff Report - Employee Introduction PUBLIC COMMENT At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related June 17, 2025 Regular City Council Meeting Agenda 3 to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. The City Council will consider approving the minutes of the June 3, 2025 Regular City Council Meeting. Approve the minutes of the June 3, 2025 Regular City Council Meeting. Staff Report Attachment 1 - June 3, 2025 Regular City Council Meeting Minutes The City Council will consider approving an Access License Agreement with the San Francisco Bay Area Rapid Transit District (BART) to allow emergency access from the City’s Corporation Yard to DeMarcus Boulevard if the primary access via Scarlett Court is not accessible. Adopt the Approving an Access License Agreement with the San Francisco Bay Area Rapid Transit District (BART) for City Access Through BART-Owned Property, Assessor’s Parcel Number 941-0550-023-03. Staff Report Attachment 1 - Resolution Approving an Access License Agreement with the San Francisco Bay Area Rapid Transit District (BART) for City Access Through BART-Owned Property, Assessor’s Parcel Number 941-0550-023-03 Attachment 2 - Exhibit A to Resolution - Access License Agreement The City Council will consider approving a fourth amendment to the agreement with 4Leaf, Inc. for on-call plan check and inspection services, and will consider a third amendment to the agreement with Civica Law Group, APC for special legal counsel related to code enforcement activities. Adopt the a Fourth Amendment to the Consulting Services Agreement Between the City of Dublin and 4Leaf, Inc.; adopt the Approving a Third Amendment to the Agreement Between Civica Law Group, APC and the City of Dublin for Special Counsel Legal Services; and approve the budget change. Staff Report Attachment 1 - Resolution Approving a Fourth Amendment to the Consulting Services Agreement Between the City of Dublin and 4Leaf, Inc. June 17, 2025 Regular City Council Meeting Agenda 4 Attachment 2 - Exhibit A to the Resolution - Fourth Amendment to Consulting Services Agreement Between the City of Dublin and 4Leaf, Inc. Attachment 3 - Consulting Services Agreement and First, Second and Third Amendment with 4Leaf, Inc. Attachment 4 - Resolution Approving a Third Amendment to the Agreement Between Civica Law Group, APC and the City of Dublin for Special Counsel Legal Services Attachment 5 - Exhibit A to the Resolution - Third Amendment to Agreement Between Civica Law Group, APC and the City of Dublin Attachment 6 - Agreement and First and Second Amendment with Civica Law Group, APC Attachment 7 - Budget Change Form The City Council will consider introducing an Ordinance amending Dublin Municipal Code Chapter 4.04, which governs the City’s business registration program. These updates are intended to improve clarity, enhance operational efficiency, and support a better customer experience for businesses. The changes are informed by best practices and a policy review conducted by Hinderliter de Llamas & Associates (HdL), as well as City staff’s experience administering the program. Waive the reading and introduce an Amending Section 4.04 of the Dublin Municipal Code, Related to Business Registration. Staff Report Attachment 1 - Ordinance Amending Section 4.04 of the Dublin Municipal Code, Related to Business Registration Attachment 2 - Exhibit A to the Ordinance - Amendments Section 4.04 of the Dublin Municipal Code, Related to Business Registration Attachment 3 - Amendments to Section 4.04 of the Dublin Municipal Code, Related to Business Registration - Redline Version Attachment 4 - Ordinance Review Brief The City Council will consider an Improvement Agreement with KL LB Buy 2 LLC and Landsea Homes of California, LLC to construct a 2.01-acre neighborhood park as identified in the Eastern Dublin Specific Plan within the Dublin Centre development, formerly called SCS Dublin. Adopt the Approving the Improvement Agreement for a Neighborhood Park Site Within the Dublin Centre Development. Staff Report Attachment 1 - Resolution Approving the Improvement Agreement for a Neighborhood Park Site Within the Dublin Centre Development Attachment 2 - Exhibit A to the Resolution - Improvement Agreement for a Neighborhood Park Site Within the Dublin Centre June 17, 2025 Regular City Council Meeting Agenda 5 The City Council will consider approving agreements with Callander Associates Landscape Architecture, Inc., GATES + Associates, and SWA Group for on-call landscape architect services. Adopt the Approving Agreements with Callander Associates Landscape Architecture, Inc., GATES + Associates, and SWA Group for On-Call Landscape Architect Services. Staff Report Attachment 1 - Resolution Approving Agreements with Callander Associates Landscape Architecture, Inc., GATES + Associates, and SWA Group for On-Call Landscape Architect Services Attachment 2 - Exhibit A to the Resolution - Consulting Services Agreement with Callander Associates, GATES + Associates and SWA Group. Attachment 3 - Request for Qualifications - Landscape Architect Services Attachment 4 - Statements of Qualifications - Landscape Architect Services The City Council will consider approving an agreement with SCA of CA, LLC for street sweeping services. Adopt the Approving an Agreement with SCA of CA, LLC for Street Sweeping Services. Staff Report Attachment 1 - Resolution Approving an Agreement with SCA of CA, LLC for Street Sweeping Services Attachment 2 - Exhibit A to the Resolution - Contractor Services Agreement with SCA of CA, LLC Attachment 3 - Request for Proposals - Street Sweeping Services Attachment 4 - Statement of Qualifications - Street Sweeping Services The City Council will consider approving an agreement with Universal Building Services and Supply Co. for carpet and window cleaning services. Adopt the Approving Agreement with Universal Building Services and Supply Co. for Carpet and Window Cleaning Services. Staff Report Attachment 1 - Resolution Approving an Agreement with Universal Building Services and Supply Co. for Carpet and Window Cleaning Services Attachment 2 - Exhibit A to the Resolution - Contractor Services Agreement with Universal Building Services and Supply Co. Attachment 3 - Request for Proposals - Carpet and Window Cleaning Services Attachment 4 - Statement of Qualifications - Carpet and Window Cleaning Services The City Council will consider approving an amendment to the agreement with Storm Water Inspection & Maintenance Services LLC for trash capture device maintenance services. June 17, 2025 Regular City Council Meeting Agenda 6 Adopt the Approving an Amendment to the Agreement with Storm Water Inspection & Maintenance Services LLC for Trash Capture Device Maintenance Services. Staff Report Attachment 1 - Resolution Approving an Amendment to the Agreement with Storm Water Inspection & Maintenance Services LLC for Trash Capture Device Maintenance Services Attachment 2 - Exhibit A to Resolution - First Amendment to Contractor Services Agreement between the City of Dublin and Storm Water Inspection & Maintenance Services LLC Attachment 3 - Contractor Services Agreement between the City of Dublin and Storm Water Inspection & Maintenance Services, Inc. The City Council will consider approving the plans and specifications and awarding construction contracts to Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project and the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project. The projects will repair damage caused by the storms in winter 2022-2023. The City Council will also consider approving a budget change to increase the project funding. Adopt the Approving the Plans and Specifications and Awarding a Contract to Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project, CIP No. GI0221, FEMA Project No. 716372; adopt the Approving the Plans and Specifications and Awarding a Contract to Granite Construction Company for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project, CIP No. GI0221, FEMA Project No. 733034; and approve the budget change. Staff Report Attachment 1 - Resolution Approving the Plans and Specifications and Awarding a Contract to Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project, CIP No. GI0221, FEMA Project No. 716372 Attachment 2 - Exhibit A to the Resolution - Agreement with Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project, CIP No. Gi0221, FEMA Project No. 716372 Attachment 3 - Exhibit B to the Resolution - Dougherty Hills Open Space Slide and Trail Repair Project Plans and Specifications Attachment 4 - Dougherty Hills Open Space Slide and Trail Repair Project Bid Results Attachment 5 - Resolution Approving the Plans and Specifications and Awarding a Contract to Granite Construction Company for the Dublin Boulevard Slide Repair - Between Inspiration Drive and Silvergate Drive Project, CIP No. GI0221, FEMA Project No. 733034 Attachment 6 - Exhibit A to the Resolution - Agreement with Granite Construction Company for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project, CIP No. GI0221, FEMA Project No. 733034 Attachment 7 - Exhibit B to the Resolution - Dublin Boulevard Slide Repair Project Plans and Specifications Attachment 8 - Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project Bid Results Attachment 9 - CIP No. GI0221 June 17, 2025 Regular City Council Meeting Agenda 7 Attachment 10 - Budget Change The City Council will consider approving an amendment to the current agreement with All City Management, Inc., to extend crossing guard services for three years, with a new expiration date of June 30, 2028, and increase the not-to-exceed compensation. Adopt the Approving the First Amendment to Contractor Services Agreement Between the City of Dublin and All City Management Services, Inc. Staff Report Attachment 1 - Resolution Approving the First Amendment to Contractor Services Agreement Between the City of Dublin and All City Management Services, Inc. Attachment 2 - Exhibit A to the Resolution - First Amendment to Contractor Services Agreement Between the City of Dublin and All City Management Services, Inc. The City Council will consider approving a two-year agreement with Casey Printing for the printing and distribution of the City’s newsletters and activity guides. Adopt the Approving the Agreement with Casey Printing for Printing and Bulk Mail Preparation Services. Staff Report Attachment 1 - Resolution Approving an Agreement with Casey Printing for Printing and Bulk Mail Preparation Services Attachment 2 - Exhibit A to the Resolution - Contractor Services Agreement Between the City of Dublin and Casey Printing Attachment 3 - 2025 Printing Services RFP The City Council will consider confirming the Mayor’s Appointment of Councilmember Josey as the City’s delegate for the 2025 Association of Bay Area Governments General Assembly. Confirm the Mayor’s Appointment of Councilmember Josey as the City of Dublin delegate for the 2025 Association of Bay Area Governments General Assembly. Staff Report The City Council will consider adoption of the annual Appropriations Limit in accordance with state law. The City of Dublin’s Limit for Fiscal Year 2025-26 is $527,518,172, which exceeds the City’s related appropriations by $424,819,201. Adopt the Adopting an Appropriations Limit for Fiscal Year 2025-2026. Staff Report Attachment 1 - Resolution Adopting an Appropriations Limit for Fiscal Year 2025-26 Attachment 2 - Exhibit A to the Resolution - Calculation of Fiscal Year 2025-26 Appropriations Limit June 17, 2025 Regular City Council Meeting Agenda 8 The City Council will receive a listing of payments issued from May 1, 2025 – May 31, 2025, totaling $22,110,296.26. Receive the report. Staff Report Attachment 1 - Payment Issuance Report for May 2025 The City Council will consider ratifying a resolution to amend the service rates for integrated solid waste services. The City Council held a noticed public hearing on June 3, 2025 to establish the garbage rates effective July 1, 2025 and to establish the Fiscal Year 2025-26 refuse-related property tax assessment. The City Council deliberated on Item 6.1 and no public comment was received. The City Council now needs to act to ratify the resolution regarding the schedule of service rates for integrated solid waste services. Adopt the Amending the Schedule of Service Rates for Integrated Solid Waste Services. Staff Report Attachment 1 - Amending the Schedule of Service Rates for Integrated Solid Waste Services Attachment 2 - Exhibit A to the Resolution - Proposed Adjustment to Garbage Company Rates Attachment 3 - June 3, 2025, Item 6.1 Staff Report (Without Attachments) The City Council will consider special designations of General Fund reserves for Fiscal Year 2024-25. Adopt the Authorizing a Special Designation of General Fund Committed Reserves for Fiscal Year 2024-25 and confirm changes to General Fund Assigned Reserves. Staff Report Attachment 1 - Resolution Authorizing a Special Designation of General Fund Reserves for Fiscal Year 2024-25 Attachment 2 - Fiscal Year 2024-25 General Fund Reserves Summary The City Council will consider approving a second amendment to the agreement with Townsend Public Affairs, Inc. for grant strategy and writing services. Adopt the Approving the Second Amendment to the Consulting Services Agreement with Townsend Public Affairs, Inc. for Grant Strategy and Writing Services. Staff Report Attachment 1 - Resolution Approving the Second Amendment to the Consulting Services Agreement with Townsend Public Affairs, Inc. for Grant Strategy and Writing Services Attachment 2 - Exhibit A to the Resolution - Second Amendment to Consulting Services Agreement Between the City of Dublin and Townsend Public Affairs, Inc. June 17, 2025 Regular City Council Meeting Agenda 9 PUBLIC HEARING 6.1 The City Council will consider City-initiated amendments to the Zoning Ordinance to implement recent changes in state law and certain programs of the General Plan Housing Element. Amendments are proposed to Dublin Municipal Code Chapter 8.08 (Definitions), Chapter 8.12 (Zoning Districts and Permitted Uses of Land), Chapter 8.36 (Development Regulations), Chapter 8.38 (Reasonable Accommodations for Persons with Disabilities), Chapter 8.64 (Home Occupations Regulations), Chapter 8.68 (Inclusionary Zoning Regulations), Chapter 8.76 (Off -Street Parking and Loading Regulations), Chapter 8.81 (SB 9 Unit Developments), Chapter 8.104 (Site Development Review), Chapter 8.116 (Zoning Clearance) and Chapter 8.132 (Notice and Hearings). In addition, the proposed amendments include a new chapter, Chapter 8.49 (Low-Barrier Navigation Centers). The City Council will also consider an exemption from the requirements of the California Environmental Quality Act. Conduct a public hearing, deliberate, and adopt the Approving Amendments to Dublin Municipal Code Chapter 8.08 (Definitions), Chapter 8.12 (Zoning Districts and Permitted Uses of Land), Chapter 8.36 (Development Regulations), Chapter 8.38 (Reasonable Accommodations for Persons with Disabilities), Chapter 8.64 (Home Occupations Regulations), Chapter 8.68 (Inclusionary Zoning Regulations), Chapter 8.76 (Off-Street Parking and Loading Regulations), Chapter 8.81 (SB 9 Unit Developments), Chapter 8.104 (Site Development Review), Chapter 8.116 (Zoning Clearance) and Chapter 8.132 (Notice and Hearings), and the Addition of Chapter 8.49 (Low-Barrier Navigation Centers). Staff Report Attachment 1 - Ordinance Approving Amendments to Dublin Municipal Code Attachment 2 - Redlined Zoning Ordinance Amendments Attachment 3 - Planning Commission Resolution No. 25-02 Recommending City Council Approval of Zoning Ordinance Amendments UNFINISHED BUSINESS 7.1 The City Council will consider approval of the Proposed Budget for Fiscal Year 2025-26 and related salary plans. Conduct the budget hearing, deliberate, and adopt the following: 1) Adopting a Budget for the City of Dublin for Fiscal Year 2025-26; 2) Establishing a Salary Plan for Full -Time Personnel in Accordance with the Personnel Rules; 3) Establishing a Salary Plan for Management Positions Exempt from Competitive Services; and 4) Amending the Classification Plan. Staff Report Attachment 1 - Proposed Fiscal Year 2025-26 Budget Attachment 2 - Resolution Adopting a Budget for the City of Dublin for Fiscal Year 2025-26 Attachment 3 - Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the Personnel Rules June 17, 2025 Dublin City Council Regular Meeting Agenda 10 Attachment 4 - Resolution Establishing a Salary Plan for Management Positions Exempt from Competitive Service Attachment 5 - Resolution Amending the Classification Plan Attachment 6 - Exhibit A to the Resolution - Digital Communications Technician Attachment 7 - Exhibit B to the Resolution - Digital Engagement Specialist Attachment 8 - Exhibit C to the Resolution - Senior Digital Engagement Specialist The City Council will consider adopting an update to the Five-Year Capital Improvement Program 2024-2029, which includes capital project funding from Fiscal Year 2024-25 through Fiscal Year 2028-29. Adopt the Adopting the Five-Year Capital Improvement Program 2024-2029 Update. Staff Report Attachment 1 - Resolution Adopting the Five-Year Capital Improvement Program 2024-2029 Update Attachment 2 - Five-Year Capital Improvement Program 2024-2029 Update NEW BUSINESS 8.1 The City Council will receive a presentation on the results from the 2025 Dublin Community Survey. Receive the presentation. Staff Report CITY MANAGER AND CITY COUNCIL REPORTS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. June 17, 2025 Dublin City Council Regular Meeting Agenda 11 Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion.