HomeMy WebLinkAboutItem 8.1 PA 90-114 Kaleidoscope Activity Center CUP/SDRCITY OF DUBLIN
PLANNING COMMISSION
AGENDA STATEMENT/STAFF REPORT
Meeting Date: April 15, 1991
TO: Planning Commission
FROM: Planning Staff 4- pDik4
PREPARED BY: Ralph Kachadourian, Assistant Planner
SUBJECT: PA 90-114 Kaleidoscope Activity Center
Conditional Use Permit/Site Development
Review
GENERAL INFORMATION:
PROJECT:
APPLICANT:
PROPERTY OWNER:
Conditional Use Permit request to operate and
expand an existing daycare/activity center
for developmentally disabled youths and Site
Development Review for an additional 1,440
square foot portable classroom trailer unit
Mike Huckins
Executive Director
Kaleidoscope Activity Center
7425 Larkdale Avenue
Dublin, CA 94568
Dublin Unified School District
Stan Maleski - Business Management
7471 Larkdale Avenue
Dublin, CA 94568
LOCATION: 7425 Larkdale Avenue
ASSESSOR PARCEL: 941-181-30
PARCEL SIZE: 5.01+ acres
GENERAL PLAN
DESIGNATION: Medium Density Residential
EXISTING ZONING
AND LAND USE: R-1-B-E, Single -Family Residential Combining
District
COPIES TO:
ITEM NO.
Applicant
Owner
Address File
PAGE OF
SURROUNDING LAND
USE AND ZONING:
ZONING HISTORY:
C-2308:
PA83-040:
PA83-043:
PA84-013:
PA84-061:
PA85-104:
PA86-024.1:
North: R-1-B-E Single -Family Residential
Combining District/Kolb Park/Single
Family Homes
South: R-1-B-E Single -Family Residential
Combining District/Single Family
Homes
East: R-1-B-E Single -Family Residential
Combining District/Single Family
Homes
West: R-1-B-E Single -Family Residential
Combining District/Dublin Unified
School District Offices, Senior
Center
On June 23, 1971, the Alameda County Zoning
Administrator approved a Conditional Use
Permit to construct and operate a 2-1/2 acre
neighborhood park.
On August 16, 1983, the Planning Commission
approved a Conditional Use Permit for Tri-
Valley Church of God for a K-9 school for up
to 60 students and a church in an R-1 single-
family residential district.
On August 16, 1983, the Planning Commission
approved a Conditional Use Permit for the
Kaleidoscope Center education program for up
to 44 developmentally disabled youths.
On April 17, 1984, the Planning Commission
approved a Conditional Use Permit for
Fountainhead Montessori School to operate a
preschool/daycare and elementary classes at
the Fallon School site.
On November 20, 1984, the Planning Commission
approved a Conditional Use Permit for Growing
Tree Preschool to operate a daycare center at
the Fallon School site.
On January 6, 1986, the Planning Commission
approved a Conditional Use Permit for
Kaleidoscope Center to operate a daycare/
activity center for up to 44 developmentally
disabled youths.
On September 15, 1986, the Planning
Commission approved a Conditional Use Permit
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PAGE . OF 31
PA86-024.2:
PA88-098:
at the Fallon School site for an
administrative office and corporation yard
for Murray School District and continued use
of existing building by Kaleidoscope Center.
On September 15, 1986, the Planning
Commission approved Tentative Map 5616 to
subdivide 14.0+ acres into 20 lot subdivision
for single-family residential lots, a five
acre neighborhood park, a City Senior
Recreational Center, administrative office
and corporation yard and the Kaleidoscope
Center.
On November 23, 1988, the Planning Commission
approved a Conditional Use Permit for Dublin
School District to modify previous conditions
of approval of a 6 foot tall chain link fence
with slats from a 6 foot masonry wall.
APPLICABLE REGULATIONS:
Section 8-26.3 of the Zoning Ordinance allows daycare
centers as a community facility in the R-1 Single -Family
Residential District, subject to approval of a Conditional Use
Permit.
Section 8-94.0 states that conditional uses must be analyzed
to determine: 1) whether or not the use is required by the
public need; 2) whether or not the use will be properly related
to other land uses, transportation and service facilities in the
vicinity; 3) whether or not the use will materially affect the
health or safety of persons residing or working in the vicinity;
and 4) whether or not the use will be contrary to the specific
intent clauses or performance standards established for the
district in which it is located.
Section 8-95.0 Site Development Review. This review is
intended to 1) provide orderly, attractive and harmonious
development; 2) recognize environmental limitations on
development; 3) stabilize land values and investments; and 4)
promote the general welfare by preventing establishment of
specific intent clauses or performance standards established for
the district in which it is located.
ENVIRONMENTAL REVIEW: The project has been found to be
categorically exempt from CEQA under Section 15314, Class 14 of
the California Environmental Quality Act guidelines. This use
consists of a minor addition of a portable classroom trailer unit
within the existing school grounds.
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PAGE OF 3 j
NOTIFICATION: Public Notice of the April 15, 1991 hearing was
published in the local newspaper, mailed to adjacent property
owners, and posted in public buildings.
BACKGROUND:
The existing Kaleidoscope Activity Center Conditional Use
Permit PA 85-104 expired on January 6, 1990. The expired
Conditional Use Permit came to the attention of Staff on June 1,
1990, when the Applicant requested information regarding adding a
classroom addition to expand the activity center site. On July
16, 1990, Staff met with the Applicant to discuss the use permit
application process and Site Development Review requirements.
At the September 10, 1990 City Council meeting, the
Applicant requested a waiver of Conditional Use Permit and Site
Development Review fees. At this meeting, the City Council did
not grant the Applicant a fee waiver.
On October 2, 1990, the Applicant submitted a letter to the
City Attorney requesting that Kaleidoscope be considered
"exempt" under Dublin Unified School District State regulations.
The City Attorney determined that Kaleidoscope was not exempt
from City zoning regulations.
On November 16, 1990, the Applicant submitted an incomplete
Conditional Use Permit/Site Development Review application to the
Planning Department. On November 28, 1990, a letter was sent to
the Applicant requesting submittal of items to complete and
process the Conditional Use Permit and Site Development Review
request. The Applicant subsequently submitted a complete
application on February 12, 1991.
Zoning enforcement has been held in abeyance pending the
processing of the Conditional Use Permit/Site Development Review
application.
On February 25, 1991, the City Council directed Staff to
submit an application for $5,000 of Dublin's '91-'92 Federal
Community Development Block Grant funds for use by Kaleidoscope
Activity Center (see attached Agenda Statement).
ANALYSIS:
The Applicant is requesting approval of a Conditional Use
Permit for the operation and expansion of an existing
daycare/activity center for developmentally disabled youths and
Site Development Review for an additional 1440 square foot
portable classroom trailer unit at 7425 Larkdale Avenue.
The Kaleidoscope Center has been in operation since 1983 and
currently provides after school and vacation activities for 36
youths ages 5 to 22.
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PAGE
OF
The daycare/activity center operates between the hours of
2:00 p.m. and 6:00 p.m., Monday through Friday during the school
year, and between 7:45 am. and 6:00 p.m. during the summer and
school holidays. The drop off and pick up of students occurs on -
site within the existing drive aisle adjacent to the activity
center. Adequate on -site parking is provided by the adjacent
school district administrative offices.
According to the Applicant, the space within the existing
2600 square foot activity center building is limited and
operating at maximum capacity. The Applicant proposes to
install and use a portable classroom trailer unit on the site.
This unit will provide additional classroom and administrative
office space. This will also enable the activity center to
enroll an additional 12-20 more students and add 5 additional
part-time staff members.
The proposed portable classroom will be located
approximately 50 feet to the north of the existing building.
This location is not anticipated to cause any adverse visual
impacts to the adjacent residential properties or to Kolb Park.
The doorways, ramp and deck for the proposed portable classroom
unit will need to be modified to meet building code requirements.
This concern has been addressed by Staff and a condition has been
included in the draft resolution. The Applicant indicated to
Staff that this was not a problem. The portable classroom unit
will be painted to match the existing activity center building.
Staff also discussed the location of the proposed trash
enclosure at the south east corner of the site with the
Applicant. The Applicant was advised that this area was not an
appropriate location since it was proposed within the required
setback area, and was highly visible from Larkdale Avenue and to
the adjacent residential property. The Applicant did not have a
problem with an alternate location for the trash enclosure and a
condition addressing this concern has been included in the draft
resolution.
Since the location of the proposed portable classroom unit
will be within the existing landscaped playground area, Staff
recommends that landscaping be added and maintained at the
southeast corner of the site in lieu of constructing the trash
enclosure in that location.
The noise generated by the increase in enrollment of the
activity center is not expected to significantly impact the
surrounding neighborhood in that all activity will occur during
daytime hours.
The activity center has operated in compliance with the
previous Conditional Use Permit requirements and Staff is not
aware of any zoning violations. The proposed development is in
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EXHIBITA
7425 LARKDALE AVE. DUBLIN
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PROPOSED PORTABLE CLASSROOM FOR:
KALEIDOSCOPE ACTIVITY CENTER
7425 ""'HALE AVE. DUBLIN
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CHARLES HUFF, A.I.A.
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CHARLES HUFF, A.I.A.
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CHARLES HUFF, A.I.A.
ARCHITECT
I:,L! EIDOSCOPE ACTIVITY CENTER
7425 LARKDALE AVE. DUBLIN
PAGE l 0 OF .
OLD PLEASANTON TRAIN STATION
)0 WEST NEAL STREET. SUITE 100
PLEASANTON. CA
I4151 461.9126
RESOLUTION NO. 91 -
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF DUBLIN
APPROVING PA 90-114 KALEIDOSCOPE ACTIVITY CENTER CONDITIONAL USE
PERMIT TO OPERATE AND EXPAND AN EXISTING DAYCARE/ACTIVITY CENTER AT
7425 LARKDALE AVENUE
WHEREAS, Mike Huckins, Executive Director of Kaleidoscope
Activity Center filed an application for a Conditional Use Permit and
Site Development Review to allow the operation and expansion of an
existing daycare/activity center for developmentally disabled youths
at 7425 Larkdale Avenue; and
WHEREAS, the City of Dublin Zoning Ordinance allows the operation
of day care uses in residential areas subject to approval of a
Conditional Use Permit; and
WHEREAS, the Planning Commission did hold a public hearing on
said application on April 15, 1991; and
WHEREAS, proper notice of said public hearing was given in all
respects as required by law; and
WHEREAS, the application has been reviewed in accordance with the
provisions of the California Environmental Quality Act (CEQA) and was
found to be categorically exempt under Section 15314, Class 14; and
WHEREAS, the Staff Report was submitted recommending that the
application be conditionally approved, subject to conditions; and
WHEREAS, the Planning Commission did hear and consider all said
reports, recommendations and testimony hereinabove set forth.
NOW, THEREFORE, BE IT RESOLVED THAT THE Dublin Planning
Commission does hereby find that:
A. The existing use will serve a public need by providing
facilities for a daycare/activity center for developmentally
disabled youths.
B. The use will be properly related to other land uses and
transportation and service facilities in the vicinity, in
that the daytime activities of the existing use will be
commensurate with the existing single-family residential
neighborhood.
C. The use, under all circumstances and conditions of this
particular case, will not materially adversely affect the
health or safety of persons residing or working in the
vicinity, or be materially detrimental to the public welfare
or injurious to property or improvements in the
neighborhood, as all applicable regulations will be met.
D. The use will not be contrary to the specific intent clauses
or performance standards established for the district in
which it is to be located, in that conditions have been
applied to insure conformance with the Zoning Ordinance.
BE IT FURTHER RESOLVED THAT THE Dublin Planning Commission does
hereby conditionally approve PA 90-114 Kaleidoscope Activity Center
Conditional Use Permit as shown on Exhibit A, dated received March 15,
1991, and on file with the Dublin Planning Department, subject to
conditions of the related Site Development Review Resolution No.
and to the following conditions:
CONDITIONS OF APPROVAL:
Unless stated otherwise, all Conditions of Approval shall be complied
with prior to the issuance of building permits or establishment of
use, and shall be subject to Planning Department review and approval.
The following codes represent those departments/agencies responsible
for monitoring compliance of the conditions of approval. [PL]
Planning, [B] Building, [PO] Police, [PW] Public Works, [ADM]
Administration, [FIN] Finance, [F] Dougherty Regional Fire Authority,
[DSR] Dublin San Ramon Services District, [CO1 Alameda County
Department of Environmental Health.
1. PA 90-014 Kaleidoscope Activity Center Conditional Use Permit
approval is for a community facility daycare/activity center for
developmentally disabled youths from the ages of 5-22 years. The
activity center consists of two classroom facility buildings
totaling 4040 square feet of floor area, a gazebo, playground
area and parking, as generally depicted on the attached plans
consisting of 4 sheets labeled Exhibit A, prepared by Charles
Huff, A.I.A. Architect, submitted to the Planning Department on
March 15, 1991, and subject to conditions of approval. [PL]
2. The day care/activity center shall be limited to a maximum of 60
students. [PL]
3. Hours of operation for the day care/activity center shall be
limited to the hours between 7:30 a.m. to 6:00 p.m. [PL]
4. Activity center noise shall be controlled so as not to create a
nuisance to the adjoining residential neighborhood. [PL, PO]
5. All modifications to the site or exterior portions of the
buildings shall be subject to review and approval of the Planning
Director and must comply with all applicable zoning building
code and engineering regulations including issuance of building
permits. [PL, PW, B]
6. The Applicant shall comply with all the requirements of the
Dougherty Regional Fire Authority. [F]
7. The day care/activity center operator shall, at the minimum, on
an annual basis make arrangements to have the Dublin Police
Services Child Abuse Program or an equivalent program presented
to the center's Staff and students attending the facility, and
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PAGE!- OFp
upon completion of the program, submit a written statement to
the Planning Department verifying the presentation. [PL, PO]
8. The Applicant shall submit to the Planning Director copies of
applicable state licenses and permits and any renewal or
extensions of such documents to operate (or continue to operate)
a day care/activity center. [PL]
9. This approval shall be null and void in the event the approved
use ceases to operate for a continuous one-year period. [PL]
10. On at least an annual basis, this Conditional Use Permit shall be
subject to Zoning Investigator review and determination as to
compliance with the conditions of approval. [PL]
11. This permit shall be revocable for cause in accordance with
Section 8-90.3 of the Dublin Zoning Ordinance. Any violation of
the terms or conditions of this use permit shall be subject to
citation. [PL]
PASSED, APPROVED AND ADOPTED this 15th day of April, 1991.
AYES:
NOES:
ABSENT:
ATTEST:
Planning Director
Planning Commission Chairperson
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PAGE` OF 3
RESOLUTION NO. 91 -
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF DUBLIN
APPROVING PA 90-114 KALEIDOSCOPE ACTIVITY CENTER SITE DEVELOPMENT
REVIEW TO INSTALL A 1440 SQUARE FOOT PORTABLE CLASSROOM TRAILER UNIT
AT 7425 LARKDALE AVENUE
WHEREAS, Mike Huckins, Executive Director of Kaleidoscope
Activity Center, filed a Conditional Use Permit and Site Development
Review application requesting approval to operate and expand the
existing daycare/activity center and to install a 1440 square foot
portable classroom trailer unit; and
WHEREAS, the Planning Commission did hold a public hearing on
said application on April 15, 1991; and
WHEREAS, proper notice of said public hearing was given in all
respects as required by law; and
WHEREAS, the application has been reviewed in accordance with the
provisions of the California Environmental Quality Act (CEQA) and has
been found to be categorically exempt from the provisions of CEQA
pursuant to Section 15314, Class 14; and
WHEREAS, the Staff Report was submitted recommending that the
application be conditionally approved; and
WHEREAS, the Planning Commission did hear and consider all said
reports, recommendations and testimony hereinabove set forth.
NOW, THEREFORE, BE IT RESOLVED THAT THE Dublin Planning
Commission does hereby find:
A. All provisions of Section 8-95.0 through 8-95.8, Site Development
Review of the Zoning Ordinance, are complied with.
B. Consistent with Section 8-95.0, this project will promote
orderly, attractive, and harmonious development; recognize
environmental limitations on development; stabilize land values
and investments; and promote the general welfare by preventing
establishment of uses or erection of structures having qualities
which would not meet the specific intent clauses or performance
standards set forth in the Zoning Ordinance and which are not
consistent with their environmental setting.
C. The approval of the project, as conditioned, is in the best
interest of the public health, safety and general welfare.
D. General site considerations, including site layout, orientation,
the location of buildings, vehicular access, circulation and
parking, setbacks, height, public safety and similar elements
have been designed to provide a desirable environment for the
activity center.
EXHIBIT C
E. General architectural considerations, as modified by the
conditions of approval, including the character, scale and
quality of the design, the architectural relationship with the
site and other buildings, screening of exterior storage, exterior
lighting, and similar elements have been incorporated into the
project in order to insure compatibility of this development with
its design concept and the character of adjacent buildings and
residential uses.
F. The site is physically suitable for the proposed portable
classroom addition in that the site is indicated to be
geologically satisfactory for the type of unit proposed in the
location as shown, and the site is in a good location regarding
public services and facilities.
BE IT FURTHER RESOLVED THAT THE Dublin Planning Commission does
hereby conditionally approve PA 90-114 as generally depicted by
materials labeled Exhibit A, on file with the Dublin Planning
Department, subject to conditions of approval of the related
Conditional Use Permit Resolution No. and to the following
conditions:
CONDITIONS OF APPROVAL:
Unless stated otherwise, all Conditions of Approval shall be complied
with prior to the issuance of building permits or establishment of
use, and shall be subject to Planning Department review and approval.
The following codes represent those departments/agencies responsible
for monitoring compliance of the conditions of approval. [PL]
Planning, [B] Building, [PO] Police, [PW] Public Works, [ADM]
Administration, [FIN] Finance, [F] Dougherty Regional Fire Authority,
[DSR] Dublin San Ramon Services District, [CO] Alameda County
Department of Environmental Health.
1. Except as specifically modified elsewhere, PA 90-114 Site
Development Review is approved for the installation of a new 1440
square foot portable classroom trailer unit at 7425 Larkdale
Avenue. This approval shall generally conform to plans labeled
Exhibit A prepared by Charles Huff, A.I.A. Architect, consisting
of four sheet including: site plan, elevations and floor plan
dated received March 15, 1991. [PL, B]
2. The Applicant shall comply with the City of Dublin Site
Development Review Standard Conditions and the City of Dublin
Non -Residential Security Requirements (attached). [PL, PO, B]
Architectural
3. Exterior colors and materials for the portable classroom trailer
unit shall be compatible with those of the existing building and
shall be subject to final review and approval by the Planning
Director. All ducts, meters, air conditioning equipment and
other mechanical equipment on the structure shall be effectively
screened from view with materials architecturally compatible with
- 2
PAGE
the main structure subject to review and approval of the Planning
Director. [PL]
4. The design and layout of the proposed portable classroom trailer
unit shall meet requirements of the Office of the State
Architect. Prior to issuance of building permits, the Applicant
shall submit written confirmation that the requirements of the
Office of the State Architect have been met. [PL, B]
5. The design of the trash enclosure shall reflect dimensional
criteria deemed acceptable by the Livermore Dublin Disposal
Service and shall incorporate use of a 10' x 10' concrete apron
in front of the enclosure to facilitate the District's mechanical
pick-up service. If wooden doors are utilized, the doors shall
be trimmed with a heavy metal lip. Raised concrete curbing shall
be provided inside the trash enclosure area to serve as wheel
stops for metal trash bins to protect the interior walls of the
enclosure. Colors and materials of the trash enclosure shall be
architecturally compatible with the main structure. The design,
layout and location of the trash enclosure shall be subject to
review and approval by the Planning Director. [PW, PL, B]
Debris/Dust/Construction Activity
6. Measures shall be taken to contain all trash, construction
debris, and materials on -site until disposal off -site can be
arranged. The Applicant shall keep adjoining public street free
and clean of project dirt, mud, and materials during the
construction period. The Applicant shall be responsible for
corrective measures at no expense to the City of Dublin. [PW, B,
PL]
Public Works
7. All construction activity shall be limited to take place between
the hours of 7:30 a.m. and 5:30 p.m., Monday through Friday,
except as may be approved in advance in writing by the Public
Works Director. [PW, B]
Drainage
8. Prior to issuance of a grading permit, a grading, drainage, and
improvements plan shall be prepared by the Applicant and shall be
submitted for review and approval by the Public Works Director.
[PW]
9. Roof drains shall empty onto paved areas, concrete swales, or
other approved dissipating devices, subject to review and
approval of the Public Works Director. Concentrated flows will
not be allowed to flow over walkways. [PW]
Landscaping and Irrigation Plans
10. A detailed landscape and irrigation plan for the entire site, in
particular the southeast corner of the site and the area adjacent
- 3
PAGE
OF
to the proposed portable trailer unit (at 1 inch = 20 feet or
larger), along with a cost estimate of the work and materials
proposed, shall be submitted for review and approval by the
Planning Director. Landscape and irrigation plans shall be
prepared and signed by a licensed landscape architect. [PL]
11. Landscape plans shall indicate the general plant palette with
description of plant type, growth rate, and container size at
planting. All trees shall be double staked. [PL]
12. The Applicant/Property Owner shall sign and submit a copy of the
City of Dublin Landscape Maintenance Agreement (attached). [PL]
Signage
13. All signage shall comply with the Dublin Sign Ordinance and shall
be subject to review and approval by the Planning Director prior
to installation. [PL]
Lighting
14. Exterior lighting shall be of a design and placement so as not to
cause glare onto Larkdale Avenue or onto adjoining properties.
Lighting used after daylight hours shall be adequate to provide
for security needs. Photometric and lighting plan for the site
shall be submitted to the Planning Department and the Dublin
Police Services for review and approval prior to the issuance of
building permits. [PL, PO]
Police Department
15. The Applicant shall comply with all applicable requirements of
the Dublin Police Services Department. [PO]
16. Prior to issuance of building permits, the Applicant shall supply
written confirmation that the requirements of the Dublin Police
Services have been met. [PL, B]
Dougherty Regional Fire Authority (DRFA)
17. The Applicant shall comply with all applicable requirements of
the Dougherty Regional Fire Authority. [F, PL]
18. Prior to issuance of building permits, the Applicant shall supply
written confirmation that the requirements of DRFA have been, or
will be met. [PL, B]
Building Department
19. The Applicant shall comply with all applicable regulations of the
Dublin Building Department. The doorways, ramp and deck for the
proposed portable classroom trailer unit shall meet the
requirements of the Dublin Building Department and Dougherty
Regional Fire Authority. [B, F]
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PAGE ) `7 OF 3 1
20. The Applicant shall secure building permits within six months of
the effective date of this approval or said Site Development
Review shall be void. [PL, B]
Miscellaneous
21. The Applicant shall submit plans to the Dublin San Ramon Services
District for review of water and sewer facilities and related
fees. [DSR]
22. This permit shall be revocable for cause in accordance with
Section 8-90.3 of the Dublin Zoning Ordinance. Any violation of
the terms or conditions of this permit shall be subject to
citation. [PL]
23. To apply for building permits, the Applicant shall submit six (6)
sets of construction plans to the Building Department for plan
check. Each set of plans shall have attached an annotated copy
of this Resolution of Approval. The notations shall clearly
indicate how all conditions of approval will be complied with.
Construction plans will not be accepted without the annotated
resolutions attached to each set of plans. The Applicant will be
responsible for obtaining the approvals of all participating non -
City agencies prior to the issuance of building permits. [PL]
PASSED, APPROVED AND ADOPTED this 15th day of April, 1991.
AYES:
NOES:
ABSENT:
ATTEST:
Planning Director
Planning Commission Chairperson
90-114re2bj - 5
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ATTACHMENT /
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Request for Conditional Use Permit
for Kaleidoscope Activity Center's
Facility and Program Expansion
INTRODUCTION
Kaleidoscope Activity Center is an organization whose mission is
to provide after school and vacation activities for
developmentally disabled youth ages 5 - 22. In operation since
1981, Kaleidoscope has provided services to over 100 families
with disabled youth in East Alameda County.
Kaleidoscope's program model provides for learning and social
interaction in a structured, caring, environment --the goal of
which is to promote peace of mind for parents and a contributing
quality lifestyle for participating youth. Kaleidoscope provides
unique mainstreaming experiences on a regular basis for youth
enrolled such as a
o Scout Troop complete with camping trips
o Special Olympic team participation in soccer softball,
volleyball and basket ball
o a prevocational program to reinforce the vocational
objectives established in the schools
o community outings to reinforce social and
independent living skills
o drama activities including full musical productions,
theatre outings, and video edited vignettes
There is no other program like Kaleidoscope in our area.
Without Kaleidoscope's services, many families would be without
o the income of the second breadwinner
o many siblings would be forced to care for handicapped
brothers or sisters --foregoing their own activities
o some families would be forced to consider placing
their handicapped child in foster care.
RECEIVED
ATTACiiiiii ENT NOV 261090
DUBLIN PLAN[N14,11C4
PAGEc0 OF
Page 2
STATEMENT OF NEED
FACILITY
Unfortunately, space at Kaleidoscope's existing facility is
limited and the program is currently operating at maximum
capacity. At present, there is a waiting list of 60 family
members and their disabled youth. Because of this need, the
Board of Directors has planned for a major expansion of its
facility to begin in June of 1991 with the purchase of a portable
class room unit. This will enable Kaleidoscope to enroll 12 to
20 more youth, depending on the licensing requirements and the
type of disability served. The Total cost to purchase, install,
and adapt to specific needs of our disabled youth is $52,000.
PROGRAM SERVICES
The Board is currently reviewing expanding program services to
lesser functioning youth who are more physically or mentally
challenged. The need for this expansion has been documented by
local Special Education Teachers and Case Managers for persons
with developmental disabilities. Additional costs of
program/equipment needs for the first year include a non -
ambulatory van, $37,000; adaptive equipment, $3,000; and a richer
staffing ratio of 1 staff to 3 youth, $40,000.
Kaleidoscope's expansion plan recognizes that growth is
imperative at this time. With the East Alameda County's rapid
population growth comes the expanded needs of job seekers whose
choice of community may very will depend on the availability of
support services such as Kaleidoscope. The lack of such services
may force families to locate in larger metropolitan areas or
forego the decision to move altogher. The lack of such services
also leads to a more homogeneous population where differences in
population are not evident or appreciated. In short,
Kaleidoscope's expansion will
o help expand support services to families with disabled youth
o ensure the continued integration of people with varied
abilities into community life
o contribute to the general quality of life in East Alameda
County
PAGE ( OF
page 3
IMPLEMENTATION OF FACILITY AND PROGRAM EXPANSION
The project will be implemented by program staff, specifically
the Executive Director, Administrative Director and Program Site
Director. The Design of the portable unit and the program model
for expanding program services has been directed to the Program
Director and the Board of Directors' Program Committee.
EXPANSION FUND RAISING TO DATE
The Facility and Program Expansion Project is receiving major
support from the cities of Livermore and Pleasanton through the
Housing and Community Block Grant of $24,200. Additional support
is coming from the Alameda County Deputy Sheriff's Association,
$5,000; Tri-Valley Knights of Columbus, $4,300, Rotary Club of
Pleasanton North, $2,600, AT&T, $500; and the Livermore
Soroptimi.sts, $250. A Total of $36,850 has been raised to date
with several additional fundraising events scheduled.
REQUEST
Community support for Kaleidoscope's facility, equipment and
first year of expanded program services is essential.
Kaleidoscope respectfully requests your support of either a
financial commitment to reach or expansion goal, providing
volunteers for a fund raising event and/or pledge to help with
one of our facility/grounds improvement projects to provide
matching support for our foundation and fund raising efforts.
Kaleidoscope has not had a capital campaign in the past and has
focused simply on ensuring that operational expenses were met.
Kaleidoscope does not have the means to support an expansion on
its own without placing our current operations in jeopardy. With
your timely support, we can announce that we are more than half
way there to our overall expansion goal of $132,000.
Your continued support can make the world of difference for
families with special needs in Alameda County.
Please let us know if we can provide additional information about
Kaleidosocpe's Expansion Project, Kathleen Montemayor or myself
can be reached at Kaleidoscope Activity Center at 828-8857
weekdays from 9:00 AM to 6:00 PM.
Thank you for helping us take the "waiting" out of our list of
families with disabled youth in need of services.
Respectfull yours,
Mike Huckins
Executive Director
PAGE? -OF 3 /
SUBJECT:
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February ?5, 1991
1991-1992 Community0lock Grant (CDBG)
Program.
REPORT PREPARED BY: T. Dennis Carrington, Senior Planner
EXHIBITS ATTACHED:
RECOMMENDATION:
A - Letter from Berty F. Gary, Alameda
County Housing and Community
Development program specialist
B - 1991-1992 CDBG allocation
Spreadsheet
C - /Minutes of September 10, 1990 City
Council consideration of request
for assistance from the
Kaleidoscope Activity Center.
Direct Staff to submit applications for
approximately $46,803 in CDBG funding
for the following programs for FY
1991-1992.
1) Minor Home Repair - $8,797
2) Dublin Senior Center renovation
- $9,225
3) Dublin Housing Authority/Arroyo
Vista playground equipment
installation project.- $23,781
D ( 4) Kaleidoscope Activity Center
- $5,000
FINANCIAL STATEMENT: (See discussion below.)
DESCRIPTION: Since 1982, the City of Dublin has
participated in the Alameda County Urban County Housing and
Community Development Block Grant (CDBG) Program. In May 1990,
the City entered into a City -County Cooperation Agreement for
CDBG Program Years 1991, 1992 and 1993.
Item No. Copies To:
/ctycntyl
Agenda File
County HCD File
aphelia Basgal
Michael Huckins
Dennis Carrington
ATTACHMENT 3
PAGE OF•�.1.
In the current program year, CDBG funds were allocated as
follows:
1) Minor Home Repair - $7,700
2) Arroyo Vista Soundwall Payback - $14,200
3) Dublin Senior Center Renovation - $19,900
- Kitchen
- Floor
Staff has received estimates for portions of the Dublin
Senior Center renovation that exceed available FY 1990-1991
funds. This will require a minor carryover to FY 1991-1992 as
well as additional funds to cover the shortfall. Roof repairs
are also needed to complete the renovation and funds are included
in the FY 1991-1992 application.
The estimated amount of CDBG funds available in the upcoming
program year is $46,803 as shown in Exhibit B. Of that total
$38,006 ($31,406 for Jurisdiction Improvement Projects and $6,600
for General Administration) can be allocated to eligible
projects. The balance, $8,797, must be used for housing
rehabilitation, such as minor home repair. The city Staff, the
Kaleidoscope Activity Center and the Dublin Housing Authority
Staff have prepared applications for three eligible projects.
These applications are requesting FY 1991-1992 program funding as
follows:
1) Dublin Senior Center Renovation $9,225
2) Kaleidoscope $25,000
3) Dublin Housing Authority
playground equipment installation
project for Arroyo Vista $30,000
TOTAL $64,225
Staff recommends that the City Council direct Staff to
submit applications for CDBG funded programs for FY 1991-1992 as
follows:
1) Housing Rehabilitation $8,797
PAG-
2) Dublin Senior Center Renovation $9,225
3) Dublin Housing Authority
playground equipment installation
project for Arroyo Vista $23,781
4) Kaleidoscope S5,000
TOTAL $46,803
The $9,225 allocation to the Dublin Senior Center renovation
would include equipment and roof repair.
The $5,000 allocation to the Kaleidoscope Activity Center
would support its efforts to aid developmentally disabled youths
and their families. This amount is in line with allocations from
the Cities of Pleasanton and Livermore. Based on information
from the applicant, Dublin accounts for approximately 10% to 20%
of the demand for services of the Activity Center, or
approximately 25% to 50% of the demand of the City of
Pleasanton. Taking those ratios into account, an allocation of
$2,500 to $5,000 during the upcoming program year would be
appropriate. Pleasanton has allocated $10,000 of CDBG funds for
FY 91-92 and $15,000 for FY 92-93. Livermore is considering a
request for $25,000 of CDBG funds split between FY 91-92 and FY
92-93. The city of Dublin supported Kaleidoscope in FY 84-85
with $27,000 in start up funding through the CDBG related Jobs
Bill.
The $23,781 allocation to the Dublin Housing Authority would
support the much needed installation of playground equipment that
was purchased but not installed.
There is the possibility that the actual amount of funds
received from CDBG could vary from the amount originally quoted
to County HCD. Should the amount of CDBG funding vary, Staff
would recommend that the amounts allocated to the Dublin Housing
Authority would be increased or decreased accordingly.
The City Council may allocate CDBG funds among eligible
projects as it chooses. It is necessary that a decision be made
regarding funding levels for given projects at this meeting due
to the need to submit applications to County HCD by February 28,
1991 (HCD has verbally agreed to this date rather than the
February 22, 1991 date in the HCD letter).
PAGE° .5 OF. .L
Staff recommends that the Council direct Staff to submit
applications for approximately $46,803 in CDBG funding for FY
1991-1992 as described in the Staff Report.
PAC - OF
ALAMEDA COUNTY PLANNING DEPARTMENT
Housing & Community Development Program
Date: December 13, 1990
To: Urban County TAC Members
1-V From: Berty F. Gary, Program Sp eial G
Subj: CDBG ALLOCATION, FINAL STATEMENT, SUBGRANTEE AGREEMENTS
PRELIMINARY SCHEDULE
Program Year 1991-1992
1. Requests for proposals to Urban County Cities December 21, 1990
2. Final allocation letters to cities When 1991-1992 CDBG Grant
amount received rrom HUD
3. Project Submittals due to HCD* February 22, 1991
4. Preliminary Statement to HCDAC April 2, 1991
5. Preliminary Statement to TAC April 18, 1991
6. Preliminary City Agreements to TAC April 18, 1991
7. City Agreements to City Councils May, 1991
8. CDBG Statement Public Hearing May 7, 1991
9. CDBG Statement Public Hearing and BOS Approval May 14, 1991
10. Final Statement to HUD May 24, 1991
11. City Agreements to Board of Supervisors June 11, 1991
12. City Agreements to HUD June 25, 1991
* Assume 90-91 funding levels
NOTE: All dates are approximate
0671E
224 W. WINTON AVENUE • ROOM 169 • HAYWA.RO, CA 94544 • 415/670-5404
PAGE?`7 OF
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Accepted the City Treasurer's Investment Report for Period Ending
August 31, 1990;
Adopted
RESOLUTION NO. 120 - 90
APPROVING A SUPPLEMENTAL APPROPRIATION OF GENERAL FUNDS
IN THE AMOUNT OF $1,522 TO AQUATICS PROGRAM BUDGET
Approved Warrant Register in the amount of $170,150.35;
Granted conceptual approval of the Alameda County Home Composting
Education Program and directed Staff to indicate the availability of
Shannon Park as a possible demonstration site.
KALEIDOSCOPE ACTIVITY CENTER - REQUEST FOR ASSISTANCE
Recreation Director Lowart advised that the Kaleidoscope Activity
Center provides after school and vacation activities for
developmentally disabled youth ages 5 to 22. Since its inception in
1981, Kaleidoscope has provided services to over 100 families in East
Alameda County. There is presently a waiting list of 24 families with
disabled youth. In order to accommodate this need, Kaleidoscope's..
Board of Directors have planned a major expansion of their current
facility to begin in June, 1991, with the purchase of a portable
classroom unit. The total cost to purchase, install and adapt the
classroom to the specific needs of the disabled youth is $52,000. In
addition, Kaleidoscope is currently reviewing expanding program
services to lesser functioning youth who are more physically or
mentally challenged. The costs associated with this expansion would
include a non -ambulatory van ($37,000); adaptive equipment ($3,000);
and increased staffing ($40,000).
Ms. Lowart advised that in order to install the 24' x 60' portable
classroom unit, Kaleidoscope would need a Conditional Use Permit (CUP)
and a Site Development Review (SDR). The CUP fee is set at $130 and
the SDR fee is based on Staff processing costs, and could range from
approximately $240 to $1,800. Kaleidoscope is requesting that the
City waive these fees.
Ms. Lowart indicated that past City Council policy has been that
development projects pay the costs associated with processing planning
permit applications and that CUP and SDR fees have not been waived on
any previous projects.
Kaleidoscope has also requested a $5,000 grant in FY 91-92 to expand
their programs. Ms. Lowart felt that it was premature to consider the
request at this time due to the uncertainty of available federal
funds. Typically, requests from community groups are undertaken
during the City Council budget review which allows the Council to
consider all requests based on available funding. *HIT C
@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@@*@*@*@*@*@*@*
CM - VOL 9 - 250 PACE922..OF.-/
Regular Meeting September 10, 199•b"
A slide presentation was made by Mike Huckins who stated that they
stress the abilities rather than disabilities. He also passed out
handouts related to their request, plus a newsletter with publication
costs donated. They realize that their request, if granted, would be
precedent breaking. This would be an opportunity for the City Council
to take a stand and really support the community. It is very
difficult for non-profit organizations to expand every year and so
they felt that the number of groups asking similar requests would be
fairly limited. Mr. Huckins stated that they would be very happy to
come back and make a full presentation at anytime in the future and
thanked the Council for its consideration on behalf of the families
who are waiting.
Cm. Snyder questioned the geographic makeup of families now served.
Mr. Huckins stated that their services have become greatly in demand.
Approximately 10-20% come from Dublin; about 40% from Pleasanton.
Disabilities are something that run over the entire area. There are
currently 4 children from Dublin enrolled. The total enrollment at
the present time is 36 children. The expansion program would allow
for an additional 15 children.
Cm. Vonheeder asked when the expected all this to be in place.
Mr. Huckins stated they hope to open ,in June, 1991.
Mayor Moffatt asked if there was a fee charged or a donation made by
families of those enrolled.
Mr. Huckins indicated that they charge $2.95/hr. They have not raised
their fees for a number of years.
Sean Costello stated he wished to stress the importance of this
program. When he was growing up he went from one school to another.
Some of the teachers want to teach and some don't. They just want to
push you through the school system. He liked the teachers who were
there for you. They taught him how to cook, how to write a check, how
to type, etc. His word for handicapped is handicapable. This program
is important for the entire area, not only for Dublin.
Cm. Snyder stated he supported Staff's recommendation, but because
this request is coming so early in the year and they must go through a
budget process, he requested that Mr. Huckins work with Staff because
there might be some areas of their budget for which the City could
apply for other CDBG funds. Perhaps other funds could enhance the
$5,000 requested, and maybe this figure could be increased.
Cm. Hegarty felt this was very important and requested that Staff
bring back before the Council as soon as possible any added funding cr
support that we might be able to get.
Mr. Ambrose stated he was not sure how soon the County would have
information available on the CDBG funding to identify what Dublin's
share of the block grant program will be. Typically the -block grant
@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*
CM - VOL 9 - 251 PAGE.OFZ..L
Regular Meeting September 10, 1990
program funds are distributed on the basis of population. This
program is not a competitive program whereby we can seek additional
funds.
Cm. Jeffery pointed out that it is sort of in jeopardy right now.
Cm. Vonheeder asked if Dublin had anything currently funded with CDBG
funds that are in jeopardy.
Mr. Ambrose advised that the Senior Center kitchen upgrade has been
identified as a project this year. We haven't received anything from
the County indicating that the funding for this project is in jeopardy
at this time.
On motion of Cm. Snyder, seconded by Cm. Jeffery, and by unanimous
vote, the Council denied the request for planning application fee
waivers and agreed to consider Kaleidoscope's request for $5,000 in
funding during Fiscal Year 1991-92 budget hearings or when the
budgeting for the 1991-92 CDBG funding cycle begins.
*.* * *
DUBLIN FINE ARTS FOUNDATION LOANED ART PROGRAM
City Manager Ambrose advised that in February, 1990, the City Council
granted conceptual approval of the efforts by the Dublin Fine Arts
Foundation (DFA) to develop a "Sculpture Park" with loaned works of
art. DFA has obtained funding and is now requesting authorization to
proceed with the first piece of artwork.
Mr. Ambrose stated that an agreement has been drafted which will
provide for a 1-year loan of a large scale sculpture. DFA will
arrange to have the artist available for a community forum.
Incorporation of educational elements along with the display of
artwork has also become a goal of DFA.
Location, installation and maintenance were discussed. DFA has
requested that the City assume responsibility for insurance costs.
City Staff requested that the City's insurance provider assess the
implications of this arrangement and they have indicated that they did
not feel the display would present any significant risk. The
sculpture has previously been displayed in a public plaza at the San
Francisco Civic Center.
Mr. Ambrose advised that Ron Nahas, President of the DFA would make a
slide presentation of the artwork and the proposed location.
Mr. Nahas presented a brief slide show and explained that the concept
of a loaned arts program is to give the community the opportunity to
see and enjoy a variety of artwork. There are several communities
around the Bay Area which have a successful program.
Mr. Nahas advised that Bruce Beasley is the artist who created the
sculpture which is made of stainless steel panels welded together.
@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@tp*@*@*
CM — VOL 9 - 252'AGEc.:21.—OF_
Recrular Meeting September 10, 1990