HomeMy WebLinkAbout7.2 Five-Year Capital Improvement Program 2024-2029 – General Fund Projects Fiscal Year 2025-2026 Revisions
STAFF REPORT
CITY COUNCIL
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Agenda Item 7.2
DATE: June 3, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT:
Five-Year Capital Improvement Program 2024-2029 – General Fund
Projects Fiscal Year 2025-2026 Revisions
Prepared by: Michael Boitnott, CIP Manager
EXECUTIVE SUMMARY:
The City Council will receive a report and provide direction on Fiscal Year 2025-26 revisions to
the Five-Year Capital Improvement Program 2024-2029 (CIP) projects funded partially or
wholly by the General Fund. Direction provided will be incorporated into an update of the CIP
to be considered for City Council adoption on June 17, 2025.
STAFF RECOMMENDATION:
Receive the report and provide direction on Fiscal Year 2025-26 revisions to the Five-Year
Capital Improvement Program 2024-2029.
FINANCIAL IMPACT:
The financial impact will be determined based on direction of the City Council on revisions to
projects.
DESCRIPTION:
On April 15, 2025, the City Council considered the preliminary update to the Five-Year Capital
Improvement Program (CIP) 2024-2029, which included $1,950,000 in requests for new
funding. Of that amount, $950,000 was proposed from the General Fund, $500,000 from the
Equipment Replacement Fund, and $500,000 from the Information Technology Fund.
At the meeting, the City Council also received a report on General Fund revenues, which
reflected a reduction in Sales Tax (primarily from the Autos sector) of $3.8 million over Fiscal
Year 2025-26. In response, the City Council asked that Staff reanalyze the preliminary CIP
with a focus on projects funded fully or partially by the General Fund, and propose adjustments
that would alleviate the burden on the General Fund . Specifically, Staff was asked to consider
whether projects were “need to haves” versus “nice to haves”.
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In the current CIP there are 39 projects that are funded wholly or partially by the General Fund
(Attachment 1). This includes projects that were funded in Fiscal Year 2024-25 and years prior,
but that are still active projects and have remaining budget. In categorizing those projects for
potential deferral or elimination, Staff considered the following factors:
Whether the project directly relates to City Council Strategic Plan Objectives.
Current project status.
Whether the project has a grant allocation or other funding obligations.
Whether the City is mandated to complete the project.
Deferred maintenance impacts.
Cost impacts due to project deferral.
Based on the factors above Staff categorized the 39 projects into the following three groups:
Tier 1 – Projects tied to external funding obligations and mandates or necessary to
maintain assets in operational condition. No change recommended.
Tier 2 – No change recommended at this time.
Tier 3 – Candidates for postponement, deferral, scaling back, or elimination.
If future financial projections for the General Fund necessitate adjustments to the funding plan
for the CIP, Staff recommends City Council consider revisions to Tier 3 projects first and move
to Tier 2 projects if needed. Staff does not recommend changes to the General Fund budgets
for Tier 1 projects because those projects are already in construction, have grant funding
obligations, or are linked to specific objectives of the City Council Strategic Plan.
It should be noted that the impacts of delaying a project include potential cost increases due to
inflation, labor shortages, supply chain disruptions, import taxes, and construction material
price volatility. Public Works Staff consulted construction management firms regarding the
current market conditions and the near-term outlook for project cost escalation. At this time,
the consensus is that projects should plan for price escalation of between 3% and 5%
annually. This is similar to the escalators over the last two years, and it is Staff’s opinion that
such a level of price escalation should not be a primary determining factor for considering
whether to delay a project in the near term.
Staff identified the following projects as Tier 3 (listed with a project description and the total
General Fund amount budgeted):
Shade Structures at Various Facilities and Parks (GINEW01) - $200,000 proposed
for FY 2025-26. This project provides for the planning, environmental review, design,
and construction of permanent shade structures (i.e. sails, canopies, etc.) at various City
facilities and parks. The first phase of the project will be to evaluate where there is a
deficiency and need for shade and the type of structure required to meet the needs, with
The Wave Sports Pool and Aqua Play Pool being the first location identified .
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Delaying or eliminating this project would mean that Staff would continue the practice of
to only evaluating the need for shade when there is another project at that location,
rather than having a comprehensive evaluation and implementation plan in place
focusing on providing shade citywide. There is no anticipated cost escalation for the
planning phase of the project.
Fallon Sports Park – Field G Upgrades (PK0225) - $650,000 ($500,000 proposed
for FY 2025-26). The project provides for the project management, construction
management, and the construction of a 60-foot flagpole at the Field G baseball field.
Future improvements may include field fence screening/padding with advertising, a wi-fi
system (to facilitate streaming games), bleachers/seating for 250-350 people, a new
scoreboard, and gate/fence access control.
The first $150,000 allocated to the project was for flagpole and sound system
installation (completed May 2025) and various smaller improvements planned for the
current season.
The future improvements (using the balance of $500,000 and potentially more,
depending upon the level of upgrades to the stadium seating) may be delayed to future
years or moved to the Future Projects category. Staff anticipates a construction cost
escalation between 3% and 5% for every year of delay.
Kolb Park Renovation (PK0224) - $2,900,000 ($450,000 in Prior Years; $2,450,000
proposed for FY 2025-26). This project will provide for the planning, design, and
construction to renovate the 4.86-acre Kolb Park. The improvements will be consistent
with the Parks and Recreation Master Plan and may include the replacement of the
restroom building, play equipment, site furnishings, picnic areas, drinking fountains, tot
lot fencing, parcourse equipment stations, signage, refreshing of the shade structure,
relevelling the existing paver and decomposed granite pathways, and refreshing the
landscaping. Staff will also look for opportunities to incorporate Green Stormwater
Infrastructure within the park as a part of the renovation.
Delaying the start of this project to FY 2026-27 will require additional maintenance of an
estimated $10,000 per year until the renovation. This is primarily due to the bathrooms
being in general disrepair, and minor additional maintenance/upkeep to other park
amenities. Staff anticipates a construction cost escalation between 3% and 5% for every
year of delay.
Sunday School Barn Improvements (PK0125) - $385,000 ($125,000 in Prior Years;
$260,000 proposed for FY 2025-26). This project provides for the design and
construction to renovate the existing wood floor inside the Sunday School Barn at
Heritage Park. The original wood floors are not adequate for the types and frequency of
use that the building is experiencing. The project is intended to preserve the look and
historic fabric of the original wood that is believed to be from the late 1800’s while
ensuring the structural integrity and finish of the floor are adequate for the current and
planned uses of the barn.
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Moving this project to the Future Projects category will require additional maintenance
($5,000 per year) and potential weight limitations on the existing wooden floors until
replacement, which may also require restrictions on the use of the facility. Staff
anticipates a construction cost escalation between 3% and 5% for every year of delay.
Citywide Storm Drain Improvements (ST0124) - $217,500 ($30,000 in Prior Years;
$30,000 proposed for FY 2025-26; $157,500 proposed for FY 2026-27). This project
will provide for the planning, design, maintenance, and construction of various
improvements to citywide storm drainage facilities that may be located outside the
public street rights-of-way, such as v-ditches and culverts on City-owned properties or
public easements, such as the large G-3 box culvert running parallel to I-580. The first
phase of the project will include a storm drainage master plan and/or condition
assessment report with recommendations for maintenance or improvements. Future
phases will include design and maintenance and/or construction to implement the
recommendations from the Master Plan.
This project can be removed from the current five-year CIP. Staff anticipates that the
master plan and condition assessment phase of this project can be accomplished
through funds available in the operating budget in the current and next fiscal year. If any
of the recommendations resulting from the master plan are beyond maintenance work,
Staff will return to the City Council with a new project for the design and construction
phases.
San Ramon Landscape Renovation (ST0218) - $239,065 in Prior Years. This project
provides for design and construction to renovate the landscaping along San Ramon
Road between Silvergate Drive and Alcosta Boulevard. Proposed renovation includes
the removal of failing plants, soil amendment, and installation of new plants, with an
emphasis on Bay Friendly and water conserving plant species. Much of the existing
landscaping in this area was installed between 1993 and 1995, and some of the
planting has reached the end of its life expectancy. Potential funding for Bay Friendly
landscaping may be available from Measure D.
Removing this project from the current five-year CIP or moving it to the Future Projects
category will require the continuation of the current level of maintenance and operation
of the existing landscape improvements.
Delaying or removing the Tier 3 projects could achieve General Fund savings of up to $1.4
million over three fiscal years, as summarized in Table 1 below. Where a project was deferred
and added back, a 5% escalator was applied.
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Table 1. Potential CIP Adjustments
Name Note FY 2024-25 FY 2025-26 FY 2026-27
Project
Change
Shade Structures
at Various Facilities
and Parks Move to Future Projects
(200,000)
(200,000)
Fallon Sports Park
- Baseball Field G
Upgrades
Move the future
improvements to Future
Projects.
(500,000)
(500,000)
Kolb Park
Renovation Move to FY 2026-27.
(448,999)
(2,450,000) 3,043,949 144,950
Sunday School
Barn Improvements
Move to Future Projects, use
maintenance
budget for upkeep.
(125,000)
(260,000)
(385,000)
Citywide Storm
Drain
Improvements
Remove; use operating
budget for first phase
(Master Plan).
(30,000)
(30,000) (157,500)
(217,500)
San Ramon Road
Landscape
Renovation
Remove; use operating
budget for maintenance of
existing.
(239,065)
(239,065)
Total
(843,064)
(3,440,000) 2,886,449 ($1,396,615)
Next Steps
Direction provided by the City Council to revise the CIP projects funded by the General Fund
will be incorporated into the Fiscal Year 2025-26 Budget Update and Five-Year CIP, scheduled
for adoption at the June 17, 2025, City Council meeting.
STRATEGIC PLAN INITIATIVE:
The Preliminary Five-Year Capital Improvement Program 2024-2029 reflects priorities
established in the City’s Two-Year Strategic Plan.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) 2024-2029 Capital Improvement Program – Categorization of General Fund Projects
507
2024-2029 Capital Improvement Program - General Fund Projects Attachment 1
Project
Number Project Name
Prior Years
All Funds 2025-2026 2026-2027 2027-2028 2028-2029 Category
GI0421 Audio Visual System Upgrade 1,244,040$ -$ -$ -$ -$ Tier 2
GI0121 Citywide Energy Improvements 24,514,270$ 400,000$ -$ -$ -$ Tier 1
GI0122 Civic Center Rehabilitation 2,236,730$ -$ -$ -$ -$ Tier 2
GI0225 Condition Assessment of Water Features 50,000$ -$ -$ -$ -$ Tier 2
GI0120 Dublin Arts Center 14,397,035$ 250,000$ -$ -$ -$ Tier 1
GI0123 Dublin Standard Plans & Details Update 142,500$ -$ -$ -$ -$ Tier 2
GI0219 Electric Vehicle (EV) Charging Stations 427,459$ -$ -$ -$ -$ Tier 1
GI0325 Facilities Parking Lot Resurfacing 500,000$ 500,000$ -$ -$ -$ Tier 1
GI0319 Financial System Replacement 2,515,000$ -$ -$ -$ -$ Tier 1
GI0224 Irrigation System Upgrades 1,840,000$ -$ -$ -$ -$ Tier 1
GI0117 IT Infrastructure Improvement 1,243,600$ -$ -$ -$ -$ Tier 1
GI0521 Library Tenant Improvements 4,835,665$ -$ -$ -$ -$ Tier 2
GI0124 Marquee Signs 845,000$ -$ -$ -$ -$ Tier 2
GI0323 Municipal Fiber 140,000$ -$ -$ -$ -$ Tier 2
GI0221 Resiliency and Disaster Preparedness Imp.1,379,189$ 1,375,000$ -$ -$ -$ Tier 1
GINew01 Shade Structures as Various Facilities and Parks -$ 200,000$ -$ -$ -$ Tier 3
GI0523 Situational Awareness Camera Program 585,000$ -$ -$ -$ -$ Tier 2
GI0425 Waste Enclosures Upgrades 325,000$ -$ -$ -$ -$ Tier 1
PK0122 Alamo Creek Park and Assessment District - Fence Replacement 850,000$ -$ -$ -$ -$ Tier 2
PK0221 Downtown Dublin Town Square Park 111,565$ -$ -$ -$ -$ Tier 2
PK0225 Fallon Sports Park - Baseball Field G Upgrades 150,000$ 500,000$ -$ -$ -$ Tier 3
PK0322 Forest Park 3,538,947$ -$ -$ -$ -$ Tier 1
PK0422 Iron Horse Nature Park and Open Space 6,900,305$ -$ -$ -$ -$ Tier 1
PK0224 Kolb Park Renovation 450,000$ 2,450,000$ -$ -$ -$ Tier 3
PK0124 Parks Playground Replacement 1,109,560$ -$ -$ -$ -$ Tier 2
PK0321 Restrooms Replacement 1,000,000$ -$ -$ -$ -$ Tier 2
PK0125 Sunday School Barn Improvements 125,000$ 260,000$ -$ -$ -$ Tier 3
ST0117 Annual Street Resurfacing 20,133,863$ 2,086,900$ 1,750,000$ 1,850,000$ 1,850,000$ Tier 1
ST0319 City Entrance Monument Signs 485,000$ -$ -$ -$ -$ Tier 2
ST0517 Citywide Bicycle and Pedestrian Improvements 7,130,045$ -$ -$ -$ -$ Tier 1
ST0713 Citywide Signal Communications Upgrade 5,085,427$ -$ -$ -$ -$ Tier 1
ST0124 Citywide Storm Drain Improvements 30,000$ 30,000$ 157,500$ -$ -$ Tier 3
ST0221 Downtown Dublin Street Grid Network 228,020$ -$ -$ -$ -$ Tier 2
ST0216 Dublin Boulevard Extension - Fallon Road to North Canyons Parkway 30,991,710$ -$ -$ -$ -$ Tier 2
ST0121 Green Stormwater Infrastructure 2,573,375$ -$ 450,000$ -$ -$ Tier 1
ST0118 Iron Horse Trail Bridge at Dublin Boulevard 13,454,439$ -$ -$ -$ -$ Tier 1
ST0218 San Ramon Road Landscape Renovation 238,660$ -$ -$ -$ -$ Tier 3
ST0514 San Ramon Road Trail Lighting 173,461$ -$ -$ -$ -$ Tier 2
ST0323 Village Parkway Reconstruction 1,600,000$ 8,450,000$ -$ -$ -$ Tier 1
Total 16,501,900$ 2,357,500$ 1,850,000$ 1,850,000$
General Fund Only
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2024-2029 Five-Year Capital
Improvement Program
General Fund Projects
June 3, 2025
509
Capital Improvement Program
•The Preliminary Five-Year Capital Improvement Program (CIP) 2024-2029 Update was presented
on April 15, 2025.
•Staff was asked to reanalyze the preliminary CIP with a focus on projects funded fully or partially by
the General Fund. 39 projects were identified.
•Staff categorized 39 projects into 3 Tiers.
Tier 1 –Projects tied to external funding obligations and mandates or necessary to maintain assets
in operational condition. No change recommended.
Tier 2 –No change recommended at this time.
Tier 3 –Candidates for postponement, deferral, scaling back, or elimination.
510
Capital Improvement Program
Tier 1 –No change recommended
GI0121 Citywide Energy Improvements PK0322 Forest Park
GI0120 Dublin Arts Center PK0422 Iron Horse Nature Park and Open Space
GI0219 Electric Vehicle (EV) Charging Stations ST0117 Annual Street Resurfacing
GI0325 Facilities Parking Lot Resurfacing ST0517 Citywide Bicycle and Pedestrian Imp.
GI0319 Financial System Replacement ST0713 Citywide Signal Communications Upgrade
GI0224 Irrigation System Upgrades ST0121 Green Stormwater Infrastructure
GI0117 IT Infrastructure Improvement ST0118 Iron Horse Trail Bridge at Dublin Boulevard
GI0221 Resiliency and Disaster Preparedness Imp.ST0323 Village Parkway Reconstruction
GI0425 Waste Enclosures Upgrades
No. Project Name No. Project Name
511
Capital Improvement Program
Tier 2 – No change recommended at this time
GI0421 Audio Visual System Upgrade PK0122 Alamo Creek Park and Ass. Dist.- Fence Rep.
GI0122 Civic Center Rehabilitation PK0221 Downtown Dublin Town Square Park
GI0225 Condition Assessment of Water Features PK0124 Parks Playground Replacement
GI0123 Dublin Standard Plans & Details Update PK0321 Restrooms Replacement
GI0521 Library Tenant Improvements ST0319 City Entrance Monument Signs
GI0124 Marquee Signs ST0221 Downtown Dublin Street Grid Network
GI0323 Municipal Fiber ST0216 Dublin Blvd. Ext. - Fallon Rd. to N. Canyons Pky.
GI0523 Situational Awareness Camera Program ST0514 San Ramon Road Trail Lighting
No. Project Name No. Project Name
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Capital Improvement Program
Tier 3 – Potential CIP Adjustments
Name Note FY 2024-25 FY 2025-26 FY 2026-27 Project
Change
Shade Structures at Various
Facilities and Parks Move to Future Projects (200,000) (200,000)
Fallon Sports Park - Baseball
Field G Upgrades
Move the future improvements
to Future Projects. (500,000) (500,000)
Kolb Park Renovation Move to FY 2026-27. (448,999) (2,450,000)3,043,949 144,950
Sunday School Barn
Improvements
Move to Future Projects, use
maintenance budget for upkeep. (125,000) (260,000) (385,000)
Citywide Storm Drain
Improvements
Remove; use operating budget
for first phase (Master Plan). (30,000) (30,000) (157,500) (217,500)
San Ramon Road Landscape
Renovation
Remove; use operating budget
for maintenance of existing. (239,065) (239,065)
Total (843,064) (3,440,000) 2,886,449 ($1,396,615)
513
Staff Recommendation
•Receive the report and provide direction to Staff on
revisions to the Five-Year Capital Improvement
Program.
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