HomeMy WebLinkAboutReso 47-25 Approving a Fourth Amendment to the Consulting Services Agreement Between the Ci
Reso. No. 47-25, Item 5.3, Adopted 06/17/2025 Page 1 of 1
RESOLUTION NO. 47 – 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A FOURTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND 4LEAF, INC.
WHEREAS, the City Council has approved Consulting Services Agreements with 4Leaf, Inc.,
(Consultant) to provide certain services to the Building and Safety Division on an as -needed basis;
and
WHEREAS, said Consultant was selected through a Request for Qualifications process; and
WHEREAS, Staff proposes to increase the total compensation paid during the term of the
Agreement; and
WHEREAS, the Consultants submitted a request to increase the hourly compensation in
accordance with the terms of the Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the Fourth Amendment to the Consulting Services Agreement for On-Call Contract Building
and Safety Services with 4Leaf, Inc.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendment to
the agreements, attached hereto as Exhibit A, and make any necessary, non-substantive changes
to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:
AYES: Councilmembers Josey, McCorriston, Morada, Qaadri and Mayor Hu
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Docusign Envelope ID: 9FE34CCB-3A9F-4EAB-A1C4-3DF71D060DD1
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FOURTH AMENDMENT TO CONSULTING SERVICES AGREEMENT BETWEEN THE
CITY OF DUBLIN AND 4LEAF, INC.
WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as
"CITY") and 4Leaf, Inc. (hereinafter referred to as "CONSULTANT") entered into a Consulting
Services Agreement for On-Call Building and Safety Services, which agreement was last
amended on July 1,2024, services (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, in 2021, Staff prepared and initiated a Request for Qualifications
(RFQ) for On-Call Building and Safety services; and
WHEREAS, the City Council has directed Staff to process development projects
expeditiously and to hire consultants when services are needed; and
WHEREAS, the existing AGREEMENT is set to expire on June 30, 2026 and
has a not to exceed sum of $4,250,000; and
WHEREAS, the CITY and CONSULTANT now wish to amend the Agreement
to increase the not to exceed amount to $4,750,000 and increase the reimbursable rates as
provided in Exhibit B to the AGREEMENT.
NOW THEREFORE, for good and valuable consideration, the sufficiency of
which is hereby acknowledged, the AGREEMENT is amended, effective July 1, 2025, as
follows:
1) The not to exceed compensation, set forth in section 2.0 of the agreement, shall be
increased to $4,750,000, following the reimbursement schedule set forth in Exhibit B.
2) Exhibit B shall be rescinded in its entirety and replaced with the attached revised
exhibit.
3) Except to the extent inconsistent with this Fourth Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
4) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the
AGREEMENT, as may have been amended from time to time, shall include coverage
for the amended term, as described above.
5) The individuals executing this Fourth Amendment and the instruments referenced in it
on behalf of CONSULTANT each represent and warrant that they have the legal power,
right and actual authority to bind CONSULTANT to the terms and conditions of this
Amendment.
Exhibit A to the Resolution
Docusign Envelope ID: 9FE34CCB-3A9F-4EAB-A1C4-3DF71D060DD1
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IN WITNESS WHEREOF, the parties hereto have caused this Fourth Amendment to be
executed as of July 1, 2025, of the City Manager’s signature below.
CITY OF DUBLIN 4LEAF, INC.
By: _____________________________ By: _____________________________
Colleen Tribby, City Manager Kevin J. Duggan, President
Dated:
ATTEST:
By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:
By: _____________________________
City Attorney
Docusign Envelope ID: 9FE34CCB-3A9F-4EAB-A1C4-3DF71D060DD1
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EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
A. CITY shall pay CONSULTANT for services rendered in accordance with the hourly rates
stated in section B. CONSULTANT shall submit invoices, not more often than once per
month, based upon the work completed. At the sole discretion of the CITY, other
payment schedules may be considered. Invoices shall include an accounting of all hours
by classification and task. Invoices shall include the purchase order number, amount of
purchase order, amount of purchase order remaining, and total hours of augmentation
personnel assigned to the City covered by purchase order. The format documentation
included on the invoice shall be subject to approval by the City Manager and / or
designee.
B. HOURLY RATES:
The following rates include all reimbursable or indirect costs, including but not limited to
business cards, all required code books and references, a vehicle, mileage and mobile
field device (smart phone or laptop) compatible with the City’s permitting and plan
storage systems.
1) Supervising Building Inspection $156.00
(Includes oversight of Contract
Inspectors, monitoring of inspections
Demand and a knowledge / certification
in commercial / multi-family and single-
family building systems. May include
plan checking assignments)
2) Building Inspector III $136.00
(Includes knowledge / certification
in commercial / multi-family and
single-family building systems including
structural. Mechanical, plumbing and
electrical systems. May include plan
checking of non-structural plans.)
3) Building Inspector II $123.00
(Includes knowledge / certification
in residential building systems including
structural, mechanical. Plumbing, and
electrical systems. May included plan
checking of non-structural plans.)
Docusign Envelope ID: 9FE34CCB-3A9F-4EAB-A1C4-3DF71D060DD1
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4) Building Inspector I $102.00
(Includes inspections of residential
buildings)
5) Building Inspector Trainee $78.00
6) Plan Review (On or off site)$180.00
7) Permit Technician $89.00 to $102.00
8) Overtime rates 150% of Above Hourly Rates
(When pre-approved in writing
from Contract Administrator or designee)
9) Certified Access Specialist -$7.00
Augmentation Inspector
(An hourly surcharge is permitted for
each inspector rate listed in this exhibit
that holds and active CASp certification)
10) Expediting of Projects
(When pre-approved in writing
from Contract Administrator or designee.
Plan Check Times to be negotiated
with each project but shall be at least 30%
faster than plan check times listed in Exhibit A section 1a)
Project Manager / Deputy Building Official $180.00
Plan Check Rates 150% of Above Hourly Plan Review
Rate
This agreement does not include an automatic annual escalation in rates. Rate change
requests, if any, shall be submitted in writing to the Contract Administrator for the City of
Dublin no later than April 1st of each year and if approved by the City Council would become
effective July 1st of that year.
Docusign Envelope ID: 9FE34CCB-3A9F-4EAB-A1C4-3DF71D060DD1