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Home My WebLink About06-12-2025 HCAC Agenda Packet with PPTCouncil Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the Regular Meeting 7:00 PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. June 12, 2025 Dublin Heritage and Cultural Arts Commission Agenda 1 1 The Commission will consider approving the May 8, 2025, Heritage and Cultural Arts Commission Regular Meeting minutes. Approve the minutes of May 8, 2025, Heritage and Cultural Arts Commission Regular Meeting. Staff Report Attachment 1 - Minutes of the May 8, 2025, Heritage and Cultural Arts Commission Regular Meeting UNFINISHED BUSINESS 6. NEW BUSINESS 6.1 The Heritage and Cultural Arts Commission will discuss options for a future temporary public art project. Receive the report and provide input on the temporary art project options. Staff Report Attachment 1 - Temporary Art Project Sample Options Attachment 2 - Item 6.1 2025 Temp Art Project PPT The Heritage and Cultural Arts Commission will receive a report on the fourth quarter submission for the 2025 Cultural Event Space Grant Program. Approve the Silicon Valley Asian Association's request for a Cultural Event Space Grant for quarter four of 2025. Staff Report Attachment 1 - Cultural Event Fee Waiver Request and Event Application STAFF AND COMMISSIONER REPORTS Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. June 12, 2025 Dublin Heritage and Cultural Arts Commission Agenda 2 2 3 Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. June 12, 2025 Dublin Heritage and Cultural Arts Commission Agenda 3 4 STAFF REPORT HERITAGE AND CULTURAL ARTS COMMISSION Page 1 of 1 Agenda Item 4.1 DATE:June 12, 2025 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Approval of May 8, 2025,Heritage and Cultural Arts Commission Regular Meeting Minutes Prepared by: Kim Bonato, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approving the May 8, 2025,Heritage and Cultural Arts Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of May 8, 2025,Heritage and Cultural Arts Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes from the May 8, 2025,Regular Meeting. STRATEGIC PLAN INITIATIVE None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1)Minutes of the May 8, 2025, Heritage and Cultural Arts Commission Regular Meeting 5 MINUTES OF THE HERITAGE AND CULTURAL ARTS COMMISSION Regular Meeting: Thursday, May 8, 2025 Heritage and Cultural Arts Commission REGULAR MEETING May 8, 2025 A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday, May 8, 2025, at the Peter W. Snyder Council Chamber, 100 Civic Plaza, Dublin, CA 94568. The meeting was called to order at 7:03 PM by Chairperson Phillips. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Darren Phillips, Chairperson Present Shweta Agrawal, Vice Chairperson Present Jain Archana, Commissioner Present Gina Gabriell, Commissioner Present Timea Iharosi, Commissioner Present Dashrath Sankhe, Commissioner Absent Julia Tomtania, Commissioner Present * Victoria Liu, Alternate Commissioner Present 2) PRESENTATIONS – None. 3) PUBLIC COMMENT – None. 4) CONSENT CALENDAR *Commissioner Tomtania arrived at 7:04 PM 4.1) Approved April 10, 2025, Heritage and Cultural Arts Commission Regular Meeting Minutes. On a motion by Commissioner Gabriell, seconded by Vice Chairperson Argawal, and by a unanimous vote, the Commission adopted the Consent Calendar. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Gina Gabriell, Commissioner SECOND: Shweta Agrawal, Vice Chairperson AYES: Phillips, Agrawal, Archana, Gabriell, Iharosi, Tomtania, Liu ABSENT: Sankhe Attachment 1 6 Heritage and Cultural Arts Commission REGULAR MEETING May 8, 2025 5) UNFINISHED BUSINESS - None 6) NEW BUSINESS – None. 6.1) Utility Box Art Selection The Commission received a presentation on Utility Box Art design proposals for ten boxes to be painted in 2025. Swati Rastogi provided public comment. Box Box location Artist Proposal Title Box 1 Fallon Rd. & Fallon Gateway Haley Haslim Springtime On the Move Box 2 Fallon Rd. & Dublin Blvd. Malavika Oak Bloom Where Planted Box 3 Fallon Gateway & Dublin Blvd. Emaan Qayyum * If You Look for It… Box 4 Dublin Blvd. & Brannigan St. Ekaterina Bazlakova Exotic Flowers and Birds Box 5 Brannigan St. & Central Pkwy Sophia Lee Daydream & Wander Box 6 Central Pkwy & Grafton St. Spence Snyder Dublin Buzz Box 7 Gleason Dr. & Creekview Dr. Kim Champion The Neighborhood Box 8 Dublin Blvd. Silvergate Dr. Joel Yau Dublin City Vibe Box 9 Dublin Blvd. & Schaefer Ranch Rd. Elli Maskiell Flora Scan Box 10 Dublin Blvd. & Inspiration Dr. Swati Rastogi Nature, its colors and shapes *Student Artist On a motion by Commissioner Gabriell, seconded by Commissioner Tomtania, and by a roll call vote of 7-0, the Commission is recommending the above 10 Utility Box Art design proposals to the City Council for approval. RESULT: RECOMMENDED [7-0] MOVED BY: Gina Gabriell, Commissioner SECOND: Julia Tomtania, Commissioner AYES: Phillips, Agrawal, Archana, Gabriell, Iharosi, Tomtania, Liu 7 Heritage and Cultural Arts Commission REGULAR MEETING May 8, 2025 ABSENT: Sankhe 6.2) Discussion of Future Public Art Murals The Commission received a presentation on objectives, themes, and other relevant topics related to the addition of permanent Public Arts murals to the City’s Public Art Collection and provided feedback. 7) STAFF AND COMMISSIONER REPORTS Staff and Commissioners provided brief information-only reports. 8) ADJOURNMENT Chairperson Phillips adjourned the meeting at 8:33 PM. Darren Phillips, Chairperson Heritage and Cultural Arts Commission ATTEST: Tyler Phillips Parks & Community Services Manager 8 STAFF REPORT Heritage & Cultural Arts Commission Page 1 of 2 Agenda Item 6.1 6.1 DATE: June 12, 2025 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: 2025 Temporary Art Project Prepared by: Henry Siu, Recreation Coordinator EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will discuss options for a future temporary public art project. STAFF RECOMMENDATION: Receive the report and provide input on the temporary art project options. FINANCIAL IMPACT: The Temporary Art Program is included in the Parks and Community Services Department’s annual operating budget and is funded by the Public Art Fund. DESCRIPTION: Background In October 2019, the City Council approved an annual temporary art display program. Each year, Staff works with the Heritage and Cultural Arts Commission (Commission) to identify the project that will be developed and implemented that year. In recent years, the City has completed projects such as painting storm drains, installing little library boxes, and creating oversized picture frames, among others. For the next project, Staff have developed three potential options for the Commission to consider, as outlined below. The project is anticipated to begin with solicitation to artists in summer 2025 and be completed in spring 2026. Costs for each project vary but cannot exceed the total funding allocation for the annual Temporary Art Program. 9 Page 2 of 2 2025 Temporary Art Program Options  Option 1 – Little Libraries The City has previously installed little library boxes at ten public parks throughout Dublin. This unique project involved soliciting artists to design and decorate the boxes. In response to multiple requests, the commission is being asked to consider installing additional Little Libraries in other park locations. Little Libraries serve as a catalyst for building community, inspiring readers, and expanding access to books. Operating on the honor system, these boxes provide 24/7 access to books and encourage literary proficiency. Project supplies provided by the Public Art Fund would cost approximately $700 for each library. Each artist would provide their own supplies to decorate the libraries and receive a stipend of $500 to $1,000.  Option 2 – Painted Wine Barrels Approximately 12 wine barrels, each measuring 35 inches in height and 27 inches in width, would be decorated by artists and placed at parks, facilities, and City events throughout Dublin. The City would provide the wine barrels at approximately $300 each. Each artist would provide their own supplies to decorate the barrels and receive a stipend of $500-$1,000.  Option 3 – Painted Wood Benches Eight to ten wooden benches would be painted by artists and displayed in parks and facilities throughout Dublin. This project combines functionality with artistic impression, offering the public an inviting space to relax and enjoy the artwork. The City would provide the benches at approximately $500 each. Each artist would provide their own supplies to decorate the bench and receive a stipend of $500-$1,000. Next Steps The Commission is being asked to provide input on the pro ject option to pursue, including locations, artist stipend, design, and any other items that should be considered before project implementation. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Temporary Art Project Sample Options 10 Attachment 1 2025 Temporary Art Project Sample Options Option 1: Painted Little Libraries o 11 Option 2: Sample Painted Wine Barrels 12 Option 3: Sample Wood Benches 13 2025 Temporary Art Program June 12, 2025 14 Background •The Temporary Art Program was approved October 2019 by City Council. •In recent years, the temp art program included: Adirondak chairs, library boxes, picture frames, recovered wood, and basketball courts. Each spring, the Commission is asked to review and select a temporary art project for that year. 15 Temporary Art Program The goals for tonight's meeting: •Review the temp art options. •Choose a project. •Provide feedback on the program. Next Steps: •Staff will issue a call for artist. •Staff will return to the commission in the fall for art selection. •City Council for final approval. •Art completion and installation in Spring 2026. 16 Option 1: Painted Little Libraries 17 Option 2: Painted Wine Barrels 18 Option 3: Wood Benches 19 Questions? Commission Discussion / Feedback Recommendation to Council 20 STAFF REPORT Heritage & Cultural Arts Commission Page 1 of 2 Agenda Item 6.2 DATE: June 12, 2025 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SUBJECT: Cultural Event Space Grant Program – 2025 Fourth Quarter Applicants Prepared by: Anthony Calvo, Recreation Supervisor EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will receive a report on the fourth quarter submission for the 2025 Cultural Event Space Grant Program. STAFF RECOMMENDATION: Approve the Silicon Valley Asian Association’s request for a Cultural Event Space Grant for quarter four of 2025. FINANCIAL IMPACT: The Event Space Grant Program is expected to reduce City venue revenue by approximately $1,000 to $3,500 per event ($4,000 to $14,000 annually), depending on the size and scope of approved events. DESCRIPTION: Background At its regular meeting on March 5, 2024, the City Council requested that Staff explore ways to acknowledge and support cultural events that are meaningful to Dublin community members, in alignment with the City's existing annual events. In response to the City Council’s request, Staff developed the Cultural Event Space Grant Program to support non-profit organizations in hosting cultural events in Dublin. The program offers a City venue once per quarter, with waived application and facili ty use fees, for a free, public event. Interested organizations must submit their event proposal and present it at a Heritage and Cultural Arts Commission (HCAC) meeting. The Parks and Community Services Department will assign a Staff member to help coordinate supplemental services such as police support, road closures, maintenance, fire permits, and waste services, if needed. While venue and application fees are waived, all other event-related costs, including but not limited to 21 Page 2 of 2 deposits, staffing, logistics, and permits, are the applicant’s responsibility. All applicants must attend and present their event details at the HCAC meeting held four months prior to the start of the quarter in which the event will take place. The application deadlines and corresponding meeting dates are as follows:  Quarter 1 - Events between January 1 – March 31. Applications are due August 15 to be presented at the September Commission meeting of the previous year.  Quarter 2 - Events between April 1 – June 30. Applications are due November 15 to be presented at the December Commission meeting of the previous year.  Quarter 3 - Events between July 1 – September 30. Applications are due February 15 to be presented at the March Commission meeting of the same year.  Quarter 4 - Events between October 1 – December 31. Applications are due May 15 to be presented at the June Commission meeting of the same year. For the 2025 quarter four Cultural Event Space Grant Program, one application was received from the Silicon Valley Asian Association. They are requesting the fee waiver program to host a Diwali celebration on October 25, 2025, at Emerald Glen Park (Attachment 1). Next Steps Staff will work directly with approved applicants to complete the application process, verify event details, and finalize all program requirements. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Cultural Event Fee Waiver Request and Event Application 22 Attachment 1 City of Dublin Cultural Event Fee Waiver Request The City of Dublin recognizes the value of partnering with organizations to provide cultural 1 )/. /#/ ) Ɵ/ /# *((0)$/4ǚ Non-+-*Ɵ/ " )$ . wishing to host cultural events in the City of Dublin can apply to have the .+ $' 1 )/ + -($/application fees and facility use fees waived !*- /# 1 )/ǚ All other event-- '/ *./.Ǜ $)'0$)" 0/ )*/ '$($/ /* . 0-$/4 +*.$/.Ǜ ./Ƣ ! .Ǜ 1 )/ '*"$./$.Ǜ +*'$ ) Ɵ- + -($/.Ǜ ) )4 $/$*)' - "0'/*-4 3+ ). .Ǜ - ($) /# responsibility of the ++'$)/ǚ Event Eligibility: x 1 )/. (0./ *(+'4 2$/# '' - ,0$- ( )/. *0/'$) $) /# $/4 *! 0'$)Ǩ. + $' 1 )/ -($/ ++'$/$*)ǚ x Non-+-*Ɵ/ organizations based in the City of Dublin will be given priorityǚ -")$5/$*). !-*( ) $"#*-$)" *((0)$/$ . /#/ . -1 .$")$Ɵ)/ )0( - *! 0'$) - .$ )/. (4 '.* ++'4ǚ /$*)' " )$ . 2$'' )*/ *).$ - ǚ x # 1 )/ (0./ !*0. *) 0'/0-' #*'$4ǚ x # 1 )/ (0./ !- !*- // ) . ) *+ ) /* /# +0'$ǚ x Fees will not be waived if the event is .+'$/ *1 - (0'/$+' '*/$*). and/or covering (0'/$+' 4.ǚ x # *(($..$*) 2$'' )*/ ++-*1 1 )/. 2$/# 0+'$/ /# ( . 2$/#$) /# .( ' )- 4 -ǚ x The C*(($..$*) 2$'' +-$*-$/$5 1 )/. ) #**. based *) 0)$,0 ) ..Ǜ )/$$+/ *((0)$/4 $(+/Ǜ and '$")( )/ 2$/# $/4 "*'.ǚ Application Process: x 0'/0-'1 )/$'$/4 $1 - ,0 ./)+ $'1 )/ -($/++'$/$*)(0./ *(+' / ).0($// /*" /# -4ƫ*)/# / .'$./ '*2/*the Parks and *((0)$/4 -1$ . +-/( )/: SFDSFBUJPOț0'$)ǚǚ"*1ǚ x # -$/" ) 0'/0-' -/. *(($..$*) ( /. *) /# . *) #0-.4 *! # (*)/#ǚ +*) - $1$)" ) 1 -$!4$)" ) ++'$/$*)Ǜ /Ƣ 2$'' *)Ɵ-( /# - ,0$- ( /$)" / 2$/# /# ++'$)/ǚ x '' ++'$)/. (0./ // ) ) +- . )/ /# $- 1 )/ details at the Heritage and Cultural Arts *(($..$*) ( /$)" # ' !*0- (*)/#. +-$*- /* /# ./-/ *! /# ,0-/ - $) 2#$# /# 1 )/ 2$'' /& +' ǚ # ++'$/$*) '$) . ) *-- .+*)$)" ( /$)" / . - .follows o For events between January 1 – -# ƩƧǜ Applications are due 0"0./ Ƨƫ /* +- . )/ / /# +/ ( - *(($..$*) ( /$)"of the previous yearǚ o For events between April 1 – 0) ƩƦǜ Applications are due *1 ( - Ƨƫ /* +- . )/ / /# ( - *(($..$*) ( /$)"of the previous yearǚ o For events between July 1 – +/ ( - ƩƦǜ Applications are due -0-4 Ƨƫ /* +- . )/ / /# -# *(($..$*) ( /$)" *! /# .( 4 -ǚ o *- 1 )/. /2 ) /* - Ƨ – ( - ƩƧǜ 23 24 25 26 27 28 29 30